Industry Day slides 10-3-16.pdf

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Date:

Federal Aviation Administration

NAVTAC II Requirement

DTFAWA-16-R-00024

Industry Day

Industry Participants

Iann Washington, Contracting Officer

October 3, 2016

This document may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section

552(b)(4). No information shall be released except as authorized by the Contracting Officer.

Disclaimer

The information contained in this presentation is for informational purposes only.

In the event of a discrepancy between the information contained herein and the RFP documents, the RFP documents will take precedence.

NAVTAC II Agenda

• NAVTAC II Contract Overview

– NAVTAC II Background

– Contract Type

– Period of Performance

• Proposal Preparation

– Key Dates

– Proposal Delivery Instructions

– Proposal Volumes (Volumes I – VI)

– Proposal Volume Requirements

• Evaluation and Selection

– Basis of Award

– Evaluation Factors

– Evaluation Approach

• On-Line Resources

• Questions

NAVTAC II CONTRACT

OVERVIEW

NAVTAC II Background The Federal Aviation Administration Navigation Services Directorate has a requirement for professional services covering such areas as engineering support, logistics, training, operations research and analysis, requirements development and analysis, and business and material management. In order to meet the needs of the requirement, the FAA is conducting a procurement in search of a Navigation Technical Assistance Contract (NAVTAC) II that will assist the Navigation Programs Group and Performance Based Navigation Offices in their joint mission to provide safe, cost effective position, navigation, and timing services to meet the operational needs of current and future aviation customers that operate in the NAS.

Contract Type

• Full and Open Competition (No SB Set-aside)

• Single Award Indefinite Delivery, Indefinite

Quantity (IDIQ) Task Order (TO) Contract

• Per FAA AMS Section T3.2.4 Types of

Contracts, the NAVTAC II contract may include Time and Materials (T&M), Labor-Hour (L-H), or Firm Fixed Price (FFP) TOs

Period of Performance

Period of Performance:

(5-year base ordering period and 2 Option Periods)

Base Period

January 16, 2017- January 16, 2022

Option Period 1 January 17, 2022-January 16, 2023

Option Period 2 January 17, 2023-January 16, 2024

PROPOSAL

PREPARATION

Key Dates

Milestone Dates

Activity Date

Industry Day October 3, 2016

SIR Release October 7, 2016*

Questions Due October 24, 2016

Submission of Proposals November 22, 2016

Proposal Delivery Instructions

Offerors must submit SIR (Volumes I-VI) to the following address prior to 2:00 PM ET on the date stated in Block 9 of the Standard Form 33 (SF33).

The proposal(s) must be addressed exactly as stated below:

Federal Aviation Administration ATTN: Iann T. Washington, AAQ-340 800 Independence Ave SW Washington, DC 20024 (Please contact Ms. Washington at (202) 267-4346 when delivering proposals.)

Note: The FAA will not accept any submission made by facsimile, telex, telegraph, electronic mail, or similar means. If the identified CO (or alternate) does not receive a proposal by the specified date and time, it will not be evaluated. Offerors assume full responsibility for ensuring that the appropriate authority receives proposals not later than the date and time specified above.

Proposal Volumes Each Offeror shall submit the following volumes in accordance with Section L.6, Proposal Preparation and General Format Instructions:

Volume I- Technical Qualifications

Volume II – Management Approach

Volume III - Price

Volume IV – Past Performance

Volume V – Small Business Subcontracting Plan (Large Business Only)

Volume VI – Miscellaneous

General submission information for each volume can be found in Section L.6.2, Proposal Preparation Instructions

Proposal Volume Requirements

VOLUME

NUMBER

VOLUME TITLE PAGE LIMIT NUMBER OF CD-

ROMS PER

VOLUME

HARD

COPY

I Technical Qualifications Part A – Team Qualifications – 50* Part B – Task Order Proposal Requests – 80

10 1

II Management Approach 50 10 1

III Price None 5 1

IV Past Performance Past Performance Summary – 2 per summary Past Performance Questionnaire **

5 1

V Small Business Subcontracting Plan (Large Business Only)

10 3 1

VI Miscellaneous Contents are defined in Section L.6.2.6 3 1

*Resumes of proposed key personnel are limited to two pages each but are not included in the 50-page limit for Volume I.

**Defined by Past Performance Questionnaire Attachment J-8.

Volume I-Part A:

Team Qualifications

• Offerors must demonstrate and describe that their team (prime and subcontractors) has the relevant knowledge, capabilities, and experience to effectively and efficiently perform the SOW requirements.

• Volume I must not refer to cost or pricing information.

• Volume I must include, at a minimum, the following information:

– Knowledge of FAA Operating Environment

– Team Capabilities and Experience

– Key Personnel

Volume I-Part B:

Task Order Proposal Requests

The contractor is hereby requested to submit a technical, staffing, and price proposal for each Statement of Work (SOW) provided as Attachment (s)J-6a- J-6d. The technical approach, staffing, and price proposals shall be submitted as separate, stand-alone documents. The Task Order proposal should include the following:

• Technical approach shall describe Offeror’s knowledge and understanding of the requirements and shall identify the methodology and analytical techniques the Offeror will use to fulfill the technical requirements.

• Staffing approach shall describe proposed personnel, teaming and subcontract management as it applies to this task order. This includes its approach for selecting its teaming partners and the respective roles and responsibilities that these partners will play in the overall solution. In addition, the Offeror shall submit the resumes for all proposed Key Personnel required for the Task Order. For each proposed key personnel the Offeror must provide a letter of commitment signifying the key person’s availability to work on the NAVTAC II contract. Such letters must be signed by each submitted employee, whether presently employed by the Offeror or a prospective employee.

• The price proposal for each Task Order must be provided as a separate document in Volume II.

Volume II: Management Approach The Offeror must describe its NAVTAC Management

Approach and demonstrate their ability to successfully perform, manage, and administer NAVTAC Task Orders under this contract. The Offeror must address each of the following:

• Program Management

• Staffing, Recruitment, and Workforce

Development

• Task Order Management

• Subcontract Management

• Transition Approach

Volume III: Price Proposal Offerors must submit the following as part of the price proposal:

• Price Proposal Bid Model: Offerors must complete all applicable worksheets in SIR Attachment J-7, Proposal Bid Model, including all information requested below. Offeror must propose a single fully burdened ceiling labor rate for each labor category inclusive of all contract periods, utilizing the labor category descriptions within Attachment J-2, Labor Category Descriptions.

The Offeror and subcontractors must provide a price proposal narrative that addresses the following areas:

• Rationale and methodologies used to buildup and develop the rates, including blended rates, if applicable.

• Identify and provide written support for the proposed escalation for any subsequent years

• Discuss the application and rationale of escalation rates, if proposed.

• Identify all proposed indirect rates, to include allocation bases, and describe the company’s accounting practices for application of the rates. In addition, Offerors must identify and provide any indirect cost rate that would be applied to ODCs, materials and travel costs.

• Discuss Offeror and proposed subcontractors’ policy for uncompensated overtime 16

Volume IV: Past Performance The Past Performance Summaries and Questionnaire’s must correspond to previous or ongoing contracts that are (1) recent and relevant to NAVTAC in terms of their functional scope and complexity and (2) representative of the Offeror’s capability, experience, and performance relative to the NAVTAC requirements. The references must be for contracts ongoing or completed within seven (7) years of the date of proposal submission.

Past Performance Summaries Offeror is requested to submit at least two Past Performance Questionnaire’s by the prime and at least one from each major subcontractor.

Past Performance Questionnaire Offerror is requested to submit at least two Past Performance Questionnaire and at least one from each major subcontractor but the total of Past Performance Questionnaire’s submitted to the FAA shall not exceed a total of ten submissions combined. The points of contact listed in the survey will be asked to rate the Offeror or subcontractor’s performance on the referenced contract on quality of service, timeliness of performance, cost control, program management, customer relationship, and overall customer satisfaction.

Volume V:

Small Business Subcontracting Plan

• Large firms are required to submit a small business subcontracting plan in accordance with AMS Clause 3.6.1-4. These goals shall apply over the full life of the contract, including the base period and each exercised option period.

• The FAA’s subcontracting goals for the NAVTAC contract are as follows:

Subcontract Categories Goal %

Total Subcontracts awarded by Prime Contractors

Subcontracts Awarded to Small Business Concerns 45.00 %

Subcontracts Awarded to Small Business Concerns Owned and Controlled by Socially and Economically Disadvantaged Individuals

10.00 %

Subcontracts Awarded to Small Business Concerns Owned and Controlled by Women

5.00 %

Subcontracts Awarded to Small Business Concerns Owned and Controlled by Service Disabled Veterans

3.00 %

Volume VI: Miscellaneous

• The following items must be submitted as part of Volume VI in order to assess each

Offeror in the following areas:

– Business and Financial Capability

• Business Declaration Form

• A Dunn and Bradstreet Comprehensive Report (CR) for the Offeror dated no later than 6 months prior to the proposal submission date;

• Certified Financial Statements

• Proof of the Offeror’s ability to cover at least $1.5M of payroll and other operating and administrative expenses

– Mentor Protégé Program Participation (If Applicable)

• Mentor Protégé Data and Information

• Mentor Protégé Agreement

– Organizational Conflict of Interest Plan

– Completed Request for Offeror

• SIR Section K, Representations, Certifications and Other Statements of Offerors

• SIR Section A, Solicitation/Contract Form

– Exceptions

EVALUATION AND

SELECTION

Basis for Award

• This acquisition is being conducted in accordance with the FAA’s

Acquisition Management System (AMS) and will utilize a Best Value Approach for selecting an Offeror for award. The Best Value Approach is a method of selecting the proposals based on identifying the offer representing the greatest value to the Government as determined by the combined outcomes of the individual volume ratings and their relative order of importance as defined in Section M.4.

• Prior to the award of any contract, the prospective Contractor must also be determined to be responsible in accordance with AMS 3.2.2.7.

• For this acquisition, the Government will award a contract resulting from the solicitation to the responsible Offeror whose offer, conforming to the solicitation, is evaluated as being the most advantageous to the Government, price and other factors considered.

Evaluation Factors

• The Government’s source selection decision will be based on the following six evaluation factors, listed in order of descending importance:

– Technical Qualifications (Volume I);

– Management Approach (Volume II);

– Past Performance (Volume IV);

– Small Business (SB) and Small Disadvantaged

Business (SDB) Participation (Volume V);

– Price (Volume III); (Not Rated)

– Miscellaneous (Volume VI); (Not Rated)

Evaluation Approach

• The non-price factors are listed in descending order of importance.

Any sub factors are of equal importance to each other. The non-price factors, when combined, are more important than price. As the difference among Offerors in the non-price evaluation results decreases, the Price Proposal evaluation results become more important.

• The Small Business Subcontracting Plan (Volume V) [Large

Businesses Only] evaluation results are used to establish the Offeror’s commitment to the participation of Small Businesses in the NAVTAC contract; they are not factored into the Best Value trade-off.

Volume VI (Miscellaneous) is not evaluated and also has no bearing on the Best Value trade-off.

On-Line Resources

• The Screening for Information (SIR) will be posted to the FAA website at https://faaco.faa.gov/index.cfm/announcement/search

• Please reference the following SIR No.

DTFAWA-16-R-00024. The solicitation will included the following information:

– Solicitation Package

– Applicable Documents

– Past Performance Questionnaire

– Amendments (check regularly & refresh web page) https://faaco.faa.gov/index.cfm/announcement/search

Questions???