Economy Parking Garage AC Replacement.pdf
PDF 125 KB Posted
- Attached to
- Economy Parking Garage AC Replacement
- Solicitation number
- 7630 26
- Issued by
- Hillsborough County, Florida
About this file
This Invitation to Bid document is issued by the Hillsborough County Aviation Authority for the Economy Parking Garage AC Replacement project at Tampa International Airport. The project involves replacing air conditioning units in the elevator lobbies and machine rooms of both the North and South Economy Parking Garages, with a total of ten packaged units to be replaced: six in the South Garage and four in the North Garage. The existing units, installed in 2005 and 2008 respectively, have exceeded their typical 15-year operational lifespan and require replacement to prevent future maintenance challenges and complete failure. The mandatory Pre-Bid Conference is scheduled for September 14, 2026, at 10:00 am at the SkyCenter One Office Building in Tampa, with a simultaneous Microsoft Teams option available. A mandatory Site Inspection will follow immediately after the conference conclusion. The deadline for requests for clarification is September 28, 2026, at 5:00 pm, with any addendums posted by October 5, 2026, at 5:00 pm. Bids are due electronically through the Owner's e-Procurement Portal on October 12, 2026, at 2:00 pm, with award anticipated by the Authority's Board on December 3, 2026.
The Bid Schedule includes one line item for the Economy Parking Garage AC Replacement on a lump sum basis, with an Owner's Allowance of $40,000.00. Bidders must meet extensive minimum qualifications, including Florida business registration, verification of non-conviction status on multiple federal and state vendor lists, attendance at both the mandatory Pre-Bid Conference and Site Inspection, and submission of numerous certifications and documentation. Required submittals include a Bid Bond or Cashier's Check, bid affidavit, financial statements, current contractor's license, proof of insurance coverage capability, and various certifications covering topics such as trench safety, Small Business Enterprise participation, e-verify compliance, non-collusion, and anti-human trafficking laws. Bidders must also register with PaymentWorks and select an electronic payment method if awarded.
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HILLSBOROUGH COUNTY AVIATION AUTHORITY
INVITATION TO BID
FOR
ECONOMY PARKING GARAGE AC REPLACEMENT
POST DATE: August 31, 2026
QUESTION AND CLARIFICATION DEADLINE: September 28, 2026, 5:00 pm BID DEADLINE: October 12, 2026, 2:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://procurement.opengov.com/portal/tampaairport/
Tampa International Airport Invitation to Bid Economy Parking Garage AC Replacement
HILLSBOROUGH COUNTY AVIATION AUTHORITY
INVITATION TO BID
Economy Parking Garage AC Replacement
1. Introduction
2. Respondent Questionnaire
3. Bid Schedule
Attachments:
A - Division 0 B - Division 1 C - Plans
Economy Parking Garage AC Replacement
1. Introduction
The Hillsborough County Aviation Authority (Owner) has a Cone of Silence applicable to all competitive procurement processes which places restrictions on communications. Refer to the Cone of Silence in the Solicitation document for more information. All inquiries regarding this Solicitation must be submitted in writing to the Procurement Agent assigned to this Solicitation.
The Bidder must supply all information and documents required by the Solicitation documents through the Owner’s e-Procurement Portal located at https://procurement.opengov.com/portal/tampaairport by the Bid Submittal Time and Date.
1.1. Summary
The objective of this Project is to replace the air conditioning units for the elevator lobby and elevator machine rooms in both the North and South Economy Parking Garages.
1.2. Background
The existing units, installed in 2005 for the North Garage and 2008 for the South Garage, are original equipment that has exceeded their typical 15-year lifespan. While the Maintenance Department has ensured the continued functionality of the units through regular maintenance and repairs, replacement is essential to prevent future maintenance challenges and avoid the potential complete failure of the units. Therefore, both Maintenance and the design consultant recommend replacing a total of ten (10) packaged units: six (6) in the South Garage and four (4) in the North Garage.
1.3. Contact Information
Rayesha Cotton Senior Procurement Agent P.O. Box 22287 Tampa, FL 33622 Email: rcotton@tampaairport.com Phone: (813) 554-1448 Department:
Planning and Development
1.4. Timeline
Contract Documents Posted August 31, 2026 https://procurement.opengov.com/portal/tampaairport mailto:rcotton@tampaairport.com tel:(813)554-1448
Economy Parking Garage AC Replacement
Mandatory Pre-Bid Conference (Mandatory)
September 14, 2026, 10:00am The mandatory Pre-Bid Conference will be held in the SkyCenter Boardroom, which is located on the fourth floor of the SkyCenter One Office Building at 5411 SkyCenter Dr., Tampa, FL 33607.
OR
Microsoft Teams ®
Call-In: +1 813-694-2596 Phone Conference ID: 552 198 169#
Click here to join the Microsoft Teams Meeting:
https://teams.microsoft.com/meet/268932269 65136?p=tma7LTWrFTPF7wQMrY
Mandatory Site Inspection September 14, 2026, as a part of the scheduled Mandatory Pre-Bid Conference. Details will be announced during the Mandatory Pre-Bid Conference. The Mandatory Site Inspection will commence immediately following the conclusion of the Pre-Bid Conference
Request for Clarification Deadline September 28, 2026, 5:00pm
Addendum posted on Owner’s e- Procurement Portal website
October 5, 2026, 5:00pm https://teams.microsoft.com/meet/26893226965136?p=tma7LTWrFTPF7wQMrY https://teams.microsoft.com/meet/26893226965136?p=tma7LTWrFTPF7wQMrY
Economy Parking Garage AC Replacement
Bid Submittal Time and Date October 12, 2026, 2:00pm Conference Room SC4-C3
OR
Microsoft Teams ®
Call-In: +1 813-694-2596 Phone Conference ID: 856 257 826#
Click here to join the Microsoft Teams Meeting:
https://teams.microsoft.com/meet/227478874 092084?p=3YWFn2Cpjji27b6JuO
Award by Authority's Board December 3, 2026 https://teams.microsoft.com/meet/227478874092084?p=3YWFn2Cpjji27b6JuO https://teams.microsoft.com/meet/227478874092084?p=3YWFn2Cpjji27b6JuO
Economy Parking Garage AC Replacement
2. Respondent Questionnaire
Bidder shall review and complete the Respondent Questionnaire in its entirety. Failure to complete the Respondent Questionnaire may deem the Bid as non-responsive.
2.1. Minimum Qualifications
Minimum qualifications have been established as a basis for determining the eligibility of each submitted Bid. A submitted Bid will be determined non-responsive and will not be considered unless sufficient documentation is provided to determine whether the Bidder meets the minimum qualifications listed below:
2.1.1. Bidder is registered with the Florida Department of State, Division of Corporations to do business in the State of Florida. (www.sunbiz.org)*
Attach proof of registration
*Response required
2.1.2. Bidder is required to confirm that, if awarded by the Board, Bidder will register with PaymentWorks and select one of the Authority's electronic payment methods.*
☐ Please confirm *Response required
2.1.3. Bidder is NOT listed on the Florida Department of Management Services, Convicted Vendor List as defined in Section 287.133(3)(d), Florida Statutes.*
☐ Please confirm *Response required
2.1.4. Bidder is NOT listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List or is engaged in business operations in Cuba or Syria, as detailed in this Solicitation. *
☐ Please confirm *Response required
2.1.5. Bidder is NOT listed on the Federal Convicted Vendor list. (www.sam.gov)* ☐ Please confirm *Response required
2.1.6. Bidder is NOT listed on the Florida Department of Transportation Contractor Suspension List. *
☐ Please confirm
Economy Parking Garage AC Replacement
*Response required
2.1.7. Bidder had a representative sign-in and attend the Mandatory Pre-Bid Conference or had a representative attend the Mandatory Pre-Bid Conference on-line via Microsoft Teams®. *
NOTE: To be considered as attending the Mandatory Pre-Bid Conference, the prospective Bidder must have signed in on a sign-in sheet prior to the start of the Mandatory Pre-Bid Conference or signed in to Microsoft Teams® and be identified by the Procurement Agent at the start of the Mandatory Pre-Bid Conference.
Provide the name of Bidder’s representative who attended the mandatory Pre-Bid Conference in-person or via Microsoft Teams®
*Response required
2.1.8. Bidder had a representative sign-in and attend the Mandatory Site Inspection. * NOTE: To be considered as attending the Mandatory Site Inspection, a prospective Bidder must have signed in on a sign-in sheet prior to the start of the Mandatory Site Inspection.
Provide the name of Bidder’s representative who attended the Mandatory SiteInspection.
*Response required
2.1.9. Bidder confirms that the Bidder has the ability to obtain the insurance coverage and limits as required in Section 00650 - INSURANCE REQUIREMENTS.*
☐ Please confirm *Response required
2.1.10.Bidder has completed Section 00300 - BID FORM.* Please download the below documents, complete, and upload.
• 00300_bid_form_8-17-26.pdf
*Response required
2.1.11.Bidder confirms that its Bid includes any applicable Tariffs imposed by the Bid Submittal Due Date and Time.*
☐ Please confirm *Response required
2.1.12.Bidder has completed Section 00350 - BID AFFIDAVIT* Please download the below documents, complete, and upload.
• 00350_-_bid_affadavit_8-17-...
*Response required
2.1.13.Bidder has submitted Section 00400-1 - BID BOND or Cashier's Check and Section https://government-project.s3.us-west-2.amazonaws.com/260521/ab73b3da-9763-4a8d-b654-f0757be47a09_00300_bid_form_8-17-26.pdf https://government-project.s3.us-west-2.amazonaws.com/260521/c67bb85e-4c4b-4418-a8c8-341a84e53bc5_00350_-_bid_affadavit_8-17-26.pdf
Economy Parking Garage AC Replacement
00400-2 SURETY BOND AFFIDAVIT.*
Please download the below documents, complete, and upload.
• 00400_-_bid_bond_8-17-26.pdf
*Response required
2.2. Additional Required Documents
2.2.1. Bidder has completed Section 00415 - TRENCH SAFETY CERTIFICATION.* Please download the below documents, complete, and upload.
• 00415-TrenchSafety_8-17-26.pdf
*Response required
2.2.2. Bidder has completed Section 00417 - SMALL BUSINESS ENTERPRISE (SBE)
ASSURANCE AND PARTICIPATION.*
Please download the below documents, complete, and upload.
• 00417-SBE_NON_FED_NO_Goal_8...
*Response required
2.2.3. Bidder has completed Section 00420 – BIDDER’S GENERAL BUSINESS
INFORMATION.*
Please download the below documents, complete, and upload.
• 00420_Bidder's_General_Busi...
*Response required
2.2.4. Bidder has completed Section 00421 – SCRUTINIZED COMPANY CERTIFICATION.* Please download the below documents, complete, and upload.
• 00421_-_Scrutinized_Company...
*Response required
2.2.5. Bidder has completed Section 00422 – E-VERIFY CERTIFICATION.* Please download the below documents, complete, and upload.
• 00422_-_E-Verify_Certificat...
*Response required
2.2.6. Bidder has completed Section 00423 – NON-COLLUSION CERTIFICATION.* Please download the below documents, complete, and upload.
• 00423_Non-Collusion_Certifi...
https://government-project.s3.us-west-2.amazonaws.com/260521/21c4dd2d-4130-4dc9-99b8-ad301e1a3f8f_00400_-_bid_bond_8-17-26.pdf https://government-project.s3.us-west-2.amazonaws.com/260521/858f5757-e388-45b9-ba30-2c2d1fcc983d_00415-TrenchSafety_8-17-26.pdf https://government-project.s3.us-west-2.amazonaws.com/260521/e690f693-405b-4985-9c2e-dbf416496227_00417-SBE_NON_FED_NO_Goal_8-17-26.pdf https://government-project.s3.us-west-2.amazonaws.com/260521/9c9d8d0d-daad-4588-bc0f-3e8639605dc7_00420_Bidder%27s_General_Business_Info.pdf https://government-project.s3.us-west-2.amazonaws.com/260521/ae1637b4-ca10-4233-883d-3f8504935c36_00421_-_Scrutinized_Company_Certification.pdf https://government-project.s3.us-west-2.amazonaws.com/260521/23d4e1cb-ec8c-466a-8d4b-b3551f03319f_00422_-_E-Verify_Certification_Form_8-17-26.pdf https://government-project.s3.us-west-2.amazonaws.com/260521/15b61bae-c116-47d3-9809-1da7ee96cfb6_00423_Non-Collusion_Certificate_8-17-26.pdf
Economy Parking Garage AC Replacement
*Response required
2.2.7. Bidder has completed Section 00430 – SUBCONTRACTORS LIST. * Please download the below documents, complete, and upload.
• 00430_-_sub_contractor_list...
*Response required
2.2.8. Bidder has completed Section 00440 - PAYMENT METHOD*
Please download the below documents, complete, and upload.
• 00440_-_Payment_Method_(5.1...
*Response required
2.2.9. Bidder has completed Section 00450 - Affidavit of Compliance with Anti-Human Trafficking Laws.*
Please download the below documents, complete, and upload.
• 00450_-_Trafficking_Cert_8-...
*Response required
2.2.10.Bidder has included their Financial Statement(s).* *Response required
2.2.11.Bidder has provided a copy of a current and active Contractor's License that qualifies Bidder to bid on the work.*
*Response required
2.2.12.If the Bid Affidavit is signed by a person other than the President or Vice President of the corporation, such person will furnish a corporate resolution showing their authority to bind the corporation.
https://government-project.s3.us-west-2.amazonaws.com/260521/f149ce93-901d-4c75-ac76-1d1a6dfd0102_00430_-_sub_contractor_list_Non-Fed_8-17-26.pdf https://government-project.s3.us-west-2.amazonaws.com/260521/83240c57-82dd-41a7-a1a3-87b2074a6357_00440_-_Payment_Method_%285.11.26%29.pdf https://government-project.s3.us-west-2.amazonaws.com/260521/3cd16e6e-3c65-4c66-86ab-9128d2c6a316_00450_-_Trafficking_Cert_8-17-26.pdf
Economy Parking Garage AC Replacement
3. Bid Schedule
The Owner will be accepting electronic submissions of the Bid Schedule via the Owner’s e- Procurement portal partner, OpenGov Procurement. Bidder will submit Bidder's pricing using the online Bid Schedule.
Line Item Description Quantity Unit of Measure
Unit Cost Total
1 Economy Parking Garage AC Replacement
1 LS
2 Owners Allowance 1 OA $40,000.00
TOTAL
| 1. Introduction |
| 1.1. Summary |
| 1.2. Background |
| 1.3. Contact Information |
| 1.4. Timeline |
| 2. Respondent Questionnaire |
| 2.1. Minimum Qualifications |
| 2.1.1. Bidder is registered with the Florida Department of State, Division of Corporations to do business in the State of Florida. (www.sunbiz.org)* |
| 2.1.2. Bidder is required to confirm that, if awarded by the Board, Bidder will register with PaymentWorks and select one of the Authority's electronic payment methods.* |
| 2.1.3. Bidder is NOT listed on the Florida Department of Management Services, Convicted Vendor List as defined in Section 287.133(3)(d), Florida Statutes.* |
| 2.1.4. Bidder is NOT listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List or is engaged in busines... |
| 2.1.5. Bidder is NOT listed on the Federal Convicted Vendor list. (www.sam.gov)* |
| 2.1.6. Bidder is NOT listed on the Florida Department of Transportation Contractor Suspension List. * |
| 2.1.7. Bidder had a representative sign-in and attend the Mandatory Pre-Bid Conference or had a representative attend the Mandatory Pre-Bid Conference on-line via Microsoft Teams®. * |
| 2.1.8. Bidder had a representative sign-in and attend the Mandatory Site Inspection. * |
| 2.1.9. Bidder confirms that the Bidder has the ability to obtain the insurance coverage and limits as required in Section 00650 - INSURANCE REQUIREMENTS.* |
| 2.1.10. Bidder has completed Section 00300 - BID FORM.* |
| 2.1.11. Bidder confirms that its Bid includes any applicable Tariffs imposed by the Bid Submittal Due Date and Time.* |
| 2.1.12. Bidder has completed Section 00350 - BID AFFIDAVIT* |
| 2.1.13. Bidder has submitted Section 00400-1 - BID BOND or Cashier's Check and Section 00400-2 SURETY BOND AFFIDAVIT.* |
| 2.2. Additional Required Documents |
| 2.2.1. Bidder has completed Section 00415 - TRENCH SAFETY CERTIFICATION.* |
| 2.2.2. Bidder has completed Section 00417 - SMALL BUSINESS ENTERPRISE (SBE) ASSURANCE AND PARTICIPATION.* |
| 2.2.3. Bidder has completed Section 00420 – BIDDER’S GENERAL BUSINESS INFORMATION.* |
| 2.2.4. Bidder has completed Section 00421 – SCRUTINIZED COMPANY CERTIFICATION.* |
| 2.2.5. Bidder has completed Section 00422 – E-VERIFY CERTIFICATION.* |
| 2.2.6. Bidder has completed Section 00423 – NON-COLLUSION CERTIFICATION.* |
| 2.2.7. Bidder has completed Section 00430 – SUBCONTRACTORS LIST. * |
| 2.2.8. Bidder has completed Section 00440 - PAYMENT METHOD* |
| 2.2.9. Bidder has completed Section 00450 - Affidavit of Compliance with Anti-Human Trafficking Laws.* |
| 2.2.10. Bidder has included their Financial Statement(s).* |
| 2.2.11. Bidder has provided a copy of a current and active Contractor's License that qualifies Bidder to bid on the work.* |
| 2.2.12. If the Bid Affidavit is signed by a person other than the President or Vice President of the corporation, such person will furnish a corporate resolution showing their authority to bind the corporation. |
3. Bid Schedule
File details come from the government source that posted it. Updated .