Request for Proposal for Elevator Repair 1-1-11.DOC

Prospective Offerors Price/Cost Schedule

**Please note that this solicitation is set-aside for Small Business Firms Only

Base Year

***Please note that there is will be a $100 deduction per month for each passenger elevator listed on Exhibit No. 3 determined to be out of service for at least seventy-two hours after notification from the COTR of an outage.

Option Period I

Option Period II

Option Period III

Option Period IV

Price Summary

Offerors are cautioned that any BID/PRICE/OFFER may be rejected as non-responsive if it is materially unbalanced as to prices for basic services and the hourly rates for maintenance repair, overtime services, and reimbursable services. A BID/PRICE/OFFER is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

Bidders must quote a price for the base year period and all option year periods in order to be considered for award.

PART I

Statement of Work

1.

SCOPE of WORK

The U.S. Department of Labor (DOL), Office of Building Facilities and Maintenance Support, Branch of Engineering requires the services of a contractor to provide elevator support services.

The Contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools, and equipment, and shall plan, coordinate and ensure the effective and economical operation, maintenance, and repair of the facility equipment (elevators) as specified in this contract.

2.

MAN-HOUR REQUIREMENTS

The Contractor shall have a minimum of TWO (2) on-site journeyman mechanics on duty from 8:00 a.m. to 4:30 p.m. with at least one (1) journeyman on duty between 6:30 a.m. to 8:00 a.m. and 4:30 p.m. to 5:30 p.m. each Government workday, Monday through Friday, excluding Government Holidays. See Item No. 25 for Government Holidays. The Contractor shall assign additional elevator personnel to the buildings as required by the work volume to accomplish all preventive maintenance, repairs, and service calls and all other contract requirements within the Contracting Officer Technical Representative (COTR) approved time frames. The Contractor’s on-site elevator mechanic shall wear a two-way radio at all times during Contractor work hours. The on-site elevator mechanic shall immediately return telephone calls to the COTR when requested by the two-way radio. The Contractor’s radio shall be kept fully functional at all times. The hours identified above shall be known as: Contractor Work Hours. The mechanics shall not be at lunch or on break at the same time.

ESTIMATED ANNUAL WORKLOAD DATA

Below are the descriptions and estimated annual labor hours for the requirements of this SOW based on historical data. The contractor is responsible for proposing the appropriate hours and labor mix to perform the requirements of this SOW. This data is provided for informational purposes only.

*Denotes Key Personnel

Contractor staff listed in the above Labor Categories will be considered “Key Personnel” and Key Personnel may not be removed or replaced without the written consent of the Government. Any replacement candidate must have the same or better qualifications as the person released. Resumes of replacement Key Personnel must be provided and the Government must approve the replacement before that person starts work.

3. GENERAL REQUIREMENTS

A.

The five (5) year safety and buffer tests required by American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks, ASME/ANSI Al7.1 are to be performed under the terms of this contract. Refer to the Inspection and Testing Services Section of this contract (see Item No. 7) for these requirements.

B.

The importance of maintaining this equipment in a safe and satisfactory operating condition demands that the Contractor must submit with his bid, documentation that he or his subcontractor has maintained for a minimum period of three (3) years, elevator equipment with controls or systems as follows:

(1) Electro-Mechanical Controls.

(2) Solid State Speed Regulators and Controls.

C.

If a subcontractor is to be used in the performance of this contract, it shall be so stated. A copy of the proposed subcontracts shall be included with each bidder’s price submission. Subcontractors shall be identified by name and shall list three (3) references from clients for whom they have performed similar maintenance and repair functions as defined by this specification. References shall be provided in the contractor’s technical proposal, including PAST PERFORMANCE – QUESTIONNAIRE, see Exhibit No.2. in this solicitation.

D.

The Government reserves the right to make reductions in contract payments for any piece of equipment removed from service for repair by the COTR’s elevator inspector or by the Contractor, exceeding seventy-two hours due to the Contractor’s inability to repair the equipment or restore it to service. The number of days for the outage shall be calculated from the first full day of outage to the first full day prior to being restored to service. No deductions will be made if the COTR relieves the Contractor of this completion date in writing due to circumstances beyond the Contractor’s control.

E.

The Contractor shall direct any request for an extension to fulfill the requirements of this contract to the COTR, and the COTR will accept or reject the Contractor’s request on a case by case basis

F.

Exchanging parts from fully functional equipment to inoperative equipment within the buildings covered under this contract, in order to avoid the outage period will be prohibited.

G.

The Contractor shall be required to operate the elevator equipment identified in Exhibit #3, and shall provide on-site man-hour coverage during emergency situations including, but not limited to: fires, accident and rescue operations, strikes, civil disturbances, natural disasters, utility service outages and military contingency operations. There will be no additional reimbursement for this performance.

H.

The Contractor shall not be required under this agreement to install new attachments, other than replacement for those existing, as may be recommended or directed by insurance companies, or by Federal, State, Municipal or other Government authorities.

4.

REPAIRS

A.

The Contractor shall perform all repairs necessary to prevent a breakdown of a piece of equipment or put it back into service after a breakdown or failure. The Contractor shall immediately perform repairs to ensure continuity of operations and return the equipment to service as soon as possible. All repairs shall be completed within seventy-two (72) hours when notified by the COTR.

The Contractor shall fully maintain and repair the elevators in accordance with the current edition of the American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks (ANSI Al7.l) and as further specified herein.

The Contractor shall fully maintain and repair the conveyors in accordance with the current edition of the Safety Standard for Conveyors and Related Equipment (ANSI/ASME B20.l) and as further specified herein.

All machine room bulbs or tubes, hatchway and pit receptacles, light sockets, machine room main line fused disconnect fuses, and all electrical wiring and conductors extending to elevators from circuit breakers and main line switches in machine rooms and from outlets in the hoist ways. The Contractor is not required to maintain and repair, as a result of wear and tear, circuit breakers or main line switches, and flooring on the platforms of elevator cars. The Contractor shall repair all parts of the elevators and conveyors that have been vandalized, except the machine rooms, circuit breakers or main line switches, and the flooring on the platforms of elevator cars.

There will be no reimbursement for repairs, as this requirement is part of the basic contract service. Repair requirements are also covered in the “Inspection and Testing Requirements” see Item No. 7.

B.

The Contractor shall prepare written justification for all repairs expected to exceed the 72 hour limitation. The COTR is authorized to waive the 72 hour requirement, and he shall notify the Contractor in writing of the new date the repair must be completed. The COTR, at his discretion, may initiate deduction proceedings if in his opinion, after 72 hours, the repair is not proceeding as agreed to by the Contractor or as directed by the COTR.

C.

The Contractor shall advise the COTR on the progress of all repairs on a daily basis. Work shall not be delayed in order to notify the COTR except where guarantees or warranties are involved, in which case, the COR shall be notified prior to repairs being made.

D.

The Contractor shall be required to make repairs resulting from Contractor testing. (as defined, see Item No. 7).

5.

INITIAL JOINT INSPECTION

A.

On a mutually agreeable date not less than fifteen (15) calendar days before the contract start date, the Contractor and the COTR or his designee shall together make a complete inspection of all mechanical and electrical systems and equipment in the buildings covered by this contract.

B.

The Contractor shall submit to the COTR within five (5) calendar days after contract start date, a report listing all deficiencies noted during the joint inspection

C.

The Contractor shall be responsible for correcting those deficiencies which can be accomplished using preventive maintenance (PM) procedures.

NOTE: If deficiencies are corrected utilizing PM procedures, the Contractor shall not be entitled to any additional reimbursement from the Government

D.

Should the Contractor’s inspection disclose any deficiencies, which present a safety or health hazard, the hazard, should immediately be brought to the attention of the COTR.

E.

It shall be the Contractor’s responsibility to identify the equipment and systems defined in this contract and to physically label each piece of equipment not currently labeled, by stencil, decal, or other acceptable means approved by the COTR.

F. calendar days after receiving notice to proceed:

(1) schematic wiring diagrams.

(2) sequence of operation manuals.

(3) parts manuals applicable to the particular type of equipment being maintained under this contract.

G.

Any available original diagrams and related literature may be reproduced by the Contractor. The Contractor shall furnish all unavailable schematic wiring diagrams and related literature and this information shall remain the property of the Government, to be tuned over to the COR at the end of this contract. The cost of such materials not returned by the Contractor at the expiration of this contract shall be deducted from the Contractor’s final payment.

6.

PREVENTIVE MAINTENANCE (PM)

A.

The Contractor shall use the Preventive Maintenance Guides found in section Exhibit No. 5, to perform scheduled preventive maintenance (PM). The PM Guides shall be the minimum requirements to be performed on the equipment listed under Exhibit #3, Applicable Building Equipment Requiring Preventive Maintenance.

The Contractor shall develop a PM schedule for all equipment identified in Exhibit No. 3. The PM schedule shall be submitted to the COTR for approval fifteen (15) calendar days before contract start date.

In the event Preventive Maintenance Guides are not provided the frequency and type of Preventive Maintenance shall be performed in accordance with the respective equipment manufacturer’s recommendations and with the best practices of the industry. The Preventive Maintenance and frequency of performance for equipment not having a PM Guide shall be submitted to the COTR for approval 15 calendar days before contract start date and such equipment shall be included in the Contractor’s PM schedule.

The Contractor shall schedule preventive maintenance in such a manner that a minimum of four elevators are operational in a bank/group of six, three in a bank/group of four, and two in a bank/group of three cars, at all times on Government workdays between the hours of 7:30 a.m. and 6:00 p.m., except Government holidays.

Preventive maintenance on elevator numbers 24, 25, 26, and 31 shall be scheduled to keep these elevators operable at all times during the hours of 6:30 a.m. and 5:30 p.m. on Government workdays, except Government holidays.

B.

The Contractor shall make necessary repairs found during the performance of scheduled preventive maintenance.

C.

The Contractor shall be responsible for examining, equalizing tension, and lubricating all hoisting ropes as part of the Preventive Maintenance requirements. The Contractor is responsible for shortening and adjusting all hoisting ropes, compensating ropes, safety drums and governor ropes and all other wire ropes, pursuant to ASME/ ANSI Al7.1. Evidence of “Red Rust” (rouge) shall be cause for the Contractor to furnish and install new ropes if replacement is determined necessary by the COTR’s elevator inspector.

(1) The Government reserves the right to have the Contractor shorten hoisting ropes in the event “run by” clearances between the counterweight buffer and striker plate becomes less than six inches.

(2) The Government reserves the right to have the Contractor maintain the governor tension sheaves at an acceptable minimum from bottoming out, as may be determined by the Government’s elevator inspector.

D.

System Light Replacement: The Contractor shall inspect all elevator related equipment and systems, including all equipment areas, every two weeks. During this inspection the Contractor shall replace burned out equipment lamps including signal and accessory equipment lights, emergency lights, and fluorescent tubes as required to maintain all lights operable. Incandescent hatchway and pit lighting shall be 130 volt, 60 watt, maximum. Replacement of defective receptacles, light fixtures and light sockets shall be the responsibility of the Contractor.

E.

Emergency Lights: The elevator cab emergency lights shall be tested every 3 months to ensure proper operation. The Contractor is responsible for the replacement of all defective batteries including replacement of the complete battery unit.

F.

Buffer Pistons & Guide Rails: The Contractor shall maintain all buffer pistons and guide rails (car and counterweight) free of rust where roller guides are used and shall properly lubricate sliding guides when they are installed. GSA reserves the right to have the Contractor coat all buffer pistons and guide rails with “Prussian Blue” (dye) to prevent oxidation.

G.

Cleaning Requirements: Cleaning and refinishing of the elevator cab interior and the exterior hoist- way doors and frames is not a responsibility of the Contractor.

(1) Cleaning of the elevator fan and cab light diffusers is the responsibility of the Contractor.

(2) The Contractor shall be responsible for maintaining all storage rooms, mechanical rooms, machine rooms, and related equipment areas free of trash, unusable materials and in a broom clean, orderly condition.

H.

Telephones and Conductors: The Contractor shall be responsible for all telephone conductors within the hatchway and elevator cab. All telephones related to elevator equipment operations shall be checked biweekly and deficiencies reported immediately to the COTR. Deficiencies found during this biweekly inspection shall be corrected by the Contractor.

I.

Electrical Wiring: The Contractor shall be responsible for repairing and replacing all electrical wiring and conductors extending to the equipment and systems from circuit breakers or main line switches and from outlets in the hoist-ways. Machine room main line disconnect fuses are included. Circuit breakers or main line switches are excluded.

J.

Emergency Telephone Number: The Contractor shall provide the COTR with pertinent emergency telephone numbers summon assistance in case an EMERGENCY develops by contract start work date. At least one of the emergency telephone numbers shall be manned twenty-four (24) hours per day by responsible Contractor personnel.

7.

INSPECTION AND TESTING REQUIREMENTS

A.

The Government reserves the right to require the Contractor to conduct inspections and tests on elevators and related equipment, as necessary, to ascertain that all contract requirements, including maintenance and repairs, are being completed as defined by this contract specification with no additional reimbursement to the Contractor. The COTR’s elevator inspector may require the Contractor to perform inspections and testing, to the extent necessary, to determine that all contractor performed services have been satisfactorily completed and meet all ASME/ANSI A17.1 requirements.

All tests and inspections shall be conducted in the presence of an elevator inspector designated by the COTR.

B.

The Contractor shall make available the uninterrupted services of at least one (1) elevator mechanic to accompany the COTR’s designated elevator inspector during all elevator inspections and testing procedures. The COTR reserves the right to make the final determination as to the replacement or repair of mechanical item(s) which the elevator inspector has found and determined to be deficient during elevator and other related equipment inspections.

C.

Periodic inspections are required by AMSE/ANSI A17.1 and General Services Administration (GSA) policy and shall be performed by elevator inspectors designated by the COTR. The Contractor will be furnished copies of the annual certification inspection reports after the inspections are completed by the COTR’s elevator inspector. These annual inspections are for the renewal of annual elevator inspection certificates. The COTR’s elevator inspector will list deficiencies found during such inspections requiring correction by the Contractor.

D.

The Contractor shall correct all deficiencies found during any inspection or testing procedure and determined by the COTR to be a maintenance item or repair. Maintenance and repairs shall be accomplished in accordance with the “Repair” section, see Item No. 4. The Contractor shall notify the COTR in writing when repairs have been completed and re-inspection can be made.

E.

Speed Tests: The Contractor shall test all elevators to determine if they are operating at their rated speed. This test shall be accomplished within the initial ninety (90) calendar days of this contract, and shall be scheduled yearly thereafter, to ensure that the rated speeds are maintained.

All necessary adjustments shall be accomplished by the Contractor to attain rated speeds. The Contractor shall notify the COTR in writing, of each elevator’s operating speed within fifteen (15) calendar days after such test completion. Speed tests shall be scheduled through and with the written approval of the COTR.

F.

Group Supervisory Control System Test: The Contractor shall test the scheduling, dispatching, logic systems, and emergency service features, where installed, and shall adjust same for proper operation, in compliance with manufacturer’s specifications. A written report indicating adjustment time intervals, dispatch times on various programs, door standing time, door opening and closing speeds and door pressure at various operating speed(s) shall be furnished to the COTR fifteen (15) calendar days after test completion. This work is required to be completed during the initial ninety (90) calendar days of this contract and scheduled yearly thereafter.

G.

Firefighter Service Test: The Contractor shall test and adjust the firefighter service recall system for each elevator on a monthly basis and provide the test results to the COTR on the form found in Part V, Exhibit # 4, fifteen (15) days after test completion. All tests and adjustments shall be performed during other than Contractor work hours at no additional cost to the Government. Firefighter service testing shall begin within the first month of this contract and continue each month thereafter.

H.

Five (5) Year Test: The five (5) year governor, safety, and buffer test shall be performed during the initial ninety (90) days of this contract and the results of such testing shall be provided to the COTR in ten (10) days after test completion. The Contractor is to ensure that all equipment is in proper operating condition before tests are conducted and shall notify the COTR of the equipment conditions prior to proceeding with the testing. The Contractor shall correct any deficiencies discovered during the five (5) year testing procedures and correct any deficiencies caused by the testing, immediately upon completion of all tests. Any needed repairs shall immediately be identified to the COTR after test completion. The Contractor shall notify the COTR in writing within fifteen (15) calendar days after completing tests of repairs which are a result of the test procedures.

I.

Safety and Electrical Protective Overload Device Test: The Contractor is required to test all safety and electrical protective overload devices, with testing instruments, for proper operation within 90 calendar days after the contract start date. The Contractor shall provide testing instruments to test all safety and electrical protective overload devices without utilizing the elevator equipment to create an overload condition. The Contractor shall notify the COTR in writing of the status of each device tested, 10 calendar days after completion of such testing.

3.

Joint Phase-Out Inspection: within TWO (2) months of the expiration of the initial contract period or any option period, the Contractor and the COTR or his representative shall make a thorough joint inspection of all equipment covered under this contract. The Contractor shall correct all maintenance item deficiencies and repairs found by this inspection. The Contractor shall notify the COTR in writing 5 days after all deficiencies and repairs have been corrected, and re-inspection of the corrective actions and repairs will be made by the COTR or his representative.

K.

All service calls and repairs are subject to inspection and acceptance by the COTR’s elevator inspectors and such work shall be performed in compliance with the latest edition of ASME/ANSI A17.1 and the National Electrical Code.

8.

QUALITY CONTROL PROGRAM

The Contractor shall establish a complete Quality Control Program (QCP) to assure the requirements of the contract are met as specified. Within TEN (10) calendar days before the contract start date, the Contractor shall submit a copy of his proposed Quality Control Program. If the QCP is unacceptable, the Contractor shall correct the identified deficiencies and resubmit the QCP to the COR within 15 calendar days. The program shall include as a minimum, but not be limited to the following:

A.

An inspection system covering all the services required under this specification for operation, maintenance, and repair of elevator systems and related equipment.

B.

A checklist to be used by the Contractor in inspecting contract performance during inspections and the names of the individuals who will perform the inspections.

C.

The checklist shall include every area of the operation, maintenance, and repair of the mechanical and electrical systems and equipment as defined in the contract specifications.

D.

A system for identifying and correcting deficiencies in the quality of services provided by the Contractor before the level of performance becomes unacceptable and the Government inspectors identify deficiencies.

E.

A file containing all inspections conducted by the Contractor and the corrective actions taken to correct the deficiencies shall be maintained. This documentation shall be made available at anytime the COTR requests it during the term of the contract.

9.

CONTRACTOR PROVIDED REIMBURSABLE SERVICES

Emergency Callback Service:

The Contractor shall provide Emergency Callback Service at other than Contractor Work Hours. The Contractor personnel shall be on—site for any malfunction within 1 hour of any emergency request received by telephone or otherwise from GSA Control Center, the COTR, or the COTR’s representative at times other than specified as Contractor Work Hours. A report of the problem, corrective action taken, man—hours expended, and materials used shall be submitted to the COTR 24 hours after the completion of the work. Emergency callback service shall be performed during each workday, weekend, and holiday at no additional cost to the Government.

10.

SCHEDULING OPERATIONS AND SERVICE CALLS

A.

Sign-in/sign-out log:

All Contractor personnel working in the DOL-Frances Perkins Building (FPB) on Government workdays between 6:30 a.m. and 5:30 p.m. shall sign in and sign out on a log maintained and located in Room N0066 of the Francis Perkins Building. This log will utilize DOL Form 139, Record of Time of Arrival and Departure from Building. Contractor personnel shall sign out on the same line that was used to sign in. The Contractor supervisors shall indicate their titles alongside their signatures.

B.

Service call requests shall be performed as follows:

(1) Non-Emergency Requests: The Contractor’s on-site personnel shall be required to perform responses to NON-EMERGENCY service requests as defined in Part 2, item # 7.

(2) Emergency Requests: The Contractor shall be at the service call site for any emergency service call no later than fifteen (15) minutes after receipt of the emergency service call request. The COR shall determine if a service call request is of an emergency nature regardless of the time of day or the actual deficiency requiring corrective action by the Contractor. The Contractor shall continuously work on all emergency service calls until the emergency is relieved.

(3) Service call completion: Corrective action shall be completed within three (3) hours of receipt of any service call, either emergency or non-emergency. All service calls requiring more than three (3) hours to complete shall become a repair and shall be completed as defined in the repair section of this specification, section C. The COTR shall be advised daily, by the Contractor, on the status of all service calls which have not been completed.

(4) Maintenance/Repair/Service Work Order: Shall be completed by the Contractor to document all service call requests. The Contractor shall fill out those portions of the Form identifying action taken, time expended, date completed, monies expended, and the signature of the mechanic who performed the work. Contractor personnel shall pickup Work Order’s at the time and place designated by the COTR. The Contractor shall return all completed Forms to the COTR on a weekly basis.

11.

EQUIPMENT DISMANTLING AND SCHEDULING FOR SERVICE

A.

The COTR shall be notified in writing by the Contractor 24 hours in advance when any equipment or systems require dismantling for repair or maintenance.

B.

When it becomes necessary to remove equipment or systems from service for more than 2 hours, it shall be the responsibility of the Contractor to place “Out of Service” signs at each landing served by the equipment.

C.

The Contractor shall be responsible for starting and stopping all elevators during scheduled maintenance inspections or at any other time as defined by the COTR.

D.

The Contractor shall not make wiring changes, alterations, or any other permanent changes to the equipment or systems without prior written approval from the COTR. The Contractor shall reflect all approved changes on equipment wiring diagrams and related operation literature.

12.

SPECIAL REPORTING REQUIREMENTS

A.

In the event of a reported physical injury, repeated service interruption, accident involving equipment damage or equipment fire, the Contractor shall immediately secure the equipment and notify the COTR. The Contractor shall await the arrival of the COTR’s elevator inspector before starting any corrective action on the equipment. The Contractor personnel shall be made available to make the necessary tests and examinations to determine causes relative to the incident in the presence of the COTR’s elevator inspector. The Contractor will verify in writing to the COTR 0the safety condition of any piece of equipment covered by this specification prior to its restoration to service, once the equipment has been removed from service.

B.

The Contractor shall report daily to the COTR, any equipment out of service at the end of each regular Government workday.

13.

REPLACEMENT PARTS AND SUPPLIES

A.

All replacement parts, lubricants and any other materials used in the performance of this contract must be of the type, quality, grade, and possess all other appropriate characteristics as recommended by the respective equipment manufacturer.

B.

The Contractor shall maintain at the job-site, a supply of spare parts sufficient for the normal maintenance and expedient repair of the elevators and equipment covered by this contract. The supplying and replacing of bulbs or fluorescent tubes for car lights are included. Flooring on elevator car platforms are excluded. The Contractor shall provide at the building, metal storage cabinet(s), repair parts, and metal containers for storage of waste and other flammable materials. An adequate supply of tools for making repairs without any delay shall be maintained.

C.

The Contractor shall furnish the COTR, by contract start date, a list of the replacement parts and manufacturer’s name identifying part numbers, which are on hand and those which will be stocked at the job-site, to be used in the performance of this contract.

D.

The COTR may request the Contractor to provide an itemized list of parts detailing the Contractor’s cost for each part, manufacturer of each part and the required installation time for each part

14.

CONTRACTOR RESPONSIBILITY FOR ASSIGNED SPACE, EQUIPMENT AND SUPPLIES

A.

If, due to the fault or neglect of the Contractor, his agents, or employees, any Government property, equipment, stock or supplies are lost or damaged during performance of this contract, the Contractor shall be responsible for such loss or damage and the Government may, at its option, either require the Contractor to replace all property or to reimburse the Government for the full value of the lost or damaged property.

B.

During the performance period of this contract it shall be the responsibility of the Contractor to maintain all assigned office spaces and storage areas in a clean and orderly fashion as determined acceptable by the COTR. Furniture assigned to the spaces shall remain in place and not be removed from these assigned areas.

C.

All Government provided telephones are for conducting official Government business only and shall be used for making local calls.

D.

The Contractor is responsible for exercising control over all supplies, material and equipment of a personal or company nature.

E.

The Government will provide each contractor’s employee working in the FPB a two-way radio, the Government will maintain the radios at it’s own expense, this includes the recharging of the batteries for the radios.

15.

Personnel

A.

General Information (1) Qualifications of employees: Employee must meet qualifications as specified in GSAR 552.237-1 and Federal Acquisition Regulation (FAR) 52.222-3.

(2) Employment of Government Employees: The contractor shall not employ any person who is an employee of the U.S. Government if the employment of that person would create a conflict of interest.

(3) Uniforms: All contractor employees, including supervisors shall present a neat appearance and wear appropriate uniforms and footwear. All other contract employees shall wear clothing as coveralls, smocks, uniform shirt and trousers, or uniform blouse and shirt or slacks. Clothing shall have the contractor’s name affixed thereon in a permanent or semi-permanent manner, such as a badge or monogram, which is easily read. Any color or color combination is acceptable, except brown.

B.

Employees

(1) Qualification for Mechanics: Only skilled, competent elevator mechanics rated at the Journeyman level shall be assigned to meet the requirements of this contract. Trade apprentices and helpers may be used only to assist the journeyman mechanic.

(2) Certification: The contractor shall certify that all on-site journeyman mechanics responsible for this contract have completed a three (3) year apprenticeship program and have passed such program and the Elevator Journeyman Test. The contractor shall provide the date and location where the mechanics were trained and tested to the COTR fifteen (15) days after contract award.

(3) Substitute Employee: The contractor shall provide the same required documentation for all new employees hired after contract start date and shall submit such information to the COTR no later than ten (10) days before each employee’s start date at the Frances Perkins Building, U.S. Department of Labor, 200 Constitution Ave NW, Washington, DC.

(4) Personal History Documentation for Elevator Mechanics: The contractor shall submit a detailed resume in the contractor’s submission of their technical proposal containing the following:

(a) The full name of the proposed elevator mechanic;

(b) A detailed description of employment history for the past five (5) years of the proposed elevator mechanic.

(c) A detailed description of all of the required training.

(d) A written statement of experience, including characteristics of elevator equipment maintained, experience with the equipment, and manufacturer’s names of elevator and supervisory controls systems which the mechanic has work related experience with.

(e) The names and addresses of the companies for whom the proposed mechanic worked, and the names, phone number, and e-mail address of his/her immediate supervisor.

16. Firm Fixed Price Contract

This contract shall be considered a firm fixed price contract. The statement of work allows the contractor flexibility to propose a monthly and yearly fee necessary to provide the work required. Proposed fee shall include direct labor, all indirect costs including general and administrative expenses, and profit. The contractor shall calculate the amount of hours to be spent on-site by a full-time employee working 40 hours per week, and provide a monthly and yearly fee exclusive of hours used for holidays, annual leave and sick leave (which will not be billed to the Government and needs to be loaded into the monthly and yearly fee in order to provide for the total cost of employee compensation.) All work performed will be in the DOL National Office located in Washington, D.C. Individuals assigned to this contract shall be experienced having extensive knowledge in the work to be performed. In addition, the contractor must provide a lead individual to manage the effort so that work is completed at an acceptable quality level and on a timely basis, serve as the principal point of contact with the Government, and ensure that contract expenditures stay within the contract budget.

17. Government Agreement to Personnel Selection

When hiring individuals, the Contractor shall consult with the Government to ensure agreement on the appropriate level of qualifications and experience consistent with the contract labor category descriptions and the current requirements of the individual task order.

18. Contractor Personnel Selection, Work Hours and Work Assignments

Contractor personnel are expected to be at the government site during normal business hours Monday through Friday. This requirement is a precondition for any labor-hour time to be billable to the government. Time spent at the government site outside of these hours shall not be considered billable. Time sheets shall clearly distinguish between time spent on-site and billable to the government and time not billable to the government.

The following applies to the contractor work assignments:

Contractor personnel failing to meet the skill and/or educational levels necessary for contract performance shall be removed by the contractor or upon notification by the Government.

Contractor personnel must maintain appropriate, professional behavior and suitable attire.

Contractor personnel shall be removed for any valid reason following written notification from the Government.

Individuals proposed by the contractor for employment on this contract must first pass a National Agency Check Investigation (NACI) that establishes their suitability to work in this position within DOL. Documentation of this background investigation must be provided to the DOL agency prior to commencement of employment of the individual. Any NACI done within the two (2) years proceeding employment for DOL will be considered valid.

The contractor shall fill all staff vacancies so as to preclude impact to contract work. If any vacancy exists for more than five (5) days, the contractor shall notify the Government with an assessment of what impact may occur due to the contractor’s failure to fill the staff vacancies.

Due to the potential subject matter, all individuals provided by the contractor shall be either U.S. citizens or legal U.S. residents.

19. Privacy Act Notice.

Work on this contract does not require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

20. Section 508 Requirements (If, applicable)

If applicable, the contractor shall be required to operate under reasonable accommodations for special needs employees pursuant to recent legislation. The DOL agency shall be responsible for procuring any necessary equipment and software needed for special needs employees utilized by the contractor. http://www.section508.gov/

21. Government Responsibilities The Government shall provide on-site Contractor personnel with necessary facilities to perform all work. The Government shall furnish all expendable materials and supplies.

The Government shall furnish each individual assigned to this contract proper identification to facilitate ingress/egress to and from Government or Public Buildings.

22. Confidentiality Requirements

The Contractor agrees to keep in confidence the information contained in all media used in the performance of the work provided for in this contract. The Contractor agrees not to disclose such information orally, in writing, or in any other form, in whole or in part, to any person or organization other than those authorized employees for the Contractor or to another contractor working for DOL on the same project needing such information to perform required work.

23. Quality Assurance Surveillance Plan

The Quality Assurance Surveillance Plan is the means by which the Government will monitor the quality of contract performance, as well as providing for official inspection and acceptance for payment purposes. The intention of the plan is to rely upon the professional performance of duties by the contractor’s personnel to assure adequate performance, with only occasional need by the Government to conduct actual inspections of work performed. The extent to which this intention will be carried out as contract performance proceeds will depend upon the attention the contractor pays to quality contract performance.

The contractor’s duties are outlined in the performance-based work statement, and the performance requirements summary. The contractor shall select personnel capable of performance with only very minimal supervision needed by the contractor’s corporate staff and relatively little oversight required by the Government. Contract success will be achieved by selection of personnel who are capable of evaluating and following effective Government suggestions for improved performance, while at the same time being capable of independent decision making and performance with relatively little day-to-day oversight on the part of the Government. Contractor personnel shall have adequate professional education and prior training/work experience to meet the contract performance requirements.

Government random inspection, day-to-day contact, and review of formal reports shall be the principal means of direct inspection of performance. The emphasis in this project is on prevention of unsatisfactory performance rather than the corrective actions which would occur after unsatisfactory performance is found. Given that this is a labor intensive contract with relatively few, highly-skilled individuals, the principal means of corrective action will be removal of personnel who have not performed satisfactorily and their replacement with personnel who are anticipated to perform satisfactorily. If this happens, and if this type of replacement can be made without serious impact to performance schedules, no monthly payment penalties are anticipated. However, if performance is seriously impacted, a monthly payment penalty may, at the Government’s discretion, be applied in accordance with the Performance Requirements Summary standard.

24. Overtime

In the event it becomes necessary to utilize overtime, it shall be negotiated and approved in writing by the COTR and Contracting Officer prior to approval.

25. Government Holidays

The contractor must establish a standard holiday schedule that exactly coincides with the

Government's schedule. Holidays and other non-work days peculiar to or dynamically declared by the

Government shall be considered as holidays for contractor personnel and are not billable unless work is actually requested by the Government and performed on these days. The following is a list of

Government holidays:

New Year's Day

Martin Luther King Day Washington’s Birthday Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Inauguration Day (every 4 years) b.

No work shall be performed by contractor personnel on Government holidays or non-work days (including weekends) without prior written approval of the Contracting Officer’s Technical Representative (COTR).

c.

There are certain types of irregularly occurring circumstances which may prompt the Government to close the offices where contractor personnel are working, either on a national or a local basis. Examples of such situations are: Presidential Inauguration Day (in Washington, DC); inclement weather emergencies; etc. When such situations occur and result in the involuntary loss of potential hours by contractor personnel, those hours shall be declared holidays for contractor personnel. The contractor may bill the Government for such specifically declared holiday hours that would have worked.

26.

PRICING OF OPTIONS

Offerors shall price the option requirement for each of the four (4) option -12 months period by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour

Division, U.S. Department of Labor, for each of the 12 month periods of performance will apply to each of the four (4) options year periods. The minimum wage rates and fringe benefits applicable to the to each

12 month period for performance as outlined in Exhibit No. 1 (WAGE DETERMINATION No. 2005-2103 Revision 10 Dated 06/15/2010/

27. OTHER DIRECT COSTS (ODC)

Contractor shall itemize all ODC and provide it in the business/cost proposal.

28. PERIOD OF PERFORMANCE

The period of performance shall be for one (1) Base Period of 12 months and four (4) 12-month option periods. The Period of Performance reads as follows:

Base Year:

May 01, 2011 – April 30, 2012 Option Year 1:

May 01, 2011 – April 30, 2013 Option Year 2:

May 01, 2012 – April 30, 2014 Option Year 3:

May 01, 2013 – April 30, 2015 Option Year 4:

May 01, 2014 – April 30, 2016

29. Contractor Travel

Travel is not anticipated for this Contract. If travel is deemed necessary by the CO/COTR, any such approved travel and per diem shall be reimbursed in accordance with the Federal Travel Regulations and FAR 31.205-46.

30. POST-AWARD CONFERENCE

Contractor shall within one (1) week after award or notification of award, meet with the COTR at the

DOL Frances Perkins Building for a post award conference to discuss specific details of this contract and to learn where to report, and DOL procedures, access to the building, work personnel badges, Identification-PIV card, etc.

31. DELIVERABLES

Final acceptance of all deliverables shall be made by the Contracting Officer Technical Representative (COTR). All deliverables are listed below:

Deliverables for Elevator Services Contract

Contractor's Employee Qualifications, Journey-man Test Results and Resumes

Co

Completion of Repairs Identified During the 5 Year Test.

Deficiency Report

Five Year Test Results

Safety and Electrical Overload Device Test Results

Speed Test Results

Group Supervisory Control System Test Results

INSPECTION AND ACCEPTANCE

Supplies/services will be inspected/accepted at:

PART II

DEFINITIONS & ACRONYMS

1.

ASME/ANSI A17.1

American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks, ASME/ANSI A17.1 (current edition is also referred to as A17.1)

2.

EQUIPMENT AND SYSTEMS

Include elevators, escalators, dumbwaiters, man-lifts, and all related equipment for these systems.

3.

OPERATIONS

Operating building elevator equipment and systems on a day-to-day basis by the contractor’s on-site elevator personnel.

4.

PREVENTATIVE MAINTENANCE (PM)

Programmed work at scheduled intervals for the purpose of maintaining equipment and systems at an acceptable physical and operational level which will preserve the equipment in an unimpaired operating condition; i.e., above the point where deterioration will begin. These periodic and scheduled inspections, adjustments, lubrications and cleaning practices are designed to provide mechanical equipment that is fully functional and ready for operation.

5.

ACCEPTABLE LEVEL

The level at which the equipment and systems shall be maintained to be considered acceptable and in a satisfactory condition as determined by the contracting officer and COTR.

6.

MATERIALS AND SUPPLIES

Contractor’s inventory of sufficient replacement parts, tools, equipment, and material necessary to perform the preventative maintenance and maintenance repairs on the equipment and systems identified in Exhibit # 3.

7.

NON-EMERGENCY SERVICE CALL (DURING CONTRACTOR WORK HOURS)

A non-emergency service call is a report by the COTR, his representative or staff, GSA Control Center, of a mechanical, electrical, system malfunction, or related maintenance problem which requires the contractor’s subsequent response to, and correction of the problem, including any needed maintenance repairs during contractor work hours and are part of the basic services, therefore, no reimbursements are defined in Part I.

8.

EMERGENCY SERVICE CALLS (DURING CONTRACTOR WORK HOURS)

That situation or condition determined by the COTR, his representative or staff, or GSA Control Center, requiring IMMEDIATE response to, and subsequent correct of, the problem including releasing entrapped personnel or any needed maintenance repairs. Response time and other requirements are defined in Part I.

9.

INSPECTIONS

Inspections are scheduled and unscheduled periodic tests and examinations of the equipment and systems defined in this specification. Inspections are performed by the COTR/elevator inspector to determine if the contractor is providing all of the services defined in this specification and in accordance with…