DRAFT DB Project Scope WAB Steam Dishwasher HVAC.pdf

DESIGN BUILD PROJECT SCOPE

Equipment Installation and Electrical Power Design at Western Annex Building (WAB) and Solvent Extraction Building

SOLICITATION: TBD

Pacific West Area (PWA)

Western Regional Research Center (WRRC)

800 Buchanan Street

Albany, CA 94710

Contents

1.0 Project Introduction:

2.0 Project Requirements:

2.1 Electrical Requirement:

2.2 Autoclaves:

2.3 Steam Generator:

2.4 Dishwasher:

2.5 Solvent Extraction Building

3.0 Progress Schedule:

4.0 Inspection

5.0 Notification of Noncompliance

6.0 Qualification:

7.0 Coordination:

8.0 Identification, Check-in, Parking, and Smoking Regulations:

9.0 Safety:

10.0 Government Furnished Items:

11.0 Compliance:

12.0 Preconstruction Phase:

13.0 Documents:

Design Analysis:

13.1 Drawings:

13.2 Contractor Quality Control Plan (CQCP)

13.3 Meeting Minutes:

13.4 Construction Schedule:

13.5 Phasing:

14.0 Warranty:

Attachments:

1.0 Project Introduction:

United States Department of Agriculture (USDA) Agricultural Research Service (ARS) is in the process of upgrading its facility located at 800 Buchanan Street, Albany, CA. This project’s related activities are at two locations at the Facility – Western Annex Building (hereby known as the WAB) and the Solvent Extraction Building. Both locations involve installation of Govt. Furnished and Contractor furnished utility equipment. The equipment installations at the WAB include Steam Generators with associated kits, Autoclaves, and Dishwasher with water tank. Additional electrical power is required in our Solvent Extraction Building.

To support the above equipment, additional power design and installation of electrical components is required in these locations. The power can be extracted from the existing electrical substation installed by Eaton Corp (Eaton), attached to WAB.

The project as whole can be divided into three major parts:

1. Installations of Govt. Furnished equipment.

2. Installation of contractor purchased equipment

3. Design and Installation of electrical systems to support the equipment

The Government purchased equipment includes:

2 Steam Generators for 3 Autoclaves 1 Dishwasher with pH & temp adjustment tank

Solvent Extraction Building:

The solvent extraction building requires an electrical panel upgrade. Currently there is a 100 Amp panel. A 200-amp panel and appropriate supply wiring is required.

The existing electrical substation designed and installed by Eaton near the WAB has enough power that can be utilized to support the equipment by designing, extracting power, installing compatible electrical panels.

Prior to design and installation of any equipment, the contractor shall conduct a thorough survey of the area and determine the location of each equipment, electrical components, and required power supply. The locations of each equipment/component whether government furnished equipment, contractor purchased equipment or existing equipment, shall be determined by the contractor in such a way that are most economical, and technically optimum.

The Contractor shall conduct an entrance briefing with the Facility Engineer and Contracting Officer’s Representative (COR) upon arrival at facility. The Contractor shall use the meeting to introduce him/herself and to discuss the procedures for obtaining the necessary drawings and field information. All information obtained during site visits, or any conditions discovered during subsequent calculations shall be kept in strict confidence.

The contractor’s team members will consist of experienced staff having 5 years of knowledge in the field of electrical power, plumbing, and mechanical Engineering and shall include at least one registered professional electrical engineer. The Contractor will be responsible for obtaining all necessary data for these this project from as-built drawings, Government furnished equipment, field investigations and from available USDA staff (utilizing the staff’s knowledge and familiarity of the facility electrical systems, mechanical systems, plumbing systems as well as architectural system).

2.0 Project Requirements:

The contractor has responsibility to deliver a successful project as intended. All equipment design and/or installed must be fully functional per contract requirement.

The contractor is required to visit the facility for field investigation and coordinate subsequent; to be accompanied by with the appropriate facility personnel. The contractor is responsible for comprehensive assessment/survey of the existing site condition. Records of all visits to the facility shall be kept by the contractor and will be provided to the COR upon request.

The contractor shall coordinate and verify schedule and personnel, with the COR, in advance of site visit(s). The COR will ensure that facility personnel are available to accompany the survey team. In the event of an operation emergency, assistance from a USDA staff will be intermittent.

Contractor must have skilled staffing and equipment to perform task without USDA assistance.

The Contractor will be responsible for obtaining all necessary data for these reports from as-built drawings, field investigations, equipment manufactures, and from available USDA staff (utilizing the staff’s knowledge and familiarity of the facility electrical systems). Information for site electrical utilities will also be gained from as-built drawings and contractor’s personal inspection of these utilities.

The Contractor will provide all the necessary materials and labor and properly dispose of all material being replaced; and shall maintain all resources necessary to accomplish work in timely manner as identified herein; and shall provide all necessary resources (materials, labor, supervision, tools, test equipment, etc.,) necessary to perform services.

Contractor is responsible to dispose all hazardous and non-hazardous materials generated in accordance with current Federal, State and local guidelines.

The contractor shall be responsible for cleaning and removing all waste and equipment from the work area and equipment daily and upon completion of work. The construction site shall be kept clean and free of debris at all times. Disposal of the old equipment is required. The contractor shall restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the

COR.

The contractor is responsible for any damage to adjacent equipment, fixtures, and miscellaneous objects that may become damaged during construction. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

2.1 Electrical Requirement:

Electrical Substation is attached to the WAB in enclosed room;

The contractor is to design and install one main panel directly fed from the substation. The contractor shall determine number of subpanels required to support the equipment. The location of the main panels and subpanels shall be determined by the contractor in such a way that are most economical; and technically optimum; unless otherwise specified in this SOW.

The main panel shall have enough power to support each equipment. In addition, the main panel shall have additional power of 200 amps for future use. The contractor shall utilize the cutsheet of each equipment to determine power required for each equipment;

The contractor shall design all electrical requirements including routing, sizes, length, and type of electrical conduits; numbers of locations junction boxes, disconnect switches, and any other requirements as deemed necessary. The contractor shall determine and design the power supply needed to support each equipment. The contractor shall use any means including the data/specifications available from equipment manufacturers to determine the power supply required for each equipment.

2.2 Autoclaves:

There are three (3) existing Autoclaves Two (2) of the autoclaves are located in Room 312 and one (1) of them is in Room 316 in WAB;

The contractor shall conduct a thorough survey of the autoclaves and determine the size of each autoclave;

The contractor shall provide electrical connection with sufficient power.

2.3 Steam Generator:

There are total of two (2) generators purchased by USDA. One (1) generator for Autoclaves in

Room 312 and one (1)Generator for autoclave in Room 316;

The contractor shall conduct a thorough survey of each generator and determine the size and locations of each generator;

The contractor shall design, purchase and install all associated accessories including, but not limited to, pipe sizes shown terminal outlets, and supply the specified pressures and flow rates;

The contractor shall provide electrical connection with sufficient power.

2.4 Dishwasher:

Dishwasher is located in Room # 316-317 in WAB. It is newly purchased and has not been connected to any utility yet.

The contractor shall conduct a thorough survey of the Dishwasher and determine the power requirements of the dishwasher.

The contractor shall set up the equipment along with all associated accessories including the water tank per manufacturer recommendation.

The final hook up and start up to be done by the manufacture.

2.5 Solvent Extraction Building

The solvent extraction building requires an electrical panel upgrade. Currently there is a 100

Amp panel. A 200-amp panel and appropriate supply wiring is required.

The contractor shall design, purchase and install all electrical components including conduits, wiring, electrical panel, disconnect switch and other accessories as needed

3.0 Progress Schedule:

The Period of Performance for this project is 120 upon Notice to Proceed.

The design-builder shall prepare a Bar Chart Schedule. Duration shall be in calendar days.

During the Pre-construction meeting, the contractor will provide the COR a schedule showing the major milestones for performance of the project.

4.0 Inspection

Punch-Out Inspection: Near the completion of all work, the Contractor Quality Control (CQC) System Manager shall conduct an inspection of the work and develop a punch list of items which do not conform to the approved drawings and specifications. Such a list of deficiencies shall be included in the CQC documentation and shall include the estimated date by which the deficiencies shall be corrected. The CQC System Manager shall make a second inspection to ascertain that all deficiencies have been corrected. Once this is accomplished, the Contractor shall notify the COR that the facility is ready for the USDA Pre-Final inspection.

Pre-Final Inspection: USDA will perform pre-final inspection to verify that the project is complete and ready to be occupied. A USDA Pre-Final Punch list may be developed as a result of this inspection. The CQC System Manager shall ensure that all items of this list have been corrected before notifying USDA for the Final Inspection. Any items noted on the pre-final inspection shall be corrected in a timely manner.

Final Acceptance Inspection: The Contractor’s Quality Control Inspection personnel, plus the superintendent or other primary management person, and COR shall be in attendance at the final acceptance inspection. Additional USDA personnel including, but not limited to, Facility Engineer, may also be in attendance. The final acceptance inspection will be formally scheduled by the Contractor based upon results of the Pre-Final Inspection. Notice shall be given to the COR at least 14 days prior to the final acceptance inspection and shall include the contractor assurance that all specific items previously identified as being unacceptable, along with all remaining work performed under the contract, is complete and acceptable by the date scheduled for the final acceptance inspection. Failure of the Contractor to have all contract work acceptably complete for this inspection will be cause for the Contracting Officer to bill the Contractor for the USDA’s additional inspection cost.

5.0 Notification of Noncompliance

The Contracting Officer will notify the Contractor of any detected noncompliance with the foregoing requirements. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the site, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuse to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or excess costs or damages by the Contractor.

6.0 Qualification:

Contractor staffs shall possess the general knowledge, skills and be fully experienced in all aspects of works required to complete this project successfully. Electrician(s) shall have state trade electrical licenses. Contractor shall present all required certification upon submittal of their proposal to the COR. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Example: Wearing of distinctive clothing such as uniform, badges, patches, etc.

7.0 Coordination:

During the performance of this contract, the contractor will maintain close liaison with the COR.

If there is any unexpected risk identified during the contract, the Contractor shall coordinate with the COR immediately and submit a Request for Information (RFI), if warranted.

The Project site is an active research facility and has full occupancy. The Contractor shall not interfere or hinder the daily operations of the facility while performing services. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government. If contractor anticipates any such interruption, he must coordinate with the COR in advance. All requests for outages must be submitted in writing to and approved by the COR.

8.0 Identification, Check-in, Parking, and Smoking Regulations:

The Contractor’s Service Personnel shall wear visible identification at all times while on USDA premises. Contractor’s Service Personnel shall be required to sign in once on campus at the Main Building. Contractor’s Service Personnel shall always report to COR once on campus and before the start of any work. The Contractor’s Service Personnel shall park vehicles in appropriate designated parking areas. Smoking is prohibited on the properties. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

9.0 Safety:

The contractor shall enforce safety rules and regulations on construction sites. Perform safety hazardous analysis - accident report forms, medical surveillance program, fall protection, electric work, hazardous materials, trench and excavation requirements, scaffolding, personnel protection equipment, stairways and ladders, cranes and heavy equipment; Ensure that the activity hazard analyses are updated as necessary to provide an effective response to changing work conditions and activities; that the activity hazard analysis is a systematic, dynamic of proposed job activities for the purpose of identifying potential hazards and developing procedures to be used to control or remove those hazards. The contractor shall advise the Government of any accidents occurring on job site.

10.0 Government Furnished Items:

Shop drawings for Government furnished equipment to be installed 2 Steam Generator 3 Autoclaves with Water Tank 1 Dishwasher As-Built Drawings: As-built drawings may not be 100% accurate and will need verification by the Contractor. Substantial deviations from actual as-built condition which affects the SOW shall be brought to the attention of the COR.

USDA personnel knowledgeable of the existing electrical systems shall accompany the Contractor’s team members during the site investigation.

Any significant electrical maintenance and testing reports performed at the facility.

11.0 Compliance:

The contractor shall establish safe working conditions through effective education, engineering and administrative controls, use of fall protection systems and equipment, and enforcement of the program - use of scaffolds, portable ladders, or personnel lifts (i.e., elevated work platforms, man lifts, powered platforms, and aerial lifts) for which other programs must be referenced.

It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. All work shall meet all pertinent Unified Facilities Guide Specifications (UFGS) and ARS 242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs. ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

All work shall be accomplished in strict compliance with 2021 NFPA-70E, 2021 Edition (Standard for Electrical Safety in the Workplace); and IEEE 242-2001, Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems.

All requests for outages must be submitted in writing to and approved by the COR

Appropriate personal protective equipment (PPE) shall be used where it is necessary to remove covers/open equipment thereby exposing live buses or other energized components.

The contractor shall follow all OHSA requirement applicable to this project – Fall protection, trench and excavation, confined space requirement, ladder use, crane lift.

If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

12.0 Preconstruction Phase:

Within 7 days after the receipt of Notice To Proceed (NTP), a Pre-construction meeting (Kick Off) meeting shall be held. The purpose of the meeting is to resolve pending issues, clarification of any questionable items, outline the Government’s expectation from the contractor, introduction of key personnel, roles and responsibilities, submission of Pre-con documents. The pre-construction submittals shall include:

Contract Quality Plan (CQC) Submittal Register:

Resume of the Contractor Key personnel Safety Plan and Safety Hazardous Analysis.

Drawings Specifications Schedule Staging Plan - Staging for construction material, truck routing, Fencing, survey, site layout, site Preparation etc.

Phasing Plan – Assessment/inspection/ cleanup and removal of infrastructure components/replacement of the components Permits if required License/Certificates of the personnel, if required Any other documents if needed

13.0 Documents:

Design Analysis:

Written narratives shall be used as part of each design submission. The narrative should be used to elaborate on and provide an explanation of key design decisions by contractor and/or the USDA, objectives, obstacles, alternatives and resolutions, onsite inspections, design issues or decisions relating to constructability, and in general to communicate all information relevant to the design submission.

The contractor shall use the data from the cut sheet provided to design the power required to support each Government furnished equipment. The contractor shall use the survey plan to determine the location of each electrical component. The design and installation shall be technically and economically optimum.

The Contractor shall submit design analysis to the COR. All calculations, criteria, design references, general project parameters, design objectives, assumptions, and design values should be presented. The design analysis should be complete and well organized so that a person not familiar with the project can still easily follow. The scope of work will be included at the beginning of the design analysis as well as a table of contents. Narrative discussion of the scope, background, design alternatives, solutions, and fields findings shall be included. After the study or design is completed, the design-builder is required to submit an electronic copy of the design analysis.

Design services will be provided in three distinct phases:

1. Concept (30%) Design

2. Preliminary (60%) Design

3. Final (100%) Design.

The Government reserves the right to make on-board reviews for each design discipline.

The contractor shall resolve all design review comments in writing, indicating one of the following: (1) Adoption and action taken, (2) Adoption with modifications and action taken, (3) Alternative resolution and action taken, or (4) Rejection.

In cases other than unqualified adoption, the contractor shall provide a statement as to why the reviewer's objection and/or recommendation is inappropriate. Design review comments shall not relieve the contractor from compliance with terms and conditions of this contract. Contractor's comment resolution shall be transmitted to the Government within ten (10) calendar days of comment receipt.

Design review by the Government is not to be interpreted as resulting in an approval of the contractor's apparent progress toward meeting contract requirements but are intended to discover any information which can be brought to the contractor's attention which might prevent costly errors and misdirection.

The project specifications shall be prepared in Microsoft Word by the contractor from the USDA Master Specifications. The general format shall include Part 1- General, Part 2-Products, and Part 3-Execution. Part 1 verbiage shall include the general requirements, identify applicable standards, and identify submittals required for a particular specification. Part 2 shall include description of the salient characteristics of the products. Part 3 shall include a description of the methods used to install items of construction. The contractor shall identify all USDA Master Specification sections applicable to the project and edit them accordingly to fit the scope of work.

If additional specification sections are needed that are not listed in the USDA Master Specs, the contractor is responsible to write and edit an appropriate Construction Specifications Institute (CSI) format specification section. Specifications shall be printed on 8 ½” x 11” bond paper using 12pt Times-New-Roman fonts. The Contractor shall incorporate into the specifications and its construction site inspection procedures the applicable Infection Control and Dust Control provisions.

Submittal Register: The contractor shall develop a list of all submittals required by the specifications in Section 1 of each individual specification. The register should include specification reference, and item to be reviewed approved.

13.1 Drawings:

The contractor shall prepare and submit design drawings to the COR. The drawings and all other submittal items for this project will be prepared using English units of measurement. The contractor shall prepare drawings in a manner that clearly and adequately delineate the work to be accomplished during construction. Drawings must be easily readable when reproduced at one-half size. The cover sheet will be signed and stamped by principal of the firm who is registered professional engineer. All drawings will be created using Computer Aided Design and Drafting (CADD) technology. The design-builder will submit on separate discs drawings in CADD format.

After the completion of the work, the contractor shall provide as-built drawings, depicting the location of wiring, conduits, circuit, junction box, outlet’s locations and any other pertinent items

13.2 Contractor Quality Control Plan (CQCP)

The Contractor is responsible for quality control and shall establish and maintain an effective quality control system in compliance with contract. The quality control system shall consist of identify personnel, procedures, control, instructions, tests, records, and forms to be used plans, and organization necessary to produce an end product which complies with the contract requirements.

The system shall cover all construction operations, both onsite and offsite, and shall be keyed to the proposed construction sequences. The site superintendent will be held responsible for the quality of work and is subject to removal by the contracting officer for non-compliance with the quality requirements specified in the contract. The site project superintendent shall maintain a physical presence at the site at all times, except as otherwise acceptable to the Contracting Officer, and shall be responsible for all construction and construction related activities at the site.

The contractor shall furnish to USDA for review no later than 30 days after the receipt of notice to proceed.

Construction will be permitted to begin only after acceptance of the CQC plan or acceptance of an interim plan applicable to the particular feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted to begin until acceptance of a CQC Plan or another interim plan containing the additional features of the work to be started.

The CQC Plan shall include, as minimum, the following to cover all construction operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents:

A description of the quality control organization.

The name, qualifications, duties, responsibilities, and authorities of each person assigned a

CQC function.

A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the contract. The CQC System Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities.

Copies of these letters shall be also furnished to USDA.

Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents.

Control, verification, and acceptance testing procedures for each specific test to include the test name. feature of the work to be tested, test frequency, and person responsible for the test.

The contractor shall include the name of his proposed laboratory in the Quality Control Plan.

Procedures for tracking preparatory, initial, and follow-up control phases and control.

Verification, and acceptance tests including documentation.

Procedures for tracking construction deficiencies from identification through acceptable corrective action. These procedures shall establish verification that identified deficiencies have been corrected.

Reporting procedures, including proposed reporting formats.

Acceptance of the Contractor’s plan is required prior to the start of the construction. Acceptance is conditional and will be predicated on satisfactory performance during the construction. USDA reserves the right to require the Contractor to make changes in his CQC Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

After acceptance of the CQC Plan, the Contractor shall notify the Contracting Officer in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.

13.3 Meeting Minutes:

The Contractor shall take minutes of all conferences and other meetings with the USDA (including site visits) and shall provide a copy to the Contracting Officer for a concurrence

13.4 Construction Schedule:

The Contractor shall also be required to establish a preliminary construction schedule indicating the entire length of time estimated for the completion of Scope of Work measured in weeks. The Contractor shall be required to provide a commensurate Gant chart for the construction activities to include critical path items. For example, utility shutdowns. This schedule shall include pre-construction activities (such as submittals and mobilization), specific construction activities/events, special phasing requirements and final activation of the new space by the USDA users.

13.5 Phasing:

The Contractor shall develop a phasing plan taking into consideration minimal disruption to current staff, maintaining emergency egress, storage of construction equipment and materials, security and access, debris removal and maintenance of the clean environment. The USDA will notify the Contractor on the availability of the entire work area or if partial areas will be required for the duration of construction.

14.0 Warranty:

Submit data concerning the standard one-year warranty for workmanship, including the warranty periods, and warranty contacts with names, addresses and telephone numbers.

Extended Equipment/Product Warranties: Obtain and furnish to the COR all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract.

The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

Attachments:

See List of Attachments in Section J of Solicitation