Draft SOW PA 524 Electric Power Generation Training Update.pdf

Attachment A – SOW

SENSITIVE BUT UNCLASSIFIED

STATEMENT OF WORK (SOW)

Foreign Service Institute (FSI) Office of Facilities Management

PA 524 Electric Power Generation Training Fundamentals

For Facility Managers

1.0 Background

The U.S. Department of States’ (DOS) Foreign Service Institute (FSI) is the Federal

Government’s primary training institution for officers and support personnel of the U.S.

foreign affairs community, preparing American diplomats and other professionals.

The mission of the Foreign Service Institute is to develop the men and women our nation requires to fulfill our leadership role in world affairs and to defend U.S. interests.

At the George P. Shultz National Foreign Affairs Training Center (NFATC), the FSI provides more than 450 courses, including over 70 foreign languages, to more than

50,000 enrollees a year from the DOS and more than 40 other government agencies and military service branches.

The Facilities Management & Tradecraft office is responsible for the management and operational functions of the full range of training for the Power Generation for DOS

Facility Managers.

2.0 Scope of Work

FSI requires an experienced service Contractor to provide training on Electric Power

Generation for DOS Facility Managers (FM) and locally employed staff (LES) from embassies throughout the world. This requirement aims to establish a purchase order with a Contractor who has the experience to develop, integrate, and implement electric power generation training throughout calendar year 2024. The contractor shall provide all labor, supplies, tools, materials, and equipment necessary to provide the training services as described in the course requirements below.

3.0 Applicable documents

None

4.0 Specific Course Requirement/Tasks

The Contractor shall maintain adequate levels of project management, quality assurance and financial controls. These areas and controls shall be continuously applied in the performance of the task areas shown below.

Course Requirements:

Contractor shall provide a per session fully-loaded, firm fixed labor rate as outlined.

The Contractor shall provide a detailed lesson plan for classroom presentations and hands-on training including time required for each event and troubleshooting. The COR will preapprove lesson plans and classroom presentations two weeks prior to the start of the course.

The course content shall cover at a minimum:

1) Maintaining, troubleshooting, and repairing emergency generator sets operating as single units equipped with or without a control panel

2) Properly recognizing generator actual and apparent power loading

3) Understanding the effects of power factor and reactive loading on the engine and generator

4) How to test, adjust and troubleshoot generator sets, engine mounted junction boxes, electronic modular control panels and voltage regulators

5) Performing the proper voltage and frequency adjustments

6) Performing proper planned maintenance on generators, including guidance on fuel testing, polishing, treatment, and replacement.

4.1 Project planning

The Contractor shall plan, estimate, and schedule all work to assure labor and equipment are available to complete training requirements and in conformance with specific contract and quality standards established herein.

4.1.1 Resource management

The Contractor shall be responsible for supervising, directing, or otherwise controlling their contractor personnel. The contractor shall be responsible for ensuring quality in the work associated with the performance of this contract.

4.1.2 Contractor Facility, Tools & Equipment

The Contractor shall provide the facility for this training. The Contractor facility must be fully ADA (American Disability Act) compliant. The facility shall be located within a 20-mile radius of 4000 Arlington Boulevard, Arlington Virginia, 22204.

The Contractor shall provide classroom equipment with teaching aids such as TV, DVD, computer, projector, compatible software and whatever the Contractor deems necessary.

The Contractor shall provide a laboratory equipped with all working generator equipment. All required tools and equipment for the execution of the laboratory hands-on shall be furnished by the Contractor.

4.1.3 Post-training activities

Upon completion of all training activities the Contractor shall provide written and performance tests. Certifications of Achievement shall be provided to each participant signed by an office of the contractor's organization and the FM, Administration Training

Division that states that the participant has achieved at least 70% on all requirements.

The certification shall be furnished to each participant on the final day of training.

4.1.4 Security and Safety Requirements:

The Contractor shall execute this unclassified work with all classroom activities in accordance with OSHA, contract, and statement of work requirements.

4.1.5 Communication and coordination

All correspondence concerning execution of this presentation shall be copied to the

COR.

4.1.6 Travel

Travel costs for the students to and from the facility shall be paid for by FSI.

5.0 Deliveries and Performance

5.1 Performance Schedule

Power Generation Courses:

We anticipate the class to take place three times based on a maximum class size of 15 students.

5.1.1 Place of performance

Services under this contract will be performed at a facility provided by the Contractor within a 20-mile radius of the Foreign Service Institute located at 4000 Arlington

Boulevard, Arlington VA, 22204.

5.1.2 Period of performance

The performance period will be on or about May 1, 2024 through December 31, 2024.

May 2024

July 2024

Oct 2024

5.1.3 Normal hours of operation

The normal hours of operation at FSI are Monday through Friday from 8:00 am to 4:30 pm.

5.1.4 Delivery Schedule

Dates of class will be scheduled with FSI/MTT/FM Tradecraft Admin. Duration of each course is five days. Vendor will determine the daily start and end time of the course;

however, it must be within normal operational hours.

6.0 Inspection and Acceptance

1. Inspection and acceptance of the services to be provided hereunder shall be made by the Government Technical Monitor (GTM) or Contracting Officer's Representative

(COR).

2. The Role of Government Personnel and Responsibility for Contractor Administration

A. Contracting Officer (CO): The CO has the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the Government to: amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and delivery schedules;

make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. Additionally, he/she may delegate certain other responsibilities to authorized representatives.

B. Government Technical Monitor (GTM): The GTM will assist the COR in discharging responsibilities. The responsibilities of the GTM include, but are not limited to: monitoring and inspecting the Contractor's progress and performance;

evaluating contractor performance with the terms and conditions of this contract;

acting as the Government's representative at the work site; advising the contractor of proposed deductions for non-performance or unsatisfactory performance; preparing receiving reports and/or approving invoices for payment;

and advising the COR of any factors which may cause delay in work performance.

C. Contracting Officer's Representative (COR): The COR is responsible for promptly notifying the Contracting Officer in writing of any noncompliance or deviation in performance or failure to make progress; knowing and understanding the terms and provisions of the contract; knowing the scope and limitations of your authority; using good judgment, skill, and reasonable care in the exercise of authority; protecting privileged and sensitive procurement information. If questions arise which are not clearly answered in the contract or if disputes with the Contractor occur, prepare a written report to the Contracting

Officer setting forth the problem(s) encountered.