DOT-RFI-27-9025-CA - Specifications - Scope.pdf

SCOPE/SPECIFICATIONS

MODAL CAPITAL IMPROVEMENT PROGRAM (CIP)

REQUEST FOR INFORMATION from the Florida Department of Transportation:

The Florida Department of Transportation (FDOT) is requesting information from prospective vendors about the commodities and contractual services described below. This is not a formal procurement.

System Capabilities

• Software compatible with a cloud-hosted environment that includes data redundancy and comprehensive user access/role management that meets all federal/state/industry cybersecurity and WCAG 2.1 AA accessibility requirements.

• Prefer user-owned software (data and source code) as compared to subscription-based.

• Interoperability with outside software (Florida Aviation Database, etc.).

• Functionality with FDOT Work Program, Florida Planning Accounting &

Ledger Management (PALM), Microsoft Project Suite, and Docusign.

• Ability to support hundreds of organizations/agencies (federal, state, county, city, authority, special district, etc.) and thousands of individual system users.

• Support information and action needs throughout the grant management lifecycle to include pre-award application, award, and post-award processes. Provide post-award compliance management (grant assurance) support.

• Enable project progress milestone checks, processing of project invoices, and other project management needs to include project close-out.

• Customizable system workflows, approvals, forms, and funding scenario analysis.

• Enable web-based grant application which includes eligibility determination, project justification, project prioritization, analysis, and approval processes based on federal and state policies, procedures, and regulations.

• Ability to generate grant agreement documentation and required exhibits, based on project type.

• Rigorous grant and financial tracking, stakeholder transparency, data integration, including integration with FDOT Work Program

Administration data, robust reporting, document management, GIS, CADD, EDMS, FACTS, and data import/export functionality.

• Ability to ensure processes comply with the FAA AIP Handbook, FAA Airport Compliance Manual, Chapters 330, 332, 333, 334, & 339, Florida Statutes, and Chapter 14-60, Florida Administrative Code.

• Ability to ensure processes comply with Chapter 311, Florida Statutes, and Chapter 14B-1, Florida Administrative Code.

• Ability to ensure processes comply with Chapter 331, Florida Statutes.

• Ability to ensure processes comply with Chapter 341, Florida Statutes, 49 U.S.C. Chapter 53 b. 49 CFR 1.91 c. 2 CFR 200 d. 2 CFR 1201.1 e.

42 U.S.C. 4601 et seq.; 49 CFR Part 24 and the FDOT State Management Plan.

• Ability to ensure processes comply with freight and rail elements of Chapter 220, 311, 334, 335, 339, 341, 343, 351, Florida Statutes, 23 USC 130, 23 U.S.C. 167, 49 USC 227, 49 CFR 234, the Freight and Rail Office Handbook, and other relevant guidance.

• Must comply with Application Development Standards at the following link: https://fdot.gov/it/appdevstandards.

• Solutions presented must comply with 60GG-5.

Summary of Experience

• Describe your organization’s experience with developing customized capital improvement and/or grant management software.

• Describe your organization’s experience with asset management tracking.

• Describe your organization’s experience integrating with other systems through the use of APIs, etc.

• Describe your organization’s experience with developing customizable system workflows based on user roles.

• Provide list of references.

Description of Similar Software Systems Developed

• Provide a summary of similar software systems developed by your organization. Include development timeline, milestones, costs, summary of maintenance and resources needed to maintain system on an on-going basis.

https://fdot.gov/it/appdevstandards

Contact for Questions or clarification:

Please email Tieng Renner at tieng.renner@dot.state.fl.us with any questions or comments.

The requested information must be received by 5:00 pm (EST) on Friday, October 9, 2026.

Responses should be submitted by email to the following address:

Attention: Tieng Renner Subject: Modal Capital Improvement Program Email to: tieng.renner@dot.state.fl.us

NOTE: Responses to this RFI are public record and will be reviewed by the agency for informational purposes; responses will not be considered as offers to be accepted by the agency to form a binding contract. Advertisement of any subsequent competitive solicitation that may result from this RFI will be posted on the Florida Vendor Information Portal.

If the responses this RFI are subject to non-disclosure, then the Proposer must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled "Confidential Material". The Proposer must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Proposer asserts to be exempt from public disclosure and placed elsewhere in the proposal will be considered waived by the Proposer upon submission, effective after opening.

mailto:tieng.renner@dot.state.fl.us mailto:eric.griffin@dot.state.fl.us mailto:eric.griffin@dot.state.fl.us mailto:tieng.renner@dot.state.fl.us