SECTION L.pdf

Screening for Information - DRAFT–SIR No. DTFAWA-16-R-00024

SECTION L-PROPOSAL INSTRUCTIONS

TABLE OF CONTENTS

L.1 Administrative Point of Contact L.2 AMS 3.1-1 Clauses and Provisions Incorporated by reference (July 2011) L.3 AMS Clauses and Provisions in Full Text L.4 General Instructions L.4.1 Number of Awards L.4.2. Compliance with Instructions L.4.3 Expenses Related to Offeror Submissions L.4.4 Alternate Proposals L.4.5 Period of Offer L.4.6 Disposition of Proposals L.4.7 SIR Questions, Concerns, and Clarifications L.4.9 Communications with Offerors L.4.10 Participation on Multiple Teams L.4.11 Non-Government Personnel Participation L.5 Proposal Submission and Delivery Instructions L.5.1 Volume Submission and Projected Acquisition Milestones Table L-1 – Procurement Schedule L.5.2 Place, Date and Time for Submission of Proposals L.5.3 Label Proposal Packages L.6 Proposal Preparation and General Format Instructions L.6.1 Format Instructions Table L-2. Proposal Volume Requirements L.6.2 Proposal Preparation Instructions L.6.2.1 Technical Qualifications (Volume I) L.6.2.1.1 Team Qualifications (Volume I-Part A) L.6.2.1.2 Task Order Proposal Requests (Volume I-Part B) L.6.2.2 Management Approach (Volume II) L.6.2.2.1 Program Management L.6.2.2.2 Staffing, Recruitment, and Workforce Development L.6.2.2.3 Task Order Management L.6.2.2.4 Subcontract Management

L-1 | P a g e S c r e e n i n g I n f o r m a t i o n R e q u e s t ( S I R ) S e c t i o n L

DTFAWA-16-R-00024

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

L.6.2.2.5 Transition Approach L.6.2.3 Price Proposal (Volume III) L.6.2.3.1 General L.6.2.3.2 Price Proposal Bid Model L.6.2.3.3 Price Proposal Narrative L.6.2.4 Past Performance (Volume IV) L.6.2.5 Small Business Subcontracting Plan (Volume V) L.6.2.6 Miscellaneous (Volume VI) L.6.2.6.1 Business and Financial Capability L.15.6.2 Organizational Conflict of Interest (OCI) Plan L.15.6.3 Exceptions L.15.6.4 Completed Request for Offer (RFO) L.6.2.6.5 Mentor Protégé Program Participation L.7 Award without Discussions L.8 Notification of Award and Debriefing of Unsuccessful Offerors

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

SECTION L

PROPOSAL INSTRUCTIONS TO OFFERORS

L.1 Administrative Point of Contact

The Contracting Officer (CO) is the sole point of contact for the acquisition. All questions or concerns must be addressed to the Contracting Officer listed below:

Iann T. Washington, AAQ-340 800 Independence Ave SW Washington, DC 20024 202-267-4346 iann.washington@faa.gov

L.2 AMS 3.1-1 Clauses and Provisions Incorporated by reference (July 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov. (End of clause)

AMS Clause No.

Title and Date

3.2.2.3-1 False Statements in Offers (July 2004) 3.2.2.3-6 Submittals in the English Language (July 2004) 3.2.2.3-7 Submittals in U.S. Currency (July 2004) 3.2.2.3-11 Unnecessarily Elaborate Submittals (July 2004) 3.2.2.3-12 Amendments to Screening Information Requests (July 2004) 3.2.2.3-13 Submission of Information/Documentation/Offers (July 2004) 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (July 2004) 3.2.2.3-17 Preparing Offers (July 2004) 3.2.2.3-18 Prospective Offeror's Requests for Explanations (March 2009) 3.2.2.3-19 Contract Award (July 2004) 3.2.4-25 Single or Multiple Awards (April 1996) 3.6.2-7 Pre-award On-Site Equal Opportunity Compliance Review (July 2011) 3.6.2-15 Evaluation of Compensation for Professional Employees (April 1996)

L.3 AMS Clauses and Provisions in Full Text

3.2.2.3-15 Authorized Negotiators (July 2004) The offeror states that the following persons are authorized to negotiate on your behalf with the FAA in connection with this offer: Name:_______________________ Title:_________________________ Phone number:_________________ (End of provision)

3.2.2.3-16 Restricting, Disclosing, and Using Data (July 2004) If the offeror (you) includes data in your offer that you do not want to be disclosed to the public or for the L-3 | P a g e S c r e e n i n g I n f o r m a t i o n R e q u e s t ( S I R ) S e c t i o n L

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting http://conwrite.faa.gov/

FAA to use except for evaluation purposes-----

(a) Mark the title page with the following legend:

This offer includes data that must not be (1) disclosed outside the FAA and (2) duplicated, used, or disclosed -in whole or in part- for any purpose other than to evaluate this offer.

(b) Contracts awarded as a result of this SIR are subject to the disclosure requirements specified in this contract. This restriction does not limit our right to use information from another source that may be contained in your offer.

(c) Use the following space to identify the pages containing the restricted data:

Numbers or other identification of pages:

(d) Mark each page you want to restrict with the following legend: 'Using or disclosing data contained on this page is subject to the restriction on the title page of this offer.' (End of provision)

3.2.4-1 Type of Contract (April 1996) The FAA contemplates award of a single award IDIQ contract (with issuance of Firm Fixed Price, Time and Material/Labor Hour task orders) from this Screening Information Request.

(End of provision)

3.6.1-17 North American Industry Classification System (NAICS) Code (January 2016) The North American Industry Classification System (NAICS) code for this procurement is:

NAICS

Code Description

Size Standards in millions of dollars 541330 Engineering Services $15.0 541511 Custom Computer Programming Services $27.5

541611 Administrative Management and General Management Consulting Services $15.0

541614 Process, Physical Distribution, and Logistics Consulting Services $15.0 541990 All Other Professional, Scientific, and Technical Services $15.0 561110 Office Administrative Services $ 7.5.

(End of provision)

3.9.1-3 Protest (October 2011)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR OTHER

SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR AGREES TO BE

BOUND BY THE FOLLOWING PROVISIONS RELATING TO PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts must be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and must be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and must apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing.. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA's normal business hours are from 8:30 am to 5:00 pm Eastern Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract. Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest must be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals must be filed prior to bid opening or the time set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five

(5) business days after the date on which the Product Team holds that debriefing.

(f) Protests must be filed at:

(1) Office of Dispute Resolution for Acquisition Federal Aviation Administration 800 Independence Ave., S.W.

Room 323 Washington, DC 20591 Telephone: (202) 267-3290 Facsimile: (202) 267-3720; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester must serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means

L-5 | P a g e S c r e e n i n g I n f o r m a t i o n R e q u e s t ( S I R ) S e c t i o n L

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest must include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

(End of provision)

L.4 General Instructions

L.4.1 Number of Awards

The FAA anticipates making a single award resulting from this Screening Information Request (SIR). To be eligible for award, an Offeror must meet all requirements of the SIR. The FAA reserves the right to award a single contract or more than one contract or not to make an award.

L.4.2. Compliance with Instructions

a) Offerors must comply with all instructions in Section L when developing proposals. Failure to comply with the instructions may result in a determination that the Offeror’s proposal is noncompliant and may be excluded from further consideration. This determination will be made at the sole discretion of the FAA. Proposals must conform to all incorporated AMS clauses and provisions and be prepared in accordance with this section L. To aid in the evaluations, proposals must be clearly and concisely written, as well as, neat, indexed (cross indexed, as appropriate), and logically assembled. All material submitted should be directly pertinent to the requirements of this

SIR.

b) General statements that the Offeror understands the requirements of the work to be performed or simple rephrasing or restating of the FAA’s requirements will not be considered adequate and will result in lower evaluation scores or may be cause for rejection of the proposal.

c) It is the Offeror’s responsibility to ensure the completeness of its proposal. The evaluation of proposals will be conducted on the basis of the information contained in the written proposal. The Government will not assume that an offeror possesses any capabilities not specified in the proposal.

d) Any data that may contain trade secrets, copyright data, or financial information that the Offeror or proposed subcontractors do not want disclosed for any purpose other than the evaluation of the proposal must be marked in accordance with AMS clause 3.2.2.3-16, “Restriction on Disclosure and Use of Data (July 2004).”

e) The proposal must be signed by an official who is legally authorized to obligate the Offeror to a contract.

f) All proposals will be screened initially for completeness and accuracy. Offerors whose proposals do not meet all three initial screening criteria may not be evaluated further.

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting http://www.faa.gov/

L.4.3 Expenses Related to Offeror Submissions

The FAA will neither pay for the information solicited nor reimburse the Offerors for any costs incurred in the preparation of or the submission of any response to this SIR or in making necessary studies or designs for the preparation thereof. It also includes any costs to acquire or subcontract for any services or products relating to the offer under this SIR. Furthermore, no pre-contract costs will be allowed on this contract. Pre-contract costs are defined as any costs incurred at the Offeror’s risk in anticipation that any such costs may later be charged to any resulting contract.

L.4.4 Alternate Proposals

Alternate proposals are not authorized to be submitted in response to this SIR. Therefore, with respect to specific terms or conditions of this SIR, any objection to any of the terms and conditions of this SIR may constitute an exception, which may make the offer unacceptable.

L.4.5 Period of Offer

Proposals must be binding for 180 calendar days from the solicitation closing date. Offerors may propose more than 180 days; however, proposals offering less than 180 days may be deemed unacceptable.

L.4.6 Disposition of Proposals

Proposals will not be returned. A copy of the proposal will be retained in the official contract file, and remaining copies will be destroyed or deleted.

L.4.7 SIR Questions, Concerns, and Clarifications

The Contracting Officer (CO) is the sole point of contact for this acquisition. Offerors are instructed to direct general questions, concerns, and clarifications to the CO listed in Section L.1 above. All Offeror questions, concerns, and clarification requests specific to the SIR must be made in writing and submitted to the CO via e-mail not later than 2:00 PM Local Time on [DATE].

Electronic submission of questions and comments must be submitted to Iann.Washington@faa.gov and 9-AWA-AAQ-NAVTACII@faa.gov. Electronic mail attachments, if included, must be prepared using Microsoft Office Products. When submitting questions and comments, please refer to the specific text of the RFP in the following format:

Subject: SIR No. XXXXXX

# Question* SIR No. SIR

Volume No.

RFP Section No. Page No.

L.4.8 Equal Access to Information

Any information concerning the SIR given to any Offeror will be promptly furnished to all other

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting mailto:Iann.Washington@faa.gov mailto:9-AWA-AAQ-NAVTACII@faa.gov

Offerors. If the information is necessary in submitting proposals, or if the lack of it would be prejudicial to any other Offeror, the information will be furnished as an amendment to the SIR. All questions and comments will be answered via amendment to this solicitation and will be provided to all Offerors.

Questions will not be attributed to any particular vendor.

L.4.9 Communications with Offerors

The FAA may, at any time, communicate with Offerors on an individual basis to explain or clarify particular aspects of the competition, to negotiate as appropriate the terms and conditions of the proposed contract, or to seek additional information regarding Offerors’ submissions. Communication with potential Offerors may take place throughout the source selection process. The purpose of communications is to ensure mutual understandings between the FAA and the Offerors on all aspects of the procurement, including the Offerors’ proposals. Information disclosed as a result of oral or written communication with an Offeror may be considered in the evaluation of an Offeror’s proposal.

To ensure that Offerors fully understand the intent of the SIR (and the FAA’s needs stated therein), the FAA may hold one-on-one meetings with individual Offerors as it pertains to their Offers. One-on-one communications may continue throughout the process, as required, at the FAA’s discretion.

Communications with one Offeror do not necessitate communications with other Offerors.

Each Offeror must provide in its submission a Point of Contact (POC), a telephone numbers and an email address for this purpose. The CO listed in L.1 is the FAA POC for all communications related to this

SIR.

L.4.10 Participation on Multiple Teams

A company may participate on multiple teams for this competition, i.e. a company, either as a Prime or Subcontractor, may propose as a team member on more than one offer in response to this SIR.

L.4.11 Non-Government Personnel Participation

Offerors are advised that individuals from support-contractor organizations (including employees, consultants, and subcontractors) may participate in the evaluation of proposals and will not be eligible to participate on an NAVTAC Offeror team. The FAA currently intends use the following support contractors:

Best Value Technology, Inc. (BTVI) B3 Solutions Supreme Solutions

The FAA reserves the right to include other support contractors.

Individuals employed by these firms will be required to sign nondisclosure agreements (NDAs) and will be authorized to access only those portions of the proposal data, communications, and evaluation materials that are necessary to enable them to provide the required support. If an Offeror objects to the disclosure of information to these non-Government individuals, it must notify the CO in writing no later than 30 calendar days after SIR release and must include a detailed statement with the basis of the objection. The exclusive responsibility for source selection remains with the FAA.

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

L.5 Proposal Submission and Delivery Instructions

L.5.1 Volume Submission and Projected Acquisition Milestones

The following acquisition milestones are provided for informational purposes only and are subject to change. The projected dates for milestones for the procurement are:

Table L-1 – Procurement Schedule

Milestone Estimated Dates SIR Release TBD

SIR Question Submission Deadline TBD Offeror Proposals Due TBD

L.5.2 Place, Date and Time for Submission of Proposals

Offerors must submit SIR (Volumes I-VI) to the following address prior to 2:00 PM ET on the date stated in Block 9 of the Standard Form 33 (SF33). The proposal(s) must be addressed exactly as stated below:

Federal Aviation Administration ATTN: Iann T. Washington, AAQ-340 800 Independence Ave SW Washington, DC 20024 (Please contact Ms. Washington at (202) 267-4346 when delivering proposals.).

The FAA will not accept any submission made by facsimile, telex, telegraph, electronic mail, or similar means. If the identified CO (or alternate) does not receive a proposal by the specified date and time, it will not be evaluated. Offerors assume full responsibility for ensuring that the appropriate authority receives proposals not later than the date and time specified above.

Offerors are strongly encouraged to contact the Contracting Officer or Contract Specialist via email letting them know that a proposal has been mailed and when it should be expected.

L.5.3 Label Proposal Packages

Offerors are instructed to submit proposals in sealed packages addressed to the office as specified in the SIR Section L.4.2, and to show the time specified for receipt, the SIR number, and the complete address and contact information of the Offeror. All hand-delivered proposals are to be submitted in the same secured manner as commercially delivered packages.

L.6 Proposal Preparation and General Format Instructions

This section provides general guidance for preparing proposals, as well as instructions on format and content of the proposal. In addressing the requirements of Section L, Offerors are instructed to ensure that all aspects of the factors in Section M are addressed. Replies to the SIR must follow the outlines and instructions concerning format given in Section L.

L-9 | P a g e S c r e e n i n g I n f o r m a t i o n R e q u e s t ( S I R ) S e c t i o n L

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

L.6.1 Format Instructions

Offerors are instructed to assemble and identify volumes in accordance with the Table L.1 Proposal Volume Requirements. Offerors are instructed to ensure that all volume titles and associated content must be compiled and delivered within the page limitations, and with the number of copies, shown on Table L-2.

Table L-2. Proposal Volume Requirements

Volume Number Volume Title Page Limit

Number of CD-ROMs Per Volume

Hard Copy

I Technical

Qualifications

Part A - Team Qualifications – 50 10 1

Part B – Task Order Proposal Requests – 80 10 1

II Management Approach 50* 10 1

III Price None 5 1

IV Past Performance

Part A – Past Performance Summary – 2 per summary

Part B – Past Performance Questionnaire ** 5 1

V

Small Business Subcontracting Plan (Large Businesses

Only) 10 3 1

VI Miscellaneous Contains are defined Section L.15.6 3 1 *Resumes of proposed key personnel are limited to two pages each but are not included in the 50-page limit for Volume II.

**Defined by Past Performance Questionnaire Attachment J-8.

A page is defined as each face of a sheet of paper containing information. Page size must be 8.5” x 11”, and fold-outs must be 17” x 11”. Two fold-out pages each are allowed in Volume I (Part A only) and Volume II. When both sides of a sheet display printed material, it is counted as two (2) pages. The font used for text must be Times New Roman, size 12 points (Except Volume I, Part B; see L.13.1.2). Tables, charts, graphics, and figures must not use fonts smaller than 9 points. Top, bottom, left, and right margins must be no less than 1.0 inch. Margin requirements also apply to foldout pages. The proposal pages must be numbered sequentially. Any items embedded within a document must be objects only, not links.

Proposal submissions must not exceed any page limitations established for the individual volumes. Any submission exceeding a page limitation will only be evaluated up to the established page limitation.

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

L.6.2 Proposal Preparation Instructions

The following sections provided detailed instructions for the preparation of each proposal volume.

L.6.2.1 Technical Qualifications (Volume I)

L.6.2.1.1 Team Qualifications (Volume I-Part A)

Offerors must demonstrate and describe that their team (prime and subcontractors) has the relevant knowledge, capabilities, and experience to effectively and efficiently perform the SOW requirements effectively and efficiently. Volume I must not refer to cost or pricing information. Volume I must include, at a minimum, the following information:

• Knowledge of FAA Operating Environment - Offerors must demonstrate that they have knowledge and understanding of the FAA, the National Airspace System (NAS) and FAA NextGen programs. Offerors must describe their understanding of how FAA Navigation Programs and the FAA’s Performance-Based Navigation approach contribute to achieving NextGen objectives. Discuss your perspective of the associated issues and challenges for the operating environment.

• Team Capabilities and Experience - Offerors must demonstrate that their team has the capability

(through a combination of proven methodologies, resources, tools, and relevant experience) to deliver the services required by each of the task areas of SOW (Section C), specifically address the capabilities, methodologies, special skill sets, and tools the team brings to each SOW area.

The Offeror must also demonstrate their capability to provide staffing for the functional areas in the SOW. The Offeror must demonstrate their experience in delivering the full range and scope of services required. Provide detailed examples supporting your team’s experience. Include a description of the work performed and its relevance to the SOW, problems encountered, innovative/creative solutions applied, and significant accomplishments. The Offeror must discuss the extent to which members of the Offeror’s team have previously collaborated on relevant efforts and highlight how such previous efforts will be leveraged to reduce performance risk.

Experience must have occurred within the last five years.

• Key Personnel - Describe how proposed key staff’s educational background, professional background, and work experience is relevant to performing their proposed role(s). Discuss the specific experience and background of the proposed key personnel relative to the specific SOW areas in which their expertise is required. Offeror must include a 2-page resume for each proposed key personnel. Each proposed key personnel resume must include years of relevant experience; education and relevant professional certifications.

Key personnel must be available on a full-time basis for at least the first 12-months of the contract or the assigned task order. Provide a letter of commitment signifying the key person’s availability to work on the NAVTAC II contract. Such letters must be signed by each submitted employee, whether presently employed by the offeror or a prospective employee. Key Personnel Letters of Commitment are not included in the page count for the volume. The following positions are considered key (the required qualifications can be found in Attachment J-2 Labor Category Descriptions):

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting

• Program Manager

L.6.2.1.2 Task Order Proposal Requests (Volume I-Part B)

Following the Task Order Ordering procedures outlined in Section G.5.2, the contractor is hereby requested to submit a technical, staffing, and price proposal for each Statement of Work (SOW) provided as Attachment (s)J-Xa- J-Xd. The technical approach, staffing, and price proposals shall be submitted as separate, stand-alone documents.

• Technical approach shall describe offeror’s knowledge and understanding of the requirements as outlined in the task order request. The technical proposal shall identify the methodology and analytical techniques the offeror will use to fulfill the technical requirements

• Staffing approach shall describe proposed personnel, teaming and subcontract management as it applies to this task order. This includes its approach for selecting its teaming partners and the respective roles and responsibilities that these partners will play in the overall solution. In addition, the quote shall submit the resume for the Program Manager (Key Personnel as defined in Section G of the task order)

The price proposal for each Task Order must be provided as a separate document.

For each proposed key personnel the offeror must provide a letter of commitment signifying the key person’s availability to work on the NAVTAC II contract. Such letters must be signed by each submitted employee, whether presently employed by the offeror or a prospective employee. Resumes for key personnel submitted for each task order shall follow the terms and conditions of AMS Clause 3.8.27-17, Sections H.7 and H.8 of the SIR. Key personnel are those individuals deemed by the government as essential to task order performance.

The Government reserves the right to award the sample task order as the first order under the IDIQ. Each offeror is asked to provide their best and most favorable pricing & terms.

L.6.2.2 Management Approach (Volume II)

The Offeror must describe its NAVTAC Management Approach and demonstrate their ability to successfully perform, manage, and administer NAVTAC TOs under this contract. The Offeror must address each of the following:

• Program Management

• Staffing, Recruitment, and Workforce Development

• Task Order Management

• Subcontract Management

• Transition Approach

L.6.2.2.1 Program Management

• Each Offeror must describe its proposed program-management organization (including roles and responsibilities of its members); its proximity to FAA HQ, approach, processes, and tools for managing the contract; and how its approach, processes, and tools would facilitate open communication with the Government and effective contract management.

• Each Offeror must describe how its proposed NAVTAC program-management organization fits into the corporate reporting structure of the prime Offeror and proposed major subcontractors.

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• Each Offeror must describe the internal policies and the procedures it would use in managing this contract; identify those policies and procedures that it currently utilizes and any appropriate adaptation to fit this contract; and describe the timeframes required for implementing these policies and procedures.

• Each Offeror must describe its approach to monitoring and controlling costs incurred during contract performance and its approach for estimating prices for task orders (TOs) to ensure that they are fair and reasonable.

• Each Offeror must describe its internal approach and method for the identification, assessment, and mitigation of risks in performance of this contract.

• Each Offeror must describe its approach to quality-assurance management as it relates to the work efforts performed under this contract, including all required deliverables. This description must include how the Offeror would ensure that the services to be provided would meet or exceed the requirements of the contract.

• Each Offeror must provide a detailed listing of the Offeror’s and its proposed subcontractor’s facilities and resources available for performance of the contract in accordance with SIR Section.

Each Offeror must provide a description and rationale of how the listed facilities and resources would contribute to the successful performance of the contract.

L.6.2.2.2 Staffing, Recruitment, and Workforce Development

• Each Offeror must describe the procedures and policies it would utilize to recruit and retain qualified personnel. The Offeror must describe the basis of its total compensation plan required by AMS Clause 3.6.2-15 The Offeror must not submit any actual salary or pricing information in this description in Volume II, but must include the non-price supporting information identified in AMS Clause 3.6.2-15. Each Offeror must outline the procedures it would use to meet the requirements of each newly awarded TO.

• Each Offeror must describe its proposed approach and corporate resources allocated to workforce development to ensure that its technical staff stays current with evolving technologies, reference models, analysis techniques, and other relevant information.

L.6.2.2.3 Task Order Management

• Each Offeror must describe how it would ensure effectiveness of the NAVTAC contract at the task-order level, including types of personnel, structure, policies, procedures and mechanisms used for task-order management.

• Each Offeror must describe its startup procedures for any newly awarded TO.

• Each Offeror must describe how it will manage and coordinate individual TOs to avoid duplication of effort, to ensure coordination when TOs have dependencies, and to ensure the consistency and accuracy of all TOs.

• Each Offeror must describe the approach and methodology used in providing quality services and deliverables in accordance with the requirements of individual task orders.

• Each Offeror must describe how it will keep the Government informed of the status of each TO.

L.6.2.2.4 Subcontract Management

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• Each Offeror must identify all subcontractors comprising its proposed team along with the specific roles and skills of each subcontractor. Each Offeror must include a business-type designation for each proposed subcontractor (e.g. large business, small business, or small disadvantaged business). Each Offeror must identify the specific SOW areas for which the subcontractor is proposed to be utilized.

• Each Offeror must describe its approach to managing subcontractor activities in a seamless TO environment, including the proposed organizational relationship between the Offeror and proposed subcontractors, methods of requirement flow-down (i.e. distribution of work to various subcontractors), and the proposed mechanisms for monitoring the progress and quality of subcontractor performance.

• Each Offeror must describe subcontractor status-reporting and subcontractor invoicing processes and procedures.

• Each Offeror must describe its approach to establishing and maintaining effective communications between itself and proposed subcontractors.

• Each Offeror must describe processes and procedures to enhance communications, reduce the likelihood of misunderstandings, and expeditiously resolve problems and disputes between itself and proposed subcontractors.

• Each Offeror must describe the methods it would use to select subcontractors for each task order.

L.6.2.2.5 Transition Approach

• Each Offeror must describe their proposed transition approach to migrating services from the concluding contract/contractor to full performance under the new contract.

• Each Offeror must describe the sequence of activities from the contract award through the full implementation of the Offeror services. In addition, Offerors must specify actions they expect from the FAA during this time frame.

• Each Offeror must describe how their transition approach will not negatively affect the Navigation Programs Group and Performance Based Navigation Offices during the transition.

• Each Offeror must describe their plans to acquire and orient the required number of fully-qualified personnel to the contract in a timely manner, must address risk mitigation for all identified risks, as well as address the need for any FAA guidance, assistance, or orientation deemed necessary during the transition period.

• Each Offeror must address how knowledge transfer will be accomplished between the outgoing contractor(s) to the incoming NAVTAC contractor(s).

• Each Offeror must include a schedule denoting all major transition activities. The schedule must reflect the proposed transition approach and address all major Offerors and all FAA activities required for the planning and execution of the contract. Offerors must also include with the schedule an assessment of schedule risks and mitigation activities.

At a minimum, the schedule must include a description of:

– The Offeror activities expected for the planning and execution of the contract and early task orders during transition to include any relocation of personnel envisioned;

– The FAA activities expected for the planning and execution of the contract during transition;

– The milestones consistent with the phase-in and transition approach; and,

– The interdependencies among activities.

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L.6.2.3 Price Proposal (Volume III)

L.6.2.3.1 General

a) Pricing data must not be included with any other Volume and, if included within other volumes, the proposal will be discarded and excluded from the evaluation. The pricing instructions are applicable to the prime contractor and all subcontractors. Proposed subcontractors may submit cost volumes directly to the Contracting Officer, following these same instructions. If a subcontractor submits directly to the CO, it must identify the Prime Offeror the subcontract offer relates to on each copy of the proposal submitted. The subcontractor proposals must be submitted in accordance with the instructions outlined in Section L.4.

b) The Government anticipates that adequate price competition will exist so Offerors are not required to submit certified cost and pricing data with their proposals. The Government anticipates that the data required by this SIR will be adequate for its price evaluation; however the Government reserves the right to request data other than certified cost and pricing data, if it is determined necessary to ensure fair and reasonable price.

L.6.2.3.2 Price Proposal Bid Model

a) Offerors must complete all worksheets (J-7.1 through J-7F) in SIR Attachment J-7, Proposal Bid Model, including all information requested below. Each Offeror’s completed Price Proposal Bid Model must be submitted to the FAA in a format compatible with Microsoft Excel 2010. The submitted Price Proposal Bid Model must not be read-only, must not contain any locked cells, and must not be password-protected, in whole or in part. All amounts must be formulas, not set to values. Each Offeror’s Price Proposal Bid Model must comply with these requirements for the Offeror to be eligible for award. The FAA reserves the right to reject proposals that do not comply with these requirements.

b) The Offeror must propose a single fully burdened ceiling labor rate for each labor category inclusive of all contract periods, utilizing the labor category descriptions within Attachment J-2, Labor Category Descriptions. The fully-burdened labor rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, and G&A), and profit. The fully burdened direct labor rates will become the maximum allowable rates permitted under any task order for this contract.

c) Attachment J-7 is comprised of instructions and multiple worksheets, described as follows:

1) Tab J-7- Instructions

2) Historical Data J-7.1- The Government is providing the labor categories and historical level of effort.

3) Worksheet J-7A - Each Offeror must identify its corporate and teaming information, including the full subcontractor and consultant names and addresses.

4) Worksheet J-7B (GS) - Each Offeror must input the fully burdened labor rates for work performed on Washington, DC, Metropolitan Area Government sites (GS). Labor rates with two decimal places must be entered into the Year 1 column of the pricing table. Rates for Years 1-7 will automatically be

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“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting calculated using the annual escalation rates for Contract Years 1-7 entered into the cells indicated.

Each Offeror must assume a contract start date of January 17, 2017, for Year 1.

5) Worksheet J-7C (CS) - Each Offeror must input fully burdened labor rates for work performed on Washington, DC, Metropolitan Area Contractor sites (CS). Labor rates with two decimal places must be entered into the Year 1 column of the pricing table. Rates for Years 1-7 will automatically be calculated using the annual escalation rates for Contract Years 1-7 entered into the cells indicated.

Each Offeror must assume a contract start date of January 17, 2017, for Year 1.

6) Worksheet J-7D Rate Build Up 1-7 – Each Offeror must input its rate build-up information for Years 1-7 for each labor category for non-Washington DC, GS and CS rates. If subcontractor fully burdened rates are used in the prime offeror’s proposal they must be traceable to the rates in the respective subcontractor’s proposal submission, if applicable. Subcontractors may submit the rate build-up information directly to the government as part of their proposal submission.

7) Worksheet J-7E – Each Offeror must input proposed cost for leasing office space in accordance with

Section C.8.4 of the SIR. In addition, each offeror is required to provide a detail breakdown of the lease costs. Offerors must provide adequate documentation to support the proposed lease cost such as, but not limited to lease/vendor quotes or current leases.

8) Worksheet J-7F- Each Offeror must input proposed cost for program management in accordance with Section B.X and C.X of the SIR. In addition, each offeror is required to provide a detail breakdown of the costs.

L.6.2.3.3 Price Proposal Narrative

a) The Offeror and subcontractors must provide a narrative that addresses the following areas:

• Rationale used for development of the proposed Labor Rates. Offerors must clearly explain the rationale and methodologies used to buildup and develop the rates, including blended rates, if applicable. The fully burdened rates and build up data in J-6 must be traceable to the rationale and methodology described.

• Offerors may not change the mix of company bid labor categories from contract year to contract year. Proposed escalation for subsequent year (direct labor rates must be specifically identified and supported by written discussion of the escalation, and escalation methodology applied.

• Discuss the application and rationale of escalation rates, if proposed.

• Identify all proposed indirect rates, to include allocation bases, and describe the company’s accounting practices for application of the rates. In addition, Offerors must identify and provide any indirect cost rate that would be applied to ODCs, materials and travel costs.

b) The Offeror may submit any additional data, supporting schedules, or substantiation which will facilitate the Government's evaluation of the proposal.

L.6.2.4 Past Performance (Volume IV)

Volume IV will be submitted in two steps. As part of the first step, each Offeror is requested to submit three (3) Past Performance Summaries as part of their proposal submission for contracts and subcontracts relevant to NAVTAC in terms of their functional scope and complexity within the last seven years.

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Contracts listed may include those entered into by the federal government, agencies of state and local governments, and commercial customers. Offerors that are newly formed entities without prior contracts shall list contracts and subcontracts as required above for all key personnel. The summaries should include but not limited to the following information:

1. Name of contracting activity;

2. Contract number;

3. Contract type;

4. Total contract value;

5. Contract work;

6. Contracting Officer and telephone;

7. Program manager and telephone;

8. Administrative Contracting Officer, if different from # 6, and telephone; and

9. List of major subcontractors.

For the second step, at least two Past Performance Questionnaire’s must be submitted by the prime and at least one from each major subcontractor but the total of Past Performance Questionnaire’s submitted to the FAA shall not exceed a total of ten submissions combined. A major subcontractor is defined as a subcontractor that will be performing at least 10 million dollars or more of effort under this contract.

Each Offeror shall submit Past Performance Questionnaires using the form in Attachment J-8. The Offeror should complete Part I of the form and then provide them to its selected customer points of contact to complete Part II. Offerors are to include copies of the Part I Past Performance Questionnaire forms it has requested to be filled out by each reference with its proposal submissions.

The points of contact will be asked to rate the Offeror’s performance on the referenced contract on quality of service, timeliness of performance, cost control, program management, customer relationship, and overall customer satisfaction. The points of contact should then e-mail the completed survey to the CO at the address listed in G.3.2. The e-mail submission must be sent from the corporate e-mail address of the point of contact. Completed surveys must be received by the CO no later than the proposal submission date listed in paragraph L.3.

The Past Performance Summaries and Questionnaire’s must correspond to previous or ongoing contracts that are (1) recent and relevant to NAVTAC in terms of their functional scope and complexity and (2) representative of the Offeror’s capability, experience, and performance relative to the NAVTAC requirements. An Offeror may use Past Performance references of a corporate parent or affiliated subsidiary provided that the corporate parent or affiliated subsidiary is proposed to perform a similar role under the NAVTAC contract. The references must be for contracts ongoing or completed within five years of the date of proposal submission.

L.6.2.5 Small Business Subcontracting Plan (Volume V)

a) The Offeror shall provide a detailed subcontracting plan that fulfills all requirements contained within AMS Clause 3.6.1-4 entitled: Small, Small Disadvantaged Women-Owned Small Business Subcontracting Plans. The Offeror will ensure their subcontracting plans fully address each of the eleven items listed in AMS Clause 3.6.1-4 as being required within an Offeror’s subcontracting plan. .

b) The FAA’s subcontracting goals for the NAVTAC contract are as follows:

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Subcontract Categories Goal %

Total Subcontracts awarded by Prime Contractors

Subcontracts Awarded to Small Business Concerns 45.00 %

Subcontracts Awarded to Small Business Concerns Owned and Controlled by Socially and Economically Disadvantaged Individuals 10.00 %

Subcontracts Awarded to Small Business Concerns Owned and Controlled by Women 5.00 %

Subcontracts Awarded to Small Business Concerns Owned and Controlled by Service Disabled Veterans 3.00 %

c) Failure to submit an acceptable subcontracting plan and/or correct deficiencies within…