DOL-OPS-16-R-00021_Amendment_3.pdf

(x)

DOL-OPS-16-R-00021

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Washington DC 20210-0001

OPS

S4307 200 Constitution Ave, NW Office of Procurment Services US Department of Labor

Washington DC 20210-0001

OPS

S-4307 200 Constitution Ave, NW Office of Procurement Services US Department of Labor

04/18/20163

43081

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/18/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This is a Request for Proposal (RFP) for 2 Dedicated Senior Telecommunication Technicians for the U.S. Department of Labor, Office of the Assistant Secretary for Admin and

Management (OASAM)/ Business Operations Center (BOC). All services shall be performed at the Francis Perkins Building located at 200 Constitution Ave., N.W., Washington, D.C.

20210. The period of performance shall be for 1 Base Year and 4 –1 Year Options.

Wage Determination # WD 78-1183 (Rev.-53) (Exhibit #1)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TABLE OF CONTENTS

PART I

SECTION A- SOLICITATION AND CONTRACTOR FORM .........................................................See SF1449

SECTION B- SUPPLIES OR SERVICES AND PRICE/COST

SECTION C- DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

SECTION D- PACKAGING AND MARKING

SECTION E- INSPECTION AND ACCEPTANCE

SECTION F- DELIVERIES OR PERFORMANCE

SECTION G- CONTRACTOR ADMINISTRATION DATA

SECTION H- SPECIAL CONTRACTOR REQUIREMENTS

PART II

SECTION I- SOLICITATION CLAUSES

PART III- LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J- LIST OF ATTACHMENTS

SECTION K- NOT APPLICABLE

SECTIONL-INSTRUCTIONS TOCONTRACTORS…………………………………………………………..51

SECTION M- EVALUATION FACTORS FOR AWARD

SECTION B

B.1 PRICE/COST SCHEDULE

All unit prices contained in Section B shall be fixed throughout the duration of the contract period. If the

Contractors prices decrease anytime throughout the duration of the contract period, the contractor shall honor the lower unit prices. The Government Contracting Officer shall modify the contract to recognize the lower prices.

Payments made by the Government to the Contractor for the work performed shall be reimbursed monthly in arrears solely at the fixed unit prices set forth in Section B.

BASE YEAR

CLIN No. Item Description Qty Unit Monthly Unit

Price

Base Year Price

Monthly Maintenance, repairs, and response to service calls

Month

OPTION YEAR I

CLIN No. Item Description Qty Unit Monthly Unit

Price

Option Year

One Price

OPTION YEAR II

CLIN No. Item Description Qty Unit Monthly Unit

Price

Two Price

OPTION YEAR III

CLIN No. Item Description Qty Unit Monthly Unit

Price

Option

Year Three

Price

OPTION YEAR IV

CLIN No. Item Description Qty Unit Monthly Unit

Price

Four Price

B.2 PRICE SUMMARY

Base Period $___________

Option Year I $___________

Option Year II $___________

Option Year III $___________

Option Year IV $___________

Total Price if all Options are Exercised

B3. DEDUCTION

There will be a $100 deduction per month for each passenger elevator listed on Exhibit No. 3 determined to be out of service for at least seventy-two hours after notification from the COR of an outage.

B.4 OVERTIME

In the event it becomes necessary to utilize overtime, it shall be negotiated and approved in writing by the COR and

Contracting Officer prior to approval.

B.5 PRICING OF OPTIONS

Contractors shall price the option requirement for each of the four (4) option years by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of

Labor, for each of the 12 month periods of performance will apply to each of the four (4) options year periods. The minimum wage rates and fringe benefits applicable to each 12 month period for performance as outlined in Exhibit

No. 1.

B.6 OTHER DIRECT COSTS (ODC)

Contractors shall itemize all ODC and provide it in the business quotation.

SECTION C

DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

PART I

C.1. SCOPE of WORK

The Contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools, and equipment, and shall plan, coordinate and ensure the effective and economical operation, maintenance, and repair of the facility equipment (elevators) as specified in this solicitation.

C.2. MAN-HOUR REQUIREMENTS

The Contractor shall have a minimum of TWO (2) on-site journeyman mechanics on duty from 8:00 a.m. to 4:30 p.m. and ONE (1) Journeyman mechanic from 6:30 a.m. to 8:00 a.m. and from 4:30 p.m. to 5:30 p.m. each

Government workday, Monday through Friday. The Contractor shall assign additional elevator personnel to the buildings as required by the work volume to accomplish all preventive maintenance, repairs, and service calls and all other Contractor requirements within the Contracting Officer Representative (COR) approved time frames. The

Contractor’s on-site elevator mechanic shall wear a two-way radio at all times during Contractor work hours. The on-site elevator mechanic shall immediately return telephone calls to the COR when requested by the two-way radio. The Contractor’s radio shall be kept fully functional at all times. The hours identified above shall be known as: Contractor Work Hours. The mechanics shall not be at lunch or on break at the same time.

C.3. GENERAL REQUIREMENTS

A. The five (5) year safety and buffer tests required by American National Standard Safety Code for

Elevators, Dumbwaiters, Escalators and Moving Walks, ASME/ANSI Al7.1 are to be performed under the terms of this Contractor. Refer to the Inspection and Testing Services Section of this Contractor (see section E) for these requirements.

B. The importance of maintaining this equipment in a safe and satisfactory operating condition demands that the Contractor must submit with his bid, documentation that he or his subcontractor has maintained for a minimum period of three (3) years, elevator equipment with controls or systems as follows:

(1) Electro-Mechanical Controls.

(2) Solid State Speed Regulators and Controls

C. The Government reserves the right, upon fifteen (15) days written notice to the Contractor, to remove from service a piece of equipment scheduled or determined to be out of service in excess of thirty (30) calendar days. An equitable adjustment in Contractor price shall be made as allowable.

D. The Government reserves the right to make reductions in Contractor payments for any piece of equipment removed from service for repair by the COR’s elevator inspector or by the Contractor, exceeding the outage requirements defined in the “Repairs” section C.4, due to the Contractor’s inability to repair the equipment or restore it to service. The number of days for the outage shall be calculated from the first full day of outage to the first full day prior to being restored to service. No deductions will be made if the COR relieves the Contractor of this completion date in writing due to circumstances beyond the Contractor’s control.

E. The Contractor shall direct any request for an extension to fulfill the requirements to the COR, and the

COR will accept or reject the Contractor’s request on a case by case basis

F. Exchanging parts from fully functional equipment to inoperative equipment within the buildings covered under this Contractor, in order to avoid the outage period defined in Section B, will be prohibited.

G. The Contractor shall be required to operate the elevator equipment identified in Section J, Exhibit #3, and shall provide on-site man-hour coverage in the buildings as defined in section C.2, during emergency situations including, but not limited to: fires, accident and rescue operations, strikes, civil disturbances, natural disasters, utility service outages and military contingency operations. There will be no additional reimbursement for this performance.

H. The Contractor shall not be required to install new attachments, other than replacement for those existing, as may be recommended or directed by insurance companies, or by Federal, State, Municipal or other Government authorities.

C.4. REPAIRS

A. The Contractor shall perform all repairs necessary to prevent a breakdown of a piece of equipment or put it back into service after a breakdown or failure. The Contractor shall immediately perform repairs to ensure continuity of operations and return the equipment to service as soon as possible. All repairs shall be completed within seventy-two (72) hours when notified by the COR.

The Contractor shall fully maintain and repair the elevators in accordance with the current edition of the American

National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks (ANSI Al7.l) and as further specified herein.

The Contractor shall fully maintain and repair the conveyors in accordance with the current edition of the Safety

Standard for Conveyors and Related Equipment (ANSI/ASME B20.l) and as further specified herein.

All machine room bulbs or tubes, hatchway and pit receptacles, light sockets, machine room main line fused disconnect fuses, and all electrical wiring and conductors extending to elevators from circuit breakers and main line switches in machine rooms and from outlets in the hoist ways. The Contractor is not required to maintain and repair, as a result of wear and tear, circuit breakers or main line switches, and flooring on the platforms of elevator cars.

The Contractor shall repair all parts of the elevators and conveyors that have been vandalized, except the machine rooms, circuit breakers or main line switches, and the flooring on the platforms of elevator cars.

There will be no reimbursement for repairs, as this requirement is part of the basic Contractor service. Repair requirements are also covered in the “Inspection and Testing Requirements” see Section E.

B. The Contractor shall prepare written justification for all repairs expected to exceed the 72 hour limitation.

The COR is authorized to waive the 72 hour requirement, and he shall notify the Contractor in writing of the new date the repair must be completed. The COR, at his discretion, may initiate deduction proceedings if in his opinion, after 72 hours, the repair is not proceeding as agreed to by the Contractor or as directed by the COR.

C. The Contractor shall advise the COR on the progress of all repairs on a daily basis. Work shall not be delayed in order to notify the COR except where guarantees or warranties are involved, in which case, the COR shall be notified prior to repairs being made.

D. The Contractor shall be required to make repairs resulting from Contractor testing (as defined, see section

E).

C.5. INITIAL JOINT INSPECTION

A. On a mutually agreeable date not less than fifteen (15) calendar days before the Contractor start date, the

Contractor and the COR or his designee shall together make a complete inspection of all mechanical and electrical systems and equipment in the buildings covered.

B. The Contractor shall submit to the COR within five (5) calendar days after Contractor start date, a report listing all deficiencies noted during the joint inspection

C. The Contractor shall be responsible for correcting those deficiencies which can be accomplished using preventive maintenance (PM) procedures.

NOTE: If deficiencies are corrected utilizing PM procedures, the Contractor shall not be entitled to any additional reimbursement from the Government

D. Should the Contractor’s inspection disclose any deficiencies which present a safety or health hazard, the hazard shall immediately be brought to the attention of the COR.

E. It shall be the Contractor’s responsibility to identify the equipment and systems defined in this Contractor and to physically label each piece of equipment not currently labeled, by stencil, decal, or other acceptable means approved by the COR.

F. The Contractor shall ensure that the following items and materials be located in each machine room within thirty (30) calendar days after receiving notice to proceed:

(1) schematic wiring diagrams

(2) sequence of operation manuals

(3) parts manuals applicable to the particular type of equipment being maintained under this

Contractor

G. Any available original diagrams and related literature may be reproduced by the Contractor. The

Contractor shall furnish all unavailable schematic wiring diagrams and related literature and this information shall remain the property of the Government, to be turned over to the COR at the end of this Contractor. The cost of such materials not returned by the Contractor at the expiration of this Contractor shall be deducted from the Contractor’s final payment.

C.6. PREVENTIVE MAINTENANCE (PM)

A. The Contractor shall use the Preventive Maintenance Guides found in section J, Exhibit #5, to perform scheduled preventive maintenance (PM). The PM Guides shall be the minimum requirements to be performed on the equipment listed in section J, Exhibit #3, Applicable Building Equipment Requiring Preventive Maintenance.

The Contractor shall develop a PM schedule for all equipment identified in Section J, Exhibit #5. The PM schedule shall be submitted to the COR for approval fifteen (15) calendar days before Contractor start date.

In the event Preventive Maintenance Guides are not provided the frequency and type of Preventive Maintenance shall be performed in accordance with the respective equipment manufacturer’s recommendations and with the best practices of the industry. The Preventive Maintenance and frequency of performance for equipment not having a PM

Guide shall be submitted to the COR for approval 15 calendar days before Contractor start date and such equipment shall be included in the Contractor’s PM schedule.

The Contractor shall schedule preventive maintenance in such a manner that a minimum of four elevators are operational in a bank/group of six, three in a bank/group of four, and two in a bank/group of three cars, at all times on Government workdays between the hours of 7:30 a.m. and 6:00 p.m., except Government holidays.

Preventive maintenance on elevator numbers 24, 25, 26, and 31 shall be scheduled to keep these elevators operable at all times during the hours of 6:00 a.m. and 8.00 p.m. on Government workdays, except Government holidays.

B. The Contractor shall make necessary repairs found during the performance of scheduled preventive maintenance.

C. The Contractor shall be responsible for examining, equalizing tension, and lubricating all hoisting ropes as part of the Preventive Maintenance requirements. The Contractor is responsible for shortening and adjusting all hoisting ropes, compensating ropes, safety drums and governor ropes and all other wire ropes, pursuant to ASME/

ANSI Al7.1. Evidence of “Red Rust” (rouge) shall be cause for the Contractor to furnish and install new ropes if replacement is determined necessary by the COR’s elevator inspector.

(1) The Government reserves the right to have the Contractor shorten hoisting ropes in the event “run by” clearances between the counterweight buffer and striker plate becomes less than six inches.

(2) The Government reserves the right to have the Contractor maintain the governor tension sheaves at an acceptable minimum from bottoming out, as may be determined by the Government’s elevator inspector.

D. System Light Replacement: The Contractor shall inspect all elevator related equipment and systems, including all equipment areas, every two weeks. During this inspection the Contractor shall replace burned out equipment lamps including signal and accessory equipment lights, emergency lights, and fluorescent tubes as required to maintain all lights operable. Incandescent hatchway and pit lighting shall be 130 volt, 60 watt, maximum. Replacement of defective receptacles, light fixtures and light sockets shall be the responsibility of the

Contractor.

E. Emergency Lights: The elevator cab emergency lights shall be tested every 3 months to ensure proper operation. The Contractor is responsible for the replacement of all defective batteries including replacement of the complete battery unit.

F. Buffer Pistons & Guide Rails: The Contractor shall maintain all buffer pistons and guide rails (car and counterweight) free of rust where roller guides are used and shall properly lubricate sliding guides when they are installed. GSA reserves the right to have the Contractor coat all buffer pistons and guide rails with “Prussian Blue”

(dye) to prevent oxidation.

G. Cleaning Requirements: Cleaning and refinishing of the elevator cab interior and the exterior hoist way doors and frames is not a responsibility of the Contractor.

(1) Cleaning of the elevator fan and cab light diffusers is the responsibility of the Contractor.

(2) The Contractor shall be responsible for maintaining all storage rooms, mechanical rooms, machine rooms, and related equipment areas free of trash, unusable materials and in a broom clean, orderly condition.

H. Telephones and Conductors: The Contractor shall be responsible for all telephone conductors within the hatchway and elevator cab. All telephones related to elevator equipment operations shall be checked biweekly and deficiencies reported immediately to the COR. Deficiencies found during this biweekly inspection shall be corrected by the Contractor.

I. Electrical Wiring: The Contractor shall be responsible for repairing and replacing all electrical wiring and conductors extending to the equipment and systems from circuit breakers or main line switches and from outlets in the hoist ways. Machine room main line disconnect fuses are included. Circuit breakers or main line switches are excluded.

J. Emergency Telephone Number: The Contractor shall provide the COR with pertinent emergency telephone numbers summon assistance in case an EMERGENCY develops by Contractor start work date. At least one of the emergency telephone numbers shall be manned twenty-four (24) hours per day by responsible Contractor personnel.

C.7. QUALITY CONTROL PROGRAM

The Contractor shall establish a complete Quality Control Program (QCP) to assure the requirements of the

Contractor are met as specified. Within TEN (10) calendar days before the Contractor start date, the Contractor shall submit a copy of his proposed Quality Control Program. If the QCP is unacceptable, the Contractor shall correct the identified deficiencies and resubmit the QCP to the COR within 15 calendar days. The program shall include as a minimum, but not be limited to the following:

A. An inspection system covering all the services required under this specification for operation, maintenance, and repair of elevator systems and related equipment.

B. A checklist to be used by the Contractor in inspecting Contractor performance during inspections and the names of the individuals who will perform the inspections.

C. The checklist shall include every area of the operation, maintenance, and repair of the mechanical and electrical systems and equipment as defined in the Contractor specifications.

D. A system for identifying and correcting deficiencies in the quality of services provided by the Contractor before the level of performance becomes unacceptable and the Government inspectors identify deficiencies.

E. A file containing all inspections conducted by the Contractor and the corrective actions taken to correct the deficiencies shall be maintained. This documentation shall be made available at any time the COR requests it during the term of the Contractor.

C.8. CONTRACTOR PROVIDED REIMBURSABLE SERVICES

Emergency Callback Service:

The Contractor shall provide Emergency Callback Service at other than Contractor Work Hours. The Contractor personnel shall be on—site for any malfunction within 1 hour of any emergency request received by telephone or otherwise from GSA Control Center, the COR, or the COR’s representative at times other than specified as

Contractor Work Hours. A report of the problem, corrective action taken, man—hours expended, and materials used shall be submitted to the COR 24 hours after the completion of the work. Emergency callback service shall be performed during each workday, weekend, and holiday at no additional cost to the Government.

C.9. SCHEDULING OPERATIONS AND SERVICE CALLS

A. Sign-in/sign-out log:

All Contractor personnel working in the DOL-Frances Perkins Building (FPB) on Government workdays between

6:30 a.m. and 5:30 p.m. shall sign in and sign out on a log maintained and located in Room N0066 of the Francis

Perkins Building. This log will utilize DOL Form 139, Record of Time of Arrival and Departure from Building.

Contractor personnel shall sign out on the same line that was used to sign in. The Contractor supervisors shall indicate their titles alongside their signatures.

B. Service call requests shall be performed as follows:

(1) Non-Emergency Requests: The Contractor’s on-site personnel shall be required to perform responses to NON-EMERGENCY service requests as defined.

(a) Emergency Requests: The Contractor shall be at the service call site for any emergency service call no later than fifteen (15) minutes after receipt of the emergency service call request.

The COR shall determine if a service call request is of an emergency nature regardless of the time of day or the actual deficiency requiring corrective action by the Contractor. The Contractor shall continuously work on all emergency service calls until the emergency is relieved.

(b) Service call completion: Corrective action shall be completed within three (3) hours of receipt of any service call, either emergency or non-emergency. All service calls requiring more than three (3) hours to complete shall become a repair and shall be completed as defined in the repair section of this specification, section C. The COR shall be advised daily, by the Contractor, on the status of all service calls which have not been completed.

(c) Maintenance/Repair/Service Work Order: Shall be completed by the Contractor to document all service call requests. The Contractor shall fill out those portions of the Form identifying action taken, time expended, date completed, monies expended, and the signature of the mechanic who performed the work. Contractor personnel shall pickup Work Order’s at the time and place designated by the COR. The Contractor shall return all completed Forms to the

COR on a weekly basis.

C.10. EQUIPMENT DISMANTLING AND SCHEDULING FOR SERVICE

A. The COR shall be notified in writing by the Contractor 24 hours in advance when any equipment or systems require dismantling for repair or maintenance.

B. When it becomes necessary to remove equipment or systems from service for more than 2 hours, it shall be the responsibility of the Contractor to place “Out of Service” signs at each landing served by the equipment.

C. The Contractor shall be responsible for starting and stopping all elevators during scheduled maintenance inspections or at any other time as defined by the COR.

D. The Contractor shall not make wiring changes, alterations, or any other permanent changes to the equipment or systems without prior written approval from the COR. The Contractor shall reflect all approved changes on equipment wiring diagrams and related operation literature.

C.11. REPLACEMENT PARTS AND SUPPLIES

A. All replacement parts, lubricants and any other materials used in the performance of this Contractor must be of the type, quality, grade, and possess all other appropriate characteristics as recommended by the respective equipment manufacturer.

B. The Contractor shall maintain at the job-site, a supply of spare parts sufficient for the normal maintenance and expedient repair of the elevators and equipment covered by this Contractor. The supplying and replacing of bulbs or fluorescent tubes for car lights are included. Flooring on elevator car platforms are excluded. The

Contractor shall provide at the building, metal storage cabinet(s), repair parts, and metal containers for storage of waste and other flammable materials. An adequate supply of tools for making repairs without any delay shall be maintained.

C. The Contractor shall furnish the COR, by Contractor start date, a list of the replacement parts and manufacturer’s name identifying part numbers, which are on hand and those which will be stocked at the job-site, to be used in the performance of this Contractor.

D. The COR may request the Contractor to provide an itemized list of parts detailing the Contractor’s cost for each part, manufacturer of each part and the required installation time for each part

C.12. GOVERNMENT RESPONSIBILITIES

The Government shall provide on-site Contractor personnel with necessary facilities to perform all work. The

Government shall furnish all expendable materials and supplies.

The Government shall furnish each individual assigned to this Contractor proper identification to facilitate ingress/egress to and from Government or Public Buildings.

C.13. CONTRACTOR TRAVEL

Travel is not anticipated for this Contractor. If travel is deemed necessary by the CO/COR, any such approved travel and per diem shall be reimbursed in accordance with the Federal Travel Regulations and FAR 31.205-46.

PART II

DEFINITIONS & ACRONYMS

1. ASME/ANSI A17.1

American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving

Walks, ASME/ANSI A17.1 (current edition is also referred to as A17.1)

2. EQUIPMENT AND SYSTEMS

Include elevators, escalators, dumbwaiters, man-lifts, and all related equipment for these systems.

3. OPERATIONS

Operating building elevator equipment and systems on a day-to-day basis by the Contractor’s on-site elevator personnel.

4. PREVENTATIVE MAINTENANCE (PM)

Programmed work at scheduled intervals for the purpose of maintaining equipment and systems at an acceptable physical and operational level which will preserve the equipment in an unimpaired operating condition; i.e., above the point where deterioration will begin. These periodic and scheduled inspections, adjustments, lubrications and cleaning practices are designed to provide mechanical equipment that is fully functional and ready for operation.

5. ACCEPTABLE LEVEL

The level at which the equipment and systems shall be maintained to be considered acceptable and in a satisfactory condition as determined by the Contracting Officer and COR.

6. MATERIALS AND SUPPLIES

Contractor’s inventory of sufficient replacement parts, tools, equipment, and material necessary to perform the preventative maintenance and maintenance repairs on the equipment and systems identified in Exhibit #

3.

7. NON-EMERGENCY SERVICE CALL (DURING CONTRACTOR WORK HOURS)

A non-emergency service call is a report by the COR, his representative or staff, GSA Control Center, of a mechanical, electrical, system malfunction, or related maintenance problem which requires the Contractor’s subsequent response to, and correction of the problem, including any needed maintenance repairs during

Contractor work hours and are part of the basic services, therefore, no reimbursements are defined in Part

I.

8. EMERGENCY SERVICE CALLS (DURING CONTRACTOR WORK HOURS)

That situation or condition determined by the COR, his representative or staff, or GSA Control Center, requiring IMMEDIATE response to, and subsequent correct of, the problem including releasing entrapped personnel or any needed maintenance repairs. Response time and other requirements are defined in Part I.

9. INSPECTIONS

Inspections are scheduled and unscheduled periodic tests and examinations of the equipment and systems defined in this specification. Inspections are performed by the COR/elevator inspector to determine if the

Contractor is providing all of the services defined in this specification and in accordance with ASME/ANSI

A17.1

10. DEDUCTIONS

Those funds deducted from scheduled monthly Contractor payments for required work not being performed or performed unsatisfactorily as determined by the COR.

11. RESPONSE

Response is the time allowed the Contractor beginning with the Contractor’s receipt of a report for services needed, by telephone or other means from the COR, his representative or staff, or GSA Control Center, until the time his mechanic arrives at the service call site, ready and able to correct the malfunction, release any entrapped personnel, or perform any other required function to correct the malfunction.

12. SERVICE CALLS (GENERAL INFORMATION)

A service call is defined as a request from the COR, his representative or staff, or GSA Control Center, or any other authorized person for a service response provided by the Contractor. The time allowed the

Contractor to respond to and complete a service call is three (3) hours. Once it has been predetermined that a service call cannot be completed within the three (3) hour limitation, the Contractor shall notify the COR and the service call is to be considered complete. The service call shall now become a repair. The repair shall be completed as defined in the Repair section.

13. STORAGE SPACE

Storage space is defined as areas generally consisting of concrete, wood, block, or unfinished floors; bare block or brick interior walls; unfinished ceiling; and similar construction containing minimal lighting and heating. It may include attics, basements, sheds, parking structures and other improved facility areas.

14. CONTRACTORING OFFICER (CO)

The Contracting Officer has the overall responsibility for the administration of this Contractor. He/she alone, without delegation, is authorized to take actions on behalf of the Government to: amend, modify or deviate from the Contractor terms, conditions, requirements, specifications, statement of work, details and delivery schedules; make final decisions on disputed deductions from the Contractor payments from nonperformance or unsatisfactory performance; terminate the Contractor for convenience or default; issue final decisions regarding Contractor questions or matters under dispute. However, he/she may delegate certain other responsibilities to his/her authorized representative.

15. CONTRACTORING OFFICER REPRESENTATIVE (COR)

The Government’s representative who assists the CO in assessing Contractor performance. The COR also provided advice to the Contractor and recommends corrective action (in writing) to be taken where and when necessary. The responsibilities of the COR include, but not limited to: Determining the adequacy of performance by the Contractor in accordance with the terms and conditions of the Contractor; acting as the

Government’s representative in change of performance at the work-site; advising the Contractor of proposed deductions for non-performance or unsatisfactory performance; and advising the Contracting

Officer of any factors which may cause delay in performance of work. The COR in not authorized to direct any action that results in a change in the scope of work (statement of work), price, terms and conditions of the Contractor.

16. DEFECTIVE SERVICE

Any service or performance provided by the Contractor not conforming with specified Contractor requirements.

17. QUALITY CONTROL

Those actions taken by the Contractor to control his/her performance of services so they meet all requirements of the Contractor specification.

18. SIGN-IN/SIGN-OUT LOG (GSA FORM 139)

Designated log format used for Contractor’s employees to identify themselves by providing appropriate information and their signature as they enter and leave the buildings. The Government requires all

Contractors’ employees to use this form whenever they enter or leave the buildings which included: during

Contractor work hours, when providing reimbursable building operating services, and when performing emergency call back services.

19. CONTRACTOR’S ON-SITE PERSONNEL

The Contractor’s on-site personnel are to be qualified, certified, and experienced elevator mechanics provided in the quantity defined in section C, man-hour requirements. The Contractor’s on-site personnel are to provided responses to and take corrective actions for service calls, perform preventive maintenance and reimbursable repairs, and perform any other necessary elevator related functions requested by the COR during Contractor work hours.

20. MANAGEMENT INFORMATION SYSTEM DATA

Reports, records, and logs that contain information relative to the operation of the facility such as, but not limited to: preventative maintenance cards, service call logs, and sign-in and sign-out sheets. This information can be maintained either manually or through an automated data processing system.

PART III

C.14. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Government shall provide the following resources to the on-site Contractor staff performing under this

Contractor.

A. GOVERNMENT FURNISHED ITEMS:

The government will provide a working on-site space with necessary facilities to perform all work and telephone access for official work related calls.

The government shall furnish all expendable materials and supplies, not to include elevator parts or supplies.

The government shall provide two-way radios and battery chargers during the required work hours.

All government furnished property shall remain the property of the government.

The Contractor shall take all reasonable precautions, as directed by the government, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect government property.

Government property shall be used only in direct operations of providing services under the Contractor.

The government reserves the right to inspect the condition of all furnished property at any time.

C.15. CONTRACTOR RESPONSIBILITY FOR ASSIGNED SPACE, EQUIPMENT

AND SUPPLIES

If, due to the fault or neglect of the Contractor, his agents, or employees, any Government property, equipment, stock or supplies are lost or damaged during performance of this Contractor, the Contractor shall be responsible for such loss or damage and the Government may, at its option, either require the Contractor to replace all property or to reimburse the Government for the full value of the lost or damaged property.

During the performance period of this Contractor it shall be the responsibility of the Contractor to maintain all assigned office spaces and storage areas in a clean and orderly fashion as determined acceptable by the COR.

Furniture assigned to the spaces shall remain in place and not be removed from these assigned areas.

All Government provided telephones are for conducting official Government business only and shall be used for making local calls.

The Contractor is responsible for exercising control over all supplies, material and equipment of a personal or company nature.

The Government will provide each Contractor’s employee working in the FPB a two-way radio, the Government will maintain the radios at its own expense; this includes the recharging of the batteries for the radios.

SECTION D

PACKAGING AND MARKING

NOT APPLICABLE

SECTION E

INSPECTION AND ACCEPTANCE

E.1. SUPPLIES/SERVICES WILL BE INSPECTED/ ACCEPTED AT:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government

E.2. INSPECTION AND TESTING REQUIREMENTS

A. The Government reserves the right to require the Contractor to conduct inspections and tests on elevators and related equipment, as necessary, to ascertain that all Contractor requirements, including maintenance and repairs, are being completed as defined by this Contractor specification with no additional reimbursement to the

Contractor. The COR’s elevator inspector may require the Contractor to perform inspections and testing, to the extent necessary, to determine that all Contractor performed services have been satisfactorily completed and meet all

ASME/ANSI A17.1 requirements.

All tests and inspections shall be conducted in the presence of an elevator inspector designated by the COR.

B. The Contractor shall make available the uninterrupted services of at least one (1) elevator mechanic to accompany the COR’s designated elevator inspector during all elevator inspections and testing procedures. The

COR reserves the right to make the final determination as to the replacement or repair of mechanical item(s) which the elevator inspector has found and determined to be deficient during elevator and other related equipment inspections.

C. Periodic inspections are required by AMSE/ANSI A17.1 and General Services Administration (GSA) policy and shall be performed by elevator inspectors designated by the COR. The Contractor will be furnished copies of the annual certification inspection reports after the inspections are completed by the COR’s elevator inspector. These annual inspections are for the renewal of annual elevator inspection certificates. The COR’s elevator inspector will list deficiencies found during such inspections requiring correction by the Contractor.

D. The Contractor shall correct all deficiencies found during any inspection or testing procedure and determined by the COR to be a maintenance item or repair. Maintenance and repairs shall be accomplished in accordance with the “Repair” section, see section C.4. The Contractor shall notify the COR in writing when repairs have been completed and re-inspection can be made.

E. Speed Tests: The Contractor shall test all elevators to determine if they are operating at their rated speed.

This test shall be accomplished within the initial ninety (90) calendar days of this Contractor, and shall be scheduled yearly thereafter, to ensure that the rated speeds are maintained.

All necessary adjustments shall be accomplished by the Contractor to attain rated speeds. The Contractor shall notify the COR in writing, of each elevator’s operating speed within fifteen (15) calendar days after such test completion.

Speed tests shall be scheduled through and with the written approval of the COR.

F. Group Supervisory Control System Test: The Contractor shall test the scheduling, dispatching, logic systems, and emergency service features, where installed, and shall adjust same for proper operation, in compliance with manufacturer’s specifications. A written report indicating adjustment time intervals, dispatch times on various programs, door standing time, door opening and closing speeds and door pressure at various operating speed(s) shall be furnished to the COR fifteen (15) calendar days after test completion. This work is required to be completed during the initial ninety (90) calendar days of this Contractor and scheduled yearly thereafter.

G. Firefighter Service Test: The Contractor shall test and adjust the firefighter service recall system for each elevator on a monthly basis and provide the test results to the COR on the form found in Section J, Exhibit # 4, fifteen (15) days after test completion. All tests and adjustments shall be performed during other than Contractor work hours at no additional cost to the Government. Firefighter service testing shall begin within the first month of this Contractor and continue each month thereafter.

H. Five (5) Year Test: The five (5) year governor, safety, and buffer test shall be performed during the initial ninety (90) days of this Contractor and the results of such testing shall be provided to the COR in ten (10) days after test completion. The Contractor is to ensure that all equipment is in proper operating condition before tests are conducted and shall notify the COR of the equipment conditions prior to proceeding with the testing. The Contractor shall correct any deficiencies discovered during the five (5) year testing procedures and correct any deficiencies caused by the testing, immediately upon completion of all tests. Any needed repairs shall immediately be identified to the COR after test completion. The Contractor shall notify the COR in writing within fifteen (15) calendar days after completing tests of repairs which are a result of the test procedures.

I. Safety and Electrical Protective Overload Device Test: The Contractor is required to test all safety and electrical protective overload devices, with testing instruments, for proper operation within 90 calendar days after the Contractor start date. The Contractor shall provide testing instruments to test all safety and electrical protective overload devices without utilizing the elevator equipment to create an overload condition. The Contractor shall notify the COR in writing of the status of each device tested, 10 calendar days after completion of such testing.

J. Joint Phase-Out Inspection: within TWO (2) months of the expiration of the initial Contractor period or any option period, the Contractor and the COR or his representative shall make a thorough joint inspection of all equipment covered under this Contractor. The Contractor shall correct all maintenance item deficiencies and repairs found by this inspection. The Contractor shall notify the COR in writing 5 days after all deficiencies and repairs have been corrected, and re-inspection of the corrective actions and repairs will be made by the COR or his representative.

K. All service calls and repairs are subject to inspection and acceptance by the COR’s elevator inspectors and such work shall be performed in compliance with the latest edition of ASME/ANSI A17.1 and the National

Electrical Code.

E.3. QUALITY ASSURANCE SURVEILLANCE PLAN

The Quality Assurance Surveillance Plan is the means by which the Government will monitor the quality of

Contractor performance, as well as providing for official inspection and acceptance for payment purposes. The intention of the plan is to rely upon the professional performance of duties by the Contractor’s personnel to assure adequate performance, with only occasional need by the Government to conduct actual inspections of work performed. The extent to which this intention will be carried out as Contractor performance proceeds will depend upon the attention the Contractor pays to quality Contractor performance.

The Contractor’s duties are outlined in the performance-based work statement, and the performance requirements summary. The Contractor shall select personnel capable of performance with only very minimal supervision needed by the Contractor’s corporate staff and relatively little oversight required by the Government. Contractor success will be achieved by selection of personnel who are capable of evaluating and following effective Government suggestions for improved performance, while at the same time being capable of independent decision making and performance with relatively little day-to-day oversight on the part of the Government. Contractor personnel shall have adequate professional education and prior training/work experience to meet the Contractor performance requirements.

Government random inspection, day-to-day contact, and review of formal reports shall be the principal means of direct inspection of performance. The emphasis in this project is on prevention of unsatisfactory performance rather than the corrective actions which would occur after unsatisfactory performance is found. Given that this is a labor intensive Contractor with relatively few, highly-skilled individuals, the principal means of corrective action will be removal of personnel who have not performed satisfactorily and their replacement with personnel who are anticipated to perform satisfactorily. If this happens, and if this type of replacement can be made without serious impact to performance schedules, no monthly payment penalties are anticipated. However, if performance is seriously impacted, a monthly payment penalty may, at the Government’s discretion, be applied in accordance with the Performance Requirements Summary standard.

SECTION F

DELIVERIES OR PERFORMANCE

F.1. DELIVERABLES

Final acceptance of all deliverables shall be made by the Contracting Officer Representative (COR). All deliverables are listed below. All deliverables shall be provided to the COR in accordance with the table below:

Deliverables for Elevator Services Contractor

Deliverable Responsible Party Due Date Format Quantity

Post-Award Conference Contractor/COR 7 days after award

N/A One

Progress Report Contractor Monthly Microsoft

Word and

Hard Copy

One

Contractor's Employee Qualifications, Journey-man

Test Results and Resumes

Contractor 15 Days after

Contractor

Award

Microsoft

Word and

Hard Copy

One

Contractor Employee Roster Contractor 15 Days after

Contractor

Award

Microsoft

Word and

Hard Copy

One

Preventive Maintenance Schedule Contractor 15 Days before

Contractor or

Work start date.

Microsoft

Word and

Hard Copy

One

Quality Control Program Contractor 10 Days before

Contractor or

Work start date

Microsoft

Word and

Hard Copy

One

Monthly Firefighter Service Test Results Contractor 15 Days After

Test

Completion

Microsoft

Word and

Hard Copy

One

Equipment Dismantling Contractor 24 Hours In

Advance Hard Copy One

Completion of Maintenance, Repairs, and Inspection

Deficiencies Contractor As Required Hard Copy One

Co

Completion of Repairs Identified During the 5 Year

Test.

Contractor 15 Days After

Test Microsoft

Word and

Hard Copy

One

Completion of Repairs Identified During The Phase

Out Inspection Period.

Contractor 5 Days After

Repair Microsoft

Word and

Hard Copy

One

Deficiency Report Contractor Daily DOL/Form One

Deliverables for Elevator Services Contractor

Five Year Test Results

Contractor As required Microsoft

Word and

Hard Copy

Safety and Electrical Overload Device Test Results

Hard Copy

Speed Test Results

Hard Copy

Group Supervisory Control System Test Results

Hard Copy

One

F.2. SPECIAL REPORTING REQUIREMENTS

A. In the event of a reported physical injury, repeated service interruption, accident involving equipment damage or equipment fire, the Contractor shall immediately secure the equipment and notify the COR. The

Contractor shall await the arrival of the COR’s elevator inspector before starting any corrective action on the equipment. The Contractor personnel shall be made available to make the necessary tests and examinations to determine causes relative to the incident in the presence of the COR’s elevator inspector. The Contractor will verify in writing to the COR 0the safety condition of any piece of equipment covered by this specification prior to its restoration to service, once the equipment has been removed from service.

B. The Contractor shall report daily to the COR, any equipment out of service at the end of each regular

Government workday.

F.3. PRIVACY ACT NOTICE

Work on this Contractor does not require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

F.4. SECTION 508 REQUIREMENTS (If, applicable)

If applicable, the Contractor shall be required to operate under reasonable accommodations for special needs employees pursuant to recent legislation. The DOL agency shall be responsible for procuring any necessary equipment and software needed for special needs employees utilized by the Contractor.

http://www.section508.gov/ http://www.section508.gov/

SECTION G

CONTRACTOR ADMINISTRATION

G.1. POST-AWARD CONFERENCE

Contractor shall within one (1) week after award or notification of award, meet with the COR at the DOL Frances

Perkins Building for a post award conference to discuss specific details of this contract and to learn where to report, and DOL procedures, access to the building, work personnel…