EDU0105146_-_Post_Secondary_Enrollment_Data_NSC.pdf
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- Attached to
- Agency Administered OH|CTR034418
- Contract number
- CTR034418
- Issued by
- Ohio
About this file
This document is a Controlling Board Request from the Ohio Department of Education and Workforce, specifically a waiver of competitive selection for fiscal years 2026 and 2027. The request involves contracting with the National Student Clearinghouse (NSC), located in Herndon, Virginia, under Controlling Board Number EDU0105146. The contract is authorized under Ohio Revised Code §127.16 and was approved at a meeting on 10/20/2025.
The contract's primary purpose is to leverage data on Ohio students' postsecondary enrollment, including out-of-state and private institutions, for the Ohio School Report Card. The total contract value is $434,112 ($226,100 in FY 2026 and $208,012 in FY 2027), funded through the General Revenue Fund (GRF). NSC will provide a dataset with aggregate reports for each high school, including expanded data elements such as gender, ethnicity, economic disadvantage, disability status, and test scores. The state may submit up to eight years of historic graduate data and four request files of up to 476,500 records. Reports will be updated three times annually, and the contract is structured as a sole-source procurement due to NSC being the only comprehensive source of such postsecondary enrollment data.
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| File | Type | Posted |
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| DEW20260020_Nat_St_Clear_08.08.2025_Vendor_Signed_SDsigned_23oct2025.pdf |
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Text version
Controlling Board
Department of Education and Workforce Education and Workforce
Controlling Board Number
EDU0105146
Fiscal Year(s) 2026 &2027 Bill Number(s)
HB 96
Request Type: Operating
Authorization Type Waiver of Competitive Selection ORC
§127.16
Status Approved
Meeting Date 10/20/2025
Request Summary The Department of Education and Workforce respectfully requests Controlling Board approval for a waiver of competitive selection in the amount of $226,100 in FY 2026 and $208,012 in FY 2027 from Fund GRF, ALI 200439 (Accountability/Report Cards) to contract with the National Student Clearinghouse, Herndon, Virginia, to leverage data on Ohio students' postsecondary enrollment, including enrollment at out-of-state and private institutions, for the Ohio School Report Card.
Funding Fiscal Year Fund ALI Amount
2026 GRF - General Revenue (GRF) 200439 - Accountability/Report Cards $226,100.00 2027 GRF - General Revenue (GRF) 200439 - Accountability/Report Cards $208,012.00
Explanation Approval of this request will allow the Department to generate district and school-level metrics on the Ohio District and School Report Cards for the prepared for success component and meet the requirements outlined pursuant to Section
3302.03. This specific section measures student preparedness for college success and careers following graduation from an Ohio high school.
The primary deliverable resulting from the contract with National Student Clearinghouse ("NSC") is a dataset provided by NSC to the department, via a third-party vendor ("Agent") responsible for maintaining Ohio's data verification codes, also known as Statewide Student Identifiers (SSIDs). To protect student privacy and ensure compliance with state law (3301.0714), the department will leverage an Agent to remove any prohibited information from the NSC data file before it is provided to the department. The contractor will provide a nationwide, central repository of information on the enrollment status and educational achievements of postsecondary students.
-State may submit up to eight (8) years of historic graduates to be stored (no extra fee) -State may submit up to four (4) request files not to exceed 476,500 records (not stored) -State receives: Aggregate reports for each high school included in their submission file, -Aggregate reports for provided expanded data elements (gender, ethnicity, economic disadvantage, disability, 8th grade math/reading scores, HS math/reading scores, English learning status, number of math semesters, dual enrollment).
-Updated reports three times a year on historic graduate data (Fall-mid November, Spring-mid April, Summer-mid August) using the latest enrollment data we have received from colleges and universities.
Related Requests Controlling Board Request Number
EDU0105081
Supplier / Release & Permit
Supplier: 0000086306 - NATIONAL STUDENT CLEARINGHOUSE, HERNDON, VA
Agency Fiscal Year
Request Amount
Contract Start
Contract End Account Release & Permit
Number
EDU 2026 $226,100.00 9/29/2025 7/1/2026 510063 - OTHER
PERSONAL SERVICE EDU 26/27
EDU 2027 $208,012.00 7/1/2026 7/1/2027 510063 - OTHER
PERSONAL SERVICE EDU 26/27
https://checkbook.ohio.gov/State/Resources/PayeeSearch.aspx?search=NATIONAL%20STUDENT%20CLEARINGHOUSE
Attachments Type File Name (link) Contract DEW20260020 Nat St Clear 08.08.2025 Vendor Signed.pdf Sole source justification letter Ohio Department Of Education - Sole Source Letter -.pdf
Supplier Questionnaire Supplier Name: NATIONAL STUDENT CLEARINGHOUSE
New Contract
1. What process was used to select a supplier?
Sole Source (Letter Required) The Department of Education is required to report on post-secondary enrollment (ORC 3302.03), persistence and completion for students that graduate from Ohio public schools. The National Student Clearinghouse data is the only source of data that will allow the state to report complete and accurate information on these metrics, including data on students enrolled at out-of-state and private institutions.
Number of days opportunity was advertised: 0
Supplier City State County Proposal Amount Selected NATIONAL STUDENT CLEARINGHOUSE HERNDON VA $430,848.00 Yes
Why was the supplier selected? Other Sole Source.
2. Is the supplier already performing work under this contract?
No
3. Buy Ohio/Buy American Compliance Is the contractor in compliance with Buy Ohio? No
Is the contractor in compliance with Buy America? Yes
4. Provide the following employee information:
United States Ohio
Total Number of Employees 203 0 Percentage of Women 56.00% 0.00% Percentage of Minorities 37.00% 0.00%
5. Are subcontractors being used?
No
6. Provide future renewal schedules:
Fiscal Year Beginning Date Ending Date Total Amount
Total: $0.00
Agency Contact Aaron Rausch, Chief of Budget and School Funding
Phone: 614-995-9936 Email:
Aaron.Rausch@education.ohio.gov
Signatures
Stephen D. Dackin Date 08/08/2025 Agency Director/Authorized Agent
Jill N. Schuler Date 10/20/2025 Controlling Board President https://api.obm.ohio.gov/files/download/44/8f961755-ca2b-4e63-9bf3-9deb14ee6610/inline https://api.obm.ohio.gov/files/download/44/ee1584b2-9104-4965-9e4c-8cdb1141fa03/inline
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