Document-1792607683834.pdf

HPU Winch 721-27027

HPU Winch

Oct 29 2026, 02:30 PM CDT

Point of Contact:

Ashley Golsan

Oct 14th 2026, 11:00AM CDT - Oct 29th 2026, 2:30PM CDT

BIDS ARE DUE IN THE UNIVERSITY’S PROCUREMENT PORTAL

https://utexas.bonfirehub.com/portal/?tab=openOpportunities https://utexas.bonfirehub.com/portal/?tab=openOpportunities https://utexas.bonfirehub.com/portal/?tab=openOpportunities

Table of Contents

Contents Page #

Project Details 4

1. Overview 5

2. Notice to Bidder 6

2.1. Submittal Deadline 6

2.2. ITB Contact Information and Questions 6

2.3. Schedule of Events 6

2.4. Addendum 6

2.5. Method of Award 6

2.6. Veteran Heroes United in Business 7

3. Submittal Requirements 8

3.1. Electronic Submission 8

3.2. Submittal Checklist 8

3.3. Bid Validity Period 8

4. General Information 9

4.1. Scope and Minimum Requirements 9

4.2. Compliance with Terms and Conditions 9

4.3. Evaluation 9

4.4. Contract Term 9

4.5. Termination Rights and No Minimum Work Guarantee 9

4.6. Bidder Qualifications and Right of Rejection 9

4.7. Group Purchasing Authority 9

4.8. Insurance Requirements 10

4.9. Criminal Background Checks 10

4.10. Certification Required by Texas Governor Executive Order GA-48 10

5. Scope of Work 11

5.1. Specifications 11

5.2. Bidder/Contractor Requirements 12

5.3. Delivery Timeline 13

5.4. Payment and Invoicing and Acceptance 13

5.5. Additional Submittals Specific to this ITB 13

6. Pricing and Delivery Schedule 14

6.1. Pricing 14

6.2. Additional Fees and Charges 15

6.3. Discounts 15

6.4. F.O.B. Designation 15

6.5. Delivery Schedule 16

6.6. Payment Terms 16

6.7. Group Purchasing Organization (GPO) Contract Information 17

6.8. Bidder's Company Information 18

6.9. Price Bid Signature 19

7. Attachments 21

7.1. Attachment One: Terms and Conditions of Bid 21

7.2. Attachment Two: Purchase Order Terms 21

7.3. Attachment Three: Subcontracting Plan 21

Project Details

Project HPU Winch

Ref. # 721-27027

Type ITB

Description The University of Texas at Austin (“University”) on behalf of Applied Research Laboratories (“ARL”) requests bids in response to this Invitation to Bid no. 721-27027 (“ITB”) from qualified and experienced vendors (“Bidders”) to provide a custom hydraulic power unit ("HPU") (“Goods”).

Open Date Oct 14th 2026, 11:00AM CDT

Questions Due Date Oct 21st 2026, 5:00PM CDT

Close Date Oct 29th 2026, 2:30PM CDT

Events

Event Name Duration Description

Open Date Oct 14th 2026, 11:00AM

CDT

Posting date for the Opportunity

Questions Due Date Oct 21st 2026, 5:00PM CDT Deadline to submit Questions

Close Date Oct 29th 2026, 2:30PM CDT Deadline for Submissions

1. Overview

The University of Texas at Austin (“University”) on behalf of Applied Research Laboratories (“ARL”) requests bids in response to this Invitation to Bid no. 721-27027 (“ITB”) from qualified and experienced vendors (“Bidders”) to provide a custom hydraulic power unit ("HPU") (“Goods”).

2. Notice to Bidder

2.1 Submittal Deadline

University will accept bids until the following “Submittal Deadline”.

Oct 29 2026, 02:30 PM CDT

NOTE: A public opening of responses will not be conducted for this ITB.

2.2 ITB Contact Information and Questions

Bidders will submit all questions or concerns regarding this ITB via the University Euna portal.

University instructs interested parties to restrict all contact and questions regarding this ITB to written communications delivered through the University Euna portal.

University must receive all questions and concerns through the University’s portal, no later than date and time indicated in the Euna project timeline.

Questions submitted will be answered at the sole discretion of the University in a “Question and Answer” document that will be posted as an amendment to the ITB. Only answers provided in writing by the University will be considered official. All questions should, to the degree possible, cite the specific ITB section and paragraph number(s) to which the question refers.

University will provide responses as soon as practicable following the Question Deadline. University intends to respond to all timely submitted questions. However, University reserves the right to decline to respond to any question.

Bidder shall make no contact concerning this ITB with other University personnel, except as permitted by the points of contact listed above.

2.3 Schedule of Events

University reserves the right to change the dates. Please reference project timelines found in the Project Details

Section (Event Section) in Euna.

2.4 Addendum

An Addendum shall be posted when an addition or correction is required after the ITB is issued. Bidders are responsible for periodically checking the University Euna portal for Addenda or additional information.

2.5 Method of Award

Contract award shall be based on best value, Texas Education Code Section 51.9335, and the University reserves the right to make a single, multiple or no award. The resulting award shall be governed by The University of Texas at

Austin Purchase Order Terms and Conditions found in ATTACHMENT TWO.

https://utexas.app.box.com/v/order-terms-1 https://utexas.app.box.com/v/order-terms-1

In determining what is the best value, the University shall consider the following in accordance with Texas Education

Code Section 51.9335: (1) the purchase price; (2) the reputation of the vendor and of the vendor's goods or services;

(3) the quality of the vendor's goods or services; (4) the extent to which the goods or services meet the institution's needs; (5) the vendor's past relationship with the institution; (6) the impact on the ability of the institution to comply with laws and rules relating to historically underutilized businesses and to the procurement of goods and services from persons with disabilities; (7) the total long-term cost to the institution of acquiring the vendor's goods or services; and

(8) any other relevant factor that a private business entity would consider in selecting a vendor.

Bidder is encouraged to submit a bid offering the maximum benefit to the University in terms of (1) total overall cost,

(2) service, and (3) project management expertise.

The evaluation of bid and the selection of Contractor will be based on the information provided in the bid. University may consider additional information if University determines the information is relevant. By submitting a bid in response to this solicitation, Bidder agrees to the selection and award process, and accepts the University’s judgment and decision of award. The University reserves the right to accept or reject any or all bids, waive informalities and technicalities, and accept the offer considered the most advantageous to the University. The University reserves the right to make the decision as to the system; product or service best meets the minimum specifications and best suits the needs of the University.

2.6 Veteran Heroes United in Business

2.6.1. It is the policy of The University of Texas at Austin to promote and encourage contracting and subcontracting opportunities for Veteran Heroes United in Business

(VetHUBs) in all contracts. The policy applies to all contracts with an expected value of $100,000 or more. If Owner determines that subcontracting opportunities are probable, then a Subcontracting Plan (SP) is a required element of the Qualifications.

2.6.2 Statement of Probability: University has determined that subcontracting opportunities are probable in connection with this procurement solicitation. Therefore, a Subcontracting Plan is required as a part of the Bidder's

Qualifications. Bidders shall develop and administer an SP as a part of the Bidder's Qualifications in accordance with the Policy on Utilization of VetHUBs (ATTACHMENT THREE).

2.6.3 Bidder must complete and submit the SP in accordance with the Terms and Conditions of this solicitation.

Refer to ATTACHMENT

THREE for instructions on how to access the SP. Bidders that fail to submit the signed SP will be considered non-responsive to this solicitation as required by §2161.252, Government Code

Questions regarding the VetHUB may be directed at:

Contact: Gary Hampton Jr., Vendor Management Office

Email: utvethub-HSP@austin.utexas.edu

At the same time Bidder submits its response no later than the Submittal Deadline (ref. Project Detail Page).

University will review Bidder’s SP prior to opening the response to confirm Bidder submitted SP.

2.6.4 University may offer Bidder an opportunity to seek informal review of its draft SP by University’s Vendor

Management Office before the Submittal Deadline. The informal review can be submitted via email at utvethub-hsp@austin.utexas.edu.

http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.252 http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.252 mailto:utvethub-HSP@austin.utexas.edu mailto:utvethub-HSP@austin.utexas.edu mailto:utvethub-hsp@austin.utexas.edu mailto:utvethub-hsp@austin.utexas.edu mailto:utvethub-hsp@austin.utexas.edu mailto:utvethub-hsp@austin.utexas.edu

3. Submittal Requirements

The following is required to be submitted with the bid response. Failure to provide the requested information may result in disqualification of the bid.

3.1 Electronic Submission

The bid submittal process is solely by electronic submission.

Bids must be received by University on or before the Submittal Deadline (ref. Section 2.1) via the University Euna portal.

The electronic copy of the Bid shall be organized in a manner consistent with the solicitation requirements.

Bids must be formatted in typed, letter-size (8-1/2” x 11”), and must be submitted in PDF or the required Microsoft

Office format. Any supplemental or marketing type material shall be referenced in the bid and included as labeled attachments. The maximum upload file size is 1000 MB.

Do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

University will not accept Bids submitted by mail, email, telephone, or FAX transmission.

University shall not be responsible for failure of electronic equipment or operator error. Late or otherwise non-responsive bids will not be considered under any circumstances.

Please contact Euna at Support@GoBonfire.com for technical questions related to your submission. Bidder can also visit their help forum at https://bonfirehub.zendesk.com/hc.

3.2 Submittal Checklist

Bidder is instructed to complete, sign, and return the following documents as a part of its bid. If Bidder fails to return each of the following items with its bid, then University may reject the bid:

3.2.1 Signed and Completed Pricing and Delivery Schedule (ref. Section 6)

3.2.1.1 Including any supporting documents or BidTables as requested in Euna

3.2.2 Signed and completed originals of the Subcontracting Plan Form or other applicable documents (ref. Section

2.6 and ATTACHMENT THREE).

3.3 Bid Validity Period

Each bid must state that it will remain valid for University’s acceptance for a minimum of one hundred and twenty

(120) days after the Submittal Deadline, to allow time for evaluation, selection, and any unforeseen delays.

mailto:support@gobonfire.com mailto:support@gobonfire.com https://bonfirehub.zendesk.com/hc https://bonfirehub.zendesk.com/hc

4. General Information

4.1 Scope and Minimum Requirements

Minimum requirements and specifications for Goods/Services, as well as certain requests for information to be provided by Bidder as part of the bid, are set forth below. The successful Bidder is referred to as the “Contractor.”

4.2 Compliance with Terms and Conditions

Bidder agrees to comply with all conditions shown on this form and University Terms and Conditions.

4.3 Evaluation

University will award the ITB based on best value criteria. University reserves the right, at its sole discretion, to determine whether the bid meets specifications.

4.4 Contract Term

University intends to issue a purchase order ("PO") to Contractor to provide the Goods. The PO will be in effect as of the date of issuance, through August 31, 2027.

4.5 Termination Rights and No Minimum Work Guarantee

University may terminate this Contract, without cause, upon 30 days written notice to Contractor. University does not guarantee that Contractor will receive any specific amount of work under the Purchase Order.

4.6 Bidder Qualifications and Right of Rejection

University reserves the right to reject any bid if the Bidder fails to satisfactorily convince the University that the Bidder is properly qualified by experience and/or facilities to carry out the obligation of the agreement and to satisfactorily complete all the agreement requirements.

4.7 Group Purchasing Authority

Texas law authorizes institutions of higher education (defined by §61.003, Education Code) to use the group purchasing procurement method (ref. §§51.9335, 73.115, and 74.008, Education Code). Additional Texas institutions of higher education may therefore elect to enter into a contract with the successful Bidder under this ITB. In particular, Bidder should note that University is part of The University of Texas System (UT System), which is comprised of fourteen institutions described at http://www.utsystem.edu/institutions. UT System institutions routinely evaluate whether a contract resulting from a procurement conducted by one of the institutions might be suitable for use by another, and if so, this ITB could give rise to additional purchase volumes. As a result, in submitting its bid, Bidder should consider proposing a pricing model and other commercial terms that take into account the higher volumes and other expanded opportunities that could result from the eventual inclusion of other institutions in the purchase contemplated by this ITB. Any purchases made by other institutions based on this ITB will be the sole responsibility of those institutions.

http://www.utsystem.edu/institutions http://www.utsystem.edu/institutions

4.8 Insurance Requirements

Reference Section 9 of The University of Texas at Austin Purchase Order Terms and Conditions.

4.9 Criminal Background Checks

Each individual assigned to perform Services under the Agreement will be an employee of the Contractor or an employee of a permitted subcontractor engaged by the Contractor. Contractor will be responsible for the performance of all individuals performing the Services. Prior to commencing performance of Services, Contractor will conduct an appropriate criminal background screening on all such individuals and will not knowingly assign any individual to provide Services who have history of criminal conduct unacceptable for a University campus including violent or sexual offenses.

https://policies.utexas.edu/policies/criminal-background-checks

4.10 Certification Required by Texas Governor Executive Order GA-48

Pursuant to Executive Order GA-48 of the Governor of Texas effective November 19, 2024, Contractor certifies that it and, if applicable, any of its holding companies or subsidiaries, is not:

Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or Listed in Section 1260H of the 2021 NDAA; or Owned by the government of a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4; or Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4.

4.10.1 Bidder’s Acknowledgment of Compliance with Executive Order GA‑48 [Required] [Single Choice]

(Yes) / (No)

1.

2.

3.

4.

https://utexas.app.box.com/v/order-terms-1 https://utexas.app.box.com/v/order-terms-1 https://policies.utexas.edu/policies/criminal-background-checks https://policies.utexas.edu/policies/criminal-background-checks https://gov.texas.gov/uploads/files/press/EO-GA-48_Hardening_State_Government_FINAL_11-19-2024.pdf https://gov.texas.gov/uploads/files/press/EO-GA-48_Hardening_State_Government_FINAL_11-19-2024.pdf

5. Scope of Work

Contractor must provide all labor, materials, equipment, and supplies as necessary to provide Goods.

The University will NOT accept any alternatives or substitutes unless otherwise stated.

Contractor must provide the following:

5.1 Specifications

1. General Scope

a. ARL:UT requires the design, fabrication, testing, and delivery of a self-contained Hydraulic Power Unit (HPU) with a remote pendant control. The HPU will power a Pullmaster M25-7-86-4 hydraulic tugger with automatic brake and external brake circulation cooling flow. The HPU will be used in a harsh offshore marine environment.

b. Bidders submitting a response to this ITB from ARL:UT shall provide cost, delivery date, and warranty policy.

c. The technical specifications referenced below, and all associated information must be met or exceeded by bidders.

2. Performance & Operational Requirements

· Conforms to manufacturer hydraulic power recommendations and requirements outlined in the Pullmaster Model

M25 Service Manual.

· 2,500 psi continuous operating pressure with a maximum flow rate of at least 40 GPM.

· Dedicated brake circulation supply line delivering 5 GPM external cooling flow to the brake housing with a backpressure not to exceed 30 psi, returning directly to the reservoir. Pressure in brake housing is not to exceed 30 psi.

· Continuous duty cycle for 2-hour shifts, up to 6 times per day, at approximately 75% rated load.

· Controls accessible both locally at the HPU and remotely via a 20 ft corded pendant.

· Hydraulic proportional control valve with appropriate metering to allow for fine speed control.

· Cooling system to keep hydraulic fluid temperature below 150F in an ambient operating environment ranging from 32-110F, with water temperature of up to 90F.

3. Physical & Environmental Envelope

Overall Size Restrictions:

· Height: 7’-6” maximum

· Width: 7’-8” maximum

· Length: Unrestricted, provided the entire skid fits within a standard 20 ft ISO shipping container.

Structural Frame & Skid:

· Steel construction with an integrated drip tray under the reservoir and pump components.

· Lifting points sized for shackle connections to hoist the complete unit with full reservoir via crane.

· Pad eyes or chain points that will facilitate the system to be chained down with two chains on each of the four sides using an “x” configuration. This chain point will use a shackle size of 5/8 inch minimum to 1 inch maximum.

· Forklift/pallet jack pockets integrated into the base skid frame. The forklift tines at the ARL: UT facility are 8 inch x 3 inch on a 72 inch center. Slot cut out of 14 inch x 5.75 inch is preferred.

· Louvered or flat paneling as necessary to protect motor and pump from spray and greenwater.

· Skid base drilled to conform to 24” x 24” (2’ x 2’) mounting bolt pattern utilizing 1” UNC bolts, matching standard shipboard deck grid patterns (NATO/Baxter/UNOLS grid).

· All components shall be designed to withstand outdoor exposure to marine atmospheres, salt spray, and limited greenwater ingress. All external components, hardware, and fittings shall be marine-grade and salt-resistant. For all steel fabrications, marine grade means the fabrication must be coated with a marine grade, (3) part epoxy, where the base coat is a zinc based primer. All hoses, cables, and fittings must be corrosion resistant and/or enclosed in a corrosion resistant packaging. All electrical components must be marine grade or contained in marine grade enclosures. For these components, marine grade means the hardware or enclosure must be rated at NEMA 4X, IP

65, or better.

· All structural frame members and system component mounts shall be designed to resist continuous rolling and heaving vessel motions.

· All welding shall be commercial marine quality executed by qualified welders. Welds must pass visual inspection meeting AWS D1.1 criteria.

4. Mechanical & Hydraulic Components

· Drive Motor: 75 HP / 460 VAC / 3-Phase / 60 Hz electric motor, minimum IP55/IEEE 45 Marine Duty rated, equipped with 120 VAC single-phase winding heaters.

· System requires soft start motor controller.

· Hydraulic Reservoir:

Steel construction, clean and scale-free prior to fluid fill, with an integrated drip tray.

Mounted close to and above the hydraulic pump, with space for free air circulation around the tank.

Internal overflow baffle separating return lines from the suction line to prevent fluid aeration. All return lines shall enter the reservoir below the minimum fluid level.

Equipped with a desiccant breather, combination sight-level and oil temperature gauge, and pump inlet suction strainer.

Sufficient capacity to provide good heat dissipation in order to prevent over-heating of the hydraulic fluid.

· Hydraulic Pump & Valving:

Hydraulic pump with load-sensing and torque-limiting controls.

Electrohydraulic proportional directional control valve featuring a 4-way, spring return to neutral motor spool (open flow from winch pressure ports to reservoir in neutral). Valve shall be controllable via the remote pendant joystick and locally via manual actuation lever. Valve must have integral pressure relief valve set to maximum operating pressure.

10-micron return line filter with internal bypass feature to prevent accidental stoppage of return line flow.

System pressure gauge.

Shell-and-tube heat exchanger sized to maintain fluid temperatures during continuous duty cycles, suitable for saltwater flow. Water cooler lines must be easily accessible for setup and while in use.

5. Electrical Specifications

· Stainless steel NEMA 4X control enclosure for 100% weather-proof outdoor service.

· Starter Panel & Power:

Main power disconnect switch.

Motor soft start.

Local Start / Stop / E-Stop pushbuttons and status indicator lights.

· Remote Control Pendant:

Weatherproof remote enclosure housing an electronic proportional control joystick and hardwired Emergency Stop (E-Stop) button.

Interfaced to the HPU via a 20 ft SOOW or SEOOW service cord.

Independently powered by power supply located in control enclosure.

· Power cable: 50’ service cable with minimum ampacity of 125% motor FLA, suitable for marine use, with unterminated leads.

· Instrumentation & Safety Control Logic:

Low Reservoir Level: Illuminates a red pilot light on the control panel.

Low-Low Reservoir Level: Automatically trips and shuts down the HPU, and illuminates a red pilot light on the control panel.

High Fluid Temperature: triggers a panel warning light.

5.2 Bidder/Contractor Requirements

· Detailed Drawings and specifications must be submitted and approved prior to fabrication. Drawings must contain detailed views of all work areas and interface points indicated in this specification. Drawings must also contain detailed views of the outer sides of the HPU, the center of gravity of the system, and system weight.

· Complete HPU assembly with remote pendant control built per specifications.

· Technical Documentation Manual:

Complete Bill of Materials (BOM) with manufacturer part numbers.

As-built mechanical drawings and hydraulic/electrical schematics.

Component manufacturer cut sheets.

Recommended spare parts list.

· Factory Acceptance Test (FAT): Vendor shall perform a full functional FAT at their facility prior to shipment. FAT shall verify at a minimum:

System pressure relief valve setting.

Maximum main flow delivery and brake circulation flow.

Smooth proportional operation in haul-in and payout directions, from both local panel controls and remote pendant joystick.

Proper logic execution for all safety interlocks (oil level, temperature, E-stop).

Absence of hydraulic leaks.

Vendor shall document all test results in a signed FAT report submitted to ARL:UT prior to final shipment.

· Bidder will provide a minimum of (1) year warranty with delivery of HPU. Bidder will provide warranty specifications. Warranty will begin at acceptance of equipment.

5.3 Delivery Timeline

University’s desired delivery date is on or before January 18, 2027.

5.4 Payment and Invoicing and Acceptance

Contractor must email invoices to payables@arlut.utexas.edu. University must approve all invoices before submitting payment. University will reach out to Contractor regarding any discrepancies.

5.5 Additional Submittals Specific to this ITB

Bidder must submit the following information as part of Bidder's bid:

5.5.1 Additional Supporting Documents [Optional] [Any]

(Vendor file uploads)

5.5.2 Who is the Bidder primary contact for addressing questions or communications from the solicitation? Please provide Name, Title, Email Address and Phone Number.

[Required] [Text]

(Vendor text input) mailto:payables@arlut.utexas.edu mailto:payables@arlut.utexas.edu

6. Pricing and Delivery Schedule

Having examined the specifications and requirements of this ITB, including all attachments and appendices, the bidder proposes to furnish the Goods upon the pricing terms quoted below.

Bidders must complete this section in its entirety and may supplement this section with additional pages to provide the

University with a more detailed pricing breakdown, supporting documentation, and/or pricing options associated with the Goods being solicited. All prices submitted must be firm, fixed, and inclusive of all costs necessary to furnish and deliver the Goods, including freight, shipping, handling, packaging, insurance, and any other applicable charges. The

University will not recognize or accept any additional charges, fees, or costs not expressly identified in the Bidder's response.

For purposes of this solicitation, the University will review the overall pricing structure to evaluate its reasonableness.

Failure to fully disclose any fees, charges, or costs, or failure to comply with the requirements of this section, may result in the Bidder's response being deemed non-responsive and removed from further consideration.

6.1 Pricing

Provide a total price for all Goods identified in this ITB and provide a detailed pricing breakdown. The total proposed cost shall be firm, fixed, and inclusive of all costs necessary to furnish and deliver the Goods, unless otherwise expressly identified in Section 6.2.

Pricing shall be clearly identified by unit of measure (e.g., per item, case, pallet, box, carton, lot, or other applicable unit).

Attachments (Documentation): Pricing_and_Delivery_Schedule_-_721-27027.doc

6.1.1 Pricing and Delivery Schedule Form [Required] [Any]

(Vendor file uploads)

6.1.2 721-27027 Bid Table [Required]

No Basket

Item Name Quantity Required Unit Price Total Cost Custom Hydraulic Power Unit with Specifications as presented in Section 5 Scope of Work

6.2 Additional Fees and Charges

Bidder must identify any additional fees or charges that are not included in the pricing provided in its response. If additional fees apply, Bidder must provide a detailed description of each fee, including, as applicable:

Delivery, shipping, handling, or freight charges Minimum order requirements or minimum charge fees Expedited, rush, or after-hours delivery fees Installation, setup, or service fees Any other applicable charges that may be incurred by the University

Failure to disclose applicable fees and charges may result in the University's refusal to pay costs not expressly identified in the Bidder's response.

6.2.1 Please indicate whether delivery, shipping, handling, freight, or other additional fees will apply. [Required] [Single Choice]

(Yes) / (No)

6.2.2 Provide a detailed description of each applicable fee or charge. [Required] [Text]

(Vendor text input)

6.3 Discounts

Describe all discounts that may be available to University, including, educational, federal, state, and local discounts

(Bidders can either describe all discounts or upload file of all discounts).

6.3.1 Description of Discounts Offered [Optional] [Text]

(Vendor text input)

6.3.2 Upload of Discounts Offered [Optional] [PDF]

(Vendor file uploads)

6.4 F.O.B. Designation

All bids must be based on "F.O.B. destination" delivery terms unless otherwise specified.

6.5 Delivery Schedule

Bidder must identify the proposed delivery lead time for the Goods described in this ITB. Delivery timelines must reflect the period required after receipt of a Purchase Order or other authorization to proceed.

6.5.1 Indicate the number of calendar days required to deliver the Goods after receipt of University Contract. [Required] [Number]

(Vendor number input)

6.5.2 Provide any additional information regarding delivery timelines, including partial shipments, backorders, production lead times, minimum order quantities, or other factors that may impact delivery. [Required] [Text]

(Vendor text input)

6.5.3 If available, describe any expedited delivery options and associated costs.

[Optional] [Text]

(Vendor text input)

6.6 Payment Terms

University’s standard payment terms are “net 30 days” as mandated by the Texas Prompt Payment Act (ref. Chapter

2251, Government Code).

Indicate below the prompt payment discount that Respondent offers:

Prompt Payment Discount: _____% days/net 30 days.

The University of Texas at Austin has implemented the JP Morgan Chase Single Use Account (SUA) Program as the preferred method of payment. Using this method provides benefit to both the university and the supplier who will have their payment processed immediately. Any questions with regards to the SUA Program can be addressed to

PaymentServices@austin.utexas.edu. Note: Your existing merchant interchange fees will apply.

Respondents should provide billing as follows:

Upon approval of the invoice by the University, Payment for goods/services will be Net 30 days after each good/service has been rendered.

http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm mailto:PaymentServices@austin.utexas.edu mailto:PaymentServices@austin.utexas.edu

6.6.1 Prompt Payment Discount [Required] [Percentage]

(Vendor percentage input)

6.6.2 Please indicate that you will accept payment under the SUA Program.

[Required] [Single Choice]

(Yes) / (No)

6.7 Group Purchasing Organization (GPO) Contract Information

The University of Texas System subscribes to a GPO Accreditation Program as noted on the referenced website.

Any bids being made under an available GPO contract that is recognized by UT System, shall be noted below for consideration by the University.

6.7.1 Is the Bidder identifying a GPO contract for this solicitation? [Required] [Single Choice]

(Yes) / (No)

6.7.2 Cooperative Contract Name [Optional] [Text]

(Vendor text input)

6.7.3 Cooperative Contract Number [Optional] [Text]

(Vendor text input)

6.7.4 Cooperative Contract Term [Optional] [Text]

(Vendor text input) https://www.utsystem.edu/offices/business-affairs/group-purchasing-organization-gpo-accreditation-program https://www.utsystem.edu/offices/business-affairs/group-purchasing-organization-gpo-accreditation-program

6.7.5 Cooperative Contract Website Link [Optional] [Text]

(Vendor text input)

6.8 Bidder's Company Information

6.8.1 Bidder's Company Name [Required] [Text]

(Vendor text input)

6.8.2 Bidder's Company Address [Required] [Text]

(Vendor text input)

6.8.3 Address of the Bidder’s Office Providing Services for this Agreement [Required] [Text]

(Vendor text input)

6.8.4 Number of Years in Business [Required] [Number]

(Vendor number input)

6.8.5 State of Incorporation [Required] [Text]

6.8.6 Number of Employees [Required] [Number]

(Vendor number input)

6.8.7 Name of Parent Corporation (if applicable) [Optional] [Text]

(Vendor text input)

6.8.8 Federal Tax ID Number [Required] [Text]

(Vendor text input)

6.8.9 Indicate whether the Bidder is a publicly traded company. If yes, identify the stock exchange (e.g., NYSE, NASDAQ) and provide the ticker symbol. [Required] [Text]

(Vendor text input)

6.9 Price Bid Signature

The information in this ITB is to be utilized solely for preparing the proposal response to this ITB and does not constitute a commitment by University to procure any product or service in any volume.

6.9.1 Company Name [Required] [Text]

(Vendor text input)

6.9.2 Contact Name [Required] [Text]

6.9.3 Contact Title [Required] [Text]

6.9.4 Contact Email Address [Required] [Text]

(Vendor text input)

6.9.5 Date [Required] [Text]

(Vendor text input)

6.9.6 Signature [Required] [Text]

7. Attachments

The attachments listed below form part of this solicitation. Bidders are required to review all materials, noting that some attachments are provided for informational purposes only, while others require completion, execution, and submission with the response.

7.1 Attachment One: Terms and Conditions of Bid

The following documents are associated with this solicitation.

Attachments (Documentation): Attachment_One_- _Terms_and_Conditions_of_Bid.doc

7.2 Attachment Two: Purchase Order Terms

The following documents are associated with this solicitation.

Attachments (Documentation): Attachment_Two_- _UT_Austin_Purchase_Order_Terms_(Updated_3.1.2026).docx

7.2.1 Does Bidder accept all terms and conditions in the solicitation and Attachment Two without exceptions? [Required] [Single Choice]

(Yes) / (No)

7.2.2 If Bidder takes exception to any terms or conditions set forth in the Purchase Order Terms, Sample Agreement, or other required contract documents (ref. Attachment Two), Bidder must submit a red-lined version of Attachment Two and a detailed list of reasons for the exceptions as part of its bid. [Required] [Any]

(Vendor file upload)

7.3 Attachment Three: Subcontracting Plan

The following documents are associated with this solicitation.

Attachments (Documentation): Attachment_3_Subcontracting_Plan_(51526).pdf

7.3.1 Subcontracting Plan Form [Required] [PDF]

(Vendor file uploads)