Document-Fairfield.pdf

2027-14 Rooftop Make Up Air Unit Replacement

Sep 3rd 2026, 11:30AM EDT - Sep 23rd 2026, 11:00AM EDT

Table of Contents

Contents Page #

Project Details 3

1. Statement of Work 5

1.1. Project Overview 5

1.2. Scope of Work 5

2. Bid Submission 6

2.1. Contractor Information 6

2.2. Bid Pricing Form 7

2.3. Proposed Project Schedule 7

2.4. References 8

2.5. Sub-Contractors 8

2.6. Exceptions (if applicable) 8

3. Mandatory Compliance Requirements 10

3.1. Insurance Requirements 10

3.2. Conflict of Interest Statements 10

3.3. Non-Collusion Statement 11

3.4. Terms and Conditions 11

3.5. Bid Bond 11

Project Details

Project 2027-14 Rooftop Make Up Air Unit Replacement

Ref. # 2027-14

Type ITB

Description The Town of Fairfield ("Town"), on behalf of its Water Pollution Control Facility (WPCF), is soliciting pricing proposals from qualified Contractors for the isolation, disconnection, removal, and replacement of the existing Make-Up Air (MUA) Unit located at the Return Activated Sludge (RAS) Building, 330 Richard White Way, Fairfield, CT 06824.

The replacement unit shall be an in-kind replacement utilizing a Reznor Model RPBL500 or an approved equal.

The Contractor shall provide all labor, materials, equipment, and incidentals necessary to complete the work in a complete and operational manner.

Open Date Sep 3rd 2026, 11:30AM EDT

Questions Due Date Sep 16th 2026, 4:30PM EDT

Close Date Sep 23rd 2026, 11:00AM EDT

Events

Event Name Duration Description

Open Date Sep 3rd 2026, 11:30AM

EDT

Posting date for the Opportunity

Site Visit Sep 9th 2026, 10:00AM

EDT

Prospective bidders are strongly encouraged to inspect relevant facilities prior to submitting a bid. No special arrangements or private tours shall be accommodated outside of the scheduled meeting. While the meeting is non-mandatory, prospective bidders will be required to sign-in at commencement of the meeting. The sign-in sheet will be posted to the Town's e-Procurement portal.

All requests for information should be submitted via the Town's e-Procurement portal.

Event Name Duration Description

Questions Due Date

Sep 16th 2026, 4:30PM

EDT

Deadline to submit Questions

Bid Opening - Unsealing of Bid Submissions

Sep 23rd 2026, 11:00AM

EDT

Unsealing of Bid Submissions for Solicitation 2027-14

Close Date Sep 23rd 2026, 11:00AM

EDT

Deadline for Submissions

1. Statement of Work

1.1 Project Overview

The Town of Fairfield ("Town"), on behalf of its Water Pollution Control Facility (WPCF), is soliciting sealed pricing proposals from qualified Contractors for the isolation, disconnection, removal, and replacement of one (1) existing rooftop Make-Up Air (MUA) Unit.

The replacement unit shall be an in-kind replacement consisting of a Reznor Model RPBL500 or an approved equal.

Any proposed equivalent shall be submitted with complete product specifications and shall be subject to the Town's review and written approval prior to installation.

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to complete the project in accordance with the manufacturer's recommendations and all applicable federal, state, and local codes and regulations.

1.2 Scope of Work

The scope of work shall include, but is not be limited to, the following:

Isolate, disconnect, remove, and legally dispose of the existing rooftop Make-Up Air (MUA) Unit.

Furnish and install one (1) new Reznor Model RPBL500 or approved equal.

Provide all crane services, rigging, lifting equipment, traffic control (if required), and associated labor necessary for the safe removal and installation of the rooftop unit.

Remove existing ductwork, gas piping, electrical conduit, wiring, controls, and associated components as necessary to facilitate removal of the existing unit.

Reconnect and modify existing supply and return ductwork, gas piping, and associated mechanical systems as required for the new unit, including all transitions, fittings, supports, sealing, and insulation.

Provide all new gas piping, piping insulation, ductwork, roof curb modifications (if required), flashing, roof patching, weatherproofing, and accessories necessary to provide a complete and watertight installation.

Provide all required high-voltage and low-voltage electrical wiring, conduit, fittings, disconnects, controls, and terminations necessary for a complete installation.

Furnish and install a new electrical disconnect switch serving the new rooftop MUA unit.

Remove and replace the existing circuit breaker serving the rooftop MUA unit with a properly sized breaker as required by the equipment manufacturer and applicable electrical codes.

Interface the new rooftop MUA unit with the existing building automation/control system and integrate all required control points to ensure proper operation with the existing facility controls.

Perform equipment startup, operational testing, balancing (if required), commissioning, and verification of all safety devices, controls, thermostats, and operating sequences in accordance with the manufacturer's recommendations.

Coordinate all work with WPCF personnel to minimize disruption to plant operations.

Remove all debris from the site and restore all disturbed areas, including roofing, mechanical, and electrical systems, to a clean and fully operational condition upon completion.

The Contractor's pricing proposal shall include all labor, materials, equipment, mobilization, crane and rigging services, permits (if required), disposal fees, startup, testing, commissioning, and all incidental work necessary to provide a complete, fully functional installation.

No additional compensation shall be allowed for work reasonably required to complete the project, whether or not specifically identified in these specifications.

All work shall be performed by properly licensed and qualified personnel and shall comply with the latest editions of the Connecticut State Building Code, Connecticut State Fire Code, National Electrical Code (NEC), International

Mechanical Code (IMC), International Fuel Gas Code (IFGC), OSHA regulations, the equipment manufacturer's installation requirements, and all other applicable federal, state, and local codes and regulations.

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2. Bid Submission

2.1 Contractor Information

2.1.1 Company Name: [Required] [Text]

(Vendor text input)

2.1.2 Company Address: [Required] [Text]

(Vendor text input)

2.1.3 Contact Name: [Required] [Text]

(Vendor text input)

2.1.4 Contact Email Address: [Required] [Text]

(Vendor text input)

2.1.5 Contact Phone Number: [Required] [Text]

(Vendor text input)

2.1.6 Name of the designated single point of contact for contract administration:

[Required] [Text]

(Vendor text input)

2.2 Bid Pricing Form

The Contractor shall submit a firm, fixed lump-sum price for furnishing all labor, materials, equipment, supervision, transportation, permits (if required), crane services, disposal, startup, testing, commissioning, and all incidental work necessary to complete the project as specified.

The lump-sum price shall include all costs associated with providing a complete and fully operational installation. No additional compensation shall be paid for work reasonably required to complete the project, except as authorized by the Town through a written change order.

At its sole discretion, the Town reserves the right to request a detailed cost breakdown from any bidder after bid opening. Such breakdown may include, but is not limited to, equipment, labor, crane and rigging services, electrical work, mechanical work, controls integration, startup and commissioning, overhead, profit, and any other cost components deemed necessary by the Town. The requested cost breakdown shall be provided for informational and contract administration purposes only and shall not be used to alter the Contractor's Total Lump-Sum Bid.

Contractors shall complete the Bid Proposal Form available for download below.

2.2.1 Bid Proposal Form [Required]

Bid Proposal

Item Name Quantity Required Total Project Cost Total Cost Removal and disposal of existing rooftop Make-Up Air Unit

Furnish and install new Reznor Model RPBL500 (or approved equal), including mechanical, electrical, gas piping, ductwork modifications, controls integration, crane services, startup, testing, and commissioning

2.3 Proposed Project Schedule

Contractors shall submit their proposed project schedule below.

2.1.7 Number of Years in Business [Required] [Number]

(Vendor number input)

2.4 References

Provide reference details of most recent similar scope projects performed.

Attachments (Documentation): References_Form.pdf

2.5 Sub-Contractors

Provide subcontractor details if any are to be employed as part of this contract, including labor rates. All sub-

Contractors are subject to approval by the Town of Fairfield and are required to provide Fed ID #.

Attachments (Documentation): Sub-Contractor_Form.pdf

2.6 Exceptions (if applicable)

The Contractor shall review all bid documents, including the draft contract, scope of services, insurance requirements, and all terms and conditions. If the Contractor takes exception to any requirement, term, condition, or provision of the solicitation or contract documents, the Contractor shall clearly identify each such exception in the

2.3.1 Please upload proposed project schedule here. [Required] [Any]

(Vendor file upload)

2.4.1 The Contractor certifies that the references provided are accurate, complete, and pertain to services of similar scope and complexity. The Contractor understands that failure to provide accurate references may result in rejection of the proposal.” [Required] [Single Choice]

(Yes) / (No)

2.4.2 Upload completed References Form [Required] [PDF]

(Vendor file upload)

2.5.1 Upload completed Sub-Contractors Form (if applicable) [Optional] [PDF]

(Vendor file upload) space provided below. The Contractor shall also disclose any known defects, errors, inconsistencies, or omissions in the documents of which they are aware, whether identified directly by the Contractor or brought to their attention by any subcontractor or material supplier. Failure to identify such exceptions or issues may be deemed a waiver of the

Contractor’s right to later assert them.

Attachments (Documentation): 2027-14_ITB_Terms_and_Conditions.pdf, 2027-14_Draft_Contract.pdf, 2027-14_COI_Template.pdf

2.6.1 Exceptions (if applicable) [Optional] [Text]

3. Mandatory Compliance Requirements

This section sets forth the mandatory requirements applicable to this solicitation. Respondents must review and comply with all requirements contained herein. Submission of a proposal shall constitute the

Respondent’s acknowledgment and agreement to satisfy each mandatory requirement, including all certifications, insurance, bonding, licensing, and other contractual obligations, as applicable. Failure to meet any mandatory requirement may result in the proposal being deemed non-responsive and removed from further consideration.

3.1 Insurance Requirements

Submission of a bid in response to this solicitation shall constitute the Respondent’s acknowledgment and agreement to provide all insurance coverage as specified in the sample Certificate of Insurance. The awarded Respondent shall, prior to contract execution, furnish a Certificate of Insurance demonstrating full compliance with all stated insurance requirements.

Attachments (Documentation): 2027-14_COI_Template.pdf

3.2 Conflict of Interest Statements

The Respondent certifies and represents whether any principal, owner, or employee of the Respondent is a Town of

Fairfield employee or public official, or an immediate family member of such an individual. For this representation, “immediate family” includes: an individual’s spouse, fiancé/fiancée; the parent, sibling, or child (including adult children) of the individual or their spouse; and the spouse of any such child. ‘Yes’ = no conflict. ‘No’ = relationship exists; explanation required.

3.1.1 We acknowledge and agree to provide all insurance coverage as specified in the sample Certificate of Insurance provided. Upon award of the contract, our company will furnish a Certificate of Insurance that fully complies with the stated requirements prior to contract execution. [Required] [Single Choice]

(Yes) / (No)

3.2.1 ‘Yes’ = no conflict. ‘No’ = relationship exists; explanation required. [Required] [Singl e Choice]

(Yes) / (No)

3.2.2 Explanation of Conflict if Applicable [Optional] [Text]

3.3 Non-Collusion Statement

3.4 Terms and Conditions

Attachments (Documentation): 2027-14_ITB_Terms_and_Conditions.pdf

3.5 Bid Bond

The BID BOND furnished, as bid security, must be duly executed by the bidder as principal. It must be in the amount equal to five percent (5%) of the total estimated bid, as guarantee that, in case the contract is awarded to the bidder, the bidder will, within ten days thereafter, execute such contract and furnish a Performance Bond and Payment Bond.

Small businesses may elect to obtain an irrevocable letter of credit or cashier’s check in lieu of the Bid Bond. Such surety must also be in an amount equal to at least five percent (5%) of the total estimated bid.

All bid bonds shall be written by a surety company or companies licensed in the State of Connecticut, and shall have at least an A-VII policy holders rating, as reported by A.M. Best Rating Services, or otherwise deemed acceptable by the Town. The Town always reserves the right to reject surety companies, if an approved surety bond cannot be provided, the bidder shall be deemed non-responsive.

3.3.1 1. The submission has been developed independently by the Respondent and submitted without any form of collusion, agreement, understanding, or coordinated action with any other vendor of the materials, supplies, equipment, or services outlined in the Scope of Services, and without the intent of restricting independent submission.

[Required] [Single Choice]

(Yes) / (No)

3.3.2 2. Neither the Respondent nor its employees or agents have communicated the contents of this RFPQ to any individual who is not an employee or agent of the Respondent or its surety on any bond furnished with the submission. Furthermore, such communications will not occur before the official opening of the submission.

[Required] [Single Choice]

(Yes) / (No)

3.4.1 I have read and agree to the Town of Fairfield's Terms and Conditions.

[Required] [Single Choice]

(Yes) / (No)

A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website: https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

NOTE: Failure to provide a Bid Bond or equivalent security is not cause for a waiver defect. Any bid not accompanied by such security will be excluded from consideration.

3.5.1 Bid Bond [Required] [PDF]

(Vendor file uploads) https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm