DOUBLETREE BY HILTON 11-3-25.pdf

Contract between DoubleTree by Hilton Tulsa Downtown and the Board of Regents of the University of Nebraska

Matthew Gauci DoubleTree by Hilton Tulsa Downtown The board of Regents of the University of Nebraska

Anthony Travel 616 West 7th Street One Memorial Drive Lincoln, NE 68588

Tulsa, OK 74127 One Memorial Drive Lincoln, NE 68588

(402) 472-1390 Dylan Kinkead Matthew Gauci matthewgauci@anthonytravel.com (918) 261-5608 (402) 472-1390 dylan.kinkead@hilton.com

Nebraska Wrestling Rooms - National Duals Invitational

This Contract between (“Group”) and Tulsa 7th Street Hotel LLC (“Owner”) d/ b/a DoubleTree by Hilton Tulsa Downtown (“Hotel” and together with the Group, the “Parties”) is effective as of the date it is signed by Hotel (“Contract Date”). Until this Contract is fully executed, if another group requests the dates and is ready to sign with Hotel, Hotel will notify Group. Group will have three (3) business days to sign and confirm, or Hotel may proceed with another agreement. If this Contract is not fully executed by Wednesday, July 30, 2025 the room block may be automatically released.

Event Dates: Thursday,November 13, 2025 - Sunday,November 16, 2025 (all the events together during the Event Dates are referred to as the “Event”).

Total Guest Room Night Commitment: Group’s total guest room night commitment is 60 .

Rates: Hotel will provide the guest room rates for the Room Block subject to taxes, assessments, and mandatory charges and fees as described below. (the “Rates”):

Nebraska Wrestl ing Rooms - Nat ional Duals Invit ational

Thu 11/13/2025 Fri 11/14/2025 Sat 11/15/2025 Occupancy Rooms Rate Rooms Rate Rooms Rate

2 Queen beds D 17 $189.00 17 $189.00 17 $189.00 King S 3 $189.00 3 $189.00 3 $189.00

Rates will be available three (3) days prior and three (3) days after the Event Dates indicated in the Room Block, subject to availability of guest rooms at the time of reservation

Cut-off Date: The “cut-off date” for reserving rooms in the Room Block is 5:00 p.m. local time at Hotel on Thursday, October 23, 2025.

After the cut-off date, it is at Hotel’s discretion whether to accept additional reservations, which will be subject to prevailing rates and availability. Failure to reserve rooms in the Room Block prior to the cut-off date does not reduce Group’s total guest room night commitment and does not impact the “Attrition” or “Cancellation” provisions below.

Taxes/Assessments/Charges/Fees All pricing and minimums in this Contract, including space rental, food and beverage, and the Minimum Revenue, exclude (i) applicable taxes and third-party assessments, and (ii) mandatory charges like staff and house charges [and daily resort fees], which are subject to change. Group acknowledges and agrees to pay all such applicable taxes, assessments, charges and fees.

Type of Tax or mandatory charge Included (I) or Excluded

(E) in Quoted Rates

Taxable (T) or Not Taxable (N)

Applies to Percentage

Guest room occupancy tax E N/A Rooms, Minimums 16.517% Self-Parking E T Parking $28.00 per Day

Anthony Travel - MASTER Nebraska Wrestling Rooms - National Duals Invitational 11/13/25 - 11/16/25

If Group claims tax exemption, it must provide documentation of its exempt status to Hotel at least two weeks before Thursday,November 13, 2025. Group agrees to accept all liability and indemnify Hotel for any taxes paid and costs incurred, including attorney fees, if a taxing authority requires Hotel to remit tax for the room nights and/or events in this Contract.

Commission: Rates are 7% Commissionable. Group acknowledges that a % commission will be paid to____________, as agent of record, and will be paid by Hotel within 30 days after payment in full of the Master Account. No commissions will be paid on Cancellation fees or Attrition Damages. If the agent of record changes, Hotel will not pay any additional commissions.

Disclosure: Group will be responsible for determining to whom it needs to disclose any terms of this Contract, including any commission or rebate that it may receive. Group will disclose to all Group attendees the type and amount of all mandatory charges that will be charged to them by Hotel. Group will defend and indemnify Hotel in any claims arising out of or related to any disclosure or failure to disclose.

Should any attendee object to paying a mandatory daily fee (such as a staff and house charges, daily resort fee and taxes (if any) thereon, etc.) on the basis of inadequate notice of the fee by the Group, the fees to which such guest objects shall be posted to the Group’s Master Account for payment by Group.

Reservation Type: Rooming List

Individual Guest Deposits/Confirmation To reserve a room within the Room Block, a valid credit card and a first-night deposit are required, either from the Group or the guest.

The deposit is refundable up to three (3) days before the Event. Prepayment can be made by check or major credit card, and cards may be charged immediately. If the Group secures rooms on behalf of Group’s guests with its credit card, guests can later provide their own card details. Group’s advance payments and deposits will be refunded or credited to the Group’s Master Account, at Hotel’s option. within thirty (30) days after the Event if guests later pay for their own rooms. Nonrefundable prepayment fees will be deducted from any Performance or Cancellation damages owed by the Group.

Early Departure Fee: An early departure fee of one night’s room tax will apply if a customer attendee checks out prior to the confirmed checkout date. Guests wishing to avoid an early checkout fee should advise the Hotel before check-in of any change in planned length of stay.

Check-In/Out Time Currently, the Hotel’s check-in time is 4:00 P.M., and check-out time is 11:00 A.M. (subject to change without notice). All guests arriving before check-in time will be accommodated as rooms become available. The Hotel can arrange to store baggage for those arriving early when rooms are unavailable and for guests attending functions on their departure day.

Minimum Revenue: This Contract will generate revenue for guest rooms. The minimum revenue anticipated by Hotel under this Contract (excluding taxes and other charges and fees) is:

Minimum Group Room Revenue $11,340.00

If Group does not meet its obligations or cancels this Contract, it agrees that Hotel will incur damages that are difficult to quantify. Both Parties acknowledge that the Event will generate the agreed Minimum Revenue and other related revenues for the Hotel that it would receive from Group and its attendees during the Event. Hotel has agreed to this Contract based on those anticipated revenues. The Parties agree that cancellation or incomplete performance will result in losses for the Hotel, including but not limited to lost revenue, time, effort and expense in negotiating the Contract and preparing for the Event, reselling time and effort costs, missed opportunities and other losses. As a result, the Attrition and Cancellation clauses serve as reasonable liquidated damages intended to address these uncertain damages, replacing actual damages, and are not considered penalties. All damages will be subject to applicable taxes. The Parties expressly agree that the damages set forth below provide for liquidated damages agreed upon by the Parties as a reasonable estimate of Hotel’s losses and are not an unreasonable or unenforceable penalty, and the damages will not be challenged on that basis.

Attrition: Group will meet its minimum revenue requirements under this Contract if it fulfills its Minimum Food & Beverage Revenue commitment above and its Adjusted Minimum Guest Room Revenue commitment based on the attrition allowance below.

Adjusted Minimum Guest Room Revenue: 80% of Minimum Guest Room Revenue = $9,072.00

This attrition allowance does not apply if Group cancels the Contract or does not hold the Event at Hotel. If Group holds its Event at Hotel, but does not fulfill its Adjusted Minimum Guest Room Revenue commitment it will pay Guest Room Attrition Damages (plus all applicable taxes and charges) as a reasonable estimate of Hotel’s losses as follows:

Guest Room Attrition Damages = Adjusted Minimum Guest Room Revenue minus actual guest room revenue from Room Block

Cancellation: If Group cancels this Contract, Group will provide written notice to Hotel, accompanied (except in the case of a Force Majeure) by payment of the amounts indicated below:

From the Contract Date to 60 days prior to 11/13/25: 60% of Total Minimum Revenue = $6,804.00 From 59 days or less prior to 11/13/25: 80% of Total Minimum Revenue = $9,072.00

The Parties agree that the amounts included in this Cancellation clause are reasonable estimates of the losses that would be incurred by Hotel as further described above and factor in Hotel’s ability to mitigate its losses through resale. Therefore, no reduction or credit for resale will be applied.

Payment Options: Payment will be to a master account.

Payment: Unless direct billing has been established, the Event is not considered definite until Payment Information is received.

1. Direct Billing: If Group wishes to establish credit with the Hotel for the purpose of direct billing a portion of its account through the use of a Master Account for the Event, Group agrees to submit any information requested by the Hotel’s Finance department and that the Hotel may review any available credit reporting services and attempt to confirm its credit based on such sources.

Credit applications must be fully completed and returned to the Hotel ninety (90) days prior to the Event. Payment of Direct Billing: Subject to the approval of credit by the Hotel, authorization to direct bill may be issued and payment will be required thirty (30) days upon receipt of an invoice from the Hotel. For any charges that remain unpaid after thirty (30) days from the date of the invoice, a late payment charge equal to the less of 1½% per month, or the highest rate permitted by law, shall be applied on the remaining balance until paid in full. We request that Group review its Master Account with the Hotel prior to departure. Group must provide an itemized list of disputed charges within fifteen (15) days of receiving the final invoice, or all disputes are waived. Both parties will work in good faith to resolve any disputes, and Group will pay the remaining amount once resolved.

2. Credit Card Payment: A valid credit card authorization form may be submitted in lieu of Direct Billing or Advanced Deposit. This card will be charged 72 hours prior to Thursday,November 13, 2025 if full payment has not already been received. In the unlikely event the card would be declined, another method of payment must be received at that time

Subsequent Events If the Group’s Master Account remains unpaid after sixty (60) days, or if required advance payments are not made, in addition to Hotel’s other remedies, Hotel reserves the right to cancel any future events included in this Contract or any other contract without liability. Group will be responsible for cancellation damages outlined in each event agreement. Hotel may also cancel this Contract or future events (1) if Group's attendees cause significant damage, disruption, or criminal activity, again without liability to Hotel or (2) if Group’s intended use of the premises was not properly disclosed and causes conflicts, disruptions, or risks to Hotel guests or property. Group will be liable for any cancellation damages in this or other contracts.

Relocation: If any guest room reservation cannot be accommodated by Hotel, Hotel will provide: (1) accommodations at a comparable Hotel reasonably nearby at no charge for the first night; (2) one complimentary round trip ground transportation between Hotel and the alternate hotel for each day the guest is displaced; (3) one 5 minute phone call and necessary arrangements for forwarding of the displaced guest’s telephone messages and mail; (4) an offer to relocate the displaced guest back to the first available guest room; (5) upgraded accommodations at Hotel upon return (if available) and a welcome expression from the General Manager; and (6) credit to Room Block for any nights that guests are displaced.

Laws and Policies: Each Party will comply with all applicable federal, state and local laws (including the Americans with Disabilities Act) and Hotel rules and policies. Group will be responsible for providing its disabled attendees with auxiliary aids in connection with any Group events or activities. Upon Group’s reasonable request, Hotel will cooperate with Group to provide services on behalf of Group’s disabled attendees.

Privacy: Group will obtain all necessary rights and permissions prior to providing any personally identifiable information (“PII”) to Hotel, including all rights and permissions required for Hotel, its affiliates, and service providers to use and transfer the PII to locations both within and outside the point of collection (including the United States) in accordance with those companies privacy statements and applicable law.

Confidential Information: Each Party will each take reasonable steps to keep all confidential information provided by the other Party confidential and to identify information as confidential when shared. Confidential information will not include: (1) information that is publicly available; (2) PII, which will be handled by the Parties in accordance with the “Privacy” provision above; or (3) information that is left or discarded in event rooms, public space or guest rooms.

Insurance: Group must maintain general liability insurance of at least $1,000,000 per occurrence, covering personal injury, property damage, and liabilities from the Event. Hotel will maintain general liability insurance of at least $2,000,000 per occurrence, covering personal injury, property damage, liquor, and automobile liability, along with Workers Compensation and Employers Liability insurance.

Hotel cannot name groups or customers as additional insureds.

11/13/25 - 11/16/25

Indemnification: To extent allowed by law the Group agrees to assume all liability and indemnify Hotel for expense of any damage to Hotel caused by its attendees, with charges billed to Group’s Master Account or directly billed to Group. Group will indemnify, defend and hold harmless Hotel, Owner, Manager and their respective affiliates and all of their respective officers, directors, partners, members, agents and employees from and against any and all demands, claims, damages to persons and/or property, losses, expenses and liabilities, including reasonable attorney’s fees, arising out of, related to or caused by negligence, gross negligence or in tentional misconduct of Group, its employees, agents, contractors, guests or attendees. Group will not be required to indemnify Hotel for claims caused by Hotel’s sole negligence, gross negligence or intentional misconduct. Group represents and warrants that its activities conducted at the Hotel and in connection with the Event shall not infringe the patent, copyright or trademark rights or violate rights of privacy or publicity of any third party.

Hotel will indemnify, defend and hold harmless Group and its affiliates and all of its officers, directors, partners, members, agents and employees from and against any and all demands, claims, damages to persons and/or property, losses, expenses and liabilities, including reasonable attorney’s fees, arising out of, related to or caused by negligence, gross negligence or intentional misconduct of Hotel, its employees, agents, contractors, guests or attendees. Hotel will not be required to indemnify Group for claims caused by Group’s sole negligence, gross negligence or intentional misconduct.

Dispute Resolution: Claims or disputes related to this Contract will be resolved through binding arbitration before one arbitrator conducted under the rules of the American Arbitration Association or JAMS in the state and city in which Hotel is located. The law of the state in which Hotel is located will be the governing law. The arbitration award will be enforceable in any state or federal court. The prevailing Party will recover attorneys’ fees and costs including expert witness and arbitration fees and pre- and post-judgment interest.

Each Party will be responsible for attorneys’ fees and interest associated with the other Party’s efforts to collect monies owed under this Contract.

Force Majeure: If acts of God, government actions, natural disasters, or other emergencies beyond a Party’s reasonable control make it illegal or impossible for a Party to perform its obligations under this Contract, the affected Party may terminate this Contract with written notice within ten (10) days of the occurrence of such event without liability. Such events include: Acts of God; declared war in the United States; Federal, State or Local government restrictions on meetings in the city where Hotel is located in effect sixty (60) days or less before the Event Dates that would prevent the Event from taking place as contracted; civil disorder within a five (5) mile radius of Hotel;

or terrorist act in the city where Hotel is located; any of which make it illegal or impossible for the Event to be held at Hotel.

Hilton Planner Points:

Hilton Honors Point Concession: Matthew Gauci as the Meeting Planner for this event is eligible to earn Hilton Honors points for a qualifying event. Full details and rules regarding the program are available by calling the Hilton Honors Customer Service Center at 1- 800-548-8690 in the U.S. and Canada or 1-972-788-0878 or by visiting www.hilton.com.

Only the meeting planner who is specifically named in the event contract will be eligible for this bonus program. In this case, Matthew Gauci will earn one Hilton Honors bonus point for every eligible dollar charged to your master account exclusive of taxes and service charges. Eligible revenue will include: Room charges, Food & Beverage, and Audio Visual. Hilton Honors Number: Seth Dorsey – 2138871625.

Miscellaneous: This Contract constitutes the entire agreement between the Parties, supersedes all other written and oral agreements between the Parties concerning its subject matter, and may not be amended except by a writing signed by the Parties. The persons signing below expressly agree that they have full authority to enter into this Contract on behalf of the Party for which they sign and that no further approvals or signatures are required to make this a binding contract. Group may not assign or delegate its rights or duties under this Contract without Hotel’s prior approval. If any provision of this Contract is held to be invalid or unenforceable that provision will be eliminated or limited to the minimum extent possible, and the remainder of the Contract will have full force and effect. If either Party agrees to waive its right to enforce any term of this Contract, it does not waive its right to enforce any other terms of this Contract.

ACCEPTED AND AGREED TO:

Tulsa 7th Street Hotel (“Owner”) d/b/a DoubleTree by Hilton Tulsa Downtown (“Hotel”

By Dylan Kinkead, Complex Sales Manager

By

Date Date

By Tracy Guthrie, Director of Sales and Marketing

07/30/2026

Date

7/30/25