DSCR-Media Destruction SOW.pdf

Defense Logistics Agency

DLA Installation Management Richmond

DM-FRIF

STATEMENT OF WORK (SOW)

DSCR-Media Destruction

Source Selection Information - See FAR 2.101 and 3.104 1

1. OBJECTIVES

The objective of this project is to destroy media that consists of CD Roms, floppy disks, VHS tapes, and DLT Tapes using certified methods per the CUI Notice 2019-03-Destroying Controlled Unclassified Information or DODI 5200.48- Controlled Unclassified Information, Section 4.5. All media will be handled and classified as Controlled Unclassified Information (CUI) per DODI 5200.48, Section 4.5 B, all CUI should be unreadable, indecipherable, and irrecoverable. Upon completion, a certificate of destruction must be produced.

2. BACKGROUND

The Disintegrator in W4 is not in an operable status currently and the disintegrator in WH 66 has a back log due to large volume of shredding and has caused the disintegrator to go down for maintenance. With the pallets of media just sitting in an open warehouse space and to prevent unauthorized access to possible sensitive information, it has been requested to properly dispose of 9 gaylords of the media items.

3. SPECIFIC REQUIREMENTS

The Contractor shall perform the following:

• Destroy all media using certified methods-

1. Single-Step Method: cross-cut shredders (see list on the NSA/CSS Evaluated Products List for High Security Crosscut Paper Shredders), must produce 1mm X 5MM (0.04in. X 0.2in.) particles or smaller or pulverize/disintegrate using devices equipped with 3/32 (2.4mm) security screen or overwrite

2. Degaussing

3. Sanding

4. Total physical destruction of components or media.

• Maintain chain custody until destruction has occurred

• Provide a Certificate of Destruction indicating the time, date, method, and the qty/weight of what media type was destroyed

• Any remains that leave the site must be annotated on a C&D Waste Management Form (See attachment 8)

• Signed Receipt of Verification from the Disposal Facility on the Waste Management Form

4. CONTRACTOR QUALIFICATIONS

The contractor shall be certified with the National Association of Information Destruction.

5. PERIOD OF PERFORMANCE

Completion date shall be no later than 120 days after date of award.

6. IMPORTANT CONSIDERATIONS

Administrative

a. Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the Contracting Officer with an information copy to the Contracting Officer Representative/Project Manager/Facility Operations Specialist

Source Selection Information - See FAR 2.101 and 3.104 2

(COR/PM/FOS).

b. The contractor awarded this contract shall have the Quality Control system Manager (CQC-

SM) onsite at all times when work is being performed. Government employees overseeing this project (PM, COR, FOS, Safety, etc.) reserve the right to order a stop work order if the contractor QC manager is not onsite while work is being performed. Provide the name(s) of the QC Manager to the PM/KO in writing (submittal required). The government will not be responsible for any additional costs incurred by the contractor if a stop work order is issued.

c. All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms, or conditions of this SOW) will be addressed to the COR/PM/FOS with an information copy to the Contracting Officer.

d. Upon any invoice submission into WAWF the contractor must email the PM/COR to advise them an invoice has been submitted for approval. The government will not be responsible for any late fees if the contractor fails to follow-up.

e. All documentation, records, and schedules, as described in this SOW, are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current.

f. The contractor shall always keep conditions in mind throughout the life of this contract.

Whenever weather conditions indicate strong winds, tornadoes, hurricanes etc. the contractor shall take all necessary action to prevent all materials, debris etc. from becoming flying hazards. Any damage or harm caused by contractor material, debris etc. will be the sole responsibility of the contractor at no cost to the Government.

g. Weather delays for a contract extension will only be considered if the following conditions are met. The delay must be a minimum of 4 hours that impacts the critical path of the project. The delay and reason why the contractor believes they are entitled to a delay must be documented in the daily report for that day and must be submitted by 8:00am the next business day. The contractor must send a separate email to the PM and KO explaining why they believe a delay is warranted by 8:00am the next business day. Requests for weather delays received after the above timeline will be denied.

h. The Contractor should conduct a site visit to each location to verify all measurements, sizes, interferences, quantity of material etc. for this project. The contractor shall verify via email if they will be attending any scheduled site visit with the COR/PM and contracting officer at least 2 business days’ ahead of the site visit.

i. For all meetings conducted by the contractor via internet the contractor shall use Microsoft Teams. A call-in telephone number shall be provided for those without computer access.

j. For all government inspections, meeting etc. the contractor shall send a Microsoft Outlook invite to COR/PM and/or FOS within the specified timelines. Set the reminder time in Outlook to a minimum of 4 hours ahead inspections, meetings etc.

k. The contractor shall provide the minutes of all meetings the same day the meeting was held.

Source Selection Information - See FAR 2.101 and 3.104 3

7. APPLICABLE DOCUMENTS

The contractor is required to reference and follow the latest editions of the following publications:

a. Unified Facilities Criteria (UFC)

b. International Building Code (IBC)

c. International Mechanical Code (IMC)

d. International Plumbing Code (IPC)

e. National Fire Protection Agency (NFPA) 72, 70, 101, 90A, 13, etc.

f. National Electric Code (NEC)

g. AHRI/ASHRAE publications

h. ASME publications

i. USACE EM 385-1-1 Safety Manual

j. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

k. 29 CFR 1926 OSHA Construction Industry Regulations

l. 29 CFR 1910 OSHA General Industry Regulations

8. CLOSEOUT DOCUMENTS

Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. Before the conclusion of the project (end of POP) and within 5 working days of the final inspection the contractor shall provide 2 loose leaf binders, a CD containing all the information from the binders, and an electronic PDF copy (emailed to the PM/COR/FOS) with all project documentation: warranty, O&M’s, submittals, etc. The binders shall have a table of contents and be tabbed. If the PDF file size is larger than 10Mb the contractor shall notify the COR/PM and request a drop-off link from the COR/PM. Warranty letter shall be placed after the table of contents. At a minimum the following information shall be provided (as applicable) in the following order:

a. Table of Contents

b. Warranty Letter

c. All submittals and warranties

i. Lighting / gear

ii. Fire protection

iii. Mechanical

iv. Electrical

v. Plumbing

vi. Other divisions if applicable

d. Equipment Data Sheet(s)

e. Any paint that is used provides the manufacture, color codes and sheen in the closeout documents.

f. Any other pertinent documents for the project

Source Selection Information - See FAR 2.101 and 3.104 4

9. INSTALLATION SECURITY REQUIREMENTS

Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Supply Center Richmond), with physical access to a federally controlled facility. Prior to beginning work on a contract, DLA and its field activity offices require all contractor personnel working on the federally controlled facility to have a minimum of a favorably adjudicated National Agency Check with Written Inquiries (NACI) or NACI equivalent.

a. The Contractor shall comply with current visitor pass requirements for access to and/or performance of work at DSCR, which can be found at https://www.dla.mil/Aviation/Installation/Visitors.aspx

b. Anytime a contractor would like to access DSCR, for one or more days, they shall submit the request a minimum of 5 business days prior to the visit date. Requests submitted in less than 5 business days in advance may not be approved in time.

c. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

d. Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass shall be worn on the outermost garment above the waistline. This pass is issued by the DSCR Visitor Center, located at Building 210. The Visitor Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m.

e. Badge Requests: To obtain pass/badge for one day or more, the contractor shall complete DBIDS pre-registration online using the following link DBIDS Pre-Enrollment or at https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page. Once pre-registration has been complete, the visitor/contractor shall record and send the QR code/alpha-numeric code as a PDF/screenshot to the COR/PM over email (if multiple people are visiting or being vetted, the contractor shall compile all QR/alpha-numeric codes into a single email) at least 5 business days prior to visit/start date. The contractor shall include requested dates and names of personnel in the email. The COR/PM will notify contractors upon their approval or denial. If approved, the contractor will have 30 days to pick up their visitor

Source Selection Information - See FAR 2.101 and 3.104 5 https://www.dla.mil/Aviation/Installation/Visitors.aspx https://dbids-global-enroll.dmdc.mil/preenrollui/%23/landing-page https://dbids-global-enroll.dmdc.mil/preenrollui/%23/landing-page pass or project badge. When picking up the project badge the contractor is required to present their QR or alphanumeric code along with a valid form of ID.

f. The contractor shall arrive at the visitor’s center at least 1 hour prior to any scheduled site visit time, to get through the access process and meet on time. If the contractor misses a site visit due to not arriving at least 1 hour earlier another site visit will not be held.

g. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

h. Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to the Visitor Center (Building 210) within 5 business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed, and the applicant must submit a new request through DBIDS pre-registration portal.

Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

i. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to always wear the ID card conspicuously on their outer clothing and above the waist while working on DSCR.

Personnel are subject to challenge and removal from the work area if the ID card is not worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

j. Firearms, Weapons, Illegal Drugs (federal level), and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property. See Attachment 7 for additional details.

k. Trusted Traveler Program (TTP): This program is active. The TTP allows for Trusted Agents (TA) to provide escorted access to the Installation. Only DoD civilian employees, active/retired military members and spouses of active/retired military members can act as TA’s. The following are not authorized to act as a TA: military dependents (except spouses), contractors, DOD civilian spouses or anyone else not specifically mentioned above. The TA must be traveling in the same vehicle as and personally accompany the person(s) being escorted for the entire duration of their visit. All people being escorted, who are 18 years or older, must have and present a valid government issued identification.

The TA is vouching for identity, fitness, and a valid purpose for being on the installation of all persons being escorted. TAs are responsible for the actions of escorted people and for meeting all local security requirements. It is solely the responsibility of the TA to fully understand all security requirements prior to vouching for any individual. For guidance, a TA may email DSCRVisitRequest@dla.mil with questions about this program. TAs are

Source Selection Information - See FAR 2.101 and 3.104 6 mailto:DSCRVisitRequest@dla.mil not authorized to vouch for foreign nationals and the TTP will not be used to circumvent any other installation access control procedure.

l. Camera Security Policy If a contractor would like to take photographs on DSCR it must follow the guidance below.

Submit requests to the PM/COR with all information filled out. This guidance applies to the use of photographic devices, i.e., cameras, video recorders (including cell phones and other electronic communications devices) on DSCR, including tenant activities.

DLA Aviation Public Affairs Office (PAO) is the approving authority for all photography on the installation pertaining to media and the taking of photographs and/or videos by non-federal employees for use in non-DLA or DoD news or promotional materials. Members of the DLA Aviation PAO will coordinate, approve and escort members of the media on the installation at all times. Under no circumstances will the media be allowed on the installation or to take photographs on the installation without having a PAO representative present.

DLA Intelligence (OPSEC Program Manager) is the approving authority for all photography and/or videography conducted by contractors in support of projects and other mission requirements. Contractors/visitors must coordinate with their sponsors to have photos and or videos submitted to OPSEC program manager for release/approval. The sponsor will submit photographs along with DLA Form 1923 to OPSEC PM for review/approval prior to releasing for public use.

DLA Installation Management Richmond, Security & Emergency Services (DM-FRS) is the camera pass issuing authority in support of installation camera security policy. Passes will not be issued without approval from appropriate authority (PAO and/or DLA Intelligence). DLA Police Richmond (DM-FRSP) will be the enforcement authority to address non-compliance issues through proactive policing and in support of the See Something, Say Something initiatives and reporting by installation employees of suspicious activity.

Contractors who take photographs will be always escorted by an approved sponsor (designee responsible for the visitor/contractor access to the installation).

Requests for camera passes must be submitted by employees charged with escorting contractors/visitors. Submit requests via email to avnvisitrequest@dla.mil with “Camera Pass” in the subject line of the email or in the remarks section of the DLA form 1815. Requests should be made no later than 3 days in advance of the event date requested and must include the name, title and company of the individual to be issued the pass, area to be photographed and purpose, the escort’s point of contact information, and the desired length of the pass.

Government employees may take unescorted photographs in no-risk areas, i.e. retirement ceremonies, social events, or photographing the elk herd.

All employees are responsible for ensuring that classified information under their control, and unclassified material that falls under the Privacy Act of 1974 or protected under the Freedom of Information Act, will be not photographed. Cameras will not be allowed in areas where classified information is discussed, electronically or physically stored, processed or transmitted.

Areas on the installation that are off limits for cameras are the Aviation Logistics Operations Center (ALOC), Message Center, Restricted Map Facility, SIPRNET rooms, and facilities/areas supporting Emergency Operations. Photography is also not authorized in locker rooms, and restrooms.

Source Selection Information - See FAR 2.101 and 3.104 7 mailto:avnvisitrequest@dla.mil

Government employees do not need special permission to take photographs on the installation, subject to the restrictions above. Visitors and members of the general public who are granted access to the installation may take photographs of outdoor areas such as the static aircraft displays, historic buildings, the elk herd, and at social gatherings.

m. The Government is not responsible for job site security. Removal of material from jobsite and DSCR are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

n. Traffic laws and enforcement:

i. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the

DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced, and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

ii. Seatbelts are mandatory.

iii. Use of cellphones while driving is prohibited. Exception: use of "hands free" devices for cellphone use is authorized.

iv. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

v. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

vi. All personnel entering DSCR are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto DSCR with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

o. Truck deliveries:

i. The contractor shall notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination.

ii. All commercial vehicles will enter DSCR through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

iii. Vehicle Inspection: DLA police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

iv. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

Source Selection Information - See FAR 2.101 and 3.104 8

v. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network/National Crime Information Center . Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

vi. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

10. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured. The contractor is not authorized to, in any way, disengage, or disrupt the electronic security system. If there is a need to change the security system this office should be consulted and the Installation Operations ESS Team will complete the work and NOT the contractor.

a. SECURITY INCIDENTS

i. In the event keys are lost or duplicated, the contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

ii. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

b. LOCK COMBINATIONS The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

c. SAFETY AND HEALTH REQUIREMENTS The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 2.

d. ENVIRONMENTAL REQUIREMENTS The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3. Any concrete washout shall be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal. No concrete washout will be permitted directly on the ground anywhere on DSCR.

Source Selection Information - See FAR 2.101 and 3.104 9

e. DISCLOSURE OF INFORMATION Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

f. LIMITED USE OF DATA Performance of this effort may require the contractor to access and use data and information proprietary to a government agency or government contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or contractor employee shall not divulge, or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the contractor.

g. DATA RIGHTS The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without prior written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

11. OTHER PERFORMANCE REQUIREMENTS

a. SECTION 508 COMPLIANCE REQUIREMENTS

Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

b. PERMITS The contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative. The contractor shall notify the COR/PM at least 24 hours in advance of any work that involves open flames, grinding, or spark producing operations, and shall obtain a Hot Work Permit from the fire prevention office in advance of performing any work requiring a hot work permit.

Source Selection Information - See FAR 2.101 and 3.104 10 http://www.section508.gov/

c. PAYMENTS FOR UNAUTHORIZED WORK No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus, only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

d. LIQUIDTAED DAMAGES: Contractor shall be informed that liquidated damages shall be assessed for non-compensable delays wherein the work is not accepted prior to the scheduled completion date in accordance with the scale provided by DCSO – as determined by total contract value.

e. INVOICING AND PAYMENT SCHEDULE

i. The contractor shall submit the invoice monthly. The invoice shall include the specific performance standards performed and accepted and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR/PM electronically at the address included in this SOW. Within seven days of receipt of the invoice, the COR will review for accuracy and payment will be certified in the appropriate system by the Contracting Officer or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment.

The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

ii. Payment schedule: Contractor shall consider themselves informed that no payments above 80% of the total contract value will be paid until the work final inspection is complete and accepted.

iii. The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically. Hard copy invoices cannot be accepted.

iv. Name and Address of Contractor or Vendor

v. Invoice date

vi. Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR

SOLICITATION NUMBER.

vii. Invoice number, account number, and/or any other identifying number agreed to by contract.

viii. Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250. (See “Shipment Number Construction and Usage”, page 13 for format).

ix. Description: line-item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

x. Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

Source Selection Information - See FAR 2.101 and 3.104 11

xi. Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

xii. Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

xiii. Other substantiating documentation or information required.

xiv. The contractor’s failure to include the necessary information will result in invoices being rejected.

xv. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice. Attachments created in any Microsoft Office product are attachable to the invoice. The maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

xvi. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click this button and add the email addresses for the Program Office and others as desired.

Notification shall be provided for each invoice submitted.

xvii. WAWF Tools and Help

xviii. The vendor may have their CAGE code activated (required only first time) in

WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

xix. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐ mailing to cscassig@ogden.disa.mil.

xx. WAWF Vendor “Quick Reference” Guides are located at:

xxi. https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusin ess_solutions/wawf_overview/vendor_information.

f. PERSONNEL AND RELATED REQUIREMENTS (CONTRACTOR EMPLOYEES)

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees by wearing a Security Identification Badge at all times above the waist while on Government premises. Shorts, tank tops, cutoff shirts etc. are never permitted. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties, they must identify themselves as such to avoid creating the impression that they are Government employees.

g. CONTRACT OVERSIGHT POSITION The contractor’s proposal shall include the name and contact information of the individual responsible for the following functions:

a. Authority to act as the principal point of contact with the Contracting Officer.

b. Authority to submit invoices and act on the vendor’s behalf in contract performance matters.

h. CONTRACTOR INTERFACES

The Contractor may be required as part of the performance of this effort to work with other Contractors or Government employees working for the Government. Also, this Contractor shall not direct the work of other Contractors in any manner. Contract personnel will also interface with other support personnel, such as the Contracting Officer Representative (COR), and the Government Program Manager as required. Contract personnel will also interface with internal and external customers.

Source Selection Information - See FAR 2.101 and 3.104 12 http://www.wawftraining.com/ mailto:cscassig@ogden.disa.mil

i. KEY CONTROL The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued or provided temporarily to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the execution of the work. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. The contractor assumes all responsibility and accountability for the any keys provided by the Government without limitation.

12. HOURS OF OPERATION

Normal hours for contractor work on DSCR can range from 7:00am to 5:00pm Monday through Friday excluding holidays or base closures. Each project may have different work hours. The contractor shall request what hours they would like to work from the PM for approval.

13. FEDERAL HOLIDAYS

The Contractor shall not provide services on the eleven Federal holidays observed at DLA unless approved by the Contracting Officer. The following holidays are observed:

a. New Year's Day (January 1)

b. Martin Luther King's Birthday (Third Monday in January)

c. Presidents’ Day (Third Monday in February)

d. Memorial Day (last Monday in May)

e. Juneteenth (June 19)

f. Independence Day (July 4)

g. Labor Day (first Monday in September)

h. Columbus Day (Second Monday in October)

i. Veteran's Day (November 11)

j. Thanksgiving Day (Fourth Thursday in November)

k. Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

14. OTHER DAYS OF INSTALLATION CLOSURE

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the Contractor shall not provide services until DSCR reopens.

In cases of inclement weather or other emergency installation closures the contractor shall contact DSCR emergency notification hotline at (804) 279-3599 to verify status.

15. PLACE OF PERFORMANCE

Place of performance will be the Defense Supply Center Richmond (DSCR) located at 6090 Strathmore Rd., Richmond, VA 23237 Richmond, Virginia.

Source Selection Information - See FAR 2.101 and 3.104 13

16. IA/IT REQUIREMENTS

The contractor installing and/or configuring Information Technology shall provide to the Government proof that they hold a current IAT II, or higher, level certification per DoD 8570.01- M.

The contractor installing and/or configuring Information Technology shall provide to the Government proof that they have received a favorable IT-II, or IT -I (i.e., ADP-II or ADP-I) background investigation per DoD 5200.2-R.

The contractor shall install and configure all Information Technology necessary for the operation of the utility metering system to meet the requirements specified in the applicable Security Technical Implementation Guide (STIG), those specified in NIST SP 800-53r4, and NIST SP 800-82rev2.

The contractor shall provide all diagrams and documentation necessary for the assessment and authorization to operate (ATO) of the utility metering system by the DLA Authorizing Official (i.e., DLA CIO) in accordance with DoDI) 8510.01 and NIST SP 800-82r2.

The following documents apply:

a. UFC 4-010-06 Cybersecurity of Facility-Related Control Systems, dated 19 September 2016

b. DoD 5200.2-R Personnel Security Program, dated January 1987

c. DoD Instruction (DoDI) 8500.01, Cybersecurity, dated March 14, 2014

d. DoD Instruction (DoDI) 8510.01, Risk Management Framework (RMF) for DoD

Information Technology (IT), incorporating Change 1, Effective May 24, 2016

e. DoD 8570.01-M Information Assurance Workforce Improvement Program, Incorporating

Change 4, 11/10/2015

f. National Institute of Standards and Technology (NIST) Special Publication

g. 800-53 revision 4, Security and Privacy Controls for Federal Information Systems and

Organizations, dated April 2013

h. National Institute of Standards and Technology (NIST) Special Publication

i. 800-82 revision 2, Guide to Industrial Control Systems (ICS) Security, dated May 2015

j. All publications and documents incorporated by reference from within any of the above listed publications and all manufacturers’ recommended installation instructions.

k. UFC 4-010-06 Cybersecurity of Facility-Related Control Systems

l. UFC 3-470-01 Lonworks (R) Utility Monitoring and Control

m. UFGS 25 05 11 Cybersecurity for Facility-Related Control System

n. UFGS 25 10 10 Utility Monitoring and Control System (UMCS) Front End and Integration.

o. UFGS 25 08 10 Utility Monitoring and Control System Testing

Source Selection Information - See FAR 2.101 and 3.104 14

17. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP).

In fulfillment of this effort, the Contractor shall provide the deliverables identified in this section. All deliverables shall be submitted to the Contracting Officer’s Representative (COR) for acceptance unless otherwise directed by the Government.

Unless otherwise specified, the Government will review draft deliverables and provide comments back to the contractor or approve or disapprove the deliverable(s). The contractor will have a maximum of ten

(10) working days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. All days identified are intended to be workdays unless otherwise specified.

The format for the individual deliverables will be determined through consultation between the COR and the contractor. The QASP identifies the methods the government will use to measure performance of the service provider against the requirements and performance standards of the PWS. The QASP consists of guidelines for performance surveillance, evaluation, reporting, deficiency notification, and adjustments.

a. Performance Requirements Summary

The tasks the Contractor shall perform are defined in Section B – Contractor Requirements. All deliverables will be submitted to the COR for acceptance unless otherwise agreed upon.

The Government will make objective and subjective assessments of the contractor’s performance to determine whether contract performance is acceptable. The contractor is expected to perform all functions in a professional manner and prepare accurate and timely documentation.

Progress will normally be tracked based on the milestone event when the contractor receives a specific task.

Performance may vary with the complexity of the acquisition and/or technical document. It is expected that the documentation and procedures will comply with all major regulatory and process requirements and agency policies and procedures.

b. Method of Surveillance The Government will ensure quality assurance and timeliness of all tasks via COR Inspections and Customer Feedback. The Government will inspect and evaluate performance of each completed task or deliverable required in the

SOW.

c. Inspection and Acceptance Criteria Final inspection and acceptance of all work performed, and other deliverables will be performed at the place of delivery by the COR.

The basis for acceptance shall be compliance with the requirements set forth in this SOW, the Contractor's proposal and other terms and conditions of the

Source Selection Information - See FAR 2.101 and 3.104 15 contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

d. General Acceptance Criteria

General quality measures, as set forth below, will be applied to each work product received from the contractor under the resultant task order. These performance measurements are defined as:

Quality Products shall be provided as specified in SOW.

Timeliness Products shall be submitted on or before the due dates determined/specified between the COR and contractor or submitted in accordance with a later scheduled date determined by the Government.

e. Fixed Price Performance Based Service Contract Payments

The following procedures apply:

• The contractor shall submit a monthly invoice for 100% monthly amount for each SOW task. As part of the COR’s monthly certification process, the COR will indicate on the invoice submitted the amounts authorized for payment for each task based on the performance measures described herein.

• The determination for payment will be made in accordance with the procedures set forth below.

• The COR or his/her designated representative will advise the contractor of what the Contracting Officer’s (KO’s) authorized amount of payment will be for each month. The contractor may direct questions on any withholding of a payment to the Contracting Officer.

f. Performance Review and Payments

Below are the Performance Standards that will be used in evaluating performance in determining the amount of the payment owed to the contractor.

These Performance Standards apply to the deliverables listed in Section B – Contractor Requirements and to all performance under this task order SOW.

Timeliness Satisfactory Meets or exceeds contractual requirements in terms of timeliness of delivery. The timeliness of contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory.

Source Selection Information - See FAR 2.101 and 3.104 16

Unsatisfactory Does not meet most contractual requirements in terms of timeliness of delivery and recovery is not likely in a timely manner. The timeliness of contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Quality Satisfactory Meets or exceeds contractual requirements in terms of quality of work performed. The quality of contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory.

Unsatisfactory Does not meet most contractual requirements in terms of quality and recovery is not likely in a timely manner. The quality of contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Disincentives are applied for rating of “Unsatisfactory” as follows:

Satisfactory = 100% payment Unsatisfactory = Payment will be withheld pending resolution of cure notice(s). Termination for default or cause may result.

g. Deliverables

The following Table identifies the deliverables resulting from the tasks defined in Section B – Contractor Requirements.

TABLE 1: DELIVERABLES:

Table 1 identifies the Deliverables resulting from the tasks defined in Section B – Contractor Requirements

Deliverable Deliverable

Reference Deliverable Due Date

Specific Requirements 3 As Required

TABLE 2: PERFORMANCE REQUIREMENTS:

Table 2 identifies the Performance Requirements resulting from the

Deliverables in Table 1.

Deliverable Deliverable Reference

Surveillance Method and Performance Standards

Surveillance Schedule

Specific Requirements 3 100% COR Inspection Performance Standards

As Required

Source Selection Information - See FAR 2.101 and 3.104 17

h. Combatting Trafficking in Persons (CTIP) The COR will monitor the vendor compliance with Combatting Trafficking in Persons (CTIP) clause in accordance with DFARS PGI 222.1703(4), such that noncompliance with 52.222-50 is documented to the KO, utilizing and annually completing the CTIP checklist at: http://ctip.defense.gov/.

Source Selection Information - See FAR 2.101 and 3.104 18 http://ctip.defense.gov/

ATTACHMENT 1

EQUIPMENT DATA SHEET – WARRANTY, O&M, AS-BUILTS ETC.

PROJECT TITLE

BUILDING/LOCATION

CONTRACTOR NAME

CONTRACT NUMBER

PROJECT MANAGER

DATE

EQUIPMENT DESCRIPTION

FUNCTIONAL LOCATION

FUNCTIONAL LOCATION DESCRIPTION

EQUIPMENT INSTALLER

INSTALLED DATE

MANUFACTURER

MANUFACTURER SERIAL #

MANUFACTURER MODEL # MANUFACTURER YEAR

WARRANTY START DATE WARRANTY PERIOD

HORSEPOWER VOLTAGE PHASE AMP KVA

CUBIC FEET PER MINUTE WEIGHT GALLONS PER

MINUTE

BTU FILTER SIZE (LXWXT) FILTER QUANTITY

REFRIGERANT TYPE BELT SIZE

PM CYCLE (0) (30) (90) (180) (365) WORK CENTER

IS THIS A REPLACEMENT OR NEW INSTALL

WHAT DID THIS REPLACE

∆ NAME

∆ MODEL

∆ SERIAL

INFORMATION PROVIDED ON NEW INSTALL

∆ COPIES OF WARRANTY PAPERWORK

∆ MAINTENANCE AND OPERATION MANUALS (HARD COPIES OR ELECTRIC)

∆ COPIES OF SUBMITTALS (HARD COPIES OR ELECTRIC)

ADDITIONAL COMMENTS:

ENCLOSED ARE THE FOLLOWING:

BY SIGNING YOU ACKNOWLEDGE RECEIPT OF THE ABOVE ITEMS

RECEIVED BY:

DATE RECEIVED:

Source Selection Information - See FAR 2.101 and 3.104 19

ATTACHMENT 2

SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1904,1910,1926, 41 CFR 50-204 if applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Protection Association (NFPA) Codes and Standards, Department of Defense (DoD) and Defense Logistics Agency (DLA) safety regulations, for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all-inclusive. For COVID-19 requirements see attachment 6.

1. SAFETY PLAN DELIVERABLE

The Contractor shall submit a site-specific Occupational Safety and Health Plan (OSHP) to the DLA Aviation Safety Office approval prior to the issuance of a notice to proceed for any on-site work for this SOW. Failure to submit an OSHP may result in termination of the contract. All site specific OSHP shall be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices which will include but not limited to the following; US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1904,1910,1926, 41 CFR 50-204 if applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Protection Association (NFPA) Codes and Standards, Department of Defense (DoD) and Defense Logistics Agency (DLA) safety regulations; and must at a minimum, be strictly adhered to by all contracted personnel. The safety office has 5 business days to review and comment on all safety documents/plans etc. submitted by the contractor. The following are required and must be submitted to the safety office via the PM.

An OSHP will be required for all contracted services involving the construction, alteration, and/or repair, including painting or decorating of Government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets (formerly material safety data sheets (MSDS)). OSHPs will also be required for all activities were there are potential health hazards that could be a result of the contracted services (i.e., hazardous material surveys and clean up, confined space entry, etc.). All contractors who are subjected to the submittal of OSHP shall also submit their most recent OSHA 300 log in accordance with 29 CFR 1904.

An OSHP will not be required for non-personal services contracts including, but not limited to, those, which are administrative only, deliveries/pickups, transportation, or for nondestructive surveys. However, if contracted services specify a DSCR provided workspace the contractor should submit an OSHP or provide their COR and/or COTR with a letter stating that they will adopt and operate under DLA Aviation’s written occupational safety and health control programs. The contractor should work through the Government assigned COR/COTR/PM and the Government assigned COR/COTR/PM will work with the DLA Aviation Safety Office.

All Contracted services requiring an OSHP…