DTFH6817Q00001_includes_Amendment_0001_-_Utility_Locates.pdf

REQUEST FOR PROPOSAL

SOLICITATION NUMBER: DTFH6817Q000021

SOLICITATION TYPE:

PROJECT NAME:

COMMERCIAL SERVICES/SIMPLIFIED ACQUISITION

UNDERGROUND UTILITY LOCATION SERVICES

INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ)

BLANKET PURCHASE AGREEMENT (BPA)

ISSUING OFFICE:

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

CENTRAL FEDERAL LANDS HIGHWAY DIVISION

12300 W. DAKOTA AVENUE, SUITE 360

LAKEWOOD, COLORADO 80228

Amendment 0001 dated 11/30/2016

Lori.Kliethermes Cross-Out

TABLE OF CONTENTS

Section A Standard Form 33, Solicitation, Offer, and Award

Section B Schedule & Price

Section C Work Statement /Description/Specifications

Section D Packaging and Marking – N/A

Section E Inspection and Acceptance

Section F Deliveries or Performance

Section G Contract Administration

Section H Special Contract Requirements

Section I Contract Clauses

Section J Attachments: ASCE 38-02 Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data (CI/ASCE 38-02)

Section K Representations, Certifications, and Other Statements of Offeror

Section L Instructions, Conditions, and Notices to Offeror

Section M Evaluation Factors for Award

Best Value Blanket Purchase Agreement for

Underground Utility Locate Services

In accordance with the Federal Acquisition Streamlining Act of 1994, { name of firm } and the Federal Highway Administration hereby enter into a cooperative agreement to reduce the administrative costs of acquiring commercial items.

Blanket Purchase Agreements (BPAs) eliminate contracting and open mart costs such as the search for sources, the development of technical documents and solicitations and the evaluation of bids or offers.

This BPA will further decrease costs, reduce paperwork and save time by eliminating the need for repetitive individual purchases. The end result is to create a purchasing mechanism for the Government that works better and costs less.

Services include the full range of methods and technologies supporting activities necessary to the extent allowed by the Service Contract Act under FAR 37.3.

This Multiple-Award BPA is negotiated with qualified companies for a variety of underground utility locate services. Procurements issued against this BPA will meet the best value criteria for Government Acquisitions complying fully with all applicable regulations.

Signatures:

Contractor Representative Date

FHWA Contracting Officer Date

(x)

DTFH6817Q00002

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Lakewood CO 80228-2583

CFLHD-AD

12300 W. Dakota Ave, Suite 167 Attn: Administration Office Central Federal Lands Highway Div.

Federal Highway Administration

Lakewood CO 80228-2583

CFLHD-AQ

12300 W. Dakota Ave, Suite 167 Attn: Acquisitions Office Central Federal Lands Highway Division Federal Highway Administration

11/30/20160001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

11/22/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment corrects the Solicitation Number referenced in original Request for Quotes (RFQ).

The Solicitation Number is corrected to read DTFH6817Q00002.

Also of note, in the text portion of the combined synopsis/solicitation, the due date was erroneously notated as December 1, 2016. The due date for proposals is December 8, 2016 as stated in the RFQ.

No other changes are made at this time.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Lori Kliethermes

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

DTFH6817Q000021

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 6

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

11/22/2016

CFLHD-AQ

Federal Highway Administration Central Federal Lands Highway Division Attn: Acquisitions Office 12300 W. Dakota Ave, Suite 167 Lakewood CO 80228-2583

CFLHD - DEPOSITORY 1600 MT 12/08/2016

Lori T. Kliethermes 720 Lori.Kliethermes@dot.gov

963-3355

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X

X

X

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X

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PAGE(S)

Lori Kliethermes

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

Amendment 0001 dated 11/30/2016

Lori.Kliethermes Cross-Out

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 6

CONTINUATION SHEET

PAGE OFREFERENCE NO. OF DOCUMENT BEING CONTINUED

DTFH6817Q00001

(A) (B) (C) (D) (E) (F)

In accordance with the Federal Acquisition

Streamlining Act of 1994, Federal Highway

Administration (FHWA), Central Federal Lands

Highway Division (CFLHD) wishes to enter into a

Blanket Purchase Agreement (BPA) to reduce the administrative costs of acquiring commercial items.

BPAs eliminate contracting and open market costs including the search for sources, development of technical documents and solicitations and the evaluation of offers.

A BPA will further decrease costs, reduce paperwork and save time by eliminating the need for repetitive individual purchases. The end result is to create a purchasing mechanism for the Government that works better and costs less.

Resultant Multiple-Award BPA will include qualified companies to provide a variety of underground utility locate services. Procurements issued against the BPA will meet the best value criteria for Government Acquisitions complying fully with all applicable regulations.

CFLHD intends to award a minimum of 2 BPAs to provide services as described in Section C of this document.

This solicitation and resultant agreement includes the full range of methods and technologies supporting activities necessary to the extent allowed by the Service Contract Act under FAR 37.3 and incorporates SubPart 13.5

Test Program for Certain Commercial Items authorizing procurement above the simplified acquisition threshold and up to $500,000 including any options exercised.

Interested Contractors should send proposals to

FHWA-CFLHD, Attn: Lori Kliethermes at 12300 West

Dakota Avenue, Lakewood, Colorado 80228. Signed and dated copies will be accepted by email to lori.kliethermes@dot.gov.

Responses shall be submitted no later than 6:00 p.m. ET/4:00 p.m. MT December 8, 2016 and are acceptable in electronic format or hard copy delivery. Only one form of submittal is required.

Continued ...

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Amendment 0001 dated 11/30/2016

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 6

CONTINUATION SHEET

PAGE OFREFERENCE NO. OF DOCUMENT BEING CONTINUED

DTFH6817Q00001

(A) (B) (C) (D) (E) (F)

Upon award, Contractor will be required to sign original SF 33, Award document.

Start date of services is unknown at this time.

Following selection of individual firm(s), the effective date of the BPA will be established.

The estimated Period of Performance is January

2017 through December 2017.

CFLHD intends to award a firm fixed-price base contract with up to 4 option year renewals.

Options may or may not be exercised dependent upon future needs of the Government.

00001 Underground Utility Locate Services per Bid

Schedule in Section B

00002 Option Years 1 through 4 (exercised at the discretion of CO/COR)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Federal Highway Administration Blanket Purchase Agreement

Description of Agreement

The Federal Highway Administration (FHWA), Central Federal Lands Highway Division (CFLHD) is responsible for project delivery and program administration of the Federal Lands Highway Program and other projects for its Federal Land Management Agency and State Department of Transportation partners in a 14-State area. CFLHD provides access to and within National Forests, National Parks, Indian reservations, and other public lands by preparing plans, letting contracts and conducting bridge inspections and surveys.

Many States and Local Public Agencies utilize consultants to identify the quality of subsurface utility information needed for highway plans, and to acquire and manage that level of information during the development of highway projects. The inability to obtain reliable underground utility information has long been a troublesome problem for highway designers and others within the agency. Consequently, FHWA is seeking sources for Underground Utility Location services.

These activities, combined with traditional records research and site surveys, and utilizing new technologies such as surface geophysical methods and non-destructive vacuum excavation, provide "quality levels" of information.

The Contractor shall furnish underground utility locate services, if and when requested by the Contracting Officer or the authorized representative during the period specified in the paragraph below entitled "Effective Period." Purchases (referred to as Call Orders) made hereunder must first have a written Statement of Work (SOW). The purchases shall reference this agreement.

Such calls shall include a detailed description of the job requirements, pricing, delivery schedule, place of inspection and acceptance. The effective date of this agreement shall be the date the agreement is signed by the Contracting Officer.

The North American Industry Classifications (NAICS) considered applicable to this contract is 561990, Locating underground utility lines prior to digging.

Extent of Obligation

Both parties are obligated only to the extent of authorized calls placed against this agreement by authorized personnel.

Pricing

The prices to the Government shall be as low as or lower than those charged the Contractor's most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

Call Order Requests and Purchase Limitation

Orders at or below $3,500.00 - prepare a SOW and place the order directly with any contractor.

Orders above $3,500.00 - prepare a SOW, check pricing and location for best value and send to one or more Contractors.

No individual call under this agreement shall exceed $100,000.00.

The maximum ordering limit for the life of the BPA shall not exceed $500,000.00.

Notice of Individuals Authorized to Place Calls and Dollar Limitations

A list of individuals authorized to purchase under this agreement, identified by title of position or by name of the individual, and their dollar limitation per call, shall be furnished to the Contractor by the Contracting Officer upon award of the BPA. Calls may be placed orally to any authorized Contractor when the procurement will be under $3,500.00. Any order over $3,500.00 must have a written SOW and the order must be placed by a Contracting Officer.

The individuals authorized to issue call orders and their dollar limitations are as follows:

Jeff Bellen, Highway Engineer Dollar Limitation $3,500 Alan Blair, Right of Way Manager Dollar Limitation $3,500

Contracting Officers:

Lori Kliethermes, Contract Specialist/Contracting Officer Dollar Limitation $500,000 Jeremiah Rogers, Contract Specialist/Contracting Officer Dollar Limitation $500,000 Joe Wilson, Supervisory Contracting Officer Dollar Limitation Unlimited

Delivery Tickets

Electronic Method of Delivery shall be used. Include the following minimum information when submitting files electronically:

1. Name of supplier

2. BPA number

3. Date of Purchase (call)

4. Purchase (call) Number

5. Itemized list of deliverables furnished

6. Quantity, unit price and extension of each item, less applicable discounts

7. Date of completion

Invoices

Invoices shall be submitted for all orders made during a billing period in one of three methods.

Submit invoices to:

1. U.S. Mail – Mailing Address Central Federal Lands, A/P Branch, AMZ-150 PO Box 268865 Oklahoma City, OK 73125

2. Commercial Courier (i.e. FedEx, UPS etc.) – Physical Address Central Federal Lands, A/P Branch, AMZ-150 Attn: Melissa K. Robinson – Phone No. (405) 954-7872 6500 S. MacArthur Blvd.

Oklahoma City, OK 73169

3. E-mail Instructions – Invoices must be in .pdf format to submit by e-mail.

Address to: 9-AMC-AMZ-CFLInvoices@faa.gov *

Subject line must contain: BPA and Call Number, Invoice Number and Net Terms (Example: DTFH68-##-A-##### Call No. ## Invoice No. ### Prompt Net 30)

*Note: The FAA handles all FHWA payments.

Before payment can be made, invoices must be submitted and contain the following information:

1. Vendor name and address as it appears in Block l7a on SF Form 1449

2. BPA Number (i.e., DTFH6816A00001)

3. Call Order Number (i.e., DTFH6816A00001/0###)

4. Performance Delivery Date/Invoice Date

5. Itemized list of deliverables for each call to include quantities, unit prices and extended prices less any applicable discounts.

Effective Period

This BPA will remain effective from date signed by both parties or until unilaterally rescinded by either the Contractor or the Government in writing. Pricing should be effective for 1 year, unless pricing for commodities increase drastically on the open market. In this instance, the Contractor will request a review by the Contracting Officer for consideration of price increase.

Place and Time of Delivery

Delivery location and time will be identified in each call order. Any deviations must have the express consent of the Contracting Officer. All calls will be placed as FOB destination.

Acceptance

The Government shall have 7 days from delivery of supplies/services to submit a claim for non-acceptance.

Variation in Quantities

The Contractor is responsible for the delivery of specified quantities. If the Contractor delivers and the Government receives quantities of any item in excess of the quantity ordered, they will be treated as being delivered for the convenience of the Contractor, unless the excess is because of some unknown reason. When this happens the Government Representative has the authority to except or negotiate the quantities that will go over the items listed in the Statement of Work and the itemized quantities.

Price List

The Contractor shall submit the attached price list for approval to the Contracting Officer.

Price List shall show:

1. Company name;

2. BPA agreement number;

3. A statement that indicates either a specific period of time the prices will remain in effect (not less than 1 year), or effective until further notice.

The Contractor may offer voluntary price reductions for previously approved items without written approval. These reductions should be shown as "VPR" on the invoice and price list.

The Contractor shall furnish price list changes to the Contracting Officer in sufficient time;

however, no less than 30 days to permit review and distribution to ordering activities before the pricing agreement period commences. Revised price lists must show company name and appropriate BPA number.

SECTION B – SERVICES AND PRICING

Supplies/Services Unit of

Measure Unit Price

Mobilization & Demobilization – (Dispatch Order) Mileage rate

Mobilization – (Project to Project) Mileage rate

Mobilization – (on Project) Mileage rate

Utility Records Research (Quality Level D) Linear Mile

Utility Mapping (Quality Level C) Linear Mile

Utility Designating (Quality Level B) Linear Mile

Utility Locating Each

Per Diem – Per person per day at Government rate for Area Job Specific Job Specific

Traffic Control Lump Sum Negotiated at time

Add Item**

Add Item**

Add Item**

Add Item**

Add Item**

* Mobilization and Demobilization will change according to the location of project site; only 1 mob/demob price will be paid per job.

** Items may be added by way of modification to this BPA as necessary.

Above pricing shall be valid for not less than 12 months from date of agreement, shall be negotiated annually and adjusted accordingly as agreed upon by both parties.

Period of Performance

The Period of Performance is estimated and anticipated as follows:

Period Start Date End Date

Base Year January ** , 2017 December ** , 2017

Option Period 1 January ** , 2018 December ** , 2018

Option Period 2 January ** , 2019 December ** , 2019

Option Period 3 January ** , 2020 December ** , 2020

Option Period 4 January ** , 2021 December ** , 2021

** Dates to be incorporated upon award

NOTE: Option Periods are not guaranteed. The Government has the right at its sole discretion whether Option Periods will be exercised dependent upon the needs of the Government at that time.

Applicable FAR Clauses

52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

SECTION C - DESCRIPTION/SPECIFICATIONS

General Scope of Services

This Indefinite Delivery/Indefinite Quantity (IDIQ) Blanket Purchase Agreement is being issued to provide Underground Utility Location Services for the FHWA Right-of-Way Branch to include:

Utility marking and/or mapping according to ASCE 38-02 Guidelines Utility coordination Utility condition assessment Utility relocation cost estimates

This agreement covers the following geographical area: Arizona, California, Colorado, Hawaii, Kansas, Nebraska, New Mexico, Nevada, North Dakota, Oklahoma, South Dakota, Texas, Utah and Wyoming.

Specific project locations will be along various highways within the specified State. The actual work location will be designated within each Call order. The majority of the work will be in National Parks, National Forests and in or near Lands of the United States. Typical locations are rural two-lane roads with parallel and traverse utilities.

Project lengths vary from four to 20 miles. The utility companies can be private, public and governmental (i.e. U.S. Forest Service, National Park Service).

Definitions

A. PROJECT: The specific section of the highway or other property on which utility location/designation is to be performed as set forth in the Call order.

B. UTILITY: A privately, publicly, or cooperatively owned line, facility, or system for producing, transmitting, or distributing communications, cable television, power, electricity, light, heat, gas, oil, crude products, water, steam, waste, or any other similar commodity, including any fire or police signal system or street lighting system.

C. FHWA: Federal Highway Administration, Central Federal Lands Highway Division, 12300 West Dakota Avenue, Lakewood, Colorado

D. COR: Contracting Officer’s Representative

E. DESIGNATING: The process of using a surface geophysical method or methods to interpret the presence of a subsurface utility and to mark its approximate horizontal position (its designation) on the ground surface. (Note: Utility owners and contractors sometimes call this process “locating.”)

F. LOCATING: The process of exposing and recording the precise vertical and horizontal location of a utility.

G. UTILITY QUALITY LEVEL: A level of quality and reliability of utility information.

Such reliability is determined by the means and methods as defined in ASCE 38-02 (Attachment J). Each of the four existing utility data quality levels is established by different methods of data collection and interpretation.

Schedule of Services

The specific schedule for services will be provided within the scope of each Call order. Scope specifications may be changed as directed by the COR; however, any price adjustments must be made by a warranted CO via modification to the Call order.

Contractor-Furnished Property & Services

A. EQUIPMENT

A wide range of equipment is necessary to detect the variety of underground utilities that may be present. Equipment available for utilization by the provider should include, but not be limited to, the following:

o Extremely Low Frequency (ELF), Very Low Frequency (VLF) and Low Frequency (LF) electromagnetics, magnetometers, terrain conductivity meters, resonant Sonics and other geophysical designating equipment o Vacuum excavation or comparable nondestructive locating equipment o State-of-the-art surveying and data recording equipment o Software systems compatible with FHWA's CADD system.

B. PERSONNEL REQUIREMENTS

Providers of Subsurface Utility Engineering (SUE) services should be able to:

o Demonstrate a thorough knowledge and understanding of designating, locating, and data management activities o Provide designating and locating services to the extent desired by the FHWA o Survey SUE data acquired during the designating and locating phases to project control and transfer it into FHWA's CADD system and/or onto its plans.

Individuals assigned by the SUE provider to carry out the work should be well trained, experienced, and capable.

o Individuals in charge of the work and responsible for certifying deliverables should be engineers and land surveyors employed by the SUE provider in accordance with State professional registration requirements.

o The project manager should have previously been involved in the management of one or more SUE contracts and must be available to commit sufficient time to successfully manage the project.

o Other team members should have previously been involved in SUE designating, locating, surveying, and/or mapping activities.

The Contracting Officer (CO) shall have the authority to require the replacement of any Contractor personnel not exhibiting adequate capability or reasonable safety and responsibility in their job performance. Personnel removed due to Government determination of unsuitability shall be replaced within 3 days. If the Contractor replaces personnel during the performance of a Call order, there shall be no expense to the Government.

The Contractor and not the Government is responsible under this agreement for the control, management, and supervision of the day-to-day activities and performance of their employees while performing the services required by the agreement. Services to be delivered under this agreement by the Contractor to the Government are non-personal as defined by FAR Part 37.

Performance Requirements in accordance with ASCE 38-02

A. UTILITY RECORDS RESEARCH (Quality Level D): This includes indicating the presence and approximate horizontal location of existing utilities from information derived through existing records or oral recollections. This work may also include an in-field visual site inspection to verify credibility of such records.

B. UTILITY MAPPING (Quality Level C): This includes indicating the presence and approximate horizontal location of underground utilities by surveying visible above-ground utility features, such as manholes, valve boxes, posts, and other related features, and by using professional judgment, correlating this information with existing utility records. This work also includes all work in Quality Level D.

C. UTILITY DESIGNATING (Quality Level B): This includes determining the existing and approximate horizontal location of underground utilities using electromagnetic, magnetic, sonic, or other energy fields. Utility designating marks shall be surveyed to the same accuracies and precision as is required for the topographic data included in the project’s database. This work also includes all work in Quality Level C.

D. UTILITY LOCATING (Quality Level A): This includes obtaining precise horizontal and vertical position of the utility line by excavating test holes. The test holes are to be done using vacuum excavation or comparable nondestructive equipment in a manner as to cause no damage to the utility line. After excavating a test hole, the consultant shall perform a field survey to determine the exact location and position of the utility line.

This work also includes all work in Quality Level B.

E. DOCUMENTATION: Perform the required measurements to locate the utilities relative to the FHWA control network. Mark utilities using colors according to industry standards. Compile an electronic map of all utilities in the project area. Submit the following information:

o Control Used Data Sheet files (.xls and .dgn/.dwg), o 3D Planimetric mapping file (.map), o 3-D MicroStation or AutoCAD design file, containing space line strings and ground shots on designated levels. These space line strings and ground shots depict (in three dimensions) the topography.

o Scanned copies of hand written notes or other documents not in electronic format.

o Copies of field notes, photographs, and utility information gathered. Take photographs before and after all test holes.

F. MOBILIZATION

Three types of Mobilization and Demobilization will be used:

o Mobilization & Demobilization (Dispatch Order) - Includes initial mobilization to the project site and demobilization from the project site of all required personnel, equipment, material, and incidentals needed to successfully complete the Call order work. Mobilization shall be from the Contractor’s place of business to the site of FHWA’s project location.

Demobilization shall be from the site of the FHWA’s last project location to the Contractor’s place of business.

o Mobilization (Project to Project) - Includes the mobilization of all equipment and support vehicles from one FHWA project to the next FHWA project as specified in the Call order(s).

o Mobilization (on Project) - Is the moving of major equipment from one utility location to the next utility location.

G. TRAFFIC CONTROL

The Contractor shall provide flaggers when preforming utility locating alongside or within the traveled way of a highway, street, or roadway, including bridges and tunnels, and all required equipment such as safety vests, flagging paddles, radios, etc. Work is to be performed at the designated drill sites.

The work shall consist of the control of motorized and non-motorized vehicular traffic to protect project personnel at designated sites in a manner that provides the safe and efficient movement of traffic past or around drill equipment and/or crews performing work while protecting on-site workers and equipment.

Work shall be performed in accordance with The Manual of Uniform Traffic Control Devices, Part VI. This work shall include the use of items such as: orange reflective vests;

paddles marked “STOP” and “SLOW” on either side; where visibility between flaggers is poor or non-existent, hand-held two-way radios; and such signs including advance warning signs as may be required to safely control the flow of traffic.

Measurement and Payment

A. GENERAL

For each Call order the agreement unit price listed for each bid item will constitute full compensation for furnishing all equipment, labor, materials, and supplies, and performing all operations necessary to complete each item of work as specified per Call order. Payment made for Material under one item will not be paid for under any other item. The Contractor will not be compensated for loss of time or equipment due to breakdown of equipment, lack of proper equipment as determined by the COR, labor shortages or disputes, delay in obtaining materials or for any other reason not directly the fault of the Government. No payment will be made for any work abandoned by the Contractor or rejected by the COR because of failure to meet requirements of this agreement.

B. MOBILIZATION AND DEMOBILIZATION (Dispatch Order)

1. MEASUREMENT. Mobilization and demobilization will be measured partly as a job item (fixed price) and partly by the number of miles (travel price). The work covered under this item includes mobilization and demobilization of all required personnel, equipment, materials, and incidentals to the project. The total distance for mobilization shall be the mileage by direct route between the Contractor’s place of business and the closest termini of a specific project as specified in the Call order. The total distance for demobilization shall be from the furthest termini of the FHWA’s project to the Contractor’s place of business. Mobilization to the State of Hawaii is not included in this item and will be negotiated on a per call order basis for Hawaii work only.

2. PAYMENT. Payment will be made at the prices set forth in the Bid Schedule, which will apply to all states, except Hawaii. This price and payment will be full compensation for Mobilization and Demobilization (Dispatch Order) per Call order or group of Call orders if they are executed consecutively.

C. MOBILIZATION (project to project)

1. MEASUREMENT. Mobilization (project to project) includes mobilization of all required personnel, equipment, materials, and incidentals from one project to the next. The total distance shall be the mileage by direct route between projects as specified in the Call order.

2. PAYMENT. Payment will be made at the prices set forth in the Bid Schedule. This price and payment will be full compensation for Mobilization (project to project).

D. MOBILIZATION (on project)

1. MEASUREMENT. Mobilization (on project) will be the moving of the locating operation from one test hole location to another test hole location within the same project. Measurement will consist of the project length.

2. PAYMENT. Payment will be made at the prices set forth in the Bid Schedule. This price and payment will be full compensation for moving between test holes. Only one Mobilization (on project) per project will be paid regardless of the test holes actually performed.

E. UTILITY RECORDS RESEARCH (Quality Level D):

1. MEASUREMENT. Utility records research will be measured by the project length in miles. Project length is for all utilities within the project limits. Individual utilities will not be measured separately.

2. PAYMENT. Payment will be made at the prices set forth in the Bid Schedule.

This price and payment will be full compensation for all costs incurred during utility records research.

F. UTILITY MAPPING (Quality Level C):

1. MEASUREMENT. Utility mapping will be measured by the project length in miles. Project length is for all utilities within the project limits. Individual utilities will not be measured separately.

utility mapping.

G. UTILITY DESIGNATING (Quality Level B):

1. MEASUREMENT. Utility designating will be measured by the project length in miles. Project length is for each utility within the project limits. Measure individual utilities separately.

utility designating.

H. UTILITY LOCATING (Quality Level A):

1. MEASUREMENT. Utility locating will be measured by the test hole. Empty or blank test holes will not be measured for payment utility locating.

I. TRAFFIC CONTROL

1. MEASUREMENT. Traffic control, including flaggers, signs and equipment, will be measured by the lump sum. Do not measure directly. The bid amount is complete payment for all work described in the agreement and necessary to complete the work for that pay item. The quantity is designated as "All". Estimated quantities of lump sum work shown in the agreement are approximate.

traffic control operations.

SECTION E - INSPECTION AND ACCEPTANCE

Inspection

All work shall be subject to review by the Government. The COR is responsible for inspections and acceptance of all deliverables upon receipt by the Government and/or evaluations of services completed to date, document of inspection/evaluation and providing the Contractor with copies of inspection/evaluation reports. The COR shall have the right to inspect and approve all materials and equipment specified in this agreement before work commences.

Inspections may be made periodically as work progresses, or as work is completed, to determine acceptability of method and manner of performance, the end product of the operations, and to make measurement for payment.

Acceptance

Acceptance shall be considered as the time when all services have been performed and deliverables have been received, inspected and found to be in conformance with the agreement requirements.

Certification by the Government of satisfactory services provided is contingent upon the contractor performing in accordance with the terms and conditions in this BPA, Call Orders and all amendments thereto.

The following are acceptance criteria for services performed under Call orders:

a. QUALITY. Standards for acceptable performance are stated in the specifications set forth in Section C.

b. QUANTITY. The quantity of work shall meet the minimum requirements established in each Call order.

c. TIMELINESS. The Contractor shall complete work on schedule and shall meet the deadline for any critical requirements identified in each Call order.

Applicable FAR Clause

52.246-4 INSPECTION OF SERVICES--FIXED PRICE (Aug 1996)

(a) Definitions. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by performance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements, and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

SECTION F - DELIVERIES OR PERFORMANCE

Contract Delivery

Delivery/performance under this contract, within the overall period of performance and under the funds allotted, will be based on the issuance of Orders by the CO. The contractor shall provide goods and/or services under this contract only as directed in an Order issued by an authorized CO.

See Section F4 for Issuance of Orders. All funds expended under this contract shall be incurred and accounted for under individual Orders. No work shall be performed by the Contractor prior to receipt of a signed Order for services.

During the base term and option years, Orders may identify specific task deliverables and standards required in the performance of each order. Deliverables may range in a variety of formats and types consistent with the task areas described in Section C.

Unless directed otherwise by the COR, all deliverables are to be received electronically to the email address specified in each Call order. If hard-copy documentation is requested, delivery shall be made to the address designated below no later than 10 calendar days following completion of services:

Federal Highway Administration, Central Federal Lands Highway Division ATTN: Right-of-Way Manager 12300 West Dakota Avenue Lakewood, Colorado 80228

Hours of Work

Work for the specified tasks shall be Monday through Friday (or an acceptably mutual alternate schedule otherwise coordinated between the COR and Contractor Personnel). Work hours for the Contractor personnel shall not exceed 40 hours per week without prior written approval of the CO/COR.

Overtime will not be authorized under this contract except by prior approval of the CO/COR.

Issuance of Orders

In accordance with FAR 52.216-18, Ordering, only a Contracting Officer is authorized to place orders against this Contract; this authority cannot be delegated. All Orders must be properly executed and signed by the CO prior to commencement of work. Once a contract is established, the Government will send the Contractor an Order(s) requesting associated Administrative and Project Management Office Support Services. Orders will be issued via email.

The following individual COs are authorized to place orders against this contract:

Lori Kliethermes Joseph L. Wilson Jeremiah Rogers

In accordance with FAR 16.505, each Order will contain, at minimum, the following information:

(1) Date of TO/DO

(2) Name of the COR;

(3) Contract number and Order number;

(4) Description of work;

(5) Estimated cost and maximum number of labor hours authorized;

(6) Documentation requirements;

(7) Delivery/performance schedule;

(8) Quality assurance standards, as appropriate;

(9) Order award type (e.g. Firm-Fixed Price);

(10) Accounting and appropriation data; and

(11) Other pertinent information

Modifications

Modifications to Call orders shall be initiated and approved under the same procedure above.

Only the CO may authorize modifications to an order. The Government is not obligated to pay for work authorized by someone other than the CO.

Contract Time

The base period of performance and pricing will be in effect for one year. The base period will extend from date of BPA award for up to 4 additional option-year periods by way of modification and recommendation from the COR.

The Government anticipates award with issuance of orders for performance period January through December 2017 dependent upon selection of qualified Contractor/Personnel meeting the requirements herein.

Exercising Options

Extension beyond the base performance period is possible. At time of performance expiration, a review will be conducted to determine whether the need exists to exercise option(s) in accordance with FAR Clause 52.217-8.

Modifications exercising options against the resultant agreement will be issued in accordance with the periods of performance listed in Section B provided funds are available.

Work Schedule

The Work schedule shall be prepared by the Contractor and coordinated with the COR based on priorities provided in each Call order. The order in which the work is to be accomplished at the project location will be communicated by the COR.

Performance Period

Performance is defined as the time from commencement of work until all services and deliverables have been inspected, accepted as complete and in accordance with the agreement requirements.

Call orders

The Call order shall be issued in accordance with the following:

A. Draft Call order: The Government will issue a draft Call order with, at a minimum, the following information:

1. Geographical location

2. Draft scope of work, to include site locations, traffic control requirements, etc.

3. Estimated quantities, i.e. type(s) of mobilization, number of utility locates, etc.

4. Estimated or required start/completion dates

6. Government furnished data, e.g. controls, known utilities, existing mapping files, etc.

7. Name of FHWA Representative/COR

B. Contractor Response: Unless specified otherwise, within 5 work days from date of receipt of a Call order request, the Contractor shall submit at a minimum the following:

1. Names of the personnel to be assigned to the work

2. Name of Contractor’s liaison for the Call order designated as the COR’s sole contact for all matters concerning the Call order.

3. Equipment to be used.

4. Proposed work schedule incorporating Government priorities.

5. Discussion of any item in the scope of work not fully understood.

The Contractor’s response may be submitted via FAX or e-mail (preferred).

C. Negotiations: Upon receipt of the Contractor’s proposal, the Government will contact liaison if necessary to finalize the scope of work, personnel and performance time.

D. Call order Award and Notice to Proceed: A Call order award will be issued via e-mail.

The notice to proceed (NTP) will be issued at time of or subsequent to Call order award.

The Contractor shall perform no work unless a signed Call order and subsequent NTP has been issued. Any Call order above $3,500 must be signed by a Contracting Officer.

E. Urgent Work: When agreement is reached, the Contracting Officer may issue a verbal

NTP with confirming signed Call order to follow.

Applicable FAR Clauses

52.242-15 Stop Work Order for other than Government’s Convenience

The Contracting Officer may issue orders to suspend the work wholly or in part for such period of time as deemed necessary because of:

(1) weather or ground conditions when further prosecution of the work might cause environmental or resource damage to the project, access roads to the project, or adjacent property. Such action would include, but not be limited to, instances such as siltation of streams, damage to access roads, rutting of project roads which causes otherwise suitable soils to be muddy or unsuitable; or

(2) failure of the Contractor to comply with specifications such as but not limited to performing work prior to prerequisite approvals, operating equipment not meeting fire requirements, or when conditions exist which do not meet safety requirements.

52.242-17 GOVERNMENT DELAY OF WORK (APRIL 1984)

(a) If the performance of all or any part of the work of this agreement is delayed or interrupted (1) by an act of the Contracting Officer in the administration of this agreement that is not expressly or impliedly authorized by this agreement, or (2) by a failure of the Contracting Officer to act within the time specified in this agreement, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this agreement caused by the delay or interruption and the agreement shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and• any other contractual term or condition affected by the delay or interruption.

However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this agreement.

(b) A claim under this clause shall not be allowed (1) for any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved, and (2) unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the agreement.

SECTION G - ADMINISTRATION DATA

Responsibility for Contract Administration

Contract Manager

The Contractor shall designate a contact person for this contract. This person shall be the Government’s contact for orders, invoicing and any other information pertaining to this contract.

Any substitution of the contact person must be provided by written notice to the Government.

Contract Manager for this contract is:

The Contractor shall provide sufficient management to ensure that this contract is performed efficiently, accurately, on time and in compliance with the requirements stated in this document.

Specifically, the Contractor shall designate a single manager to oversee this contract and supervise staff assigned to this contract.

The Contractor, and not the Government, shall control, manage, and supervise performance of Contractor employees while performing the services required under the contract. Government personnel are not authorized or permitted to supervise any Contractor personnel.

The supervisor will serve as the direct supervisor for all contractor employees and as a liaison between the CO / COR and contractor employees for any performance issues, scheduling of work, leave and assuring work is covered during absences. The supervisor will perform all other supervisory duties on behalf of the Contractor. The Supervisor is not required to work on-site full time but does need to be available during normal business hours telecommunications, email, etc., when the need arises. Periodic on-site visits are not required but encouraged.

In the event the designated Contract Manager becomes unavailable to continue during the contract performance, replacement of the incumbent Program Manager shall be subject to prior approval by the…