DPS_Hearing_Protection_Program.pdf

Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.

PURPOSE AND BACKGROUND. The Commissioner of Administration, acting on behalf of the Department of Public Safety, requests proposals from Responders to provide commercially off-the-shelf battery-operated hearing protection products to provide to state agencies and Cooperative Purchasing Venture (CPV) members located in Minnesota. During the 1st Special Session of the 94th Legislature, under 2025 Session Laws, Chapter 14, §§ 4 and 12, the Legislature established a Public Safety Officer Hearing Protection Program. The purpose of this Request for Proposal (“RFP”) is to establish a contract for the purchase of hearing protective products as detailed in Exhibit C of the Sample Contract and Exhibits. The awarded responder will assist in facilitating protective hearing product orders to qualified product recipients under this newly established program for the Department of Public Safety who administers the Public Safety Officer Hearing Protection Program. The State’s issuance of this RFP shall not be construed as a guarantee of any minimum or maximum orders placed by contract users under a contract resulting from this RFP.

SUBMITTING QUESTIONS. Questions from prospective responders regarding this solicitation must be submitted in writing to kara.ramm@state.mn.us no later than October 16, 2026 at 3:00 PM Central Time. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.

A Microsoft Teams pre-proposal meeting will be held for all interested responders to review any concerns regarding this Request for Proposal on October 12, 2026 3:00 PM CT. Attendance at this meeting is NOT MANDATORY but is strongly recommended. To attend, Responders should R.S.V.P to kara.ramm@state.mn.us by October 9,2026, 3:00 PM CST.

Submit all requested documentation, including, but not limited to, the following documents:

• Attachment A: Responder Declarations

• Attachment B: Exceptions to State's Terms and Conditions

• Attachment D: Responder Forms

• Attachment E: Additional Details

• Attachment F: Order Processing

• Exhibit D Price Schedule o Workforce and Equal Pay Declaration Page

General Questions Question Ideal Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Patrick,Justin W Phone:

Fax #:

Email: justin.patrick@state.mn.us

Event ID Format Type Page G0210-2000018764 Sell RFx 1 Event Round Version 1 1 Event Name DPS Hearing Protection Program Start Time Finish Time

10/07/2026 15:00:00 CDT 10/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Patrick,Justin W Phone:

Fax #:

Email: justin.patrick@state.mn.us

Event ID Format Type Page G0210-2000018764 Sell RFx 2 Event Round Version 1 1 Event Name DPS Hearing Protection Program Start Time Finish Time

10/07/2026 15:00:00 CDT 10/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Line Details No Bid:

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No

Description: Hearinng Protection

Question Response What is the price per unit?

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Patrick,Justin W Phone:

Fax #:

Email: justin.patrick@state.mn.us

Event ID Format Type Page G0210-2000018764 Sell RFx 3 Event Round Version 1 1 Event Name DPS Hearing Protection Program Start Time Finish Time

10/07/2026 15:00:00 CDT 10/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Patrick,Justin W Phone:

Fax #:

Email: justin.patrick@state.mn.us

Event ID Format Type Page G0210-2000018764 Sell RFx 4 Event Round Version 1 1 Event Name DPS Hearing Protection Program Start Time Finish Time

10/07/2026 15:00:00 CDT 10/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Hearinng Protection

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN OSP EVENTS

ADMIN OSP EVENTS

United States

Quantity: 1 Due Date: 11/01/2026 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Patrick,Justin W Phone:

Fax #:

Email: justin.patrick@state.mn.us

Event ID Format Type Page G0210-2000018764 Sell RFx 5 Event Round Version 1 1 Event Name DPS Hearing Protection Program Start Time Finish Time

10/07/2026 15:00:00 CDT 10/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Patrick,Justin W Phone:

Fax #:

Email: justin.patrick@state.mn.us

Event ID Format Type Page G0210-2000018764 Sell RFx 6 Event Round Version 1 1 Event Name DPS Hearing Protection Program Start Time Finish Time

10/07/2026 15:00:00 CDT 10/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No