301_State+Contract+Summary.docx

ND STATE CONTRACT INFORMATION

CONTRACT INTRODUCTION

This contract is for the purchase of ADA transit vehicles (high roof or medium roof).

CONTRACTOR INFORMATION

Check the State contract website for the contractor and contract administrator information.

MANDATORY

This is a mandatory state contract. If this state contract does not meet your needs, submit a SFN 54202 Contract Exemption Form for approval by the Contract Administrator using the Purchasing Work Request system or email. Procurement procedures apply if agencies elect to not use an optional state contract.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to North Dakota Century Code Section 54-44.4-13. This contract is made available to state entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C. § 39-04.2, and the International Peace Garden.

DELIVERY AND ORDERS

a. Order Acknowledgment. Dealer Order Receipt Acknowledgement (w/reference to P.O. Number) or similar document shall be furnished within 15 days to the purchasing agency or to the cooperative purchasing entity

b. Delivery must be made within 180 - 300 days after the contractor receives an order from the Purchasing Agency or entity by issuance of a purchase order or use of a purchasing card.

c. Confirmation of After Receipt of Order delivery lead time is required

d. If delivery requirements cannot be met within the specified time, the bidder must notify the Purchasing Agency or entity promptly by telephone with a follow-up by email or mail of the delay and the approximate date delivery may be expected. Repeated delivery delays may be considered as failure to deliver.

PRICING

See each vendor’s price sheet on the contract web page.

F.O.B. POINT AND FREIGHT

Delivery and passage of title under this contract shall be as follows:

a. Delivery will be F.O.B. Destination to the various locations in North Dakota. The freight is to be included in the price of the products.

b. Title will pass to Purchasing Agency or entity upon delivery to the specified destination.

c. Vehicle(s) shall be delivered, with a reasonably full tank of gasoline.

DELIVERY DOCUMENTS

The following documents are required at the time of delivery:

a. Certificate of origin (MCO)

b. Dealer Invoice (with contract pricing)

c. Damage Disclosure Order Acknowledgment. Dealer Order Receipt Acknowledgement (w/reference to P.O. Number) or similar document shall be furnished within 15 days to the purchasing agency or to the cooperative purchasing entity

INSPECTION: UPON DELIVERY

Vehicle(s) will not be considered delivered if they have arrived in a condition that does not meet the bid specifications and ordered options. Payments for the vehicle(s) will not be made until the vehicle (s) has passed delivery inspection by the ordering entity.

DEALER CONTACT REPRESENTATIVE AND IN-STATE WARRANTY SERVICE LOCATION

The contractor must provide a dealer contact representative to provide support, service, required warranty in-state warranty service, and the ordering contact for this contract.

· Required dealer contact representative information and in-state warranty service location must be completed in the provided response lines on the Attachment 3 - Bid Response Worksheet. Attachment 3 can be found in each vendor’s contract.

During the contract period, the contractor shall notify the State Procurement Office within 10 days of a change in the dealer contract representative or in-state warranty service location. Failure to notify of changes may result in termination of the contract and debarment.

PAYMENT TERMS

Payment will normally be made within thirty days after delivery and acceptance of commodities or services under this contract and receipt of a correct invoice. All invoices and payment inquiries must be directed to the Purchasing Agency or Entity.

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