DRAFT RFP REVISION--10 FEB 2025.pdf

***PLEASE NOTE CHANGES TO THE DRAFT RFP.***

***CHANGES ARE RELATED TO THE GOVERNMENT REMOVING THE REQUIREMENT FOR

INDUSTRY TO MANAGE AND PURCHASE AUTOCRIBS ON GEN IV. THESE CHANGES IN THE

REQUIREMENT HAVE BEEN UPDATED ON THE ATTACHED FILE TITLED “DRAFT RFP

REVISION 10 FEB 2025.”***

*** INDUSTRY IS TO USE THE ATTACHED EXCEL DOCUMENT TITLED “DRAFT RFP MATRIX”

TO PROVIDE ANY INFORMATION BACK TO THE CONTRACTING OFFICER CONCERNING

THE ENCLOSED DRAFT RFP NLT COB 21 FEB 2025.***

THE FOLLOWING IS A DRAFT REQUEST FOR PROPOSAL (RFP) FOR THE UPCOMING AIR

FORCE GEN IV INDUSTRIAL PRIME VENDOR (IPV) REQUIREMENT.

THE PURPOSE OF THIS DRAFT RFP IS TO ALLOW INDUSTRY TO PROVIDE

COMMENTS/SUGGESTIONS AND QUESTIONS TO THE CONTRACTING OFFICER FOR

REVIEW.

INDUSTRY IS TO USE THE ATTACHED EXCEL DOCUMENT TITLED “DRAFT RFP MATRIX” TO

PROVIDE ANY INFORMATION BACK TO THE CONTRACTING OFFICER CONCERNING THE

ENCLOSED DRAFT RFP NLT COB 14 FEB 2025.

CONTRACTING OFFICER: ROBERT NAPOLITANO; Robert.Napolitano@dla.mil mailto:Robert.Napolitano@dla.mil

1 Overview

1.1 Definitions

1. AAC (Acquisition Advice Code) – Indicates how and under what restrictions an item will be acquired.

Reference DLA Handbook page 95.

2. ALC (Air Logistic Complex) - Located at Tinker AFB, Hill AFB, and Robins AFB; provides worldwide logistics support for a variety of weapon systems.

3. Bin – general term used to describe the item where material is stored for mechanic’s use. Includes

VIDMARs, units, drawers, and eventually AutoCribs.

4. CAR (Corrective Action Report) - The procedure used in response to a defect.

5. Consumable Part – Parts that are consumed during the maintenance process and become part of the item undergoing repair.

6. COR (Contracting officer Representative) - The individual authorized to represent the Contracting officer, but does not have authority to commit Government to funds or change the contract. COR is the primary POC for the Contractor and Government. Under no circumstance can the COR add, delete, change, or modify the contract.

The COR does not hold a warrant and cannot commit to contract changes.

7. CPARS (Contractor Performance Assessment Reporting System) - Ensures that accurate data on Contractor performance is current and available for use in source selections.

8. CSI (Critical Safety Items) - A part, assembly, or support equipment whose failure could cause loss of life, permanent disability or major injury, loss of a system, or significant equipment damage

9. CTDF (Contract Technical Data File) - The information located in Field “C”, (Technical Guidance Information), Field “D”, (Technical History/Weapons Systems Data), Filed “M”, (Contracting Guidelines), and Field “N”, (Quality Guidance Data), of the CTDF are business sensitive, and will not be disseminated to any person, firm, or entity outside the Contractor’s own entity.

10. DDE (Demand Data Exchange) - Forecast/collaboration data for future requirements

11. Demand - any active (non-cancelled) Sales Order or DHA to include CLSSA FMS but not non-CLSSA.

12. DLA (Defense Logistics Agency) - Provides supplies to the military services and supports their acquisition of weapons, repair parts, and other material.

13. Eaches - Items as counted individually, does not necessarily equate to the unit of issue.

14. FPA (First Pass Acceptance) - Percentage of serviceable condition items (right part, right quantity) available at the time of demand from the mechanic. The primary metric for this contractual effort.

15. GFE (Government Furnished Equipment) - It is equipment that is owned by the government and delivered to, or made available to a Contractor.

16. GFM (Government Furnished Material) – Government material that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling and special test equipment.

17. GSUs (Geographically Separated Units)—Locations that are financially and work related to the three main ALCs

18. IPExSP (Integrated Planning Execution Sustainment Process) - Collaborative planning and execution process that will be used at maintenance sites at Hill Air Force Base, Utah, as well as at Robins AFB, Ga. and Tinker AFB, Okla.

19. Kitting - Package or make available a set of materials or parts from which something can be assembled

20. Lead time - Time it takes to procure an item from a supplier

21. LOM (List of Materials) - Specific list of items and associated quantities contained in a kit.

22. MWT (Mechanic Wait Time) - Measured as the number of hours it takes the Contractor to remedy a FPA failure.

23. Min/Max Levels - The range of stock, identified by ‘each’ (EA) that shall be retained within identified bin locations.

24. MIS (Management Information System) - Hardware and software systems within an enterprise that provide the information that management needs to run an enterprise.

25. MRA (Material Receipt Acknowledgment) – Government acknowledgment of receipt of material delivered to

DLA

26. Overhaul - The complete disassembly, cleaning, inspection, repair or replacement of component parts as required, reassembly, and testing of an end item and acceptance test procedures, or other procedures as agreed to by Vendor and the government. All software (i.e. seals, packing, etc.) and certain hardware (bearings, face seals, etc.) are replaced. Excessively worn components are replaced.

27. PAR (Performance Action Report) - It describes new initiatives that improve the quality of their services and highlights metrics that meaningfully gauge their progress against goals.

28. PMR (Program Management Reviews) - A structured program review that is conducted by the Program Manager

(PM) with all key Stakeholders.

29. Point of Sale (POS) - The point at which the Government makes a payment to the Contractor in exchange for goods or after provision of a service.

30. POP (Period of Performance) - Deliverables and timeline a vendor must execute in performance of specified work for a client.

31. POT (Purchase Order Text) - A text describing the material in more detail

32. PQDR (Product Quality Deficiency Report) - The SF 368 form or format used to record and transmit product quality deficiency data.

33. QASP (Quality Assurance Surveillance Plan) - Government developed and applied document used to make sure the systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract and in subsequent task orders.

34. QML (Qualified Manufacturers List) - A list of manufacturers whose production lines have been certified and qualified by the Defense Logistics Agency for the production of devices used in military or space applications.

35. QPL (Qualified Products List) - contains qualification information regarding products and manufacturers as compiled and maintained by the individual Qualifying Activities (QA)

36. QSL (Qualified Suppliers List) – A list of pre-qualified sources for certain electronic components that are purchased and managed by the Defense Logistics Agency.

37. Repair - Testing and inspections of the End Item to determine overall condition, disassembly of the End Item to the extent necessary to correct deficiencies, and final testing of the End Item. In accordance with acceptance test procedures, or other procedures as agreed to by Vendor and the government. All disturbed software (i.e. seals, packing, etc.) will be replaced. Replaced component parts will be new, meet new part tolerances and limits.

38. SOI (Schedule of Items) - The specific set of items supported by the IPV program at any given time. See Attachment 2 for the initial SOI. (note: SOI is subject to growth over the course of the contract)

39. SL (Shelf-life) - The total period of time beginning with the date of manufacture, date of cure (for elastomeric and rubber products only), date of assembly, or date of pack (subsistence only), and terminated by the date by which an item must be used (expiration date) or subjected to inspection, test, restoration, or disposal action; or after inspection/laboratory test/restorative action that an item may remain in the combined wholesale (including manufacture's) and retail storage systems and still be suitable for issue or use by the end user. Shelf-life is not to be confused with service-life

40. SLC (Shelf-Life Code) - A one-position code assigned to identify the period of time beginning with the date of manufacture, cure, assembly, or pack and terminated by the date by which an item must be used (expiration date) or subjected to inspection, test, restoration, or disposal action. (DoD 4140.1-R). The Quality Matrix (Attachment 4) provides a complete listing of shelf-life codes cross-referencing to the period of allowed storage time expressed in months/quarters and years

41. SOS (Source of Supply) - Any Federal Government organization (DoD or non-DoD) exercising control of materiel and to which requisitions are directed

42. TA (Technical Assistant) – Assistant to COR that will conduct and/or participate in bin audits, review Contractor invoices, and process MRAs

43. U/I (Unit of Issue) - Denotes the means by which DoD buys and issues materiel to end-users and/or customers

44. Work station - the specific location where a mechanic task is being performed.

1.2 Background

The Industrial Product - Support Vendor (IPV) Contractor shall manage a comprehensive program for support of consumable spare parts (bench stock) required for programmed depot maintenance at the three Air Logistics Complexes (ALCs) located at Hill AFB, Ogden, UT; Tinker AFB, Oklahoma City, OK; and Robins AFB, Warner Robins GA; as well as any maintenance support of other Air Force (AF) Geographically Separated Units (GSUs) in which that satellite location’s bench stock is financially mapped to one of the three ALCs listed. One of these GSUs is the 309th Aerospace Maintenance and Regeneration Group (AMARG), Davis-Monthan AFB, Tucson, AZ.

Additionally, this acquisition provides for support of DLA worldwide demand requirements for a portion of the items designated as commercially sourced.

The consumable spare parts are generally Class IX repair parts and are required for maintenance of military weapons systems and equipment at the designated ALC sites and GSUs. The IPV Contractor shall be responsible for obtaining material from individual vendors or the Government (DLA) to provide all the materials identified in the Schedule of Items

(SOI).

The initial schedule of items for the Generation IV AF IPV contract will encompass approximately 36,000 hardware National Stock Numbers (NSNs). There are approximately 500 bench stock locations (BSLs) in approximately 121 buildings, with approximately 150,000 bins across all three ALCs. Additionally, the GSUs identified above make up approximately 16 BSLs across 14 buildings, supporting 7,450 NSNs. Moreover, kitting support will be required at each of the three ALCs. There are approximately 28,000 line items making up approximately 1,450 unique kits. Attachment 2 provides a listing of the current Schedule of Items (SOI) that requires support at the onset of this contract. Additions and deletions may be made to the SOI, month-to-month, after award based on changes in workload at each ALC. The AF will continue to review those items for additional candidates that meet the Gen IV criteria.

1.3 Scope of Work

Under this PWS, the IPV Contractor will be responsible for cradle to grave bench stock support solutions using industry best practices to gather accurate mechanic demand data, provide program cost control and availability of material to the mechanic at the time of need while also controlling the growth of Air Force owned material. The IPV Contractor must plan for sufficient inventory to support demand and provide uninterrupted support. The IPV Contractor will be required to use best business practices, coupled with sourcing of supplies from designated commercial or Government sourcing channels to furnish cost efficient, integrated supply chain management of consumable spare parts required by the Air Force for maintenance, overhaul, and repair of various weapons systems and other military equipment. The broad range of supply chain management and integration tasks for consumable spare parts required by this contract includes:

• Material Sourcing – Section 3 o Acquisition, receiving, inventory control, and delivery of items to the end user including QSL/QML material (designated items) o Supporting DLA stock buys, as needed o Capturing and loading Demand History Adjustments (DHA) into the DLA system so that DLA may record the DLA Backup activity o Submitting Demand Data Exchange (DDE) into the DLA system so that DLA may record appropriate demand to forecast and execute procurement of DLA sourced items on this contract

• Inventory Management – Section 4 o Kitting-building kit, staging of, and management of line items within o Contractor will support Air Force right-sizing efforts and elimination of bins to include any or all of the following for any items within Contractor’s control: removing material from the bins, bin relabeling, removing empty bins from the shop floor, and moving bins o Supply chain and material management including bench stock location management and material shelf-life management o Ensure timely procurement of high-quality bench stock materials to meet the operational needs of the customer o Implement robust inventory management practices to maintain optimal stock levels, effectively manage and reduce the amount of returned material, minimize First Pass Acceptances (FPAs), prevent overstock situations, and support ALC production requirements o Oversee the entire lifecycle of bench stock materials, including replenishment, rotation, and disposal of obsolete or surplus items in accordance with disposition provided by material owner o Utilize integrated point-of-sale systems that interface with inventory management software to streamline operations and maintain data integrity o Implement systems to accurately capture and record demand data, ensuring real-time visibility into inventory usage patterns o Provide comprehensive reports on demand data, including trends, usage rates, and forecasting to support strategic decision-making o Guarantee 24/7 access to bench stock materials to support continuous operations, including during non-standard working hours o Support automated dispensing solutions to facilitate after-hours access and ensure accountability o Contractor Provided Kitting Strategy will align with when Air Force requests delivery of kits from vendor facility, or when placed in forward kit staging locations.

o Contractor will support Air Force right-sizing efforts and elimination of bins within Contractor’s control:

removing material from the bins, bin relabeling, removing empty bins from the shop floor, and moving bins.

• Performance Metrics and Reporting – Section 5 o It will be the Contractor’s responsibility to obtain from the Air Force the production and supply planning factors and maintain the proper bench stock levels to support the First Pass Acceptance (FPA) objective, as defined in the Performance Metrics section of this PWS o The Contractor will perform to a 99.5% FPA with the ability to maintain a Mechanic Wait Time (MWT) of 24 hours o Planning and supportability analysis; providing supportability information and all reporting functions and monthly reports as specified in Section 10

• Management Information Systems – Section 6 o Implementing a management information system to support all transactions and provide management data reports, contract data, and invoice/billing requirements to DLA and the Air Force as specified o Systems and process integration with the Air Force automated vending solution along with adapting bin filling practices to fit the automated vending solution as the Air Force may transition from Vidmar type open bins to automated bins throughout the life of the contract

• Point of Use Automated Inventory Management System—Section 7 o The Contractor will be required to process the AutoCrib Automatic Purchase Orders to replenish material in the vending locations.

o The Air Force will ensure a viable communication network with the appropriate cybersecurity controls to support the machine to master database connection. The Air Force will ensure the Contractor has access to integrate their inventory management system with the AutoCrib IPV database by utilizing the available AutoCrib API service. Additionally, the Air Force will ensure the Contractor database management personnel have access to the appropriate modules within the AutoCrib database to successfully perform their duties.

• Specific Contractor Requirements – Section 8 o Dedicated customer service o Implement a Quality Control Plan addressing ramp up time and normal performance time that ensures parts meet specifications o Submitting contract closeout specific reports at end of contract to make sure key areas are maintained, including, but not limited to: personnel, order placement and receipt from DLA and suppliers, distribution assessment/warehouse organization, etc.

• Readiness—Section 9 o Surge requirements availability for applicable items on Worldwide Demand Contract

The scope of this effort requires the Contractor to provide consistent support despite changes in the Air Force’s formal requirements as transmitted to Contractor through DLA for consumable spare parts, production line configurations, or bench stock locations change. However, such changes may result in modifications to this contract.

1.4 Expected Outcomes

This PWS and contract are designed to support the key objectives of the IPV Program, which include the following:

• The Contractor will provide supply support to Air Force industrial operations through a Contractor-owned and managed inventory, up to placement in the bins.

• The Contractor will be responsible for cradle to grave bench stock support solutions, must plan for sufficient inventory to support demand, and provide consistent support.

o The Contractor is responsible for maintaining appropriate bench stock inventories.

o The Contractor will be responsible for acknowledging production requirements and making adjustments to support these plans and adjust to real-time situational changes within the limits of standard FPA exceptions as defined in section 5.1.2. Material may be added to and removed from the SOI on a monthly basis based on established criteria, Air Force requirements, and Contracting Officer authorization.

o It will be the Contractor’s responsibility to obtain from the Air Force the production and supply planning factors and maintain the proper bench stock levels to support the FPA Metric (objective, as defined in Section 5 of this PWS).

o The Contractor will perform to a 99.5% FPA Metric with the ability to maintain a Mechanic Wait Time (MWT) of 24 hours.

• The Contractor will utilize both the Government (DLA) and the Contractor’s supply chains to achieve maximum efficiency in day-to-day supply support for specific ALC site(s). The SOI will identify items that are to be normally sourced via DLA or Contractor supply channels. The Contractor will buy, and own (until bin placement), both DLA and commercial material.

• In the event the Government is unable to acquire material through its normal supply channels, the Contractor will fill a backup role (DLA Backup) by using its supplier network to acquire approved material in a timely manner to meet mission requirements at the ALC sites. Some items are strictly DLA sourced as identified in Section 3.4.

• The requirement is derived, in part, through bench stock specific locations and the Contractor’s solution cannot impede the Air Force’s ability to perform (e.g. will not take the mechanic away from the workstation). Any change in bench stock location, at each ALC, will be initiated by the Air Force and coordinated with the Contracting Officer. Bins may not be roped off or segregated where such action impedes production.

• The Contractor shall accept returns in situations where material is quality deficient.

• The Contractor will develop an accurate accountability of material in the bins at the beginning of the Gen IV contract.

• For the transition from the Generation III contract to the Generation IV contract, the Contractor shall be responsible for providing a transition plan in accordance with Section 11. The order of ALC transition will be WR-ALC first, OO-ALC second, and OC-ALC last.

A collaborative relationship is paramount. As such, the Contractor will have flexibility in recommending changes to bin levels. Ultimately, the Air Force will have final determination for the levels set in bins, but final determination will be done in a collaborative environment that considers both the Government and the Contractor business drivers. Contractor recommendations to changes in the bins should be approached from a business case perspective that shows the trade-off and potential program benefit to bin level changes. In accordance with Attachment 13 – Annual Bin Max Recommendation Schedule, the Contractor shall submit maximum (max) level changes on a rolling schedule at the beginning of each quarter as agreed to between the Air Force and the Contractor in which all bins are reviewed within a twelve-month period annually. All max level changes shall be submitted with justification to the contracting officer within the first 15 days of each quarter for the bins that are agreed to be reviewed for that quarter. The max level change recommendations are to be determined utilizing data based upon the last 15 months of bin deliveries. The contracting officer shall provide a decision on the max level changes for each quarter within 45 days of receipt.

• All bin changes shall be coordinated with the Air Force. The levels established within the bins will allow for uninterrupted support to the mechanic during the transition period. This includes the initial transition period and the transition from open bins to automated bins.

• The Contractor shall reduce the inventory investment by the customer and DLA through the elimination of excess inventory and maintaining only that inventory necessary to meet the contract FPA metric and carry out the mission of the customer.

• Through sound commercial supply chain management practices, the Contractor shall enable the customer to reduce the time required to accomplish their maintenance, repair, and overhaul of weapons systems and related missions.

• The Contractor shall establish the capability to take timely actions in response to the customer’s requests for material as set forth in this contract. The Contractor will use DLA Backup procedures as necessary; see 3.3.2.

• The Contractor is responsible to provide staffing sufficient to manage the transition requirements from Gen III to Gen IV along with appropriate staffing levels to manage the expected outcomes of the program.

• The Contractor shall support all meetings and telecoms, provide briefings as requested, and answer applicable questions as required by the DLA COR, the contracting officer, and the customer. Meetings may include, but not be limited to, Depot Repair Enhancement Program (DREP) meetings, weekly production meetings, production planning meetings, complex meetings, and other supportability meetings, as appropriate to gather data concerning real- time parts demand fluctuations and production inputs due to parts supportability issues.

• The Contractor will be required to participate in the production planning process. It is the responsibility of the

Contractor to provide required, detailed information (which includes supply related status and delivery dates from commercial and DLA sources and parts supportability data and forecasts related to the Integrated Product Vendor), to the Air Force and DLA contracting officer regarding support issues, propose remedies, and estimated completion dates for each issue.

• In addition to the DREP, weekly production meetings, production planning meetings, and complex meetings, the Contractor shall not be required to attend more than 1 meeting per maintenance group per week.

• All meetings attended by the Contractor shall be properly prepared for by the Contractor so that the Contractor can provide detailed information on the items being discussed in that meeting.

2 General Information

2.1 Safety, Security, Environmental

The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions, and requirements regarding environmental protection and occupational safety and health. As applicable, the Contractor shall comply with any laws, instructions, or regulation changes during the term of this contract.

2.2 Communication

Ongoing open communication is the key to the successful performance of the contract. Throughout the term of the contract, the Contractor shall maintain regular communication with the Air Force, the Contracting Officer, the Contracting Officer’s Representative (COR), and DLA. The COR at each site is the primary Government channel for information flowing from the Air Force, and the communication avenues will include Air Force production personnel and complex IPV representatives. This shall be an ongoing process until each issue is resolved. All contract changes shall be made effective only by the Contracting Officer.

Timely communication is critical to the success of the Industrial Product Support Vendor Program. If circumstances prevent an immediate response to a written request from either party and where a specific response time is not mentioned within this document, each party is required to acknowledge the request within 1 business day from initial notification and answer within 3 business days from initial notification.

2.2.1 Program Management Reviews

The Contractor shall host Program Management Reviews (PMRs) in coordination with DLA and the Air Force. The objective of the PMR is to discuss Contractor performance, obtain performance feedback from the Government, and provide the Contractor an additional opportunity for continuous process improvement through proactive efforts of all parties. The initial PMR will be convened within 45 days after the effective date of the contract. Subsequent PMRs will be held every twelve (12) months. The frequency of the number of PMRs to be held may change based upon program requirements and at the request of either of the three stakeholders. At a minimum, PMRs will provide a review of the minutes from the last PMR, review the to-date program metrics, and address problems or issues with the program.

The location, date, and time of each PMR will be mutually agreed upon by DLA, the Air Force, and the Contractor at least sixty (60) days prior to the PMR. PMRs will be located in the vicinity of Warner Robins, GA, Oklahoma City, OK, Ogden, UT, and/or a location near the Contractor, and/or at DLA Aviation located in Richmond, VA. At a minimum, Contractor attendees at the PMRs shall include the Program Manager and the hosting Site Manager or their designated representatives. At a minimum, Government attendees shall include the DLA and AF Program Managers, DLA CORs, DLA contracting officer, and a representative from the AF OB office from each ALC.

Meeting agendas shall be provided to all attendees 10 business days in advance of all scheduled meetings and minutes provided within 10 business days after each meeting.

2.2.2 Production Planning

The Contractor shall be fully integrated into various Air Force production planning processes in order to demand plan appropriately and be synchronized with the customer’s work requirements.

2.2.3 Other Meetings as Needed/Required

In the event the Contractor would like to participate in additional meetings that are not contractually required to better support and refine planning efforts, request to participate shall be coordinated with the Contracting Officer or COR. If the Contracting Officer or COR determines attendance meets the objectives of the contract and does not present any security concerns, the Contractor shall be permitted to attend.

Additionally, there may be instances where Contractor participation in other meetings may be required. Examples may be a high priority unforeseen maintenance support requirement or for the Contractor to brief status. These will be limited to one per month per site, all requests above that will be addressed via Task Order Labor as outlined in Section 2.6 and does not include DREP, weekly production meetings, production planning meetings, and complex meetings as outlined in Section 1.4.

2.3 IPV Transition

Within fifteen (15) days after date of contract award, at a time and place convenient to the Contractor and DLA, a meeting shall be convened to review the Contract Implementation Plan and to finalize an agenda for the formal Contract Implementation Plan meetings at the ALC site(s). Following this preliminary implementation meeting, but no later than thirty (30) days after date of contract award, a formal Contract Implementation Plan meeting shall be held at WR-ALC with participation by the Contractor, DLA, and the Air Force, to confirm all aspects of the final Implementation Plan.

Subsequent Site meetings held at OC-ALC and OO-ALC (respectively) within every fifteen (15) days thereafter. All outstanding issues resulting from the Site Activation Meetings shall be resolved within thirty days of the formal Contract Implementation Plan meeting at each site and any changes to the Implementation Plan(s) shall be formalized and incorporated into the contract by modification.

2.4 Material Procured During Life of Contract

In the event that the Contractor procures and charges the Air Force for supplies/vehicles/equipment, etc., to perform contractual requirements for the Air Force via a contract modification, or any other means with authorization from the DLA Contracting Officer, the supplies/vehicles/equipment, etc., transition to Government owned Government Furnished Equipment (GFE). All GFE is subject to the terms and conditions of this PWS, contract, and applicable clauses. The Contractor’s liability for Loss, Theft, Damage, or Destruction to GFE shall begin when the Contractor receives the GFE.

The Contractor shall remain liable for this GFE until returned to the Government.

2.5 Disposal of Non Material Related Items

In order to minimize any Foreign Object (FO) created by non-material related items, the Contractor shall dispose of non-material items such as cartons, boxes, packaging ancillary to bench stock items in proper Government refuse containers or recycling containers as required by the Maintenance organization.

2.6 Task Order Labor (TOL)

Task Order Labor is a contractual provision that is used for temporary increased level of efforts in the IPV program at the three ALCs. Temporary is defined as an increased level of effort not to last longer than twelve months in duration.

Task Order Labor shall not be requested, or issued, on a consecutive or recurring basis for the same level of effort in an attempt to circumvent the temporary nature of Task Order Labor. Task Order Labor shall be within the scope of the contract, issued for a defined period of performance, and be within the maximum dollar value of the contract. The Government will utilize the labor categories and rates provided at time of proposal by the Contractor to establish and substantiate proposals provided by the Contractor for Task Order Labor.

The request for Task Order Labor shall be initiated by the Air Force to the DLA COR to be provided to the Contracting Officer. All requests for Task Order Labor shall provide a detailed description of the work to be performed, location of the work to be performed, and the period of performance of the work to be performed. Pursuant to FAR 52.216-31, the Contracting Officer shall request a formal proposal from the Contractor and execute a written delivery order for every instance of Task Order Labor. Upon receipt of a request for proposal for Task Order Labor, the Contractor shall submit a formal proposal to the Contracting Officer detailing the proposed time and material rate(s), job code(s), job description(s), rate validity dates, estimated hours per week, estimated weeks, the number of Contractor personnel required for the period of performance, overtime hours (if necessary), and the proposal value. The proposed time and material rates shall be negotiated and pending settlement a written delivery order will be issued to the Contractor for the estimated value. The Contractor will notify the Contracting Officer when costs incurred will exceed 85 percent of the estimated cost specified in the delivery order in accordance with FAR 52.212-4I(i) - Payments. Upon completion of the work, actual hours incurred, and material costs expended will be invoiced by the Contractor in accordance with FAR 52.212-4I(i) - Payments.

The Contractor shall ensure that Task Order Labor employees enter their hours worked daily and submit their timecards by close of business on every Friday. The timecards must be accessible in hard copy and/or electronic format to the Government and must contain, at a minimum: date worked, title/shift, description of work, hours, rate per hour, total cost regular/overtime, job number, weapon system, location, task order number, employee name, and Air Force or Contractor supervisor overseeing the work. A copy of the completed timecard (Task Order Labor Summary Report) shall be provided to the COR and Contracting Officer on a monthly basis during the Task Order Labor period of performance in accordance with Section 10. All Task Order Labor cost data will be reported down to the Resource Control Center (RCC) level. Contractor must provide invoice no later than 45 days following completion of Task Order Labor.

2.7 Items of Supply

Items of supply will be provided in two ways: (1) to customer sites and (2) directly to the customer or DLA Depots in support of worldwide requirements as indicated on the order.

2.8 Schedule of Items (SOI)

The SOI is the list of replenishment parts and industrial hardware developed by the Government and required for the support of the customers’ maintenance mission, overhaul, and repair of its weapons systems and related equipment. The required material to be provided by this contract will be identified by the National Stock Number (NSN), part-number and manufacturer’s code, drawing, or nomenclature. The SOI is segmented; approximately 75% of the SOI items are identified as DLA sourced and the remaining 25% are identified as commercially sourced items. Given the nature of the requirement, it is anticipated that additional items meeting the definition of bench stock/consumable material may fall within the scope of this contract in the future and be added to the SOI. The items applicable to this SOI are consumable items that have regular and recurring demands by the Government. Single bins, Kit List of Materials (LOMs), and NSNs should typically have at least 4 demands in the previous 12 months. Items that do not meet this consumption history are candidates for deletion. Quarterly, the Contractor will submit a list of items meeting the deletion criteria to the contracting officer requesting the item’s deletion. The contracting officer shall provide a decision on the deletion requests within 30 days of receipt. Deletions may refer to removal of a bin, removal of the kit line item, or removal of an NSN(s) from the

SOI.

The SOI is subdivided into the following categories:

DLA Sourced Items: Items that are required to be sourced via Government source of supply. This includes categories such as CSI, FAT, etc. These items may be eligible for transition to commercial sourced if a 10% cost savings over the Standard Unit Price (SUP) is realized.

Commercial Sourced Items: Items that are sourced by the IPV Contractor. A core list of items will be identified and priced as part of the solicitation. Commercial items may be eligible for worldwide support if the total of the 3 ALCs account for more than 50% of the demand.

To the extent that the Contractor is not required to use Government sources of supply, the Contractor shall qualify its network of manufacturers under its source selection process. These suppliers must meet all requirements for qualification as a source of supply under Government contracts and must not cited on the list of parties excluded from Federal Procurement or Non- Procurement Programs (EPLS) website at https://www.sam.gov/portal/public/SAM/, within 24 hours prior to delivery of material.

2.9 Deliver Material On-Site to the ALCs

To achieve optimum performance at the customer site, for covered items that are commercial sourced, the Contractor shall employ customary methods of logistics support, including but not limited to, best commercial practices, analysis of customers' needs and planning, and the maintenance of information systems for purchasing, quality control, inventory control, and distribution. CONUS items will be warranted for a minimum of 90 days from Government receipt.

The Contractor shall establish a process ensuring a flow of replenishment parts and industrial hardware to the customer-site work area. As the Contractor assumes responsibility for support of specific replenishment parts and industrial hardware, the Contractor shall maintain the inventory at levels to ensure all materials are available to the mechanics or mechanics at or near the work center, when the mechanics require such replenishment parts or industrial hardware for the maintenance, overhaul, or repair of military weapons systems or other related military equipment.

The Contractor shall maintain purchasing records as are necessary for the proper administration of provisions of the contract.

The Contractor shall establish processes that will maintain levels to ensure the required number of parts will be available to the mechanic each time they attempt to draw parts from the bin.

The Contractor shall be responsible for the inventory management of all parts needed for the bins including inventory, ordering, receipt, and replenishment. The Contractor support of bench stock bins shall include: recurring visual inspection of each bin to ensure appropriate levels of material are maintained as well as verifying that bin stock is not above the allowable bin quantity, identification and replenishment of low and empty bins, providing parts status, and coordination with DLA and Air Force personnel for adding and deleting items from the bench stock.

The receiving function includes offloading of freight, including proper handling, inspection (kind, count, condition visual inspection), checking packaging, markings, and reporting discrepancies of all incoming material and routing that material to the end user. Proper identification and classification of material may require in-depth research. To the maximum extent possible, unless otherwise directed by the COR, the Contractor will be required to remove all material being delivered to a BSL or in a kit from its original packing. Some items shall remain in their original packaging due to factors such as, but not limited to, CSI, shelf life, cure dates, lubricant requirements, or fragile material such as light bulbs.

The Contractor is responsible for maintaining shipping documentation, required certifications, and ensuring required Government source inspection was performed or waived by the Government quality control personnel prior to delivery to the end user.

The IPV Contractor shall transport parts from the Contractor warehouse to bins in a manner consistent with best commercial practices, safeguarding the condition of the common hardware at the time of inspection and acceptance.

The Government will perform random audits of the bins to validate material delivery as well as kind, count, and condition.

The Contractor shall be responsible for labeling (bar-coding/identifying) all bins supported under the contract and ensuring what is in the bin matches the label. CSI, Shelf Life and Precious Metals information must also be available on the bin labels. During the period where new items are being added to the Contractor’s “sourcing” list (newly priced http://www.sam.gov/portal/public/SAM/ commercial sourced items), the Contractor shall code the requisitions to the Government source of supply as “non-recurring”.

The primary bin location must accommodate the max level authorized in the bin. Bin levels can be set in eaches even if the ordering unit of measure is other than each (EA) for items with ordering unit of issue of HD, LB, etc. The Contractor can only place material into the bin up to the max level. Sub locations for material are only authorized on a temporary basis or if the nature of the item will not accommodate a typical bin. The Contractor will reconfigure to allow the maximum level to fit in a single location or in a case where the physical size of an item will not allow it to reasonably fit into a bin.

2.10 Deliver Material to DLA (Worldwide Demand Orders)

For items designated in the schedule as worldwide demand items, the Contractor will deliver ordered items directly to a customer or to the DLA Supply Depot(s) or other DLA locations DoDAAC, within the continental United States, excluding Alaska and Hawaii, in strict accordance with the delivery orders issued. Acquisition Advice Code (AAC) H NSNs will be excluded from Worldwide Demand Orders. Supplies covered by delivery orders (DO) shall be sourced through the Contractor's commercial supply chain. All delivery orders will be sent electronically. Delivery times will be negotiated by line item at the time of addition to the contract. Inspection/acceptance requirements will be noted on each delivery order.

Inspection/acceptance of items will be designated as either destination or source inspection and acceptance. All inspection requirements will be included in the technical specifications and quality provisions data that will be provided by the Government.

All deliveries will be packaged, marked, and barcoded in accordance with the specifications of the DO at the Contractor’s expense. Commercial packaging must be adequate to ensure all supplies are delivered without damages and to withstand normal government storage without degradation of the items furnished. The applicable Warranty provisions are noted in the contract.

a. Delivery Order/Modification Distribution: Vendors will receive notice of the awards via posting on the DLA Internet Bid Board System (DIBBS) at https://www.dibbs.bsm.dla.mil. Delivery orders will be available for viewing on the DIBBS Website.

b. Registration is required to receive a DIBBS logon account and password. If your company experiences difficulties while in DIBBS, contact DibbsBSM@dla.mil. Users are required to abide by the DIBBS User Agreement.

2.11 Packaging Requirements

The Contractor shall ensure that, throughout its supply chain, its parts vendors, suppliers, and subcontractors preserve, package, and pack all items in a manner that will ensure their preservation and protection in accordance with ASTM D3951 for commercial packaging. Packaging considerations shall include shelf-life, electrostatic discharge sensitivity, temperature sensitivity, and fragility of contents.

Worldwide demand orders will be packaged in accordance with the packaging requirements (MIL-STD 2073 MIL- STD_129 and MIL- STD 130) per the technical data identified on each individual delivery order.

MIL-STD-129 packaging standards will be required for all shelf life and CSI items at all supported locations in this contract. Additionally, MIL-STD-129 data (CAGE code and contract number) will be required at time of stocking at vended locations. Open bins will not require the package with CAGE code/contract number (except for shelf life and CSI items). Vended locations will require it to be entered at time of stocking transaction, while keeping shelf life and CSI items in packages. Kitted material will be managed the same as open bin material.

2.12 Receipt and Receiving Responsibilities

The Contractor shall perform visual and physical examination, identification, and receipt of a wide variety of material and parts. The Contractor shall conduct a kind, count, and condition visual inspection to ensure no deficient product is received.

Deliveries to the ALCs may occur multiple times throughout the day. To satisfy the daily Material Receipt Acknowledgment (MRA) requirement, the Technical Assistant (TAs) will conduct a daily 10% sampling MRA audit on http://www.dibbs.bsm.dla.mil/ mailto:DibbsBSM@dla.mil material at the Contractor’s Local Distribution Center (LDC) awaiting delivery to the ALC. Upon arrival of the Government representative at the LDC, the Contractor will provide a daily MRA report to them for use in completing the sample audits.

The MRA report will reflect all bin receipts and deliveries.

2.13 Office and Storage Space

The Contractor may choose to obtain offsite office and storage space, appropriately furnished and staffed to meet the performance requirements of the contract. All costs associated with offsite space shall be borne by the Contractor and be included in the price proposal requirements of the contract.

3 Material Sourcing

3.1 Covered Items of Supply

High volume material with a unit cost below $300 ($800 for avionics) are the primary focus of the support required under this PWS. However, applications such as kitting may require low volume use items which are deemed essential to the successful accomplishment of the Air Force’s mission.

These kits contain a number of designated consumable spare parts provided in a container. The types of items the Contractor will be required to provide are consumable spare parts that are normally stored at or near the point of use where mechanics are employed in the maintenance, overhaul, and repair of weapons systems and related military equipment. The Contractor will convert the items to ‘eaches’ to support the schedule of items, regardless of the DLA unit of issue. Items covered by this PWS are generally cataloged under, but are not limited to, the following Federal Supply Classes (FSCs): 1005, 1010, 1015, 1025, 1240, 1280, 1290, 1377, 1560, 1620, 1630, 1650, 1660, 1670, 1680, 1730, 2090, 2510, 2520, 2530, 2540, 2590, 2610, 2640, 2805, 2815, 2835, 2840, 2910, 2915, 2920, 2930, 2940, 2990, 3010, 3020, 3030, 3040, 3110, 3120, 3130, 3439, 3455, 3820, 3830, 3940, 4010, 4020, 4030, 4130, 4140, 4210, 4240, 4310, 4320, 4330, 4540, 4710, 4720, 4730, 4810, 4820, 4910, 4930, 5110, 5120, 5130, 4133, 5136, 5305, 5306, 5307, 5310, 5315, 5320, 5325, 5330, 5335, 5331, 5339, 5340, 5344, 5345, 5350, 5355, 5360, 5364, 5365, 5420, 5640, 5805, 5905, 5906, 5910, 5920, 5925, 5930, 5935, 5940, 5945, 5950, 5960, 5961, 5962, 5970, 5975, 5977, 5980, 5985, 5990, 5995, 5999, 6105, 6110, 6115, 6130, 6135, 6140, 6145, 6150, 6160, 6210, 6220, 6230, 6240, 6250, 6260, 6310, 6350, 6365, 6510, 6515, 6530, 6545, 6620, 6625, 6635, 6640, 6645, 6650, 6680, 6685, 6695, 6810, 6830, 6850, 6930, 7240, 7340, 7350, 7510, 7530, 7690, 7920, 8010, 8030, 8115, 8125, 8140, 8305, 9150, 9160, 9320, 9330, 9340, 9390, 9505, 9510, 9515, 9520, 9525, 9530, 9535, 9540, 9905

BLS Category WPU142 (Aircraft and aircraft equipment) mapped to the following FSCs: 1560, 1670, 1680, 2030, 2810, 2835, 2840, 2915, 2925, 2935, 2945, 2950

BLS Category WPU 1081-05 (Aircraft fasteners, except plastics including aerospace) mapped to the following FSCs:

5305, 5306, 5307, 5310, 5315, 5320, 5325, 5360.

3.2 Item Additions/Deletions

From time to time, items may be added to, or deleted from, this contract, as the requirements of the customer dictate.

These items may be spare parts cataloged under the FSCs listed in this contract which were not identified at the date of contract, but since have been determined to be items having application to the maintenance mission of the DLA customer. Alternatively, these items may be new spare parts resulting from modifications and upgrades to specifications, or to the design of a particular weapons system. The Contractor shall incorporate added items by adjustments to its management information system along with any other requirements data for integration into the Contractor’s supplier management process. Conversely, items may be deleted from the contract because they no longer are required, or they have otherwise become obsolete. With respect to any item added to this contract, the Contractor must furnish an item, which is in strict accordance with the technical requirements specified in the Government’s technical data and quality provisions as designated by the specific NSN. All additions, deletions, or changes for items using open bin or automated bin solutions shall be the responsibility of the Contractor.

Material acquired by the Contractor but later deleted from the SOI through no fault of the Contractor, shall be considered a partial termination for convenience and subject to a DLA buyback of material at the unit price applicable (inclusive of the economic price adjustment (EPA)) at the time of the material deletion. Additionally, material buyback also applies to excess inventory in the Contractor’s possession at the end of the contract. Material buyback will be limited to 3 months of requirements, (as of the last day of the month preceding the deletion) calculated as the sum of the bin max levels for that NSN multiplied by 3 and any kit LOM requirements multiplied by the kit Monthly Demand Requirement (MDR) levels also multiplied by 3. For DLA sourced material, the Contractor shall first return any unopened items in their original packaging to DLA for credit under applicable return processes for DLA customers. If a DLA sourced item is not eligible for return based on obsolescence or technical changes, the material will be subject to the buyback described above and disposition instructions will be provided by DLA.

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