Document Fulfillment Services (80141800-23-Citizens-ACS) - How to Use This Contract.pdf
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- Attached to
- Document Fulfillment Services
- Contract number
- 80141800-23-Citizens-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for Document Fulfillment Services issued by the Florida Department of Management Services, Division of State Purchasing. The contract, identified as 80141800-23-Citizens-ACS, is a statewide contract for the State of Florida, accessible through the state's online procurement system MyFloridaMarketPlace (MFMP). Eligible users are defined by Rule 60A-1.001 of the Florida Administrative Code and can include various state agencies and authorized users.
The contract covers document fulfillment services, with specific requirements for state agencies when placing orders. Agencies must issue a Request for Quote (RFQ) to a minimum of 25 contracted vendors, ensuring that selected vendors can provide the specific services, job titles, products, and regions requested. The contract does not include courier services, which are covered under a separate contract. When placing orders, agencies should use MFMP, create non-catalog requisitions, use the appropriate commodity codes (80141800, 82121500, or 82121700), and select contractors based on their specific capabilities. The contract provides mechanisms for addressing vendor issues, including performance surveys and formal complaints, and encourages agencies to seek cost-effective solutions while following proper procurement methods.
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How to Use This Contract
Document Fulfillment Services (80141800-23-Citizens-ACS) Contractor information, pricing, and contract documents are located on the contract webpage https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/alternate_contract_source/document_fulfillment_services.
Courier Services Not Included
• This contract does NOT include courier services. If these services are needed, please see the contract for Courier Services (78102200-21-NASPO-ACS) located on the DMS website.
State Agencies
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Agencies must ensure that an RFQ is issued to a minimum of 25 contracted vendors on contract for Document Fulfillment Services (80141800-23-Citizens-ACS). Some contractors may not be contracted to provide all of the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that are available under this contract; the selected vendors must offer the “services”, “service categories”, “job titles”, “products”, “regions”, etc. requested in the RFQ. Please refer to the contract webpage pricing section to determine the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that each contractor is contracted to provide.
o State agencies may create a blanket requisition/purchase order to use this contract, then contact the contractor directly to request a quote and/or place an order when needed;
contractor contact information is accessible from the contract webpage.
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above. o
COMMODITY CODE: 80141800 or select the most appropriate eight-digit commodity code under 82121500, or 82121700; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/ state_purchasing/myfloridamarketplace/commodity_codes.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/document_fulfillment_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/document_fulfillment_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/document_fulfillment_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/document_fulfillment_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/document_fulfillment_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/document_fulfillment_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/document_fulfillment_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/courier_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/courier_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/courier_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/courier_services http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes
08/30/2024 o METHOD OF PROCUREMENT: C - Alternate contract source
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
08/30/2024
| Document Fulfillment Services (80141800-23-Citizens-ACS) |
| Courier Services Not Included |
| State Agencies |
| Eligible Users |
| Frequently Asked Questions |
| Contact Information |
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