DOC994372468.pdf

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier Scott Conference Center Contact Amanda Hooper

Email ahooper@scottcenter.com

REQUESTING DEPARTMENT

Participating Campuses

UNMC

Administrative Unit/Dept.

Primary Contact Name

Brenda Ram

Primary Contact Email bram@unmc.com

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

Thoracic GI Oncology Conference. Event space, food and AV equipment.

Purchase Category

Total Amount of Spend

$7200.00 Start Date 10/30/2025 End Date 10/31/2025

BID INFORMATION

Bid Number

Competitive Review Under $50k

INTERNAL USE ONLY

CW 7945

Findings

Contract Information

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Title: Legal and Policy Compliance Addendum Revised: 230512

University of Nebraska Legal and Policy Compliance Addendum

This University of Nebraska Legal and Policy Compliance Addendum (the “Addendum”) to the Scott

Conference Center Agreement dated concurrently with this Addendum (the “Agreement”) is made and entered as of the date of the last signature set forth below between the Board of Regents of the University of Nebraska a public body corporate and governing body of the University of Nebraska (“University”), which is composed of a chief governing administrative unit (University of Nebraska System), four universities

(University of Nebraska at Kearney, University of Nebraska-Lincoln, University of Nebraska Medical Center, and University of Nebraska at Omaha), and such other institutions and units as may be designated by the

Nebraska Legislature, and Scott Conference Center (“Supplier”).

RECITALS

A. University desires to enter the Agreement with Supplier.

B. The Agreement is in the form provided by Supplier, which the parties are using for their mutual convenience.

C. The Agreement is, with the exceptions noted in this Addendum, acceptable to University.

D. Certain provisions in the Agreement cannot be accepted or are required in the Agreement by

University as a matter of law and policy of the State of Nebraska and University.

E. Supplier is willing to modify the Agreement as set forth in this Addendum.

AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants set forth in the Agreement and herein and the above recitals, which are incorporated herein by this reference, the parties agree as follows:

1. Incorporation and Priority of Terms. The Agreement is amended as stated herein and this

Addendum is incorporated into the Agreement by this reference. In the event of a conflict between the terms of this Addendum and the Agreement, the terms of this Addendum shall prevail.

2. Assignment. The Agreement is non-assignable and non-transferrable unless agreed to in writing by the parties. Any attempt by either party to assign its rights or obligations hereunder without the written agreement of the other party shall be void.

3. Governing Law and Forum. The Agreement shall be governed by the laws of the State of

Nebraska without giving effect to its conflicts of law provisions. Any legal actions brought by either party hereunder shall be in the state courts located in Lancaster County, Nebraska. It is understood and agreed that any legal action by Supplier in relation to the Agreement may only be instituted in accordance with the provisions of the Nebraska State Contract Claims Act (Neb. Rev. Stat. §§ 81-8,302 to 81-8,306).

4. Liability. To the fullest extent allowed by law, Supplier shall defend, indemnify, and hold harmless

University, its regents, officers, employees, agents, and students for any loss, claim, damage, expense, or liability of any kind arising out of or in connection with the performance or nonperformance by Supplier and its officers, employees, agents, and subcontractors.

5. Work Status Verification. Supplier and its subcontractors shall use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska pursuant to Neb. Rev. Stat. §§ 4-108 to 4-114.

6. Debarment List. Supplier certifies and warrants that it has not been debarred, suspended, or declared ineligible as defined in the Federal Acquisition Regulation 48 CFR Ch.1 Subpart 9.4. Supplier also certifies that Supplier, its partners, directors, officers, employees, licensees, subcontractors, or agents have

{00052178.DOCX; 10} Page 2 of 6 not been excluded or debarred or otherwise become ineligible to participate in Federal health care programs pursuant to 42 USC § 1320a-7. This shall be an ongoing certification and warranty during the term of the

Agreement and Supplier shall immediately notify University of any change in the status of the certification and warranty set forth in this section. If Supplier becomes excluded from Federal health care program participation or placed on the Consolidated List of Debarred, Suspended, and Ineligible Contractors, the

Agreement may be terminated immediately, for cause, by University. If any partners, directors, officers, employees, licensees, subcontractors, personnel, or agents of Supplier become excluded from Federal health care program participation, such individual shall be removed from participating in the Agreement immediately. Failure by Supplier to remove such excluded individual immediately shall provide University the right to terminate the Agreement immediately for cause.

7. Taxpayer Transparency Act. Under Neb. Rev. Stat. §§ 84-602.01 to 84-602.04, University is required to provide the Nebraska Department of Administrative Services with a copy of each contract that is a basis for an expenditure of state funds, including any amendments and documents incorporated by reference in the contract. Copies of all such contracts and documents will be published by the Nebraska

Department of Administrative Services at https://statecontracts.nebraska.gov/. It shall be the sole responsibility of Supplier (a) to notify University of any requested redactions to such contracts and documents and (b) to indicate the legal basis for such requested redactions at the time of execution. In addition, Supplier agrees to defend any challenge to such redactions at its own expense. Supplier’s failure to request redactions to any contracts and documents released by University shall constitute a complete waiver of any and all claims for damages caused by any such release.

8. Public Records. Under Neb. Rev. Stat. §§ 84-712 to 84-712.09, information or records of or belonging to University regarding, related to, or part of the Agreement will be open to public inspection and copying unless exempted from disclosure in accordance with the University’s interpretation and application of applicable law. It shall be the sole responsibility of Supplier (a) to notify University of requested redactions to any such information or records that may otherwise be required to be open to public inspection and copying and (b) to indicate the legal basis for such requested redactions. In addition, Supplier agrees to defend any challenge to such requested redactions at its own expense. Supplier’s failure to request redactions to any information or records released by University shall constitute a complete waiver of any and all claims for damages caused by any such release.

9. Equal Opportunity (intentionally bolded). If the Agreement is for $10,000 or more and involves federal funds, then Supplier shall comply with 41 CFR §§ 60-1.4(a), 60-300.5(a), and 60-741.5(a), incorporated by reference with the following statement: “This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60- 741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin or for inquiring about, discussing, or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.”

10. Affirmative Action Program. If Supplier has fifty (50) or more employees and the Agreement involves $50,000 or more in federal funds, then the Supplier shall develop or maintain an affirmative action program as described in 41 CFR 60‐2 or 41 CFR 60‐741, subpart C , as applicable. If Supplier has fifty (50) or more employees and the Agreement involves $150,000 or more in federal funds, then the Supplier shall develop or maintain an affirmative action program as described in 41 CFR 60‐300, subpart C.

11. Nondiscrimination. Supplier agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of the Agreement, https://statecontracts.nebraska.gov/

{00052178.DOCX; 10} Page 3 of 6 with respect to hire, tenure, terms, conditions, or privilege of employment because of the race, color, religion, sex, disability, or national origin of the employee or applicant in accordance with the Nebraska Fair

Employment Practice Act (Neb. Rev. Stat. §§ 48-1101 to 48-1125).

12. Logos or University Marks. Supplier shall not use or display any University campus name, logo, trademark, service mark (individually a “Mark” and collectively the “Marks”) and/or other indicia designated by University as a source identifier, unless expressly authorized in writing by University. Any unauthorized use of University Marks is expressly prohibited. Supplier agrees it will not use University’s name in any manner that acts as an endorsement or is an appearance of any endorsement in any promotion, advertisement, solicitation, or other communication, especially as it relates to Supplier’s business.

13. Right to Audit Privilege. University reserves the right to audit or inspect work performed by

Supplier under the Agreement. University may participate directly or through an appointed representative in order to verify that the services related to the Agreement have been performed in accordance with the procedures indicated.

14. Purchase Order Requirement. A purchase order shall be issued by University to Supplier for payment in accordance with the terms of the Agreement. All invoice(s) submitted by Supplier shall make reference to the appropriate purchase order number to be eligible for payment.

15. Conflict of Interest. Supplier certifies, to the best of its knowledge and belief, that there are no potential organizational conflicts of interest related to the Agreement. If Supplier cannot so certify, it shall provide to University a disclosure statement that describes all relevant information concerning any potential conflict of interest under the Agreement. In the event the potential conflict of interest cannot be resolved, University may declare the Agreement void and of no further force or effect and University shall have no further obligations under the Agreement.

16. Compliance. Supplier and its employees and agents will comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority, as well as applicable

University policies.

17. Insurance. Supplier shall at its own expense obtain and maintain throughout the term of the

Agreement general commercial liability insurance against claims for bodily injury, death, and property damage with limits of not less than one million dollars ($1,000,000) per occurrence, and three million dollars

($3,000,000) general aggregate to cover such liability caused by, or arising out of, activities of Supplier and its agents and/or employees while engaged in or preparing for the provision of the goods or services provided under the Agreement. If the goods or services include providing technology services, software, or support, Supplier shall obtain and maintain cyber liability insurance coverage of not less than ten million dollars ($10,000,000) per occurrence and in the aggregate to cover such liability resulting or arising from acts, errors, or omissions in rendering such technology services, software, or support. Upon request by

University, Supplier shall furnish to University certificates of insurance evidencing such insurance is effective prior to commencement of work under the Agreement. By requiring such minimum insurance, University shall not be deemed or construed to have assessed the risk or limited the liability that may be applicable to Supplier under the Agreement. Supplier shall assess its own risks and, if it deems appropriate, maintain higher limits or broader coverages. Supplier further agrees, upon request, to include University as an additional insured on its general liability insurance policy on a primary and non-contributory basis.

Supplier is not relieved of any liability or other obligations assumed or pursuant to the Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.

18. Notice. Any notice required or permitted to be given under the Agreement shall be in writing, sent via certified mail or hand delivery, effective when received, and delivered to the addresses provided on the signature page of the Agreement.

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19. Unavailability of Funding. Due to possible future reductions in State and/or Federal funds, University cannot guarantee the continued availability of funding of the Agreement notwithstanding the consideration contained within the Agreement. In the event funds to finance the Agreement become unavailable, either in full or in part, due to such reductions, University may terminate the Agreement or reduce the consideration upon notice in writing to Supplier. Said notice shall be delivered by certified mail

(return receipt requested) or in person (with proof of delivery). University shall be the final authority as to the availability of funds. The effective date of such termination or reduction in consideration shall be the actual effective date of the elimination or reduction of funding. In the event of a reduction in consideration, Supplier may cancel the Agreement as of the effective date of the proposed reduction upon the provision of advance written notice to University. Supplier shall be entitled to receive just and equitable compensation for any satisfactory work performed up to the date of the notice of termination. In the event of unavailability of funding, University shall not be liable for any penalty, expense, or liability, or for general, special, incidental, consequential, or other damages resulting therefrom.

20. Unenforceability of Certain Terms. Notwithstanding any provision of the Agreement to the contrary, any of the following terms within the Agreement shall have no effect and shall not be enforceable:

a. Any term automatically continuing the Agreement period from term to term;

b. Any term requiring or stating that the terms of the Agreement shall prevail over the terms of this

Addendum in the event of conflict;

c. Any term requiring University (or any University employee acting in the course and scope of employment) to indemnify or to hold harmless Supplier or any third party for any act or omission;

d. Any term requiring University to add Supplier or any third party as an additional insured;

e. Any term imposing interest charges contrary to those allowed by Neb. Rev. St. § 81-2404;

f. Any term requiring the application of the law of any state other than the State of Nebraska in interpreting or enforcing the Agreement or requiring or permitting that any dispute under the Agreement be resolved in the courts of any state other than the State of Nebraska;

g. Any term limiting or adding to the time period within which claims can be made or actions can be brought;

h. Any term waiving the sovereign immunity of the State of Nebraska;

i. Any term limiting Supplier’s or any third party’s liability for damages to University (or any University employee acting in the course and scope of employment) for any cause whatsoever related to: (i) intellectual property indemnity required by the Agreement; (ii) liquidated damages assessed under the

Agreement; (iii) claims for personal injury, including death; (iv) claims for damage to real property or tangible or intangible property arising from Supplier’s acts or omissions under the Agreement; (v) any loss or claim to the extent the loss or claim is covered by a policy of insurance maintained, or required by this Addendum or the Agreement to be maintained, by Supplier; (vi) damages arising from the gross negligence or willful misconduct of Supplier, its employees, its subcontractors, or its agents; and (vii) damages arising from

Supplier’s breach of data security or confidentiality obligations under the Agreement;

j. Any term permitting unilateral modification of the Agreement by Supplier or any third party;

k. Any term obligating University to pay attorneys’ fees;

l. Any term requiring the confidentiality of records in contravention of the Nebraska public records statutes, Neb. Rev. Stat. §§ 84-712 through 84-712.09;

{00052178.DOCX; 10} Page 5 of 6

m. Any term binding University (or any University employee acting in the course and scope of employment) to any method of resolution of disputes under the Agreement not instituted in accordance with the provisions of Neb. Rev. Stat. §§ 81-8,302 to 81-8,306;

n. Any term requiring any University employee acting in the course and scope of employment to guarantee performance or any obligation under the Agreement;

o. Any term requiring the University to endorse or perform any act that may be perceived as an endorsement of a commercial good or service, the Vendor, or any third party;

p. Any term requiring the University to waive its rights to a jury trial or to participate in a class action;

or

q. Any term granting Supplier or any third party a security interest in property of University.

[Signature page to follow]

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IN WITNESS WHEREOF, the parties have entered into this Addendum as of the date set forth below.

Board of Regents of the University of Nebraska

Signature:

Printed Name:

Date:

Title:

Supplier

Signature:

Printed Name:

Date:

Title:

Notices to the University shall be sent to:

Brenda Ram

Notices to Supplier shall be sent to:

Amanda Hooper

With copy to:

Legal Notices C/O P2P Procurement Contracts 1700 Y Street, BSC 125 Lincoln, NE 68588-0645

With copy to (optional):

Director of Sales

02/01/24 | 10:52 CST

Vice Chancellor, Business & Finance

Anne C Barnes

02/01/24 | 15:08 CST

Contract Event Number: 204733

Date Printed: 10/25/2023

Notify: Amanda Hooper

Email: ahooper@scottcenter.com

Phone: 402.778.6313

10/25/2023 12:34 pm Scott Conference Center Page 1 of 4

6450 Pine Street, Omaha, NE 68106 p 402.778.6313 f 402.778.6314 scottcenter.com

Client/Organization: University of Nebraska Medical Center Event Name: UNMC- Thoracic / GI Oncology

Conference

Address (Billing): 986800 Nebraska Medical Center Event Type: Conference

Omaha, NE 68198-6800 Event Start Date: 10/30/2025

Contact: Edwards, Missy Event End Date: 10/31/2025

Phone: 402.559.5145

Email: missy.edwards@unmc.edu

Schedule of Event Date Banquet Room Event Type Setup Start End Guests Room Charge 10/30/2025 Center Room Conference Rounds 7:15 am 5:30 pm 90 $1,200.00

10/30/2025 Foyer Breakfast Buffet 7:00 am 10:00 am 90 $0.00

10/30/2025 Foyer Lunch Buffet 12:20 pm 1:00 pm 90 $0.00

10/30/2025 Foyer PM Snack Buffet 3:10 pm 5:30 pm 90 $0.00

10/31/2025 Center Room Conference Rounds 7:30 am 4:15 pm 90 $1,200.00

10/31/2025 Foyer Breakfast Buffet 7:15 am 11:00 am 90 $0.00

10/31/2025 Foyer Lunch Buffet 1:10 pm 2:00 pm 90 $0.00

10/31/2025 Foyer PM Snack Buffet 3:10 pm 5:30 pm 90 $0.00

Your schedule of events detailed above. Your schedule of events will be provided for $2,400.00 rental and $4,800.00 minimum food and beverage purchase. All food and beverage details, room set-up, and ancillary item requests will be arranged with the Event Coordinator. This agreement does not constitute a 24-hour hold. If a 24-hour hold is required, it must be specifically arranged in advance with your Event

Coordinator.

A non-refundable deposit of $0.00 will be due with the signed contract on November 4, 2023).

Menu Selection Due: Week of October 9, 2025 Guaranteed Attendance Due: October 23, 2025

All meeting room rental, food, beverage and audio- visual fees are subject to applicable sales tax and gratuity. Final meal and set up guarantees are due to SCC seven (7) days prior to the function; if guarantees are not received, SCC will use the contracted numbers for the guarantee. Guaranteed guest number cannot be reduced less than seven (7) business days prior to the function. Guarantees increased within three (3) business days of function may be subject to additional charges in addition to menu costs. Changes to setup less than three (3) business days prior to function may be subject to additional fees.

TERMS AND CONDITIONS: SCC's Terms and Conditions is attached to this agreement. By signing this agreement, CLIENT accepts and agrees to be bound by the terms and provision of this agreement and all Terms and Conditions of the attachment.

PAYMENT TERMS: Unless you have established sufficient credit facilities with SCC, a deposit payment must be provided upon contracting. All charges or amounts owed by you will be due seven (7) days in advance of the event. If you have established sufficient credit facilities with SCC, payment of all Event charges (other than the deposit) will be due within thirty (30) days after receipt of the final bill.

TAXES: All federal, state and local taxes and/or relevant charges assessed or imposed by reason of the use of the Event Premises shall be the responsibility and paid by CLIENT.

TAX EXEMPTION: If CLIENT maintains tax exempt status in the State of Nebraska, CLIENT must provide SCC with a tax exemption letter from the State of Nebraska (30) days prior to arrival in order to be exempt from applicable tax charges.

CATERING FOOD & BEVERAGE: CLIENT understands and acknowledges that outside food and beverage may not be brought into the meeting space at SCC. All food and non-alcoholic beverages must be purchased and arrangements made with SCC.

http://scottcenter.com/

10/25/2023 12:34 pm Scott Conference Center Page 2 of 4 p 402.778.6313 f 402.778.6314 scottcenter.com

PROHIBITED:

(a) CLIENT shall not install nails, hooks, wire, tacks, screws, tape or adhesive fasteners on any part of the building.

(b) CLIENT shall not use or permit to be used any glitter, flower petals, or confetti as decoration within the building

(c) CLIENT shall not move furniture or equipment. Setup of tables, chairs and moveable equipment must be agreed upon requested change after room is set could be assessed a labor fee of $25 per hour per person.

(d) CLIENT shall not alter any sound or audio-visual equipment. All alterations must be made by SCC.

(e) CLIENT shall not use or permit to be used any flammable materials or fog machines in the facility. This includes, but is not limited to, open flame candles, spark machines (including "cold sparks"), pyrotechnics and all types of fog/dry ice machines.

(f) SMOKING AND VAPING ARE PROHIBITED IN THE ENTIRE FACILITY.

CANCELLATION: CLIENT may cancel this Agreement only upon giving written notice to SCC. CLIENT and SCC agree and understand that in the event of a cancellation, SCC's actual damages would be difficult to determine. Therefore, CLIENT and SCC agree on the following amounts to be paid by CLIENT to SCC as liquidated damages in the event of canceling the event in full or partially.

Date of Signing to 181 days prior to event: Total Room Rental

180 days to 121 days prior to event: Total Room Rental & 25% of anticipated revenue*

120 days to 61 days prior to event: Total Room Rental & 50% of anticipated revenue*

60 days or less prior to event: Total Room Rental & 75% of anticipated revenue*

*The total gross revenue anticipated by SCC as set forth in the signed agreement excluding gratuity and sales tax

If either party is unable to meet its duties and obligations under this agreement due to an act of god, natural disaster or forces beyond the party's control, including but not limited to a pandemic, COVID-19 or change in the laws in response to said condition or situation, then they shall be excused from performance hereunder unless and until said condition changes.

GOVERNING LAW: This Agreement shall be construed, interpreted and governed by the laws of the State of Nebraska, and jurisdiction and venue shall be in Douglas County, Nebraska.

AMENDMENTS/CHANGES: Any amendments or changes to the arrangements described in this contract must be made in writing, signed by both client and SCC.

I have read the above contract and agree to the terms and conditions as well as any terms and conditions on any contract addendum's which

I may sign. Please Sign and Return by November 4, 2023

Sign :

Print :

University of Nebraska Medical Center Representative Date

Sign :

Amanda Hooper Date

ADDITIONAL INFORMATION:

ALCOHOLIC BEVERAGES SERVICE: Scott Conference Center does not hold a liquor license. CLIENT must contract with a SCC approved beverage vendor to provide and serve any alcoholic beverages. The vendor shall be responsible for the provisioning and service of any alcoholic beverages and must remove all alcohol from the Event Premises immediately following the Event.

(a) The serving of alcohol will comply with the policies of the University of Nebraska Board of Regents and the laws of Douglas

County and the State of Nebraska.

(b) A minimum $15 per person food purchase is required for all events serving alcohol.

(c) No person under the age of 21 will be allowed to consume alcohol on the Event Premises.

(d) At the discretion of the beverage vendor or SCC, the service of alcohol beverages may be discontinued for any individual or group.

(e) All bar and alcohol services shall be discontinued at least thirty (30) minutes prior to the scheduled end of the Event or no later than 11:30 PM.

(f) Vendor's invoice will include a Scott Conference Center 10% commission fee

APPROVED VENDOR: 1316 Jones Beverage Company, a division of Hap Abraham Catering: Chad Morford at chad@abrahamcatering.com

02/01/24 | 10:52 CST

Anne C Barnes 02/01/24 | 15:08 CST mailto:chad@abrahamcatering.com

10/25/2023 12:34 pm Scott Conference Center Page 3 of 4

By accessing and using the Scott Conference Center (SCC), CLIENT accepts and agrees to be bound by the terms and provision of this agreement. In addition, when using SCC, you shall be subject to any posted guidelines or rules applicable at SCC. If you do not agree to abide by the below terms and conditions, please do not sign the attached agreement.

GENERAL PROVISIONS:

(a) All matters not authorized expressly by the terms of this Agreement shall be reserved to the discretion of SCC.

(b) CLIENT shall be subject to the terms and conditions of the written policies, procedures and fees of SCC.

(c) This agreement shall not be valid or binding until signed by an authorized employee of CLIENT and SCC.

(d) This agreement, with attached addenda, if any, shall inure to the benefit of, and be binding upon, the parties and their respective successors and is not transferable to any other party, and supersedes all other proposals or discussions, whether oral or written between

CLIENT and SCC.

GUARANTEE: Guarantee guest numbers are due seven (7) days prior to the event start date. If the attendance or consumption are higher than the guarantee, SCC will neither be responsible nor liable for serving the additional numbers. SCC will work to accommodate and any additional cost will be billed to

CLIENT.

RENTAL RATES: Room rental rates include set up of tables and chairs. There is an additional charge for any other equipment, audio/visual, or furnishing needs.

(a) Delayed Services: On the day of your event, if the agreed upon beginning or ending service time of the function changes by sixty (60) minutes or more, additional labor charges will apply at the rate of $50.00 per person per hour.

(c) The Scott Conference Center will be closed: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve Day and Christmas Day.

SECURITY: With the service of alcoholic beverages, SCC requires a minimum of two (2) security officers which will be secured by SCC. CLIENT shall be responsible for all costs, to be paid on final invoice.

PRICE INCREASES: There may be increases in prices due to unforeseen changes in market conditions at the time of CLIENT's event. We will communicate these increases to you in advance. We will require written confirmation that you agree to pay these increased prices, or at our option we may make reasonable substitutions in menus and you agree to accept such substitutions.

DELIVERIES: Arrangements for delivery of packages should be made through SCC. You must prepay all packages sent to SCC.

SHIPPING/PACKAGES: Shipping packages to SCC must be labeled properly. SCC suggests that the CLIENT ship them to arrive no more than three (3) business days prior to the scheduled event. All packages clearly labeled with Scott Conference Center, the name of CLIENT's event, and date of event.

REMOVAL OF PROPERTY: At the conclusion of the rental period, CLIENT and CLIENT'S employees, agents, licensees and invited guests shall remove from the facilities and grounds all equipment and other property brought to the facilities for the event. In the event the facilities and grounds are not vacated by CLIENT at the conclusion of the rental period, SCC shall be authorized to remove at the expense of CLIENT. SCC shall not be liable for any damage or loss to such property that may be sustained by reason of such removal. Furthermore, SCC shall not be responsible or liable for any damage, loss or injury related to property, merchandise or articles left by CLIENT or their employees, agents, licensees or invited guests at the facilities and grounds.

TEAR DOWN & DISMANTLE: Responsibility by SCC for installation and/or dismantling limited to SCC equipment only (tables, chairs, staging, trash cans and SCC-owned catering equipment). Tear down and dismantle of CLIENT'S property shall be CLIENT'S responsibility and removed within the rental period. If CLIENT does not remove it's equipment as required, SCC may remove equipment and CLIENT shall pay SCC for the cost at $25 per person per hour. Anything left in or on facilities and grounds and not claimed by CLIENT within fifteen (15) days after the conclusion of the rental period shall become the property of SCC.

DAMAGE, DESTRUCTION or ALTERATION: In the event the SCC premises are damaged or destroyed by fire, casualty or unforeseen occurrence or are substantially altered as part of a plan of improvement and/or modification that renders the fulfillment of this Agreement impossible, this Agreement shall terminate on the date of such occurrence and SCC shall in no manner be held liable or responsible to CLIENT for any damages caused thereby or related thereto.

RELOCATION: SCC reserves the right to exchange leased area(s) and relocate CLIENT'S event to an alternate space/location within the Scott Conference

Center for any reason.

LAW OBSERVANCE: CLIENT and its employees, agents, licensees and invited guests shall abide by, conform to and comply with all federal, state and local laws, rules, ordinances and regulations, and shall not do, nor suffer to be done, anything at the SCC facilities and grounds in violation of any such laws, rules, ordinances and regulations. If SCC becomes aware of any violation on the part of CLIENT or any of its employees, agents, licensees or invited guests, 10/25/2023 12:34 pm Scott Conference Center Page 4 of 4

CLIENT shall immediately cease and desist from and correct such violation.

LIABILITY: CLIENT agrees to indemnify, defend, protect and hold harmless SCC from and against any and all claims, actions, suits, proceedings, causes of action, injuries, damages, accidents, judgments, losses, costs and expenses, including without limitation reasonable legal fees and any fees, penalties or damages associated with the nonpayment of taxes or resulting from any violation of law or ordinance resulting from the use of the Event Premises by

CLIENT, arising from, or attributable to, the omission, fault, negligence, bad faith or willful misconduct of CLIENT or CLIENT'S employees, agents, licensees or invited guests in connection with CLIENT'S use of the Premises, or arising from or attributable to a breach of CLIENT'S duties as defined in this

Agreement.

NO OBSTRUCTIONS: No portion of the sidewalks, entries, passages, vestibules, halls, elevators and ways of access to public utilities of the facilities and grounds shall be obstructed by CLIENT.

SIGNS: Any signs and banners to be posted by CLIENT shall be professional in appearance.

ASSIGNMENT and SUBLETTING: CLIENT shall not assign the Agreement or assign or sublet any portion of the Event Premises.

CATERING REGULATIONS: SCC believes in guaranteeing that our client will not run out of food based on client's provided guaranteed guest count is similar to the actual turnout. In an effort to maintain this guarantee, there should be some food remaining at the end of every event. In the interest of food quality and state regulations, this food is the property of SCC and cannot be removed from the premise by client or any guest for any reason.

SERVICE TIME: In order to provide the best quality, in some cases SCC will limit the service time of certain food and beverage items.

OUTSIDE SERVICES: SCC reserves the right to approve or deny any and all outside services or contracted entities (including but not limited to florists, decorators, valet parking and entertainment). CLIENT to provide a list to SCC of all outside service or vendors thirty (30) days prior to event date. Property damage or loss caused by outside service providers shall be the responsibility of CLIENT.

PHOTOGRAPHY/SOCIAL MEDIA: CLIENT authorizes and grants SCC permission to take photos before, during, and after event. CLIENT authorizes and grants SCC permission the ability to use photos on our website as well as any social media platforms. CLIENT authorizes and grants SCC permission to edit, alter, copy, or distribute the photos for social media, advertising and marketing. CLIENT agrees that the photos belong to SCC and will not receive any monetary compensation.

Certificate Of Completion Envelope Id: 92836FAE88CB45C9B799F024521CA6DC Status: Completed

Subject: CW7945 - Contract Summary.docx

Source Envelope:

Document Pages: 12 Signatures: 4 Envelope Originator:

Certificate Pages: 5 Initials: 0 Melody Stark

AutoNav: Enabled

EnvelopeId Stamping: Disabled

Time Zone: (UTC-08:00) Pacific Time (US & Canada)

1400 R Street

LINCOLN, NE 68588

melody.stark@nebraska.edu

IP Address: 35.223.106.21

Record Tracking Status: Original

2/1/2024 8:25:06 AM

Holder: Melody Stark melody.stark@nebraska.edu

Location: DocuSign

Signer Events Signature Timestamp Amanda Hooper ahooper@scottcenter.com

Director of Sales

Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style

Using IP Address: 98.171.201.184

Sent: 2/1/2024 8:26:58 AM

Viewed: 2/1/2024 10:52:05 AM

Signed: 2/1/2024 10:52:48 AM

Electronic Record and Signature Disclosure:

Accepted: 2/1/2024 10:52:05 AM ID: 4f94260b-55c4-4b56-b307-a888a66ffb3c

Anne C Barnes

ANNEBARNES@UNMC.EDU

Vice Chancellor, Business & Finance

UNMC

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 192.94.102.5

Sent: 2/1/2024 10:52:50 AM

Viewed: 2/1/2024 2:56:52 PM

Signed: 2/1/2024 3:08:52 PM

Electronic Record and Signature Disclosure:

Accepted: 2/1/2024 2:56:52 PM ID: 37d8fe14-af03-4cd5-9440-afe7be849fff

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp Brenda Ram bram@unmc.edu

Director, Educational Programs

Security Level: Email, Account Authentication (None)

Sent: 2/1/2024 8:26:57 AM

Viewed: 2/1/2024 8:36:05 AM

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

Carbon Copy Events Status Timestamp Melody Stark melody.stark@nebraska.edu

Sourcing Agent

University of Nebraska

Security Level: Email, Account Authentication (None)

Sent: 2/1/2024 3:08:54 PM

Electronic Record and Signature Disclosure:

Accepted: 11/13/2023 10:42:36 AM ID: f6be8008-ef45-4d6e-b4e3-5c6f95447db3

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/1/2024 8:26:57 AM

Certified Delivered Security Checked 2/1/2024 2:56:52 PM

Signing Complete Security Checked 2/1/2024 3:08:52 PM

Completed Security Checked 2/1/2024 3:08:54 PM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE

From time to time, NU Contracts+Ariba (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature

Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies

At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time

(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a

$0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent

If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind

If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically

Electronic Record and Signature Disclosure created on: 5/16/2023 6:53:28 PM Parties agreed to: Amanda Hooper, Anne C Barnes, Melody Stark

Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given

us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact NU Contracts+Ariba:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: richard.horner@nebraska.edu

To advise NU Contracts+Ariba of your new email address

To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at richard.horner@nebraska.edu and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from NU Contracts+Ariba

To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to richard.horner@nebraska.edu and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with NU Contracts+Ariba

To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:

i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may;

ii. send us an email to richard.horner@nebraska.edu and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

Required hardware and software

The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide-signing-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically

To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:

You can access and read this Electronic Record and Signature Disclosure; and

You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and

Until or unless you notify NU Contracts+Ariba as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by NU Contracts+Ariba during the course of your relationship with NU

Contracts+Ariba.

https://support.docusign.com/guides/signer-guide-signing-system-requirements https://support.docusign.com/guides/signer-guide-signing-system-requirements