Drop_Off_Glass_Recycling.pdf

DROP OFF GLASS RECYCLING COLLECTION AND PROCESSING SERVICES

EVENT NO. 12466

SECTION II

SCOPE OF WORK

2.0 Broad Description of Project: The purpose of this event is to receive proposals from qualified firms to provide collection, transportation, processing, and recycling services for source-separated glass generated through designated drop-off collection locations. Only electronically submitted bids through the supplier portal will be allowed. To submit pricing electronically for this event, enter pricing for each line item shown under the lines tab on the event summary. Large files may need to be split up and uploaded as multiple attachments.

2.1 Background

The City of Savannah’s population base is approximately 150,000. The Solid Waste

Department has a residential customer base of approximately 56,000. The Recycling Division has managed a robust single-stream recycling program since 2009. The intent of this service is to increase glass recycling, reduce landfill disposal, and provide an alternative for the City’s customer base that are glass recycling enthusiast.

2.2 Scope of Services: The successful proposer shall provide the following services:

2.2.1 Collection Services

• Supply and placement of glass-only drop-off containers at designated sites within the

City of Savannah.

• Monitor container fill levels.

• Provide collection vehicles and equipment.

• Collect glass from designated drop-off sites.

• Collection of materials at a frequency sufficient to prevent overflow.

• Maintain site cleanliness.

• Emergency response collection within [24-48 hours] if needed.

• Container maintenance and replacement as required.

• Data collection and reporting.

• Education and signage placement.

2.2.2 Materials (Accepted/Excluded)

• Clear, brown, and green glass bottles and jars.

• Exclude: ceramics, stones, metals, plastics, organics, Pyrex, window glass, light bulbs

(unless otherwise specified).

2.2.3 Processing and Recycling

• Transport collected glass to an approved and permitted recycling processing facility.

• Comply with all applicable transportation regulations.

• Ensure materials are recycled in accordance with all federal, state, and local regulations.

• Maintain chain-of-custody records.

• Provide documentation verifying end markets for recovered glass, including:

o Glass bottle manufacturing o Fiberglass production o Construction aggregate o Other approved beneficial uses

2.2.4 Reporting Requirements

• Monthly and annual reporting o Tonnage collected per location o Contamination rates (as applicable) o Processing destination o Diversion metrics

2.3 Contractor Qualifications

• Proposers must:

o Provide company history and experience.

o Be licensed and insured to operate in Georgia and Southeastern region o Have a least [5] years of experience in recycling collection o Provide references to similar/relevant glass recycling projects (minimum 3) o Provide information on facility locations and processing capacity.

o Demonstrate access to legitimate end markets for glass recycling

2.4 Proposal Format: Proposals shall be submitted in the following format and include the following information.

a) Cover letter stating the intent of the Proposer for this event.

b) Detailed description of capabilities, statement of qualifications, organizational chart, resumes, and summary of staff qualifications as requested

c) Fee Proposals per instructions in Section III signed by responsible party

d) Proposed Schedule of DBE Participation and Non-Discrimination Statement.

Can add more details and information to each section

2.5 Basis of Award: Proposals will be evaluated according to the following criteria and weight:

a) Proposer’s qualifications and experience, including support capabilities (_40_ points)

b) Technical capabilities – Data and Reporting (_35_ points)

c) Fees (_10_ points)

d) References (_5_ points)

e) SBE/DBE participation goals (10 points)

Proposals shall be evaluated by a selection committee. The selection committee may, at its option, request any or all proposers to provide on-site demonstrations of the proposed system.

A short list may be developed and interviews conducted with those proposers deemed to be most qualified. The City reserves the right to conduct interviews of any or all proposers at the City’s discretion. The City also reserves the right to request a best and final offer (BFO) and to re-score evaluations based on the best and final offer. Proposers may be required to provide clarification of their proposal as part of the BFO response.

2.6 Copies: One (1) electronically submitted through the supplier portal of the proposal and supporting documents must be submitted in response to the RFP. All responses must relate to the specifications as outlined.

2.7 Contacts: Proposers must submit proposals in accordance with the instructions contained in this RFP. All requested information must be submitted with the proposal. Instructions for preparation and submission of proposals are contained in this package. All questions regarding this request for proposal should be submitted in writing and emailed to the person listed on the summary event page

2.8 Local Vendor Definition

A bidder or business shall be considered a local vendor if it meets all of the following requirements:

a) The bidder or business must operate and maintain a regular place of business with a physical address within the corporate limits of the city, and

b) The bidder or business must at the time of bid or quotation submission, have a current city business tax certificate issued by the City for at least one (1) year prior to the issuance of the requested competitive quote, bid, or proposal by the City (a post office box or temporary office shall not be considered a place of business), and

b) The bidder or business performs quantifiable services in the ordinary course and scope of its business with the skills, qualifications, and expertise necessary to execute its contractual obligations to the City.

2.9 Insurance Requirements

This contract will be awarded to the vendor offering the lowest net price to the City, and meeting or exceeding all specifications herein.

2.9.1 Commercial General Liability

• General Aggregate - $2,000,000

• Products Completed Operations Aggregate - $2,000,000

• Each Occurrence Limit - $1,000,000

• Personal Injury Limit - $1,000,000 Any One Event

• Medical Expenses - $5,000 Any One Person

This policy provides a Waiver of Subrogation endorsement in favor of Mayor and Aldermen of the City of Savannah its agents and/or employees and must be attached to the Certificate of Insurance.

No exclusions on Products Completed /Operations for either ongoing and/or completed projects/operations.

This policy provides a thirty (30) day cancellation endorsement in favor of Mayor and

Aldermen of the City of Savannah its agents and/or employees and must be attached to the

Certificate of Insurance.

Contractor will provide a Certificate of Insurance reflecting required coverage.

2.9.2 Commercial Automobile Liability

The automobile policy must include coverage for owned, non-owned and hired automobiles

• Minimum limits are $1,000,000

This policy provides a Waiver of Subrogation endorsement in favor of Mayor and Aldermen of the City of Savannah its agents and/or employees and must be attached to the Certificate of Insurance.

This policy provides a thirty (30) day cancellation endorsement in favor of Mayor and

Aldermen of the City of Savannah its agents and/or employees and must be attached to the

Certificate of Insurance.

Contractor will provide a Certificate of Insurance reflecting required coverage.

A waiver of subrogation endorsement to the policy in favor of the City shall also be provided and attached to the certificate.

A (30) day notice of cancellation in favor of the City must be endorsed to policy and attached to the certificate

2.9.3 Workers Compensation

Contractor shall carry a workers compensation policy including all statutory coverage required by

Georgia State law.

Minimum employer’s liability limits:

• $500,000 each accident

• $500,000 each employee (disease)

• $500,000 policy limit (disease)

This policy provides a Waiver of Subrogation endorsement in favor of Mayor and Aldermen of the

City of Savannah its agents and/or employees and must be attached to the Certificate of

Insurance.

This policy provides a thirty (30) day cancellation endorsement in favor of Mayor and Aldermen of the

City of Savannah its agents and/or employees and must be attached to the Certificate of Insurance.

3.0 Satisfaction of DBE Goals; Good Faith Effort

The process by which the City determines whether an Offeror has met the City’s DBE goal is set forth in the guidelines below:

a. A bid shall be considered non-responsive unless a bidder meets either the DBE goal established for the contract or demonstrates good faith effort to meet the DBE goal.

b. In order to meet the DBE goal of a solicitation, a bidder entity must submit the following information:

i. The names and addresses of each DBE that will participate in the contract;

ii. A description of the work that each DBE will perform;

iii. The percentage of the contract value that each DBE will receive.

iv. Written documentation, in a form acceptable to OBO, of the bidder’s commitment to use each DBE whose participation the bidder submits to meet the contract goal; and

v. Written confirmation, in a form acceptable to OBO, from each DBE that it will participate in the contract as indicated by the bidder.

c. The bidder should submit the above information as follows:

i. Under sealed bid procedures, the information should be provided with the sealed bid response; or

ii. Under requests for letters of interest or requests for proposals, the information should be provided with the initial letter of interest or proposal.

d. If the information required by section (b) above is not provided in accordance with section (c) above, the information must be provided to the City of Savannah within three (3) business days after OBO notifies the bidder that it has not provided all the required information with its response. Failure to provide the City of Savannah with this information within such three (3) business days may be cause for the response to the solicitation to be deemed non-responsive.

e. Determination of Good Faith Effort.

i. A bidder shall not be denied award of a contract due to failure to meet the assigned contract goal if the bidder timely (within the timeframes provided in paragraphs (c) and (d) above, as applicable) provides documentation demonstrating the bidder’s good faith effort to meet the goal, as determined by the Program Coordinator. In making such determination, the Program Coordinator shall consider the quality, quantity, and extent of the various efforts that the bidder has made to meet the goal.

ii. The efforts that may be considered by the Program Coordinator include, but are not limited to:

1. Soliciting through activities such as attendance at pre-bid meetings, advertising, or written notices, the interest of certified DBEs (or DBEs eligible for certification) that have the ability and capacity to perform the contract work. The bidder must solicit this interest in a timely manner to allow the DBEs to respond to the solicitation. The bidder must take appropriate steps to follow up initial solicitations of DBEs.

2. Identifying the portions of the contract that could reasonably be performed by a DBE in order to increase the likelihood that the DBE goals will be achieved. This may include, where appropriate and commercially practicable, separating contract work items into segments more appropriate for participation by DBEs.

3. Providing each interested DBE with adequate information about the plans, specifications, and requirements of the contract in a timely manner.

4. Negotiating in good faith with each interested DBE.

Evidence of such negotiation includes the names, addresses, and telephone numbers of DBEs that were considered; a description of the information provided regarding the plans and specifications for the work selected for subcontracting;

and explaining why an agreement could not be reached with an interested DBE to perform the work. The fact that there may be some additional costs involved in subcontracting with DBEs is not in itself sufficient reason for a bidder’s failure to meet the contract DBE goal, as long as such additional costs are reasonable, as determined by the Program Coordinator in his or her sole discretion.

iii. In determining whether a bidder has made a good faith effort, the

Program Coordinator may also consider the level of participation proposed by the bidder and the level of participation proposed by other bidders. The closer the bidder’s proposed participation is to the goal or to the proposed participation by other bidders, the greater the indication of good faith by the bidder.

3.1 Hire Savannah Program Participation

3.1.1 The City of Savannah seeks to increase the utilization of the local workforce to the greatest extent possible on City contracts. To achieve this priority, the City of Savannah Mayor and Aldermen endorse efforts to establish hiring agreements with businesses benefitting from municipal contracts with the City to hire local workers residing in the city of Savannah, Georgia.

3.1.2 To the extent otherwise permitted by law, the requirements of the Hire Savannah Program shall be included in all bid awards of $100,000 or more for covered services and $250,000 or more for construction-related services as a method of inducing contractors to hire qualified workers who reside in Savannah, Georgia.

3.1.3 To assist contractors in maximizing local labor use, the City of Savannah has partnered with WorkSource Coastal (WSC). WSC assists employers and job seekers in meeting job training and employment needs throughout the ten county coastal region including Savannah and Chatham County. WSC will post contractor job openings, coordinate recruitment among partner agencies, and refer qualified candidates to contractors for hiring consideration. Additional employer services are also available through WSC, including federally-subsidized training and/or wages for eligible activities.

3.1.4 The Contractor is fully responsible for the work performed under the contract, and this responsibility is not in any way diminished by the use of labor supplied by WSC, nor is the City of Savannah or WSC accepting any responsibility for non-compliance with the contract due to the performance, or lack thereof, on part of labor supplied by

WSC.

3.1.5 The Contractor is responsible for the compliance of all contractors providing services under the Covered Contract, including subcontractors and lower-tier subcontractors but excluding material manufacturers and suppliers, with the requirements of the Hire Savannah Policy.

3.1.6 In responding to this solicitation, the bidder/proposer shall complete a Hire Savannah Agreement, indicating that it agrees to be bound to contractual obligations to use good faith efforts to meet Hire Savannah Program requirements and hire Qualifying Workers residing in Savannah, Georgia.

3.1.7 If the bidder or proposer fails to respond affirmatively, it shall be deemed nonresponsive to the solicitation.

4.1 Qualifications: Each proposer shall submit a summary of their qualifications and experience (as requested in the attached “Statement of Qualifications”) (or provide detailed description of required qualifications). Additional information such as agency brochures, resumes, etc. may be submitted as appropriate.

4.2 Schedule: Each proposer shall submit a proposed time schedule for the project.

4.3 Fees: Proposer shall submit fees based on the detailed listing in supplier portal.

4.4 Acknowledgement of Addenda: Vendor is responsible for determining and acknowledging any addenda issued in connection with this RFP. Addenda must be acknowledged in order for proposals to be considered.

SECTION III

ALL PROPOSERS MUST BE REGISTERED SUPPLIERS ON THE CITY’S WEBSITE TO BE

AWARDED AN EVENT. PLEASE REGISTER AT WWW.SAVANNAHGA.GOV. ONLY ELECTRONIC

SUBMISSIONS WILL BE ACCEPTED. PROPOSALS MUST BE SUBMITTED ON THIS FORM.

All addenda must be acknowledged online under the questions tab when submitting your proposal.

SUBMITTED BY: __________________________________________

PROPOSER: __________________________________________

SIGNED: __________________________________________

NAME (PRINT): __________________________________________

ADDRESS: __________________________________________

CITY/STATE: _____________________________ZIP__________

TELEPHONE: (___________)_________________

Area Code

FAX: (___________)_________________

Area Code

I certify this proposal complies with the General and Specific Specifications and Conditions issued by the City except as clearly marked in the attached copy.

Please Print Name Authorization Signature Date

SECTION 01310

DISADVANTAGED BUSINESS EMPLOYMENT PROVISIONS

The City of Savannah actively encourages employment and participation of small and local disadvantaged businesses in all City contracts. Attention of the bidders is called to contract conditions contained herein pertaining to non-discrimination, equal employment opportunity, subcontracts, and opportunities for project area residents.

It is the policy of the City of Savannah that local disadvantaged business enterprises (LDBEs) be given fair opportunity to participate in the performance of services for the City, and that prime contractors utilize LDBE subcontractors and suppliers to the fullest extent possible consistent with the efficient performance of the contract. The City of Savannah has established an 20% DBE goal for this project of which at least 10% must be met by a Local DBE.

In order to determine compliance, bidders shall submit the following completed documents in a separate attachment clearly marked with the bid number, project name and number and marked (Section 1310 Local Disadvantaged Business Employment Provisions) with their bid:

1. Non-discrimination statement (Sec. 01310-3) and;

2. Proposed schedule of local disadvantaged business enterprise participation (Sec. 01310-and;

3. Documentation of Good Faith Efforts [Submit only if the goals are not met.] Failure to submit the required documents shall result in the bid not being read or considered.

Suggestions to help meet the goal:

✓ Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation of LDBEs.

✓ Advertising in general circulation media, trade association publications, or disadvantaged business enterprise media to solicit bids from LDBE subcontractors or suppliers. [Advertisement should appear at least 10 days prior to bid due date, unless the City’s solicitation period is shortened.]

✓ Designating portions of the work for LDBE subcontracting in trades with established availability of LDBE subcontractors.

✓ Providing a minimum of 10 days notice prior to the Bid due date to LDBEs when requesting bids or proposals for furnishing material or services as a subcontractor or supplier.

Any attempt to submit false information, will result in a recommendation that the bidder be debarred from participating in future City contracts.

The contractor is required to fulfill any LDBE utilization commitments made unless good cause is demonstrated for any failure to fulfill such commitment. Written approval is required prior to any substitution.

The contractor will maintain records and information necessary to document compliance with Good Faith Effort requirements, and the City shall have the right to inspect such records.

Any LDBE listed in the completed form entitled “Proposed Schedule of LDBE Participation” (Section 01310-4) must be certified by an approved agency such as USDOT, GDOT, or SBA 8(a) prior to the due date of this bid. Proof of LDBE certification such as a certificate or letter from the certifying agency is required to accompany the bid. A firm that has submitted an application for certification or an application for certification under review but has not been certified is not qualified as a certified LDBE and will not be recognized as such during the City’s evaluation process.

No bidder shall enter into an agreement with any LDBE that would in any way limit the LDBE’s opportunities to sell to, or act as subcontractor for, any other party. Violation of this requirement would be grounds to deem the bidder non-responsive to this bid solicitation.

The following resources are available to aid bidders in complying with this section:

The State of Georgia Department of Transportation maintains a website listing of Disadvantaged Business Enterprises located at www.dot.ga.gov/PS/Business/DBE

Chatham County Purchasing Department maintains a listing of Disadvantaged Business Enterprises to include Contractors, Consultants and Suppliers. Contact (912) 652-7860.

GA Tech Procurement Assistance Center maintains a listing of Disadvantaged Business Enterprises to include Contractors, Consultants and Suppliers. Contact (912) 963-2524.

Savannah/Hilton Head International Airport Commission maintains a listing of Disadvantaged Business Enterprises to include Contractors, Consultants and Suppliers.

Contact (912) 964-0514 or visit the website at www.savannahairport.com

Small Business Assistance Corporation maintains a listing of Disadvantaged Business Enterprises to include Contractors, Consultants and Suppliers. Contact (912) 232-4700 or visit the website at www.sbacsav.com http://www.dot.ga.gov/PS/Business/DBE http://www.savannahairport.com/

NON-DISCRIMINATION STATEMENT

The prime contractor / bidder certifies that:

(1) No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, or gender in connection with any bid submitted to the City of Savannah or the performance of any contract resulting therefrom;

(2) That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contract or otherwise interested in contracting with this Company, including those companies owned and controlled by racial minorities, cultural minorities, women, and individuals belonging to other socially and economically disadvantaged groups;

(3) In connection herewith, we acknowledge and warrant that this Company has been made aware of, understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company;

(4) That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

(5) That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

(6) That the failure of this Company to satisfactorily discharge any of the promises of non-discrimination as made and set forth herein shall constitute a material breach of contract entitling the City of Savannah to declare the contract in default and to exercise any and all applicable rights and remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract.

Signature Title

PROPOSED SCHEDULE OF LDBE PARTICIPATION

Any DBE listed in this completed form must be certified by an approved agency such as USDOT, GDOT, or SBA 8(a) prior to the due date of this bid. Proof of DBE certification such as a certificate or letter from the certifying agency is required to accompany the bid. A firm that has submitted an application for DBE certification or an application for DBE certification under review but has not been certified is not qualified as a certified DBE and will not be recognized as such during the City’s evaluation process.

Name of Bidder/Proposer: Bid No.

Project Title: .

NOTE: Proof of DBE certification must be attached to this completed form for all firms listed in the table below.

Name of DBE

Participant

Telephone

Email

Address

(City, State)

LOCAL

DBE?

(Y/N)

Type of Work

Sub-Contracted

Sub-contract Value (%)

Sub-contract Value ($)

Total Base Bid $

Total Proposed DBE Subcontracts $

Bidder’s Proposed DBE Participation %

Proposed Local DBE Subcontracts $

Bidder’s Proposed Local DBE Participation %

The undersigned will enter into a formal agreement with the LDBE Subcontractors/Proposers identified herein for work listed in this schedule conditioned upon executing of a contract with the Mayor and Aldermen of the City of Savannah. The Prime’s subcontractors’ subcontractors must enter into a formal agreement with the tier subcontractor identified herein for work listed in this schedule. It is the responsibility of the Prime contractor to ensure compliance by all subcontractors.

Joint Venture Disclosure

If the prime bidder is a joint venture, please describe below the nature of the joint venture and level of work and financial participation to be provided by the disadvantaged joint venture firm.

Joint Venture Firms

Level of Work

Financial Participation

Printed name (company officer or representative):

Signature:

Title: Email:

Telephone: Fax:

HIRE SAVANNAH AGREEMENT

Event #: Event Name:

Bidder/Proposer Name:

The City of Savannah Mayor and Aldermen have established a priority to increase the utilization of the local workforce to the greatest extent possible on City contracts. To achieve this goal, the City has established the

Hire Savannah Policy and Program which shall be included in all eligible bid awards of $100,000 or more for covered services and $250,000 or more for construction-related services as a method of inducing contractors to hire qualified workers who reside in Savannah, Georgia.

Contractors responding to this solicitation are required, as an issue of responsibility, to indicate that it agrees, if awarded a Covered Contract, to be bound to contractual obligations requiring it to use good faith efforts to meet the Hire Savannah Program requirements. If the bidder or proposer fails to respond affirmatively, it shall be deemed nonresponsive to the solicitation.

A "Covered Contract" is a City-awarded contract that: (a) is not subject to state or federal requirements that prohibit or pre-empt the application of this Program to the contract; and (b) pays the Contractor $100,000 or more for covered services or $250,000 or more for construction-related services. “Construction-related

Services” means services purchased by the City that involve construction, demolition, alteration and/or repair of city buildings, city public works or other city facilities.

Covered Services include the following services purchased by the City: food preparation or distribution; security services; routine maintenance services, such as janitorial, cleaning, refuse removal, recycling collections, and other similar services for normal upkeep of facilities; repair or refinishing services for furniture, fixtures, vehicles, machinery, or equipment, including preventative maintenance replacement of parts, and other activities needed to preserve the asset; clerical or other nonsupervisory office work, whether by temporary or permanent personnel;

printing and reproduction services; and landscaping, lawn, or agricultural services. Covered Services does not include professional services, which are those technical services provided by an individual licensed Georgia professional or a registered professional consultant, including but not limited to lawyers, architects, engineers, and other design consultants.

The City of Savannah Hire Savannah Policy is posted on the City of Savannah website. By signing below, the

Bidder/Proposer affirms that it has read, understands and agrees to be bound by the terms and conditions of the

Hire Savannah Policy.

The undersigned hereby agrees to the terms and conditions set forth in this agreement.

Company Name: ____________________________________________________________

Company Address: ___________________________________________________________

Company Official/Representative: _______________________________________________

Position Title: _______________________________________________________________

Authorizing Signature: ______________________________________ Date: ____________

CONTRACTOR AFFIDAVIT AND AGREEMENT

Employment Eligibility Verification

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Savannah has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A.

13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Savannah, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Savannah at the time the subcontractor(s) is retained to perform such service.

EEV / Basic Pilot Program* User Identification Number

BY:

Contractor Name Date

Signature of Authorized Officer or Agent Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

*As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the "EEV I Basic Pilot Program" operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

Instructions for Completing Contractor Affidavit and Agreement Form

As required under Senate Bill 529 – “Georgia Security and Immigration Compliance Act” of 2006, O.C.G.A.

Section 2, Article 3 13-10-91, public employers, their contractors and subcontractors are required to verify the work eligibility of all newly hired employees through an electronic federal work authorization program. The Georgia Department of Labor has added a new Chapter 300-10-1, entitled "Public Employers, Their Contractors and Subcontractors Required to Verify New Employee Work Eligibility Through a Federal Work Authorization Program," to the Rules and Regulations of the State of Georgia. (See website:

http://www.dol.state.ga.us/pdf/rules/300_10_1.pdf.) The new rules designate the “Employment Eligibility Verification (EEV) Basic Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security as the electronic federal work authorization program to be utilized for these purposes. The EEV/Basic Pilot Program can be accessed at:

https://everify.uscis.gov/enroll/StartPage.aspx?JS=YES. Bidders shall comply with this new rule and submit with your bid the attached “Contractor Affidavit and Agreement.”

Affidavit Verifying Status for City of Savannah Benefit Application

By executing this affidavit under oath, as an applicant for a City of Savannah, Georgia Business

License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my bid for a City of Savannah contract for ________________________________. [Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]

1.) _________ I am a citizen of the United States.

OR

2.) _________ I am a legal permanent resident 18 years of age or older.

OR

3.) _________ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Federal

Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of

Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant: Date

Printed Name:

SUBSCRIBED AND SWORN *__________________________________

BEFORE ME ON THIS THE Alien Registration number for non-citizens.

_____DAY OF ________, 20___

Notary Public

My Commission Expires:

Instruction for Completing Systematic Alien Verification for Entitlement (SAVE) Form

O.C.G.A. § 50-36-1, requires Georgia’s cities to comply with the federal Systematic Alien Verification for

Entitlements (SAVE) Program. SAVE is a federal program used to verify that applicants for certain “public benefits” are legally present in the United States. Contracts with the City are considered “public benefits.”

Therefore, the successful bidder will be required to provide the Affidavit Verifying Status for City of Savannah

Benefit Application prior to receiving any City contract. The affidavit is included as part of this bid package but is only required of the successful bidder.