DQ1 2015_1485 Mixed Seed Re-Solicitation.pdf

State of Colorado Documented Quote

DQ1 2015*1485

BIDS DUE: May 22, 2015@ 14:00 PM (MDT)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

ISSUING OFFICE

This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

PURPOSE

The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms. It is the intent of Colorado Parks and Wildlife to make one (1) award to one (1) vendor, to procure the Mixed Seed being sought in this solicitation.

Please provide a point of contact and contact information for your company representative.

Award amount will be based on cost of seed mixed and bagged specific to designated quantities below. CPW reserves the right to have an agency employee or designee present during mixing; 48 hour notice will be given to CPW prior to mixing to allow for scheduling. All seed must be cleaned to a purity as to readily flow through a conventional seed drill and be free of woody debris. Bid prices must include delivery to the CPW Seed Warehouse located at 5297 Sawmill

Mesa Road, Delta, CO 81416. All seed must be delivered on pallets to be retained by CPW.

For the purpose of determining the percentage of pure live seed (%PLS) and the pure live seed price (PLS Price per

Pound), the following formulas shall be used:

(% Purity) x (% Germination) = % PLS Bulk Price per Pound = PLS Price per Pound

100 %PLS

All bidders must indicate certification class, variety, PLS percent, origin of seed (county and state), and price per PLS pound. CPW may purchase certified (registered, certified, selected, source identified) or non-certified seed.

Preference may be given for certified seed and/or seed origin source requested. CPW reserves the right to reject any or all offers and to purchase additional quantities of seed less than or greater than that indicated on the solicitation.

The bid award will occur as an all or nothing award. All seed delivered must be tagged in accordance with Colorado

State Seed Laws. All seed shall comply with Colorado State Noxious Weed Seeds and Weed Seed Restrictions.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

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Seed Origin

Bidders must identify the source location (county and state) for all seed offered. Colorado Plateau, Wyoming Basin, or

Southern Rocky Mountain Ecoregion preferred sources refer to USGS Level III defined eco-regions.

Seed Tests

Personnel from CPW reserve the right to take samples of all seed lots shortly after delivery. The seed may then be delivered to an accredited Seed Testing Laboratory. Any and all seed may be tested with TZ for germination determination. The seed samples will also be tested for purity (inert, other crop, weed seed, and noxious weed content). The analysis report obtained from the samples taken at time of delivery shall determine final acceptance and/or payments.

Acceptance for purity or germination

If the contractor delivers seed with official tags that indicate the PLS rating for that lot is less than the offered PLS rating, the lot will be rejected immediately with no test for germination or purity made.

Seed Delivery

Seed shall be delivered prior to June 30, 2015. The Vendor is required to make an appointment with the CPW Seed

Warehouse at least three (3) working days prior to delivery, to arrange for unloading. Delivery shall be made between the hours of 8:00 am and 4:00 pm, Monday through Friday, holidays excluded. Invoice shall accompany delivery and payment will be processed after delivery has been received and accepted by CPW Seed Warehouse staff. All costs of transportation from shipping point(s) to destination shall be paid by the Contractor and included in the price offered for the item(s). The Contractor shall be responsible for any/all damage occurring in transit.

SPECIFICATIONS

QUANTITY UNIT

COMPLETE DESCRIPTION OF ITEM OR SERVICE

INDIVIDUAL GRASS SPECIES (Bagged Individually)

PLS

LBS Sandberg Bluegrass (Poa Secunda), variety “UP Colorado Plateau”

PLS

LBS Prairie Junegrass (Kolaria Macrantha), variety “UP Sims Mesa”

INDIVIDUAL FORB SPECIES (Bagged Individually)

PLS

LBS

Annual Sunflower (Helianthus annuus), “variety not stated” Variety Not Specified / Colorado Plateau, Southern Rocky Mountain, or Wyoming Basin Ecoregion Source Preferred

PLS

LBS Aspen Fleabane (Erigeron Speciosus), variety “UP Dry Fork”

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DELIVERY

Mixed Seed must be delivered on pallets to the address below:

CPW Seed Warehouse 5297 Sawmill Mesa Road

Delta, CO 81416

Delivery must be made by June 30, 2015

INQUIRIES

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline. Questions must be submitted in writing to:

Lisa Hollerbach Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule

QUESTIONS ABOUT THE DOCUMENTED QUOTE

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation.

SOLICITATION SCHEDULE

Bid Posted May 22, 2015

Bid Closes May 22, 2015 at 14:00 pm MDT

Bid Award Expected by May 22, 2015 by 4pm MDT

ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

VENDOR REQUIREMENTS

Because of the limited competition expected from registered ColoradoVSS Vendor Self Service (VSS) vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss

Page 4 of 6 DQ1 2015*1485 may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes/bids/offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or proposals from non-registered vendors will not be considered. A vendor is considered registered if its registration is active prior to the bid opening time or the due date for receipt of quotes.

VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include:

1) Bid Pricing and Vendor Specifications (Page 5) and

2) The Vendor Information sheet (Page 6)

3) By one of the following methods:

Via VSS (Vendor Self-Service) – see registration information above.

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn: DQ1 2015*1485, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 above shall be deemed a non-responsive bid and will not be evaluated.

Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1 and #2.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS:

Colorado Purchase Order Terms and Conditions https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:DNR_CPW_Bids@state.co.us

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PRICING AND VENDOR SPECIFICATIONS

QUANTITY

UNIT COMPLETE DESCRIPTION OF ITEM OR SERVICE

(If more than 5 lines E-mail, Fax, or Attach a description and send to your Purchasing Liaison)

UNIT COST AMOUNT Variety

Offered

(*Indicate

Substitution*)

Certificatio n Class

Seed Origin

County/State

(*Indicate

Substitution*)

% PLS

INDIVIDUAL GRASS SPECIES

LBS Sandberg Bluegrass (Poa Secunda), variety “UP Colorado Plateau”

LBS Prairie Junegrass (Kolaria Macrantha), variety “UP Sims Mesa”

INDIVIDUAL FORB SPECIES

LBS Annual Sunflower (Helianthus Annuus), “variety not stated”

LBS Annual Fleabane (Erigeron Speciosus), variety “UP Dry Fork”

TOTAL BID PRICE =

VENDOR INFORMATION

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.