E00P5600434__Lenovo_T16_ThinkPads_PORFP.pdf

Purchase Order Request for Proposals (PORFP) Desktop, Laptop, and Tablet 2015 Master Contract

Revised 051623 1

Section 1 –General Information

PORFP Number:

(ADPICS PO Number or eMMA BPM Number)

E00P5600434

BPM050356

PORFP Type:

(Select one category from the drop-down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I

(Desktop/Laptops/Ruggedized/Laptops/Associated Peripherals)

FA II (Tablets/Ruggedized Tablets/Associated Peripherals) FA III (Installation) + FA I FA III (Installation) + FA II FA IV (Manufacturer’s Extended Warranty)

Note: FA III may not be purchased alone and may not exceed 49% of the PORFP value.

Manufacturer Name

Lenovo

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from the drop-down list)

Yes

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx needeMinority Business Enterprise (MBE) Goal for FA III Below (See “DESKTOP, LAPTOP, AND TABLET 2015 Master Contract MBE

Participation Worksheet”):

0 % (N/A)

PORFP Issue Date:

mm/dd/yyyy

4/15/25 PROPOSAL DUE

DATE and TIME:

4/25/25 10:00 AM

Place of Performance: Comptroller of Maryland - ITD 108 Carroll Street (Loading Dock - Northwest Street) Annapolis, MD 21401 ATTN: Julianne Brown-E00P5600434 https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Revised 051623 2

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Desktop, Laptop, and Tablet 2015 Master Contract, 060B5400007, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

Questions Due (Closing) Date and Time: 4/21/2025 12:00

PM

Questions must be submitted in writing with the subject line, “Question for PORFP #E00P5600434” via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

BID SUBMISSION INSTRUCTIONS

PORFP responses being accepted VIA EMAIL

PASSWORD PROTECTING INSTRUCTIONS FOR

SUBMITTING A PORFP BID:

•All bids must be password protected by the bidder prior to submission.

•Bidders must email the password protected bid to the Procurement Officer at: sphillips@marylandtaxes.gov.

•DO NOT SEND PASSWORD WITH BID EMAIL.

•The password must be emailed separately after the bid due date upon request by the Procurement Officer.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

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7. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. The Master Contractor must provide a Mercury Affidavit:

https://doit.maryland.gov/contracts/Documents/DesktopLapt op2015/mercury_affidavit.pdf.

10. A “No Bid” form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

Follow Instructions for Password Protection of PORFP Bid Submission

Invoicing Instructions:

Send invoice via e-mail to itinvoices@marylandtaxes.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Comptroller of Maryland, Office of Administration and Finance

Agency POC Name: Susan Phillips Agency POC

Phone Number:

410-260-6043

Agency POC E-mail Address:

sphillips@marylandtaxes.gov Agency POC Fax:

Agency POC Mailing Address:

80 Calvert Street, Room 215, Annapolis, MD 21401 https://doit.maryland.gov/contracts/Documents/DesktopLaptop2015/mercury_affidavit.pdf https://doit.maryland.gov/contracts/Documents/DesktopLaptop2015/mercury_affidavit.pdf

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Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Julianne Brown

Agency On-site Phone Number:

410.260.7861

Agency On-site E-mail Address:

jbrown@marylandtaxes.gov

Agency On-site Fax:

Agency On-site Address: Comptroller of Maryland - ITD 108 Carroll Street (Loading Dock - Northwest Street) Annapolis, MD 21401 Attention: Julianne Brown-PO#E00P5600400

Section 4 – Scope of Work

FA I – Desktop, Laptops and Ruggedized Laptops and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Lenovo T16 ThinkPads

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. Lenovo ThinkPad T16 Gen 2 AMD CTO Build AMD Ryzen™ 7 PRO 7840U Processor (3.30GHz up to 5.10 GHz)

32 GB LPDDR5X-6400MHz (Soldered) Memory, 512 GB

SSD M.2 2280

PCIe Gen4 TLC Opal, Integrated Graphics, 16" WUXGA (1920 x 1200), IPS, Anti-Glare, Non-Touch, 100%sRGB, 400 nits, 60Hz, Low Power, Low Blue Light, 5MP RGB+IR with Microphone, Thunder Black, FreeSync, Qualcomm Wi-Fi 6E NFA725A 2x2 AX & Bluetooth® 5.3, No Fingerprint Reader, No WWAN, 4 Cell Li-Polymer 86Wh Battery, 100W USB-C Slim 3pin AC Adapter, Keyboard Backlit Black with Number Pad, Wired Ethernet, Enhanced Asset Tag, Windows 11 Pro

21K8S1H300 100 Asap

3. Absolute Control licenses - 36 Month Term - 1-249 Unit Volume - For Government

Absolute Control licenses - 36 Month Term - 1-249 Unit Volume - For Government

4L41M24746 100 Asap mailto:jbrown@marylandtaxes.gov

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FA II – Tablets, Ruggedized Tablets and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

N/A

Product Name Product Description Model # Qty

Due Date mm/dd/yyyy

1. N/A

FA III – Installation Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA III value.

Installation / Training Services

Deliverables

Start Date

End Date

1. N/A

FA IV - Manufacturer’s Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

1. WARRANTY 3 Year On-site with Keep Your Drive Coverage

WARRANTY 3 Year On-site with Keep Your Drive Coverage

Upon Acceptance

36 Months

Section 5 – Evaluation Criteria

1. Price.

2. Conformance with specifications.

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Desktop, Laptop, and Tablet 2015 Master Contract Solicitation No: 060B5400007

PORFP: E00P5600434

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

� Other commitments preclude our participation at this time.

� The subject of the solicitation is not something we ordinarily provide.

� We are inexperienced in the work/commodities required.

� Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

� The scope of work is beyond our present capacity.

� Doing business with the State is simply too complicated. (Explain in REMARKS section)

� We cannot be competitive. (Explain in REMARKS section)

� The time allotted for the completion of the Bid is insufficient.

� Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

� Other: _________________________________________________________

2. If you have submitted a response to this solicitation but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________