DOT_846_FY_24_SPECS_D9_All_Sites.pdf

FACILITY SERVICES SCOPE OF WORK

EFFECTIVE JULY 1, 2023

A. LOCATION:

Jackson Full Service Facility

2251 Rice Road

Jackson, OH 45640

B. DATES OF SERVICE:

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work three (3) days per week, currently Mondays, Wednesdays, and Fridays, not including the following holidays:

New Year’s Day January 1st

Martin Luther King Day The 3rd Monday in January

Presidents Day The 3rd Monday in February

Memorial Day The last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day The 1st Monday in September

Columbus Day The 2nd Monday in October

Veterans Day November 11th

Thanksgiving Day The 4th Thursday in November

Christmas Day December 25th

C. WORKING HOURS:

1. Services shall normally be performed between the hours of 9:00 AM and 5:00 PM. The District

Designated Representative may approve other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. Vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be observed on the following Monday.

D. DAS SPECIFICATIONS:

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 04-2022 including any subsequent changes, shall govern this work.

E. SCOPE OF WORK:

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from approved schedule without prior written approval of the District designated representative. Contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

F. MATERIALS AND SUPPLIES:

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. Vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product (magnesium chloride, calcium chloride, etc.) for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be minimum 2 ply product.

2. Hand towels shall be roll type (where applicable)

j. If dispensers for any paper products or hand soap need replaced, the vendor shall coordinate replacement with the District designated representative prior to installing new units.

G. SERVICES TO BE PROVIDED:

1. Offices, Entrances and Lobby

a. Daily Tasks

1. Empty trash receptacles/reline as needed

2. Polish/disinfect drinking fountain

3. Vacuum entry mats

4. Clean glass entrance doors/other entry glass

5. Empty cigarette urns

6. Remove tar from floors as needed

7. Dust Mop floors

8. Wet Mop floors

b. Weekly Tasks

1. Spot Clean high traffic walls

2. Dust Desks/Tables

3. Dust bookshelves/file cabinets/credenzas

4. Dust wall hangings

5. Dust miscellaneous office furniture

6. Dust vinyl chairs

7. Sanitize telephones

8. Dust windowsills and frames

9. Spray Buff floors

c. Monthly Tasks

1. Vacuum Upholstered furniture

d. Semi-Annual Tasks

1. Clean interior windows

2. Clean exterior windows

3. Dust ceiling/wall air vents/registers

4. Clean ceiling light lenses

e. Annual Tasks

1. Strip and wax floors

2. Rest Rooms

a. Daily Tasks

1. Clean/disinfect toilets

2. Clean/disinfect urinals

3. Clean/polish sinks and fixtures

4. Empty and reline trash receptacles

5. Polish/refill soap dispensers

6. Polish/refill towel dispensers

7. Replenish toilet paper

8. Polish Mirrors

9. Wash utility sink

10. Sweep/dust mop floors

11. Wet mop/disinfect floors

12. Remove tar from floors as needed

b. Weekly Tasks

1. Spot clean high traffic walls

c. Monthly Tasks

1. Clean waste receptacles

2. Machine scrub ceramic tile floors

d. Semi Annual Tasks

1. Thoroughly wash walls

2. Dust ceiling/wall air vents/registers

3. Clean ceiling light lenses

3. Lunchroom

a. Daily Tasks

1. Empty trash receptacles, replace liners as needed

2. Wipe/Clean counter surfaces

3. Wipe/clean tables

4. Wipe/clean chairs

5. Wipe exterior of appliances

6. Clean/polish sinks and fixtures

7. Dust Mop floors

8. Wet Mop floors

9. Remove tar from floors

b. Weekly Tasks

1. Spray Buff floors

2. Spot clean high traffic walls

3. Dust wall hangings

c. Monthly Tasks

1. Clean waste receptacles

2. Apply lemon oil to wood tables

3. Apply lemon oil to wood chairs

d. Semi Annual Tasks

1. Dust ceiling/wall air vents/registers

2. Clean ceiling light lenses

e. Annual Tasks

1. Strip and wax floors

4. Garage Area

a. Daily Tasks

1. Clean/polish hand wash sink

2. Clean eye wash station

3. Wipe exterior of vending machine

4. Empty waste containers and replace liners as necessary

H. DRESS CODE:

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording (i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties where they are providing services pursuant to these specifications.

I. SAFETY:

The vendor shall provide all required personal protective equipment and training and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

J. BASIS OF PAYMENT:

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. The sign in and sign out records may be used in the verification process for approval of any invoices for payment.

K. INSPECTION:

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated

Representative with copies of inspection reports and follow-up for deficiency corrections.

L. CHEMICALS AND CLEANING SUPPLIES:

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets

(MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

M. STORAGE AREAS:

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be designated during the initial walkthrough of the facility with the awarded vendor.

N. TELEPHONE USE:

Telephones are to be used by supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

O. BACKGROUND CHECK SCREENING:

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

P. OTHER PROCEDURES:

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. Vendor of record shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in performance of this contract shall meet with the approval of the

District Designated Representative and shall be in accordance with the rules of the Ohio

Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately

$2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions and report as necessary.

-End of Scope of Work-

Jackson Full Service Facility Trailer

2251 Rice Road

Jackson, OH 45640

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work two (2) non-consecutive days per week, currently Wednesdays and

Fridays, not including the following holidays:

New Year’s Day January 1st

Martin Luther King Day The 3rd Monday in January

Presidents Day The 3rd Monday in February

Memorial Day The last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day The 1st Monday in September

Columbus Day The 2nd Monday in October

Veterans Day November 11th

Designated Representative may approve other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be including any subsequent changes, shall govern this work.

E. SCOPE OF WORK:

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from approved schedule without prior written approval of the District designated representative. Contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

F. MATERIALS AND SUPPLIES:

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. Vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product (magnesium chloride, calcium chloride, etc.) for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be minimum 2 ply product.

2. Hand towels shall be roll type (where applicable)

1. Office

a. Daily Tasks

1. Empty trash receptacles/reline as needed

2. Vacuum entry mats

3. Sanitize telephones

4. Dust Desks

5. Dust Bookshelves/cabinets/credenzas

6. Dust vinyl chairs

9. Vacuum total carpeted area

b. Monthly Tasks

1. Clean waste receptacles

c. Semi Annual Tasks

1. Clean interior windows

2. Clean exterior windows

2. Rest Rooms

a. Daily Tasks

1. Clean/disinfect toilets

2. Clean/polish sinks and fixtures

3. Empty and reline trash receptacles

4. Polish/refill soap dispensers

5. Polish/refill towel dispensers

6. Replenish toilet paper

7. Polish Mirrors

8. Sweep/dust mop floors

9. Wet mop/disinfect floors

10. Remove tar from floors as needed

b. Monthly Tasks

1. Clean waste receptacles

c. Semi Annual Tasks

1. Thoroughly wash walls

2. Dust ceiling/wall air vents/registers

3. Clean ceiling light lenses wording (i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties where they are providing services pursuant to these specifications.

I. SAFETY:

The vendor shall provide all required personal protective equipment and training and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

J. BASIS OF PAYMENT:

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. The sign in and sign out records may be used in the verification process for approval of any invoices for payment.

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated

Representative with copies of inspection reports and follow-up for deficiency corrections.

L. CHEMICALS AND CLEANING SUPPLIES:

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets

(MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

M. STORAGE AREAS:

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be designated during the initial walkthrough of the facility with the awarded vendor.

N. TELEPHONE USE:

Telephones are to be used by supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

O. BACKGROUND CHECK SCREENING:

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

P. OTHER PROCEDURES:

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. Vendor of record shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in performance of this contract shall meet with the approval of the

District Designated Representative and shall be in accordance with the rules of the Ohio

Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately

$2500.00.

Pike Full Service Facility

5591 Wakefield Mound Road

Piketon, OH 45661

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work three (3) days per week, currently Mondays, Wednesdays, and Fridays, not including the following holidays:

New Year’s Day January 1st

Martin Luther King Day The 3rd Monday in January

Presidents Day The 3rd Monday in February

Memorial Day The last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day The 1st Monday in September

Columbus Day The 2nd Monday in October

Veterans Day November 11th

Designated Representative may approve other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be including any subsequent changes, shall govern this work.

E. SCOPE OF WORK:

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from approved schedule without prior written approval of the District designated representative. Contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

F. MATERIALS AND SUPPLIES:

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. Vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product (magnesium chloride, calcium chloride, etc.) for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be minimum 2 ply product.

2. Hand towels shall be roll type (where applicable)

1. Offices, Entrances, Lobbies and Hallways

a. Daily Tasks

1. Empty trash receptacles/reline as needed

2. Polish/disinfect drinking fountain

3. Vacuum entry mats

4. Clean glass entrance doors/other entry glass

5. Empty cigarette urns

6. Remove tar from floors as needed

b. Weekly Tasks

1. Spot Clean high traffic walls

2. Dust Desks/Tables

3. Dust bookshelves/file cabinets/credenzas

4. Dust wall hangings

5. Dust miscellaneous office furniture

6. Dust vinyl chairs

7. Dust chair rails, ledges, and shelves

8. Sanitize telephones

9. Dust windowsills and frames

10. Spray Buff floors

c. Monthly Tasks

1. Vacuum Upholstered furniture

2. Dust venetian blinds

d. Semi-Annual Tasks

1. Clean interior windows

2. Clean exterior windows

3. Dust ceiling/wall air vents/registers

4. Clean ceiling light lenses

5. Strip and wax floors

2. Rest Rooms

a. Daily Tasks

1. Clean/disinfect toilets

2. Clean/disinfect urinals

3. Clean/polish sinks and fixtures

4. Empty and reline trash receptacles

5. Polish/refill soap dispensers

6. Polish/refill towel dispensers

7. Replenish toilet paper

8. Polish Mirrors

9. Wash utility sink

10. Sweep/dust mop floors

11. Wet mop/disinfect floors

12. Remove tar from floors as needed

b. Weekly Tasks

1. Spot clean high traffic walls

c. Monthly Tasks

1. Clean waste receptacles

2. Machine Scrub ceramic tile floors

d. Semi Annual Tasks

1. Thoroughly wash walls

2. Dust ceiling/wall air vents/registers

3. Clean ceiling light lenses

3. Lunchroom

a. Daily Tasks

1. Empty trash receptacles/replace liners as needed

2. Wipe/Clean counter surfaces

3. Wipe/clean tables

4. Wipe/clean chairs

5. Wipe exterior of appliances

6. Clean/polish sinks and fixtures

7. Dust Mop floors

8. Wet Mop floors

9. Remove tar from floors

b. Weekly Tasks

1. Spray Buff floors

2. Spot clean high traffic walls

3. Dust wall hangings

c. Monthly Tasks

1. Clean waste receptacles

2. Apply lemon oil to wood tables

3. Apply lemon oil to wood chairs

d. Semi Annual Tasks

1. Clean interior windows

2. Clean exterior windows

3. Dust ceiling/wall air vents/registers

4. Clean ceiling light lenses

5. Strip and wax floors

4. Garage Area

a. Daily Tasks

1. Clean/polish hand wash sink

2. Clean eye wash station

3. Wipe exterior of vending machine wording (i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties where they are providing services pursuant to these specifications.

I. SAFETY:

The vendor shall provide all required personal protective equipment and training and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

J. BASIS OF PAYMENT:

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. The sign in and sign out records may be used in the verification process for approval of any invoices for payment.

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated

Representative with copies of inspection reports and follow-up for deficiency corrections.

L. CHEMICALS AND CLEANING SUPPLIES:

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets

(MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

M. STORAGE AREAS:

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be designated during the initial walkthrough of the facility with the awarded vendor.

N. TELEPHONE USE:

Telephones are to be used by supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

O. BACKGROUND CHECK SCREENING:

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

P. OTHER PROCEDURES:

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. Vendor of record shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in performance of this contract shall meet with the approval of the

District Designated Representative and shall be in accordance with the rules of the Ohio

Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately

$2500.00.

Roadside Rest Area 9-03

SR 32 Eastbound Mile Marker 71.33

Piketon, OH 45661

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work seven (7) days per week, Sunday through Saturday. Including all state observed holidays.

C. WORKING HOURS:

1. First Shift 6:30 AM to 3:00 PM

a. One (1) eight (8) hour Shift Supervisor

b. One (1) eight (8) hour Client

2. Second Shift 3:00 PM to 11:30 PM

a. One (1) eight (8) hour Shift Supervisor

b. One (1) four (4) hour Client

3. All vendor employees shall be permitted one (1), one-half (1/2) hour duty-free meal period per shift.

Vendor employees shall remain on the premises during the duty-free meal period. Where more than one (1) employee is working a specific facility, there shall always be at least one employee working.

At no time shall all workers be on duty-free lunch period at the same time.

4. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

5. The District Designated Representative may approve other hours when deemed necessary to accomplish the specified work.

6. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

7. Vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

8. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be including any subsequent changes, shall govern this work.

E. SCOPE OF WORK:

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from approved schedule without prior written approval of the District designated representative. Contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

F. MATERIALS AND SUPPLIES:

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work always.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. Vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product (magnesium chloride, calcium chloride, etc.) for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be minimum 2 ply product

2. Hand towels shall be roll type (where applicable)

1. General

a. Vendor and/or their employees shall report all site issues, malfunctions, and inoperable equipment conditions immediately or as soon as possible to the ODOT District Designated

Representative.

b. Vendor shall develop, train their staff, and conspicuously post a procedure for the care of lost and found items in the service area of the facility. When items having a value of more than twenty-five ($25) dollars are found, the procedure must include a process for contacting the nearest Ohio State Highway Patrol Post to report and turn over items.

c. Nonpublic areas of the site shall always remain locked to prevent unauthorized access.

d. All conditions that threaten the life safety of the travelling public shall take precedence over any other services outlined in this scope of work until the threat has been mitigated. For example: Interior janitorial services shall take precedence over outside janitorial services and snow removal services shall take precedence over inside janitorial services.

2. Entrances and Lobby

a. Twice Per Shift Minimum and As Needed Tasks

1. Empty and reline trash receptacles

2. Polish/disinfect drinking fountains

3. Spot clean/disinfect high contact surfaces

4. Spot clean all interior and exterior doors and door glass

5. Spot clean all bulletin board case glass

6. Spot clean walls

7. Vacuum walk off mats

8. Sweep/dust mop floors

9. Wet mop floors

b. Once Per Shift Minimum and As Needed Tasks

1. Thoroughly clean all interior and exterior doors and door glass

2. Thoroughly clean all bulletin board case glass

3. Dust all windowsills

4. Dust horizontal surfaces

5. Remove all cobwebs

6. Inspect for and remove graffiti

7. Spot clean walk off mats

8. Machine scrub floors

9. Fill Ohio map holders

c. Once Per Week Minimum and As Needed Tasks

1. Thoroughly clean walls

2. Remove dead bugs from light fixtures and bulletin board cases

d. Semi-Annual Minimum and As Needed Floor Care

1. Strip and wax floors

3. Rest Rooms

a. Twice Per Shift Minimum and As Needed Tasks

1. Empty, disinfect and reline trash receptacles

2. Clean/disinfect toilets and fixtures

3. Clean/disinfect urinals and fixtures

4. Clean/disinfect sinks and fixtures

5. Clean/polish mirrors

6. Clean/refill soap dispensers

7. Clean/disinfect hand dryers

8. Clean/refill toilet paper dispensers

9. Empty, disinfect and reline sanitary napkin waste receptacles

10. Clean/refill toilet seat cover dispensers

11. Clean/disinfect infant changing station (if applicable)

12. Clean/disinfect high contact surfaces

13. Spot clean stall partitions

14. Spot clean walls

15. Sweep/dust mop floors

16. Wet mop/disinfect floors

b. Once Per Shift Minimum and As Needed Tasks

1. Dust all windowsills

2. Dust horizontal surfaces

3. Remove all cobwebs

4. Inspect for and remove graffiti

5. Thoroughly clean stall partitions

6. Machine scrub floors

c. Once Per Week Minimum and As Needed Tasks

1. Thoroughly clean all interior windows

2. Thoroughly clean all exterior windows

3. Thoroughly clean walls

4. Remove dead bugs from light fixtures

d. Semi-Annual Minimum and As Needed Floor Care

1. Strip and wax floors

4. Service Area and Storage Buildings

a. Once Per Day Minimum and As Needed Tasks

1. Empty and reline trash receptacles

2. Maintain organization, keep areas neat and orderly

3. Sweep floors

4. Remove all cobwebs

5. Clean/disinfect high contact surfaces

6. Wipe/Clean appliances

5. Exterior of Building, Park/Picnic and Parking Areas

a. Once Per Shift Minimum and As Needed Tasks

1. Empty and reline trash receptacles

2. Pick up and properly dispose of litter and any debris on grounds and landscaped areas

b. Once Per Day Minimum and As Needed Tasks

1. Sweep/blow off sidewalks and curbs

2. Clean seating and eating surfaces of picnic tables

3. Remove all cobwebs from all site buildings

4. Remove all weeds from flower beds and sidewalks

5. Clean up and dispose of pet waste

c. As Needed Tasks

1. Empty and properly dispose of charcoal grill residue

2. Remove and properly dispose of leaves

3. Water any seasonal flowers

4. Perform physical and/or mechanical snow and ice removal from all sidewalks and other walkways

5. Provide and apply blended ice melt products to all sidewalks and other walkways

d. As directed by the ODOT District Designated Representative

1. Trim bushes and trees

2. Apply ODOT provided mulch to planting beds and tree rings

3. Plant ODOT provided flowers

4. Place ODOT provided topsoil to lawn areas needing repair

5. Water newly seeded lawn areas

6. Lawn Care Services (Where Applicable)

a. As Needed Tasks

1. Grass shall be mowed to maintain a height between three (3) and five (5) inches

2. Push mowing/trimming/detail work shall be completed within two (2) days of mowing

3. Sidewalks shall be edged to prevent grass overgrowth

4. Sweep/blow grass clipping from all sidewalks and curbs wording (i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties where they are providing services pursuant to these specifications.

I. SAFETY:

The vendor shall provide all required personal protective equipment and training and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

J. BASIS OF PAYMENT:

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. The sign in and sign out records may be used in the verification process for approval of any invoices for payment.

K. INSPECTION:

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated

Representative with copies of inspection reports and follow-up for deficiency corrections.

L. CHEMICALS AND CLEANING SUPPLIES:

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets

(MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

M. STORAGE AREAS:

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be designated during the initial walkthrough of the facility with the awarded vendor.

N. TELEPHONE USE:

Telephones are to be used by supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

O. BACKGROUND CHECK SCREENING:

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

P. OTHER PROCEDURES:

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. Vendor of record shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in performance of this contract shall meet with the approval of the

District Designated Representative and shall be in accordance with the rules of the Ohio

Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately

$2500.00.

Roadside Rest Area 9-23

US 23 Southbound Mile Marker 15.88

Lucasville, OH 45648

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work seven (7) days per week, Sunday through Saturday. Including all state observed holidays.

C. WORKING HOURS:

1. First Shift 6:30 AM to 3:00 PM

a. One (1) eight (8) hour Shift Supervisor

b. One (1) eight (8) hour Client

2. Second Shift 3:00 PM to 11:30 PM

a. One (1) eight (8) hour Shift Supervisor

b. One (1) eight (8) hour Client

3. All vendor employees shall be permitted one (1), one-half (1/2) hour duty-free meal period per shift.

Vendor employees shall remain on the premises during the duty-free meal period. Where more than one (1) employee is working a specific facility, there shall always be at least one employee working.

At no time shall all workers be on duty-free lunch period at the same time.

4. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

5. The District Designated Representative may approve other hours when deemed necessary to accomplish the specified work.

6. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

7. Vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

8. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be including any subsequent changes, shall govern this work.

E. SCOPE OF WORK:

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from approved schedule without prior written approval of the District designated representative. Contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

F. MATERIALS AND SUPPLIES:

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work always.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. Vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product (magnesium chloride, calcium chloride, etc.) for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be minimum 2 ply product

2. Hand towels shall be roll type (where applicable)

1. General

a. Vendor and/or their employees shall report all site issues, malfunctions, and inoperable equipment conditions immediately or as soon as possible to the ODOT District Designated

Representative.

b. Vendor shall develop, train their staff, and conspicuously post a procedure for the care of lost and found items in the service area of the facility. When items having a value of more than twenty-five ($25) dollars are found, the procedure must include a process for contacting the nearest Ohio State Highway Patrol Post to report and turn over items.

c. Nonpublic areas of the site shall always remain locked to prevent unauthorized access.

d. All conditions that threaten the life safety of the travelling public shall take precedence over any other services outlined in this scope of work until the threat has been mitigated. For example: Interior janitorial services shall take precedence over outside janitorial services and snow removal services shall take precedence over inside janitorial services.

2. Entrances and Lobby

a. Twice Per Shift Minimum and As Needed Tasks

1. Empty and reline trash receptacles

2. Polish/disinfect drinking fountains

3. Spot clean/disinfect high contact surfaces

4. Spot clean all interior and exterior doors and door glass

5. Spot clean all bulletin board case glass

6. Spot clean walls

7. Vacuum walk off mats

8. Sweep/dust mop floors

9. Wet mop floors

b. Once Per Shift Minimum and As Needed Tasks

1. Thoroughly clean all interior and exterior doors and door glass

2. Thoroughly clean all bulletin board case glass

3. Dust all windowsills

4. Dust horizontal surfaces

5. Remove all cobwebs

6. Inspect for and remove graffiti

7. Spot clean walk off mats

8. Machine scrub floors

9. Fill Ohio map holders

c. Once Per Week Minimum and As Needed Tasks

1. Thoroughly clean walls

2. Remove dead bugs from light fixtures and bulletin board cases

d. Semi-Annual Minimum and As Needed Floor Care

1. Strip and wax floors

3. Rest Rooms

a. Twice Per Shift Minimum and As Needed Tasks

1. Empty, disinfect and reline trash receptacles

2. Clean/disinfect toilets and fixtures

3. Clean/disinfect urinals and fixtures

4. Clean/disinfect sinks and fixtures

5. Clean/polish mirrors

6. Clean/refill soap dispensers

7. Clean/disinfect hand dryers

8. Clean/refill toilet paper dispensers

9. Empty, disinfect and reline sanitary napkin waste receptacles

10. Clean/refill toilet seat cover dispensers

11. Clean/disinfect infant changing station (if applicable)

12. Clean/disinfect high contact surfaces

13. Spot clean stall partitions

14. Spot clean walls

15. Sweep/dust mop floors

16. Wet mop/disinfect floors

b. Once Per Shift Minimum and As Needed Tasks

1. Dust all windowsills

2. Dust horizontal surfaces

3. Remove all cobwebs

4. Inspect for and remove graffiti

5. Thoroughly clean stall partitions

6. Machine scrub floors

c. Once Per Week Minimum and As Needed Tasks

1. Thoroughly clean all interior windows

2. Thoroughly clean all exterior windows

3. Thoroughly clean walls

4. Remove dead bugs from light fixtures

d. Semi-Annual Minimum and As Needed Floor Care

1. Strip and wax floors

4. Service Area and Storage Buildings

a. Once Per Day Minimum and As Needed Tasks

1. Empty and reline trash receptacles

2. Maintain organization, keep areas neat and orderly

3. Sweep floors

4. Remove all cobwebs

5. Clean/disinfect high contact surfaces

6. Wipe/Clean appliances

5. Exterior of Building, Park/Picnic and Parking Areas

a. Once Per Shift Minimum and As Needed Tasks

1. Empty and reline trash receptacles

2. Pick up and properly dispose of litter and any debris on grounds and landscaped areas

b. Once Per Day Minimum and As Needed Tasks

1. Sweep/blow off sidewalks and curbs

2. Clean seating and eating surfaces of picnic tables

3. Remove all cobwebs from all site buildings

4. Remove all weeds from flower beds and sidewalks

5. Clean up and dispose of pet waste

c. As Needed Tasks

1. Empty and properly dispose of charcoal grill residue

2. Remove and properly dispose of leaves

3. Water any seasonal flowers

4. Perform physical and/or mechanical snow and ice removal from all sidewalks and other walkways

5. Provide and apply blended ice melt products to all sidewalks and other walkways

d. As directed by the ODOT District Designated Representative

1. Trim bushes and trees

2. Apply ODOT provided mulch to planting beds and tree rings

3. Plant ODOT provided flowers

4. Place ODOT provided topsoil to lawn areas needing repair

5. Water newly seeded lawn areas

6. Vending Machine Building (Where Applicable)

a. Twice Per Shift Minimum and As Needed Tasks

1. Empty and reline trash receptacles

2. Spot clean/disinfect high contact surfaces

3. Spot clean all interior and exterior doors and door glass

4. Spot clean walls

5. Vacuum walk off mats

6. Sweep/dust mop floors

7. Wet mop floors

b. Once Per Shift Minimum and As Needed Tasks

1. Thoroughly clean all interior and exterior doors and door glass

2. Dust all windowsills

3. Dust horizontal surfaces

4. Remove all cobwebs

5. Inspect for and remove graffiti

6. Spot clean walk off mats

7. Machine scrub floors

c. Once Per Week Minimum and As Needed Tasks

1. Thoroughly clean walls

2. Remove dead bugs from light fixtures

7. Lawn Care Services (Where Applicable)

a. As Needed Tasks

1. Grass shall be mowed to maintain a height between three (3) and five (5) inches

2. Push mowing/trimming/detail work shall be completed within two (2) days of mowing

3. Sidewalks shall be edged to prevent grass overgrowth

4. Sweep/blow grass clipping from all sidewalks and curbs wording (i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification…