DRAFT SIR CSS-FD Sect E.pdf

SECTION E Solicitation #

INSPECTION AND ACCEPTANCE CSS-FD

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SECTION E: INSPECTION AND ACCEPTANCE

E.1 FAA AMS Clauses and Provisions Incorporated by Reference

Clause # Clause Title

3.10.4-4 Inspection of Services - Both Fixed-Price & Cost Reimbursement (April 1996) 3.10.4-5 3.10.4-14

Inspection – Time-and-Material and Labor-Hour (April 1996) Assignment of a Quality Reliability Officer (QRO) (October 2015)

E.2 FAA AMS Clauses and Provisions Incorporated in Full Text

AMS 3.10.4-13 Higher-Level Contract Quality Requirement (April 2020)

(a) The Contractor must comply with the standard titled AS9100, Quality Management Systems

– Requirements for Aviation, Space and Defense Organizations, which is hereby incorporated into this contract.

(b) The Contractor must establish and maintain a Quality System in accordance with the above referenced standard(s) and the contractor's Quality System Plan (QSP). This QSP is hereby incorporated into this contract when approved by the Contracting Officer. If the QSP is submitted as part of a response to a Screening Information Request (SIR) submission and approved before award, then the QSP is hereby incorporated into this contract at time of award.

The QSP must describe the Contractor's provisions for quality assurance, inspection and test of all supplies to be provided under this contract, in accordance with the terms of this contract, including but not limited to the contract specifications and the above referenced standard. (Note;

Formal third-party AS9100 registration is not required. Formal third-party AS9100 registration does not relieve the contractor from the requirements of submitting a QSP.)

(c) In the event of conflict between the Quality System Plan (QSP) and the above referenced standard(s), the applicable standards must control.

(d) Calibration systems and measuring and test equipment must be controlled in accordance with a nationally recognized standard, such as ISO 10012.

(e) Government Furnished Property must be controlled to assure acceptability upon receipt, preclude degradation, damage or misuse during storage, use or test, and assure proper final disposition in accordance with the contract.

(f) Site installation activities, maintenance, and support services must be controlled in accordance with contract requirements.

(End of clause)

E.3 INSPECTION AND ACCEPTANCE

E.3.1 Documentation Deliverables

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All deliverables under this contract are subject to review and inspection by the CO or his/her designee.

The deliverables will be reviewed for accuracy and completeness and returned to the Contractor with comments as appropriate.

Inspection, review, and approval of deliverables or associated services prior to final acceptance shall not be construed as assurance of acceptance of the finished product/service.

Unless otherwise specifically provided in this contract, the Contracting Officer is the person authorized to make final Government acceptance of all deliverables called for in the Contract Data Requirement Lists (CDRLs) and all reviews specified in the Performance of Work Statement (PWS). The FAA Contracting Officer or designee will make final acceptance of all deliverable items, in writing.

E.3.2 Services

Services must be tested and accepted in accordance with PWS Section C.4.2.6, Test and Evaluation.

If the FAA determines that there are omissions, errors, or deficiencies, the Contractor must make the necessary corrections that will allow the Government to accept the final service. The FAA will provide a written notification of acceptance or rejection within 30 calendar days of each test event. Specific justification or substantiation of the reason(s) for rejection will also accompany the notice. The Contractor must correct the deficiencies within 30 calendar days unless otherwise specified.

E.4 DEVIATIONS AND WAIVERS

The Contractor may request, via deviation or waiver, relief from one (1) or more specific requirements for a specific service order. At the time of request, the Contractor must describe in detail the discrepancy and the exact departure from the requirement(s). The Contractor must describe the reasons that make it impossible or unreasonable to comply with the requirement(s) within the approved delivery schedule. Consideration to the Government must be proposed with each request.

Requests for permanent departures from requirement(s) must be accomplished in accordance with the Configuration Management requirements defined in PWS paragraph C.4.1.4.

A deviation is defined as a written authorization to temporarily depart from one (1) or more specific requirements for a specific service order.

A waiver is defined as a written authorization to provide a service that does not meet contract requirements but is nevertheless considered suitable for operation “as is.” The waiver applies to specific requirements for a specific order for the duration of that service implementation.

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All requests for deviation or waiver must be submitted by letter to the Contracting Officer.

E.5 DEFICIENCIES

If the Contractor independently discovers a deficiency in accepted supplies or services, the Contractor must submit to the Contracting Officer, in writing within 10 days after discovery, a recommendation for corrective actions, together with supporting information in sufficient detail for the Contracting Officer to determine what corrective action, if any, should be taken.

The Contractor must promptly comply with any written direction from the Contracting Officer to correct such a deficiency, at no increase in the contract price.