EBO Participation Form.pdf

EQUAL BUSINESS OPPORTUNITY PARTICIPATION

NOTICE TO PRIME CONTRACTORS

15% SUBCONTRACTING GOAL ON CONTRACTS

VALUED AT $50,000 OR MORE

Howard County Code Section 4.122 established an Equal Business Opportunity program to foster overall equity and fairness to all citizens in relation to business enterprises conducting business with the

County.

If a contract is $50,000 or more, the Prime Contractor shall make a good faith effort to comply with the Howard County Equal Business Opportunity (EBO) program’s 15% subcontracting goal. The

Prime Contractor shall make a good faith effort to obtain minority subcontractor participation even if the

Prime Contractor has the capability to complete the work with its own workforce. Certified

MBE/WBE/DBE prime contractors can count 100% of the work they self-perform on contracts with EBO subcontracting goals. The subcontracting goal percentage may vary if the contract is funded by a federal or state agency. Prime Contractors should submit the following completed Equal Business Opportunity

Subcontractor Participation Form with the bid. Identify subcontractors prior to submitting the proposal. After contract award, changes in subcontractors require the written approval of the EBO Coordinator.

Possible areas of obtaining subcontracting participation include, but are not limited to, flagging services, hauling, copying and printing, and the purchase of materials used in performing the contract.

Contractors may use minority, women or disabled business enterprises certified by Howard County, Maryland; the Maryland Department of Transportation; the City of Baltimore, Maryland; or another certifying entity in order to satisfy the 15% subcontracting goal. The website addresses for lists of minority businesses are:

http://www.howardcountymd.gov/Purchasing http://www.mdot.state.md.us/MBE_Program/index.html http://cityservices.baltimorecity.gov/mwboo

Contractors should submit a completed Equal Business Opportunity Subcontractor Participation

Form with the bid identifying each certified EBO firm they intend to use on the contract. However, if the

EBO Subcontractor Participation Form is not submitted with the bid, the County may request EBO subcontractor participation of the successful contractor.

Contractors failing to achieve the Equal Business Opportunity Program goal following a good faith effort to obtain participation must complete the Equal Business Opportunity Program Request for

Subcontracting Waiver and provide documentation of its good faith attempts to obtain EBO participation.

The County will determine if the efforts made satisfy a good faith attempt. A waiver will only be considered in rare contracts after a determination that the Contractor has made a good faith effort and thoroughly documented the efforts. Contractors should submit the Equal Business Opportunity Program

Request for Subcontracting Waiver with the bid. However, if the request for waiver form is not submitted with the bid, the County may obtain the request for waiver of the successful contractor.

If the County exercises its option to renew the contract, it is expected that the EBO subcontracting goal will be met for each subsequent contract year when the contract amount is $50,000.00 or more. Questions relating to the EBO program shall be directed to the EBO Coordinator 410-313-6370.

PRIME CONTRACTORS’ COMPLIANCE OF EBO SUBCONTRACTOR PARTICIPATION

Prime Contractors that are awarded County contracts shall maintain adequate records of EBO participation on County contracts. The County may require that prime contractors report whether or not they met the proposed EBO subcontracting goal, so that the County can track compliance of EBO participation on County contracts.

Revised 12/05/2017 http://www.howardcountymd.gov/Purchasing http://www.mdot.state.md.us/MBE_Program/index.html http://cityservices.baltimorecity.gov/mwboo

Revised 12/20/2013 Buyer Initial:

HOWARD COUNTY, MARYLAND

EQUAL BUSINESS OPPORTUNITY (EBO)

SUBCONTRACTOR PARTICIPATION FORM

COUNTY USE ONLY

EBO APPROVAL

SIGNATURE (VENDOR OFFICIAL) TITLE DATE

PRINTED NAME EMAIL

INSTRUCTIONS FOR COMPLETING THIS FORM

• Complete the section below identifying each certified EBO firm (Minority (MBE), Woman (WBE), and Disabled (DBE) Business

Enterprises) you intend to use on this project. Attach additional sheets if more than two (2) subcontractors.

• This form represents the contractor’s commitment to utilize the named EBO firms at the percentages indicated should the contract be awarded to the contractor. This form should accompany your bid or proposal.

• *EBO Types: AA (African American), ASA (Asian American), HIS (Hispanic American), NA (Native American), FEM

(Female), DIS (Disabled)

PRIME CONTRACTOR SHOULD LIST ALL EBO SUBCONTRACTORS / SUBCONSULTANTS / SUPPLIERS

CONTRACT TITLE:

SOLICITATION # CAPITAL PROJECT # CONTRACT / PO #

TERM: RENEWAL # AMOUNT $

PRIME CONTRACTOR NAME:

ADDRESS: PHONE:

EBO STATUS (Y/N): *EBO TYPE: CERTIFICATION # CERTIFYING AGENCY:

SUBCONTRACTOR NAME:

ADDRESS: PHONE:

EMAIL: CONTACT REPRESENTATIVE:

*EBO TYPE (Check One) □ AA □ ASA □ HIS □ NA □ FEM □ DIS

CERTIFYING AGENCY: CERTIFICATION # EBO PARTICIPATION %

DESCRIPTION OF WORK: EBO PARTICIPATION $

SUBCONTRACTOR NAME:

ADDRESS: PHONE:

EMAIL: CONTACT REPRESENTATIVE:

*EBO TYPE (Check One) □ AA □ ASA □ HIS □ NA □ FEM □ DIS

CERTIFYING AGENCY: CERTIFICATION # EBO PARTICIPATION %

DESCRIPTION OF WORK: EBO PARTICIPATION $