DOL-ETA-16-R-00071_RFC.pdf

DOL-ETA-16-R-00071

Flint Hills Job Corps Center + Kansas OA/CTS Request for Clarification

1) Please confirm the Post-center Career Transition Services annual goal. Section B.1 states the goal is 328, but section C.3.D states the goal is 286 (262 Graduates and 24 Former Enrollees).

DOL RESPONSE:

Based on the arrival goal of 352, CTS total is equal to 328 with 262 Graduates and 65 Former Enrollees.

2) Is the transition period expected to be a standard 30-day period? Section F.3 references a transition period of 30 days, but Section L references a transition period of not less than 15 days.

DOL RESPONSE:

The “not less than 15” referenced is Section L.6.C indicates the minimum number of days allotted for transition. For this contract, the transition period will be 30 calendar days.

3) Please clarify the Period of Performance. Section F.3 references a two-year base period and three, one-year option periods. Section G.7 references Base Period One and two option periods.

DOL RESPONSE:

The period of performance will be a two-year (24-month) base, with three one-year (12-month) options.

4) The Key Personnel section does not identify a position title. Please clarify.

DOL RESPONSE:

Section H.28 defines Key Personnel; Key Personnel are identified in Section L.6.K (C);

for this contract the identified Key Personnel are (1) Center Director and (2) OA/CTS Program Director.

5) The RFP does not include instructions about the fee levels to propose. Please confirm the offerors should complete the Attachment J-1 and J-3 forms using the Maximum Fee rates of 2.4% for Technical Performance Fees and 4.0% for Cost Incentive Fees.

DOL RESPONSE:

Correct; please use the maximum fee rates when completing Attachment J-1 (Cost Detail Template) and Attachment J-3 (ETA2110).

6) The Staffing Chart includes reference to Attachments J-1 (Cost Detail) and J-3 (2110

Financial Display). Is it intended that all of the attachments be included in the same section as the Staffing Chart, or should the Pricing Schedule and Cost Detail be a separate section as #5, and then the subsequent sections re-numbered?

DOL RESPONSE:

Along with Attachment J-4 (Staffing Chart), please include Attachment J-1 (Cost Detail Template) and Attachment J-3 (ETA 2110) in one section; there is no need to separate or to renumber.

7) Will the Government issue a DOL National Staff Compensation Report for the Flint Hills Job Corps Center? If not, will the Government provide guidance on staff compensation and allow more time to conduct salary surveys?

DOL RESPONSE:

DOL decided that the data in the National Staff Compensation Report is outdated and will not re-create a new version. Offerors should use their own business judgement when proposing the salaries for employees.

8) The Section J Attachments/Forms were not included with the solicitation. Please provide the attachments/forms.

DOL RESPONSE:

All attachments associated with this solicitation are embedded within the PDF document.

To access attachments, download the PDF from FBO and save to a local drive; once the file has been saved to a local drive a list of embedded documents can be found by clicking the paperclip icon located in the left-side menu; click each document’s name to open. See illustration below for more information.

9) Will the government consider revising the page limit of 100 for the Business Management

Proposal (BMP)? Typically the BMP has unlimited pages as it is very difficult to provide the required proposal detail within 100 pages.

Yes, the BMP page content is now unlimited.

10) Please clarify section H, i. Location, page 70 of Solicitation. “Location-The Oral Presentation site will be arranged “conference style” with media projection provided….” What equipment will be available for the oral presentation? In particular, is the following available, or should presenters provide their own? Will any of the following be provided: screen or suitable blank wall space to project presentation; podium; power strips and/or extension cords?

DOL RESPONSE:

Due to the unpredictability of the availability of equipment, presenters should plan that the Government will not be able provide projection screens, speakers, power strips, or extensions cords. Furthermore, the Government cannot guarantee the availability of a blank wall for projection. A podium can be provided if requested. Presenters are reminded that laptops and associated equipment cannot be connected to or access a DOL network; however use of wireless peripherals and hot spot will be allowed.

11) Job Corps PRH Change Notice 15-13 “Policy and Requirements Handbook (PRH) Chapters

3, 5, and 6 – Deletion of References to Summer Break,” dated April 29, 2016 states that “In an effort to ensure leave models that reflect the workplace environment, summer break has been discontinued. The effective period begins summer of 2016, and remains in effect each year thereafter.” Please confirm offerors should provide costing based on the new standard of only one break, which would require 50 weeks of student costs instead of 48 weeks.

Offerors should provide cost based on only one break.

12) Please confirm offerors should consider the new rule and guidance provided in Training and

Employment Notice No. 36-15 issued May 23, 2016, announcing the publication of the Final Rule Defining and Delimiting the Exemptions for Executive, Administrative, Professional, Outside Sales and Computer Employees under the Fair Labor Standards Act. The Job Corps contract is proposed to start after the December 1, 2016, effective date of the rule.

DOL RESPONSE: Yes

13) During the Site Visit, several of the CTT programs displayed images consistent with NTC programs. The RFP does not list any NTC programs. Please confirm the Carpentry, Facility Maintenance, Plumbing and Cement Masonry training programs are offered by National Training Contractors.

DOL RESPONSE:

Carpentry, Facility Maintenance, Plumbing, and Cement Masonry are all offered by National Training Contractors.

14) During the walk through we noticed construction of what appears to be an add-on to the gym;

what is the construction, what will be included in the addition, and what is the estimated completion date?

DOL RESPONSE:

The construction is a recreation building that will be utilized as a gathering area for the students which is connected to the Gymnasium. The recreation building will have pool tables and computer workstations. It will also have restrooms, a cabana, storage and a janitor closet. January 17, 2017 is the current completion date.

15) Who (which institution) provides the OCT Health Care training?

OCT Health Care is provided by Cloud County Community College through their Allied Health Program.

16) Who operates the Child Development Center?

The CDC is operated by center staff. Lead teachers are required to have current CDA (Child Development Associates Degree) licensure.

17) Is the Child Development Center just a Day Care?

The CDC is categorized as an Early Learning Center. Curriculum is developed, approved and delivered by licensed CDA’s (lead teachers).

18) Does the single parent dorm accommodate both male and female parents?

Yes; as well as married couples.

19) Will the proposal due date be extended?

Yes, proposal responses are now due no later than 3:00 PM on Monday, September 12, 2016.

20) The RFP lists OCT Health Occupations programs; what OCT provider will a new operator be required to maintain for currently enrolled students? What are the respective OCT Health Occupations programs?

CNA – Certified Nursing and CMA – Certified Medication Aid.

21) The USD 383 Manhattan-Ogden Public School District provides Academic support, etc. to the

Flint Hills Job Corps Center. Is the relationship maintained by the USD 383 with the Job Corps program or with the incumbent operator? If established with the Job Corps center, please provide the level of support (i.e., staffing, personnel, salary ranges, etc.) and the programs that are provided.

With the incumbent operator.

22) Riley County (Kansas) Health Department Officials stated the Flint Hills Job Corps Center’s

CDC does not require state licensure. Is the CDC required to have a Kansas state/county license in order to operate?

DOL RESPONSE:

No. The Kansas Department of Health and Environment (KDHE) is not required to license the Job Corps facility because it is on government property. The operator received approval from the Department of Children and Families to be an acceptable provider for childcare benefits because they have demonstrated the minimum requirements set forth by the state.

23) The RFP states that up to 36 children can participate in the CDC. The PRH does not list staffing ratios for infants, toddlers, Pre-K, etc. If the Riley County Health Department does not license the Job Corps CDC, what is the staff to children ratio requirements, by various categories?

DOL RESPONSE:

Infant: 1:3, no more than 6 14 months-24 months: 1:5, no more than 10 24 months-36 months: 1:7, no more than 10 36-months-5 years: 1:10, no more than 10

24) What are the non-Job Corps funds and amounts used to operate the CDC?

Non Job Corps funds are from a monthly fee the parents pay based on how many children they have. A parent with one child pays $275 per month. A parent with 2 children pays $325 per month.

Childcare benefit is allotted by the Department of Children Family Services. Amounts vary by age and DCF only pays for hours a child actually spent receiving direct care (CDC doesn't get paid if a child doesn't attend due to illness, vacation, holiday, etc.).

Pay rates vary by age of the child. Parents qualify and receive benefits for TANF, child care and food stamps through Kansas' Vision Card.

Parents pay a $5 allotment per pay period. The allotment is matched by the government times five. It equals out to the CDC getting approximately $60 per month per family. Only $10 of the $60 is non-government funded.