Q A_DOL-OPS-16-R-00021.pdf

1. Q. Please clarify if the cost to replace ropes (re-roping services) should be included in the pricing? (clarifying C.6 C. - this is typically separate) If we are to be responsible for reropes, which reropes have occurred during the current project?

A. Your cost should include this

2. Q. Does the current contractor provide a fully-authorized supervisor currently? (price comparison, G.4.B.(5)

A. The current contractor has a “working senior supervisor” on site

3. Q. Concerning, G.9.B. Builder's Risk Insurance. Would the Government consider removing the construction-related coverage from the requirement by removing item G.9.B from the project scope?

A. No

4. Q. Concerning item I.6 (a) (1): Will the Government consider providing all contractors with access to the "nonpublic information" which is presently held by the incumbent (who has

"unequal access to information", per OCI-1)? (Nonpublic information may include: their monthly staffing man hours, whether the current price includes emergency services and/or the 2.5 full time techs, overview of any deductions & deduction causes, and repair records from the past

12 months.)

A. No, the OCI clause located at section I.6 is removed in its entirety

5. Q. Concerning item I.6 (c): Will the Government have a mitigation plan in place, if the nonpublic information is not disclosed to the other bidders?

6. Q. Per page 58, Section IV: Will the Government please provide a copy of the current Quality

Control Plan, since it is considered open information?

A. The contractor is responsible for developing the QCP (part of the deliverables)

7. Q. Concerning Section M - Evaluation Factors: Will the Government give any credit or additional consideration for special socio-economic prime or sub-contractors such as SDVOSBs, minority owned (8a) companies or HUBZone firms? If so, what will that consideration entail?

A. No credit will be given as a set aside is not being used

8. Q. Given EO 13495 is incorporated (bottom of page 36, NonDisplacement of Qualified Workers), please provide a list of the staff currently assigned to the project as well as the man hours per month they each worked last month. We need to know the manpower we are being expected to offer positions to.

A. We will not release any names of current staff

9. Q. How many overtime service calls per month are typically experienced?

A. Less than 3

10. Q. Is the elevator testing to be completed within ninety (90) days or commenced within ninety

(90) days?

A. 5 year test Initial 90 days, Safety test within 90 days of start date

11. Q. How many elevators are due for full load testing within the contract term plus the two option periods?

A. All elevators

12. Q. With required certification testing and the Inspection Authority being an integral responsibility of the scope, can the DOL please provide a testing schedule of all required testing for all subject equipment for the base contract period and each option period? All bidders will require this information prior to developing accurate cost for their proposal.

A. Contractor should develop a schedule and submit for approval

13. Q. Are there any tests that cannot be performed during regular working hours of the facilities?

A. Fire Recall is usually performed in the early AM, and coordinated with GSA Fire Alarm

Shop

14. Q. Are there any requirements for interaction with the Elevator Contractor for peripheral systems and "Life Safety" systems testing? If so, are any of these interaction requirements to be performed outside regular working hours of the facilities?

A. Possible Fire Alarm Testing

15. Q. Are all elevators and associated vertical transportation equipment current on testing and certification?

A. Yes

16. Q. Are there any outstanding deficiencies pending on any equipment at this time?

A. None that we know

17. Q. Do all elevators and associated vertical transportation equipment currently meet the solicitations requirements?

18. Q. Relating to the amount of fixed labor technician coverage, can DOL please provide an alternate outline to correlate with the required personnel? Although the format provided is complete, there is the possibility of a contractor misunderstanding the requirements.

A. #1 Mechanic 6:30am-8:00am, #2 Mechanic overlap with #1 Mechanic from 8:00am-

4:30pm, 4:30pm #1 Mechanic shift ends, #2 Mechanic 4:30pm -5:30pm

19. Q. Relating to maintenance to be performed on elevators 24, 25, 26 & 31 can DOL please provide an outlined schedule as to when maintenance can be performed on these units.

A. Maintenance shall be performed on these cars during government holidays not recognized by the elevator union

20. Q. Is there an in house dispatch system and if so is there training pertaining to the use of such systems and if so is there associated costs for such training?

21. Q. Does the incumbent contractor currently maintain a Quality Control Program meeting the requirements as specified within this solicitation? If so, can all interested Contractors review the

"file of all inspections conducted by the Contractor and corrective action taken"?

A. The current contractor has an in house QCP

22. Q. Reference-Section J, Exhibit 5, will contractors be allowed to implement their own maintenance check system if the proposed substitute system covers all aspects of the GSA guide requirements?

A. Yes if the plan meets the GSA/DOL requirement

23. Q. Reference – Section J, Exhibit 3, is all the data within the published equipment list current with respect to the date and manufactures of each piece of equipment?

A. Yes to the best of our knowledge

24. Q. Reference-Section J, Exhibit 3, what controls are on each piece of equipment?

A. This info was available during the site visit

25. Q. Will the contractor be allowed to paint equipment and floors at dates and times of his/her choice during regular working hours of the facility?

A. Yes as long as the paint meets DOL Health and Safety standards and MSDS sheets are submitted for approval

26. Q. Will the Contractor be allowed to assign one of the On-Site Technicians to accompany the inspector during the course of any inspection?

27. Q. Condition Reports can the DOL make the most recent Condition Reports produced by the incumbent contractor available to the successful contractor within 30 days after award?

A. Follow guidelines in the Solicitation

28. Q. Final Inspection of Equipment can DOL make the most recent Final Inspection of Equipment

Report produced by the incumbent contractor available to the successful contractor within 30 days after award?

A. Follow guidelines in the Solicitation

29. Q. Are tools, prints and monitors (for diagnostics) on site and will they remain on site?

A. Prints and monitors will be on site, hand tools are property of the incumbent contractor

30. Q. C.3.G. - Is this a requirement during "Contractor Work Hours" or after hours?

A. Work Hours

31. Q. C.4.A. Paragraph 4, sentence 1 - please clarify the requirement to maintain or not?

A. Maintain and repair

32. Q. C.6.A. paragraph 5 - confirm that preventative maintenance will have to be completed outside of "Contractor Work Hours" at overtime rates. Is this billable to the Government?

A. Maintenance shall be performed on these cars during government holidays not recognized by the elevator union

33. Q. Reference B.4 Overtime refers to overtime performance – Will there be a rate sheet to submit at time of bid?

A. COR will contact elevator contractor for overtime quote.

34. Q. Reference C.2 Man Hour Requirements – The Man Hour requirement as stated in the specification will require one mechanic to work 1.5 hours of overtime every day, in order to maintain coverage until 4:30 PM. Will the government consider an alternate Two man coverage period to eliminate this overtime occurrence as a cost savings measure? i.e. Two man on site 8

AM to 3 PM?

A. #1 Mechanic 6:30am-8:00am, #2 Mechanic overlap with #1 Mechanic from 8:00am-

4:30pm, 4:30pm #1 Mechanic shift ends, #2 Mechanic 4:30pm -5:30pm

35. Q. Reference C.3 A – Confirm that all annual, 5 year load tests, emergency power and fire recall be tested during normal working hours? If the government requires testing on off hours is

Overtime reimbursable?

A. Testing can be performed during the day

36. Q. Reference C.3 G – Can they provide historical data of past requests/emergencies of non-reimbursable items?

37. Q. Reference C.4 – Please confirm that contractor is responsible for all repair costs (labor and material) and that there is no threshold on this contract.

A. Yes labor and materials

38. Q. Reference C.4 – Is there an excluded components list which the elevator contractor is not responsible for? Commonly this would include door panels and aesthetic finishes.

A. Typically the exterior bronze finish would not be included

39. Q. Reference C.5 – How will deficiencies if any be determined they are PM procedural or repairs? Clarify that any deficiencies found needing repair crew(s) will be reimbursed and identify the government’s procedure for an acceptable rate.

A. Submit to COR repair quote for Program Office determination for potential reimbursement.

40. Q. Reference C.6 – paragraph 5, Are we to understand these units must have PM scheduled and performed outside Government Workdays?

41. Q. Reference C.8 Contractor Provided Reimbursable Services – Specification language conflicts in this section. Confirm Overtime call backs are or are not reimbursable. Identify any reimbursable callback situations such as Abuse or Misuse.

A. Call backs are not reimbursable

42. Q. Reference C.11 C – Please provide the current replacement parts list if available.

A. Not available

43. Q. Reference E.2 – Confirm that all 5 Year full load testing must be complete within the first 90 days of the contract commencement.

A. Initial 90 days

44. Q. Please provide the current monthly billing rate for the contract services.

A. N/A

45. Q. Reference C.2 – Confirm that the regular man hour personnel are free to perform any and all services included under this agreement and that additional labor will not be mandated for testing and repairs. For example during a 5 year test we will be permitted to utilize the regular on site mechanics to perform this test.

A. If all PM is complete and work volume is under control; if not during the testing additional staff will be required

46. Q. As part of the bid package it states we have to submit an “Understanding of the

Requirements”, do you have a sample of how this is to be prepared? It appears that I would be typing the SOW and adding “we understand”?

A. Address the requirements of the SOW demonstrating your firms understanding. It is not acceptable to restate the SOW; there is not a template for this

47. Q. Could the Government please clarify and provide examples of times when overtime would be billed to the Government for this project? (B.4 VS C.8 VS G.3)

A. the Fourth of July is usually the only time required. However there may be times for a special event? (Inauguration) This expense is usually paid via Credit Card