Complete Sol Package.pdf

1200 New Jersey Ave., S.E Washington, D.C. 20590

U.S. Department of Transportation

National Highway Traffic Safety Administration

Solicitation Number

DTNH22-12-Q-00147

Presolicitation: Synopsis

The National Highway Traffic Safety Administration (“NHTSA” or “the agency”) is an agency of the U.S. Department of Transportation (DOT). As part of NHTSA’s mission, the agency has been issuing Corporate Average Fuel Economy (CAFE) standards under the Energy Policy and Conservation Act (EPCA) for the last thirty years. EPCA requires the agency to establish average fuel economy standards for passenger cars and light trucks at “the maximum feasible average fuel economy level that the Secretary [of DOT] decides the manufacturers can achieve in that model year.” The Energy Independence and Security Act (EISA) was enacted on December 19, 2007 and amended EPCA by mandating, in addition to passenger car and light truck standards being set at the maximum feasible level in each model year, that the model year (MY) 2011-2020 CAFE standards be set sufficiently high to ensure that the industry-wide average of all new passenger cars and light trucks, combined, is not less than 35 miles per gallon (mpg) by MY 2020. In fulfillment of its EPCA and EISA requirements, and in response to President Obama’s request to create a coordinated and harmonized National Program for motor vehicle efficiency and emissions standards, NHTSA recently published a joint Notice of Proposed Rulemaking (NPRM)1 with the Environmental Protection Agency (EPA) to set CAFE standards under EPCA/EISA and Greenhouse Gas (GHG) standards under the Clean Air Act for passenger cars and light trucks manufactured in model years 2017-2025. Based on public information and information NHTSA gathered about how vehicle manufacturers plan to comply with CAFE standards in those model years, the agency anticipates that the industry will make use of vehicle mass reduction as a means for reducing vehicle fuel consumption in the future.

This synopsis seeks to acquire technical experts in the fields of light-duty vehicle light-weighting and material application, safety analysis, and automotive technology costing to peer-review the report and models. Over the past year, the agency tasked a contractor team to complete a design, validation, and cost estimate for a light-weighted Honda Accord, including a finite element analysis (FEA) model and a cost model. The current

1 A link to the NPRM http://www.nhtsa.gov/fuel-economy is available at http://www.nhtsa.gov/fuel-economy.

http://www.nhtsa.gov/fuel-economy version of the draft report to be peer reviewed is just over 400 pages in length, including all tables and appendices.

The agency asks peer reviewers to examine both the underlying assumptions in the analysis as well as the veracity of the conclusions based on the assumptions, the analysis, and the available data.

The study covers areas of advanced material properties and usage, joining techniques, vehicle structure design and optimization, manufacturing processes, bending and torsion tests, NVH simulations, vehicle durability simulations, full vehicle crash simulation, and manufacturing cost estimation. NHTSA plans to select reviewers from a diverse background of industry, academia, and government experience to review all aspects of the study, with emphasis on the sources of information, methods employed, crash simulation testing techniques, and the estimated costs for the potential of mass-reduction technology in the 2017-2025 timeframe. NHTSA is seeking reviewers’ expert opinion on the technologies utilized, methodologies employed, and validity of findings regarding this study.

In accordance with FAR Subpart 13 award under this solicitation will be made on a competitive basis from who submits a responsive offer. Multiple awards will be awarded from this solicitation.

Contracting Office Points of Contact:

Brian Jenkins, Contract Specialist NHTSAOAM@dot.gov

Earnest J. Jenkins Jr., Contracting Officer NHTSAOAM@dot.gov mailto:NHTSAOAM@dot.gov mailto:NHTSAOAM@dot.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

BJENKINS

1200 New Jersey Ave., SE Office of Acquisition Management

DOT/NHTSA/NPO-320

Brian Jenkins

SHIP TO (1) CODE 16. ADMINISTERED BYCODE

X

X

541611

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR

NPO-320

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/01/2012 1430 ET

02/10/2012

202-366-9557Brian Jenkins (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

DTNH22-12-Q-00147

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEM 1. REQUISITION NUMBER PAGE OF

1 41 12-00738OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Washington DC 20590

TELEPHONE NO.

17a. CONTRACTOR/

Washington DC 20590 1200 New Jersey Avenue, SE

DOT/NHTSA/

15. DELIVER TO

Washington, DC 20590 W51-310 1200 New Jersey Avenue, SE

DOT/NHTSA/NPO-320

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$6.0

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

EMERGING SMALL

BUSINESS

8(A)

Office Of Acquisition Management

SOLE SOURCE

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

TITLE: Peer Review of Draft Study- "Mass Reduction for Light-Duty Vehicles for Model Year 2017-2025"

This request for request for quote is for a Fixed Price Commercial Award.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Earnest Jenkins

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS

NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 3/2005) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Offeror Instructions:

All questions must be submitted TBD.

As part of each quote submitted, reviewers shall submit their resume or C.V. and a short letter that stating their qualifications, relevant capabilities (explicitly state capability to run

LS-DYNA validations if applicable), area(s) of expertise, peer review experience, which areas of the six general topics in Appendix I on which the reviewer will be commenting, ability to meet the project schedule, signed conflict of interest statement & Non- Disclosure Agreement, origin of quote (quoting as an individual or through a company, university research foundation, government laboratory, etc.), and total estimated cost of the review services.

If an award is made to a party for peer review services, the agency will provide detailed language regarding award value, period of performance, contractual procedures, invoicing and payment processes, and non-disclosure requirements. However, potential reviewers should be aware in advance that for a Federal contract award to be made to a reviewer through a company

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

41 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 41

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTNH22-12-Q-00147

(e.g., LLC, S-corporation, etc.), the company must provide a valid DUNS number and be registered or register in Central Contractor Registration (CCR) .

Delivery: 30 Days After Award

0001 Mass Reduction for Light-Duty Vehicles for Model years 2017-2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

DTNH22-12-00147

pg. 4

SECTION C - DESCRIPTION/STATEMENT OF WORK

Request for Proposal Peer Review of “Mass Reduction for Light-Duty Vehicles for Model Year 2017-2025”

C.1 Background

The National Highway Traffic Safety Administration (“NHTSA” or “the agency”) is an agency of the U.S.

Department of Transportation (DOT). As part of NHTSA’s mission, the agency has been issuing Corporate Average Fuel Economy (CAFE) standards under the Energy Policy and Conservation Act (EPCA) for the last thirty years. EPCA requires the agency to establish average fuel economy standards for passenger cars and light trucks at “the maximum feasible average fuel economy level that the Secretary [of DOT] decides the manufacturers can achieve in that model year.” When setting “maximum feasible” fuel economy standards the agency is required to “consider technological feasibility, economic practicability, the effect of other motor vehicle standards of the Government on fuel economy, and the need of the United States to conserve energy.”

The Energy Independence and Security Act (EISA) was enacted on December 19, 2007 and amended EPCA by mandating, in addition to passenger car and light truck standards being set at the maximum feasible level in each model year, that the model year (MY) 2011-2020 CAFE standards be set sufficiently high to ensure that the industry-wide average of all new passenger cars and light trucks, combined, is not less than 35 miles per gallon (mpg) by MY 2020.

In fulfillment of its EPCA and EISA requirements, and in response to President Obama’s request to create a coordinated and harmonized National Program for motor vehicle efficiency and emissions standards, NHTSA recently published a joint Notice of Proposed Rulemaking (NPRM)1 with the Environmental Protection Agency (EPA) to set CAFE standards under EPCA/EISA and greenhouse gas (GHG) standards under the Clean Air Act for passenger cars and light trucks manufactured in model years 2017-2025. Based on public information and information NHTSA gathered about how vehicle manufacturers plan to comply with CAFE standards in those model years, the agency anticipates that the industry will make use of vehicle mass reduction as a means for reducing vehicle fuel consumption in the future. NHTSA’s rulemaking analyses have employed “mass reduction” as a technology option for compliance modeling purposes. In developing the MYs 2017-2025 NPRM, NHTSA has become aware of several recent studies that appear to show significantly greater amounts of mass reduction than NHTSA has previously analyzed in model year 2012-2016 final rule. In addition, several vehicle manufacturers have stated publicly that they are pursuing mass reduction as one major technology in meeting the future CAFE target. NHTSA conducted further research and analysis during calendar year 2011, with the intent of providing more robust data for regulatory analysis when establishing CAFE and GHG standards for MYs 2017 and beyond.

After a competitive solicitation, NHTSA awarded a contract in December of 2010 to Electricore, Inc., with EDAG Inc. and George Washington University as subcontractors. In the contract, NHTSA selected a 2008 or newer Honda Accord as the baseline vehicle and stated that “The purpose of this contract is to design a lightweight vehicle that can, at minimum, meet the performance functions (as defined below2) of the original

1 A link to the NPRM http://www.nhtsa.gov/fuel-economy is available at http://www.nhtsa.gov/fuel-economy.

2 Vehicle performance functionalities include safety, NVH, vehicle utility/performance (e.g., towing, acceleration, etc.), manufacturability, aesthetics, ergonomics, durability and serviceability.

http://www.nhtsa.gov/fuel-economy

pg. 5 baseline vehicle while controlling for both direct and in-direct cost to maintain affordability (as defined below).

The contractor shall use advanced design, material and manufacturing processes that will likely be available in the time frame of model years 2017-2025 to develop an engineering design with sufficient details such that computer modeling can be performed to demonstrate crashworthiness of the vehicle concept. The contractor shall also calculate and provide a comprehensive cost estimate for the concept vehicle, including both detailed direct (price) and indirect cost estimates.”

C.2 Tasks

Over the past year (in 2011), the Electricore team finished the design, validation and cost estimate for a light-weighted Honda Accord as stated in the contract and delivered a final report, a finite element analysis (FEA) model and a cost model. NHTSA now is looking for technical experts in the fields of light-duty vehicle light-weighting and material application, safety analysis, and automotive technology costing to peer-review the report and models. The agency asks peer reviewers to examine both the underlying assumptions in the analysis as well as the veracity of the conclusions based on the assumptions, the analysis, and the available data.

The Electricore, Inc. study covers areas of advanced material properties and usage, joining techniques, vehicle structure design and optimization, manufacturing processes, bending and torsion tests, NVH simulations, vehicle durability simulations, full vehicle crash simulation, and manufacturing cost estimation. The current version of the draft report to be peer reviewed is just over 400 pages in length, including all tables and appendices. NHTSA plans to select reviewers from a diverse background of industry, academia, and government experience to review all aspects of the study, with emphasis on the sources of information, methods employed, crash simulation testing techniques, and the estimated costs for the potential of mass-reduction technology in the 2017-2025 timeframe. This broad span of technical areas suggests that reviewers may well have much deeper technical expertise and experience in some areas and a working knowledge in others. As a result, the level of detailed technical review to be given by each reviewer might vary significantly across the general category areas. For those reviewers with technical capabilities to run the LS-DYNA model, independent data analysis for simulation crash testing for FMVSS and IIHS tests is requested for this review.

For LS-DYNA model reviewers, the agency will provide all computer model files and relevant documentation necessary to evaluate the simulations. However, the reviewer must have existing capabilities and the agency will not provide software, hardware, training or any other items related to establishing the reviewer’s LS- DYNA model capabilities. For peer reviewers that will evaluate cost estimations, we will provide Excel files with all data and calculations.

C.2.1 Award Kick-Off Meeting

The current draft of the study will be available for peer review after award of the contract. Within one (1) week of award of the peer review, each reviewer shall participate in an award kick-off conference call organized by a Contracting Officer’s Technical Representative (COTR) to review assigned tasks, confidential transfer of documents (and computer model files for LS-DYNA model reviewers), milestones & deliverables, and overall process details.

pg. 6

C.2.2 Review Document

NHTSA is seeking reviewers’ expert opinion on the technologies utilized, methodologies employed, and validity of findings regarding this study. Within two (2) weeks of the award kick-off conference call, the reviewer shall submit a “Review Document” per the specifications in the Deliverables section of this document.

NHTSA asks that reviewers orient their comments on the report toward the following six general areas: (1) assumptions and data sources used in the study; (2) vehicle design and optimization methodology and its rigorousness; (3) approach and effort in maintaining baseline vehicle functionalities while trying to lightweight the vehicle (which includes vehicle crashworthiness testing methodology and its rigorousness); (4) vehicle manufacturing cost methodology and its rigorousness; (5) conclusion and findings; and (6) other comments.

These areas will be split into sub-issues in the final charge to reviewers, as shown in Appendix I. Although NHTSA is conducting review of all six areas, reviewers shall state in their quote how many of the six areas they will be reviewing per their specialized fields of expertise and simulation capabilities. Within areas chosen for review, reviewers will be expected to identify additional topics or depart from these examples as necessary to best apply their particular area(s) of expertise. Reviewers shall structure their responses per the table that is attached to the peer reviewer request for proposal, adding comments in the table or as necessary at the end of each table. Expansive comments or analysis do not need to be forced into the Appendix I tables, and can be attached as a separate document if desired. Supporting data files, images, and materials may also be provided as needed.

Comments shall be sufficiently clear and detailed to allow readers to thoroughly understand their relevance to this study. All materials provided to reviewers as well as reviewer comments shall be treated as confidential, and shall neither be released nor discussed with others outside of the review panel. Once NHTSA and Electricore, Inc. have made the report public, NHTSA will notify reviewers that they may release or discuss the peer review materials and their review comments with others.

C.2.3 Comment Clarifications

Since award to multiple reviewers is anticipated, there may be additional issues identified or conflicting comments on an area of the study that require additional clarification. If such issues or conflicts arise, the COTR may request written clarifications from the reviewer within three (3) weeks of submission of the Review Document. The reviewer shall consider and respond to these requests the within one (1) week of reception of each request.

Should reviewers have questions about what is required in order to complete this review or needs additional background material, please contact Contract Specialist(CS) Brian Jenkins(Brian.Jenkins@dot.gov).

mailto:Brian.Jenkins@dot.gov

pg. 7

C.3 Milestones

The current draft of the study (around 400 pages in length) will be available for peer review after the award of a contract. Within one (1) week of award of the peer review, each reviewer shall participate in an award kick-off conference call organized by one of the COTR’s listed above to review assigned tasks, confidential document (and computer model files for LS-DYNA model reviewers) transfer, milestones & deliverables, and overall process details. Within two (2) weeks of the award kick-off conference call, the reviewer shall submit a “Review Document” per the specifications in the Deliverables section of this document. Since award to multiple reviewers is anticipated, there may be additional issues identified or conflicting comments on an area of the study that require additional clarification. If such issues or conflicts arise, the agency may request clarifications from the reviewer within three (3) weeks of submission of the Review Document. The reviewer shall consider and respond to these requests the within one (1) week of reception of each request.

C.4 Deliverables

Reviewers shall provide the COTR with a MS Word 2007 or newer “Review Document” containing responses for each item in the table in Appendix 1, adding comments and additional topics as necessary at the end of each table. Expansive comments or analysis do not need to be forced into the Appendix 1 tables, and can be attached as a separate document if desired. Supporting data files, images, and materials may also be provided as needed.

Response to requests for clarifications of review comments will be submitted in a written format, either by email or MS Word 2007 or newer document.

SECTION D - PACKAGING AND MARKING

N/A

SECTION E - INSPECTION AND ACCEPTANCE

N/A

pg. 8

SECTION F - DELIVERIES OR PERFORMANCE

F.1 Delivery Schedule

Task Milestone (M) or Deliverable (D)

Description Due

I M Peer review kick-off conference call Within one (1) week of award II D Review Document submitted Within two (2) weeks of the award kick-off conference call III M Comment Clarification period Within three (3) weeks of the submission of the Review Document

III D Written responses to each request for clarifications

Within one (1) week of reception of the request for clarification.

F.2 Place of Delivery

All deliverables (refer to Section F.1) except for Milestone/Task number 1 shall be furnished to the following address:

COTR TBA

U.S. Department of Transportation National Highway Traffic Safety Administration 1200 New Jersey Avenue, S.E., Office of International Policy, Fuel Economy & Consumer Programs, West Building, W43-445 Washington, D.C. 20590

pg. 9

SECTION G - PAYMENT AND BILLING INSTRUCTIONS

G.1 Submission of Invoices:

The Contractor shall submit one (1) original Invoice to:

DOT/NHTSA

Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126

OR

The contractor may submit one (1) original copy to following E-mail account:

9-AMC-AMZ-NHTSA-Invoices@faa.gov

To constitute a proper invoice, at a minimum, the following information must appear on each invoice:

1. Contractor Name:

2. Contract Number:

3. Delivery Order Number (if applicable):

4. $ Amount claimed on the invoice:

5. Invoice Number:

6. Invoice Date:

7. Contract Specialist:

8. Contracting Officer Name:

9. Contractor DUNS Number:

G.2 Payment Due Date Payment shall be subject to the provisions of FAR 52.232-1 Payments (APR 1984) FAR 52.232-8 Discounts for Prompt Payment (FEB 2002) FAR 52.232-25 Prompt Payment (OCT 2008)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

N/A.

SECTION I - PURCHASE ORDER CLAUSES

See Section 27(a) on Page One (1).

mailto:9-AMC-AMZ-NHTSA-Invoices@faa.gov

pg. 10

SECTION J – LIST OF ATTACHMENTS

J.1 Sample Review Questions (Attached)

1. Assumptions and Data Sources

2. Vehicle Design and Optimization Methodology and its Rigorousness

3. Vehicle Functionalities and Crashworthiness Testing Methodological Rigor

4. Vehicle Manufacturing Cost Methodology and its Rigorousness

5. Conclusion and Findings

6. Other Potential Areas for Comment

SECTION K- PURCHASE ORDER CLAUSES

52.212-1 Instructions to Offerors—Commercial Items.

As prescribed in 12.301(b)(1), insert the following provision:

INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (FEB 2012)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449).

However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no https://www.acquisition.gov/far/current/html/Subpart%2012_3.html#wp1084399 https://www.acquisition.gov/far/current/html/FormsStandard68.html#wp1189284 https://www.acquisition.gov/far/current/html/FormsStandard68.html#wp1189284 https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194 https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194 https://www.acquisition.gov/far/current/html/FormsStandard68.html#wp1189284

pg. 11 expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition;

and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

pg. 12

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the CCR database accessed through https://www.acquisition.gov or by calling 1- 888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

http://assist.daps.dla.mil/ http://assist.daps.dla.mil/quicksearch http://assistdocs.com/ http://assist.daps.dla.mil/wizard https://www.acquisition.gov/far/current/html/Subpart%2032_11.html#wp1043964 http://fedgov.dnb.com/webform https://www.acquisition.gov/

pg. 13

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

SR1. 52.212-2 EVALUATION—COMMERCIAL ITEMS.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

EVALUATION—COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

[Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304); (iv) small disadvantaged business participation; and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.]

Technical and past performance, when combined, are __________ [Contracting Officer state, in accordance with

FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.]

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

SR2. 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS.

As prescribed in 12.301(b)(2), insert the following provision:

OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (FEB 2012)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.

https://www.acquisition.gov/far/current/html/Subpart%2012_3.html#wp1084399 https://www.acquisition.gov/far/current/html/Subpart%2015_3.html#wp1088883 https://www.acquisition.gov/far/current/html/Subpart%2015_3.html#wp1088883

pg. 14

(a) Definitions. As used in this provision— “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Inverted domestic corporation”, as used in this section, means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). An inverted domestic corporation as herein defined does not meet the definition of an inverted domestic corporation as defined by the Internal Revenue Code at 26 U.S.C. 7874.

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”— http://uscode.house.gov/

pg. 15

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans;

and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR part

127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website.

(2) The offeror has completed the annual representations and certifications electronically via the ORCA website accessed through https://www.acquisition.gov. After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

pg. 16 accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it o is, o is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it o is, o is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it o is, o is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, for general statistical purposes, that it o is, o is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it o is, o is not a women-owned small business concern.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that—

(i) It o is,o is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility;

and

(ii) It o is, o is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate in reference to the WOSB concern or concerns that are participating in the joint venture.