Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier EMBASSY SUITES LINCOLN JDHQ

HOTELS LLC

Contact Dana Rains

Sourcing Agent Sarah Johnson Email dana.rains@atriumhospitality.com

REQUESTING DEPARTMENT

Participating Campuses

UNMC

Administrative Unit/Dept.

COPH Office of the Dean

Department Contact Pam Ehmke - pehmke@unmc.edu

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

5/13/26-5/14/26 UNMC COPH OPHP governmental public health system meeting (PHIG)

Contract Document Document Amt

Total Amt Start Date End Date Notes

GROUP SALES

EVENT AGREEMENT

$10,975.00 $10,975.00 05/13/2026 05/14/2026

COMPETITION/BID INFORMATION

Bid Number NA

Competition Under 50K for UNMC

Contract Information NA

INTERNAL USE ONLY

CW43861

GROUP SALES EVENT AGREEMENT

This Group Sales Event Agreement (“Agreement”) is by and between The Board of Regents of the University of Nebraska on behalf of its University of Nebraska Medical Center (“Group” or “you” or “your(s)”) and JDHQ Hotels LLC, d/b/a Embassy Suites by Hilton Lincoln (the “Hotel” or “we” or “us” or “our”).

Group and Hotel are each a “Party” and, collectively, the “Parties”).

GUEST ROOM BLOCK AND RATES: Once this Agreement is accepted, we will remove from our inventory and consider sold to you for your use guest room nights (i.e., sleeping rooms) pursuant to the following arrival and departure schedule (the “Total Contracted Rooms” or “Room Block”).

Rates for your Event are confirmed as shown in the schedule.

GUEST ROOMS and RATES

UNMC COPH

Wed 05/13/2026 Occupanc y Rooms Rate

Standard Suite S 20 $139.00 D 0 $139.00 T 0 $154.00 Q 0 $169.00

Total Room Nights Agreed: 20

All guest rooms are run-of-the-house unless otherwise set forth above. Guestroom types (kings, double/doubles, etc.) cannot be guaranteed and will be reserved on a first-come, first-served basis.

Room rates quoted above are non-commissionable, net rates, subject to tax, which is currently 16.74% but will be the tax rate in effect at the time of the stay. You confirm that you have dealt directly with us, and have not used any person or service entitled to a commission.

PARKING

There will be a charge of $13.50 for guests’ overnight self-parking; and an hourly charge for your attendees who are not staying at the Hotel complimentary for the first hour, $1.50 each hour thereafter and a maximum charge of $13.50 per day. Valet parking is available for $25.00 per day. (or current rate at the time of event)

Group shall be solely and fully responsible for informing its attendees of these fees and that they are separate and distinct from the room rate and from taxes. Group may not, in any printed materials regarding the Event or in any other manner, lump these fees into any category such as tax or room rate.

ROOM RESERVATION PROCEDURES

In order to assign specific room types to your attendees, each guest room in your Room Block must be confirmed no later than Wednesday, April 22, 2026 (“Reservation Due Date”). The Hotel has no obligation to provide room nights beyond those contained in the Room Block.

Telephone reservations (or online) In order to assign individuals to specific rooms, room reservations will be required. We understand that your guests will be phoning in their reservation requests, to the following number: 402.474.1111, or through the Hotel’s web link provided by the hotel after this agreement is signed by all parties. It is important that each of your guests contact the Hotel by Reservation Due Date and identify themselves as part of your group. It would be appreciated if the Hotel could be included on the attendee mailing list, to stay informed as to when reservations are likely to begin arriving. The Hotel does not confirm reservations to the individual in writing.

Especially Prepared for: Event & Hotel Information:

Client Contact Name: Colleen Svoboda Name of “Event”: UNMC COPH Title: Partnerships & Assessment

Manager Date(s) of Event: Wednesday, May 13, 2026 - Thursday, May 14, 2026 Responsible Party (Company Name or Individual):

The Board of Regents of the University of Nebraska on behalf of its University of Nebraska Medical Center

Post to Reader Board as:

UNMC COPH

Address: 984335 Nebraska Medical Center Hotel Contact: Dana Rains City, State, Zip: Omaha, NE 68198 Title: Sales Manager Property Address: 1040 P Street

Lincoln, NE 68508 Phone: (402) 314-1646 Phone: (402) 473-4733 Email colleen.svoboda@unmc.edu Email: dana.rains@atriumhospitality.com

After Reservation Due Date as described above and prior to your arrival date, all room nights which have not been reserved as described above will be deemed to be room nights which your group will not use, and they will become subject to the attrition provisions herein. Such room nights will at that date be returned to the Hotel's general inventory. Reservation requests from your attendees received after Reservation Due Date will be accepted on a space available basis, at the higher of the contract rate or rate available at that time. Should such requests be accepted, such room nights will be credited to your block for purposes of any calculation of attrition.

CHECK-IN I CHECK-OUT

Guest accommodations will be available at 4:00 PM on arrival day and reserved until 12:00 PM on departure day. The Hotel would appreciate receiving flight arrival times for your group, if available. Any attendee wishing special consideration for late checkout should inquire at the front desk on the day of departure. Should the Hotel allow for late check-out; it may impose a half day rate.

GUEST ROOM CHARGES

All charges to master account: You will pay your attendees’ guest room charges. Accordingly, all charges incurred by Event attendees to their room account will be charged to your Master Account.

MEETING REQUIREMENTS

The Hotel will provide your requested function space in accordance with and at the rates set forth in the following Schedule of Events. The Hotel reserves the right to adjust function space at the reservations due date if attendance projects lower than contracted. Please ensure that the Schedule of Events includes all space necessary to accommodate your set-up and break-down times, all audio-visual needs, head tables and displays. Diagrams and identification of the Hotel’s meeting space to be used for your Event may not be disseminated by the Group without the Hotel’s prior approval.

SCHEDULE OF EVENTS

Date Time Event Class Setup AGR Rental Thu, 05/14/26 8:00 AM - 9:00 AM Setup Crescent

Rounds

Thu, 05/14/26 8:00 AM - 9:00 AM Setup Conference/Boar droom

Thu, 05/14/26 8:30 AM - 10:00 AM Break Special Setup

Instructions

Thu, 05/14/26 8:30 AM - 12:00 PM Break Special Setup Instructions

Thu, 05/14/26 9:00 AM - 5:00 PM Meeting Crescent

Rounds 100 $600.00

Thu, 05/14/26 9:00 AM - 5:00 PM Mothers Room Conference/Boar droom

Thu, 05/14/26 12:00 PM - 1:00 PM Lunch Buffet Crescent

Rounds

Specific meeting rooms cannot be guaranteed and are subject to change.

GUARANTEED ATTENDANCE AND MENU SELECTIONS: Though this number will not affect the Agreed Minimum Food and Beverage Revenue figure noted below, the final attendance for your function must be received in writing by the event services office NO LATER THAN 12:00PM, three (3) working days before the date of the function. This will be the number for whom the Hotel will prepare food for the function. The Hotel cannot be responsible for service, accommodations or guaranteeing the same menu items for more than three percent over your guaranteed number of people. If a guarantee is not given to the Hotel by the specified time and date, the original estimated attendance would be considered the final guarantee. Your final menu selections must be made no later than 10 days prior to commencement of your Event. A Banquet Event Order will be sent to you to confirm all final arrangements and prices. If you do not advise Hotel of any corrections or changes to the Banquet Event Order by the date requested by Hotel, the Banquet Event Order will be considered accepted by you as correct. Group will be responsible for the charges listed on the Banquet Event Order or the Agreed Minimum Food and Beverage Revenue figure, whichever is greater, plus applicable tax and service charges. Diagrams and identification of the Hotel’s meeting space to be used for your Event may not be disseminated by the Group without the Hotel’s prior approval.

SERVICE CHARGE: A service charge of 25% (or the current service charge in effect on the day of the Event) will be assessed on all charges relating to your Event including, but not limited to, food and beverage, audio visual, connectivity, meeting room rental, labor fees and any other charges relating to your Event, plus any applicable state and/or local taxes. This service charge is not a gratuity and is the property of Hotel to cover discretionary and administrative costs of the Event. We will endeavor to notify you in advance of your Event of any increases to the service charge should different amounts be in effect on the day of your Event.

AGREED MINIMUM ROOM NIGHT REVENUE: Based on the Total Contracted Rooms and the stated rates, the “Agreed Minimum Room Night Revenue” is $2,780.00.

AGREED MINIMUM FOOD AND BEVERAGE REVENUE: Based on the above Schedule of Events, the “Agreed Minimum Food and Beverage Revenue” is $2,500.00. This amount does not include applicable room rental $600.00, service charges, or taxes, if applicable, which are noted separately herein, and any additional requested function space or food and beverage shall be extra. If the Agreed Minimum Food and Beverage Revenue Figure is not met, any balance will be posted as a food and beverage attrition charge to your Master Account, plus applicable taxes and service charges.

ROOM BLOCK AND SERVICES COMMITMENT: When you contract for a block of rooms and meeting facilities and for food and beverage services, those room nights, facilities and services are removed from our inventory and considered sold to you, and the Hotel makes financial plans based upon the revenues it expects to achieve from your full performance of this Agreement. It is impossible for the Hotel to know in advance whether or under what circumstances or at what rates it would be able to resell your contracted room nights, services or facilities if you do not use them, either as the result of a cancellation of your Event (“cancellation”) or as the result of usage of less than your Total Contracted Rooms and/or contracted food and beverage services for the above Schedule of Events ("attrition"). In most instances, when groups do not use their contracted room nights or services, the Hotel is unable to resell those room nights or services and even when room nights or services are resold, they are generally not resold at the same rates, may be resold to groups which would have utilized the Hotel at another time, are resold to groups that do have the same needs as the original group, etc. Even when rooms or services may be resold, it is costly to re-market the rooms and facilities, and such efforts divert the attention of our sales staff from selling the Hotel’s rooms and facilities for other times. While your Room Block has been held out of our inventory, we may have turned away more lucrative groups in order to meet our commitment to you.

For all these reasons and others, the Parties agree that in the event of cancellation or attrition, the following charges, which represent a reasonable effort on behalf of the Hotel to establish its loss prospectively, shall be due as liquidated damages. Because the Hotel reasonably expects to derive revenue from your Event above and beyond the revenue derived from the provision of room nights and food and beverage services, and because it is difficult to estimate the actual revenue which may be derived from your Event, the amounts due as and for liquidated damages are intended to compensate the Hotel for all of its losses associated with cancellation and/or attrition.

ATTRITION: We agree to allow for a 20% reduction from the Agreed Minimum Room Night Revenue, (“Permitted Attrition”). At the conclusion of your Event, we will credit against the Agreed Minimum Room Night Revenue the guest room revenue derived from your Event and also credit any Permitted Attrition. Any balance will be posted as a charge to your Master Account, plus applicable taxes and service charges.

CANCELLATION: It is understood that Hotel loses substantial revenue upon the Group’s cancellation of an event. The amount of those losses is often difficult or impossible to determine. Hotel has set forth the following fee schedule in the event of cancellation. The parties agree that these fees are a fair and reasonable estimation of Hotel’s loss as a result of cancellation. Group shall pay the cancellation fee as liquidated damages, plus applicable taxes, if Group cancels or is deemed to have cancelled the Event.

If any single function is cancelled, the Group is responsible for the meeting room rental and any other applicable charges associated with that function. The Group is still expected to meet the Agreed Minimum Food and Beverage Revenue. Group agrees to notify Hotel in writing within five (5) business days of any decision to cancel. If the entire Event is cancelled Group agrees to pay Hotel, as follows:

CANCELLATION FEES:

Cancellation Fee is based on Agreed Minimum Room Night Revenue and Agreed Minimum Food and Beverage Revenue, all other applicable Event charges (e.g., setup charges, audio visual charges, etc.), service charges plus applicable taxes.

Cancelled within 90 days prior to arrival 90% of total amount, plus applicable taxes

Your written notice of cancellation must be delivered to Hotel, and may be made by facsimile or electronic transmission. Cancellation date will be considered the date such notification was received by Hotel. Liquidated damages resulting from cancellation shall be due and payable at the time of cancellation.

FORCE MAJEURE: No damages from either Party shall be due for a failure of performance due to Acts of God, war, terrorist act, riots, disaster or strikes, any one of which, to the extent, making performance impossible. Moreover, it will be considered a Force Majeure event if, within sixty days in advance of the scheduled event, the World Health Organization declares a pandemic, as the World Health Organization defines that term (or a previous such declaration remains in place), and as a result a government entity (other than Group or its affiliates in the case of a cancellation by Group) imposes a travel ban, or attendance ban for the location of the event that has the effect of prohibiting attendance at the event or use of the hotel facilities. In the case of a Force Majeure event, the non-performing party may terminate this Agreement, without liability, upon written notification. The Hotel shall have no liability for power disruptions of any kind.

DEPOSIT AND PAYMENT REQUIREMENTS: U3363 If you wish to apply for credit, please complete the enclosed direct bill application form and return it with the signed Agreement. Unless prohibited by law, a 2.5% processing fee will apply to all credit card payments.

Please note that any credit approvals will expire after 12 months. In addition, Hotel reserves the right to withdraw a prior credit approval if Group fails to pay in full charges associated with any prior event at the Hotel or any other hotel owned or operated by Atrium Hospitality or its affiliates, or if there is any material adverse change in Group’s credit standing. If credit approval is withdrawn or expires, Group must make deposit payments in accordance with the below schedule, with Group paying any previously scheduled deposit amounts by the earlier of (A) five (5) days after the Hotel notifies Group of the withdrawal or expiration of credit, or (B) three (3) days prior to the date of the Event.

If credit is not established in advance by Group with Hotel and maintained, you must make deposit payments in accordance with the below payment schedule. If credit is approved only in part, credit will apply only with respect to the last deposits to be made up to the extent of the approval and all prior deposits (and any balance on any deposit for which partial credit is established) must be made in accordance with the below schedule. All deposits will be credited to Group’s Master Account.

* Final deposit payment must be made by credit card, ACH, certified or official bank check, money order, or bank transfer. Wiring instructions will be provided by the Hotel. ACH payments are not accepted within eight (8) days of the event start date. Unless prohibited by law, a 2.5% processing fee will apply to all credit card payments.

CREDIT CARD AUTHORIZATION AND CONTINGENCY: Group agrees to provide a credit card authorization in an amount equal to hundred five percent (105%) of the total anticipated charges for the Event, including the agreed minimum revenue commitments, applicable taxes, service charges, and fees.

Hotel may adjust the authorization if anticipated charges change or if credit approval status changes. Group acknowledges the authorization is not a final charge, and Hotel will charge only amounts due and owing to the Master Account in accordance with this Agreement. Any unused amounts owed to Group will be released to Credit Card upon settlement of Master Account balance.

Checks and money orders should be made payable to Embassy Suites by Hilton Lincoln and be delivered to:

Embassy Suites by Hilton Lincoln Attention: Accounting Department 1040 P Street Lincoln, NE 68508

FRAUD ALERT: For remote payments the Hotel currently uses the Sertifi platform, which is the same platform that was used for transmitting this Agreement. Sertifi allows you to pay by credit card or ACH. You are responsible for ensuring that all payments are correctly made to the Hotel by using the Sertifi platform (or by paying in person at the Hotel). If at any time you receive credit card payment instructions that direct you to pay outside of the Sertifi platform, even if the same appear to be legitimate, you must verify the same by either calling the hotel accounting office using a trusted known or independently verified phone number, or by personally meeting with the Hotel accounting office.

For payment by wire transfer, the Hotel’s current bank wire instructions have been sent along with the Hotel Agreement through Sertifi. You are responsible for ensuring any wire is sent to the correct account. If you receive wire instructions not sent through Sertifi at any time, even if the same appear to be sent by the Hotel, you must verify the same by calling the hotel accounting office using a trusted known or independently verified phone number.

If any deposit payment is not made when due, Hotel may, at its option, deem the Event to be canceled, in which case cancellation charges will apply as noted above and the Hotel will retain any deposits on hand and apply them to the cancellation charges.

In addition to any other amounts authorized by this Agreement, the following items shall be charged to the Master Account: guest rooms, incidentals, self parking, banquet food and beverage charges, service charges, attrition charges, meeting space rental charges, cancellation charges, audio-visual charges and any other charges billed to the Master Account at the request of the authorized representative of the Group, as designated by the Group in advance of the Event, plus applicable taxes and governmental charges. Group further agrees that all charges associated with use of the grounds, function space, facilities and services of the Hotel by its vendors shall be posted to the Master Account.

During the course of your Event, we would be pleased to meet with you each day at a mutually agreed upon time to review the charges applied to your Master Account and to keep it accurate and up to date. Please inform your Event Services Manager of a convenient time that you wish to establish for a daily meeting.

If credit was not established and maintained, any Master Account balance is due at the conclusion of the Event. Where credit was established and maintained, the Master Account balance will be invoiced to the Group within 10 days after the Event concludes and shall be due and payable by Group within 10 days after the date of invoice. Master Account charges may be paid in the form of a check or bank transfer. All deposits, balances or charges not paid when due will bear interest at the lesser of 1.5% per month or the maximum rate permitted by law. Should the Hotel, in its sole discretion, deem collection action necessary in regard to any amounts payable by Group under this Agreement, all costs associated with that collection action, including reasonable attorney’s fees, shall be payable by Group and may be posted to the Master Account.

Individual guest accounts are paid via the credit card provided by the guest at check-in.

TAX EXEMPT STATUS: If Group maintains a tax-exempt status, Hotel must be provided with a valid exemption certificate no later than thirty (30) days prior to Group’s arrival in order to be exempt from taxes. Please note, tax exempt status pertains to the Master Account only. Individual attendees are not tax exempt. Tax exempt status applies to sales tax only; other taxes may apply.

AUDIO-VISUAL EQUIPMENT: Group agrees to work exclusively with Hotel or Hotel’s exclusive audio-visual provider for Group’s audio-visual needs. Any exceptions require Hotel approval and shall be subject to a Hotel fee. Applicable service charges and taxes will apply to all charges for audio-visual services, whether provided by the Hotel or Hotel’s exclusive provider.

INSURANCE AND INDEMNIFICATION: Hotel and Group each agree to carry and maintain and provide evidence of liability and other insurance in amounts sufficient to provide coverage against any claims arising out of its activities or relating to its respective obligations under this Agreement, with liability coverage of not less than $2,000,000.00 per occurrence. Group’s insurance policy shall name the JDHQ Hotels LLC, d/b/a Embassy Suites by Hilton Lincoln and Atrium Hospitality LP (collectively, the “Hotel Parties”) as additional insureds. With respect to any claims or other liability for which Group is responsible, Group’s insurance will be primary and not contributory to any insurance maintained by the Hotel Parties. Damage caused by the Group or its attendees or contractors will be the Group’s responsibility. The Hotel is not responsible for any loss or damage no matter how caused, to any samples, displays, properties, or personal effects brought into the Hotel, and/or for the loss of equipment, exhibits or other materials left in meeting rooms. Group will carry workers compensation coverage as required by law. Group will provide Hotel with a copy of their Certificate of Insurance no later than thirty (30) days prior to arrival.

The Group shall indemnify, defend and hold harmless JDHQ Hotels LLC, d/b/a Embassy Suites by Hilton Lincoln and Atrium Hospitality LP and their respective officers, directors, partners, agents, members and employees from and against any and all demands, claims, damages to persons or property, losses and liabilities, including reasonable attorney’s fees (collectively “Claims”) arising out of or caused by the Group’s and/or its attendees’, members’, agents’, employees’, independent contractors’ or exhibitors’ negligence, including but not limited to claims arising out of the Group’s distribution of pre-keyed room key cards, rooming lists or any other confidential information relating to its attendees.

ELECTRICAL/PHONE SETUP: All electrical services and utilities, including phone and riggings, must be contracted for through the Hotel’s Event Services Department.

OUTSIDE FOOD AND BEVERAGE: Due to applicable law, you may not bring alcoholic beverages into the Hotel for your Event. You must obtain our prior approval before you bring any food or non-alcoholic beverages from outside sources into our Hotel. Service fees will apply to any outside food or beverage served in our function space, regardless whether Hotel labor is required. Outside vendors shall be required to comply with (A) all applicable rules and regulations of Hotel for outside contractors, and (B) such additional directives as may be instituted by Hotel from time to time for the protection of the hotel and its occupants.

These directives may include, without limitation, requirement of use of face masks, distancing, and protocols for the cleaning and sanitizing of areas and for the safe disposal of wastes.

WAIVER OF JURY TRIAL: HOTEL AND GROUP EACH hereby waives all right to trial by jury in any claim, action, proceeding or counter-claim by either Hotel or Group against each other on any matters arising out of or in any way connected with this Agreement.

ENTIRE AGREEMENT: This Agreement, including the below-referenced Additional Terms and Conditions, and the appendices, attachments, addenda and exhibits attached hereto and hereby incorporated herein, constitutes the entire agreement between the Parties superseding any and all prior proposals, negotiations, representations, commitments and other communications between the Parties, whether oral or written, concerning the Event. This Agreement shall be deemed “accepted“ and binding on the Parties only after it has been signed and delivered by a representative of the Group and thereafter by a representative of the Hotel. No representative of the Hotel is authorized to make any representation which varies from the express terms of this Agreement. This Agreement cannot be amended or supplemented except in writing signed by a representative of the Group and the Hotel’s Director of Sales or General Manager. Group shall present Hotel an executed version signed by Group’s representative prior to Friday, April 17, 2026.

ADDITIONAL TERMS AND CONDITIONS: By signing where indicated below, you are agreeing that in addition to the terms and conditions of this Agreement as set forth above, this Agreement also includes the general terms and conditions set forth in the Additional Terms and Conditions (collectively, the “Additional Terms and Conditions”) located on the following pages, which terms and conditions are hereby incorporated into and made a part of this Agreement.

The undersigned expressly agree and warrant that they are authorized to sign and enter into this Agreement on behalf of the party for which they sign and if applicable on behalf of Group/Client named above.

ACCEPTED AND AGREED TO:

The Board of Regents of the University of Nebraska on behalf of its University of Nebraska Medical Center

HOTEL:

JDHQ Hotels LLC d/b/a Embassy Suites by Hilton Lincoln

Group: UNMC COPH

By: [[SertifiSignature_1]]

Name:

Dated: [[SertifiDate_1]]

By: [[SertifiSignature_2]]

Name: Dana Rains, Sales Manager Dated: [[SertifiDate_2]]

By: [[SertifiSignature_3]]

Name: Tina Bretting, Director of Sales & Marketing

Dated: [[SertifiDate_3]]

04/13/26 | 07:52 CDT

04/13/26 | 14:56 CDT

Michael Hrncirik

ADDITIONAL TERMS AND CONDITIONS

If you have entered into an agreement with a hotel (the “Hotel”) operated by Atrium Hospitality LP or an affiliate thereof (a “Hotel Agreement”) and that Hotel Agreement expressly incorporates these Additional Terms and Conditions by reference, then these Additional Terms and Conditions are included in, and constitute a part of the Hotel Agreement. Unless otherwise defined here, terms and phrases defined in the Hotel Agreement have the same definition in these Additional Terms and Conditions. For the entire term of your use and occupancy of the hotel premises during your Event, you shall comply with all of the requirements set forth herein.

1. GUEST RESERVATION INFORMATION: If you request that Hotel provide you and/or your representative(s) with access to guest reservation information pertaining to guests who have reserved rooms at the Hotel in connection with your Event (each, an “Attendee”), then you certify that you have already obtained, or will obtain, consent from each of your Attendees for the Hotel to provide to you and/or your representative(s) such Attendee’s reservation information, and you further agree to reimburse Hotel and Atrium Hospitality LP for any costs, damages, fees or expenses of any kind (including reasonable attorneys’ fees) arising from any claim(s) by an Attendee relating to the Hotel’s or Atrium Hospitality LP’s disclosure of any Attendee’s reservation information.

2. CREDIT CARD PAYMENTS: Hotel may utilize a third-party service to receive secure electronic payments and signatures authorizing said payments.

3. DISCLOSURE OF THIRD PARTY PAYMENTS: If the Hotel Agreement provides for the Hotel to pay a commission, rebate, subsidy, housing fee and/or event planner bonus, or provide any free or discounted guest rooms for any person, in connection with your Event (collectively, a “Third Party Payment”), then you (and your Meeting Planner if the Meeting Planner is signing the Hotel Agreement on your behalf) agree to take full responsibility for determining whether further disclosure of the Third Party Payment is required and for making such disclosure if it is required. You (and your Meeting Planner if the Meeting Planner is signing the Agreement on your behalf) further agree to reimburse us for any fees, costs, liabilities or expenses (including reasonable attorneys’ fees) that we incur should any person claim that disclosure was insufficient.

4. HOTEL LOGO: Group shall not use the name, trademark or logo or any other proprietary designation of the hotel in any advertising or promotional material without the prior written permission of the Hotel (except that Group may use the name and address of the hotel as reasonably required to identify the Event location and to advice the Group’s attendees concerning reservations and charges). Hotel has the right to review and approve in advance any advertisements or promotional materials in connection with Group function which specifically refers to the Hotel or uses its name or logo.

5. TAXES: All federal, state and local governmental taxes and charges related to the services rendered by the Hotel in connection with your Event are in addition to the prices for the services, and you agree to pay them in accordance with the payment terms set forth herein.

6. FORCE MAJEURE: No damages from either Party shall be due for a failure of performance due to Acts of God, war, terrorist act, riots, disaster or strikes, any one of which make performance impossible. The Hotel shall have no liability for power disruptions of any kind.

7. CANCELLATION BY HOTEL: In the event the Event is canceled by the Hotel for reasons other than those rights of termination outlined herein (or by Group due to default by Hotel), the Parties agree that Hotel’s liability to group for such cancellation shall be limited as described in this Paragraph. Group shall be entitled to move the Event to a comparable hotel of the same classification and scale, and the Hotel’s liability to group shall be limited to the following (subject to the Group’s duty to act reasonably to mitigate its damages): (1) the increase, if any, in room rate; (2) the increase, if any, in meeting space rental rates; (3) the increase, if any, in menu prices for comparable menus at contracted banquet food and beverage functions; (4) the cost, if any, of notifying attendees of the change in location, and (5) the cost, if any, of reprinting collateral material. Except as specifically provided in this Agreement, Hotel shall not be liable to Group for any indirect, incidental, consequential, or special damages.

8. CANCELLATION DUE TO CHANGE IN HOTEL OWNERSHIP OR MANAGEMENT. The Parties agree that Hotel may cancel the Event without liability to the Group if the Hotel undergoes a change in ownership or management company and the new owner or manager does not assume this Agreement.

9.CANCELLATION OF FUTURE CONTRACTED EVENTS BY HOTEL: Should a Group’s master account remain unpaid after 60 days, or if advance payments requested are not paid as required, in addition to its other remedies, Group and the Hotel agree that the Hotel, at its sole option and without any liability to Hotel, may elect to cancel any subsequent arrangements agreed upon herein or any agreements separately made by that time between the Group and any Atrium Hospitality LP managed Hotel for additional conventions/meetings to be held in the future, and that in such event the Hotel shall have no liability for such cancellation (no fees, charges, damages or penalties shall be due from the Hotel as a result of the cancellation and no claim shall be brought against the Hotel as a result of the cancellation). Group will be responsible for cancellation damages set forth in each of the event contracts in the event of cancellation by Hotel pursuant to this clause.

10. COMPLIANCE WITH OFAC LAWS: You represent and warrant that you and your Attendees are currently not on the U.S.

Department of the Treasury’s Office of Foreign Assets Control (OFAC) List of Specially Designated Nationals and Other Blocked Persons (including terrorists and narcotics traffickers) (the “OFAC List”), nor on any similar restricted party listings, including those maintained by other governments pursuant to applicable United Nations, regional or national trade or financial sanctions. If you are added to any such restricted party list prior to your arrival date, then you must notify us immediately. The OFAC List can be found by visiting http://www.treasury.gov/resource- center/sanctions/SDN-List/Pages/default.aspx. We may cancel your Event and this Agreement without liability if we reasonably believe it is necessary to do so in order for us to comply with our obligations under such laws or regulations, including if you are added to any restricted party listings as described in this section.

11. ASSIGNMENT: Group may not assign any benefits arising under or associated in any way with the Hotel Agreement without the Hotel’s prior written consent. This prohibition includes, without limitation, any reselling of guest rooms or function space without the Hotel’s prior written consent.

12. SEVERABILITY; NON-WAIVER: Any provision of the Hotel Agreement that is held to be illegal or unenforceable in any jurisdiction shall be ineffective to the extent of such illegality or unenforceability without invalidating the remaining provisions and any such illegal or unenforceable provision shall be deemed to be restated to reflect as nearly as possible the original intentions of the parties in accordance with applicable law. Either party’s failure to enforce any term or condition of this Agreement does not waive that party’s right to enforce that or any other term or condition at any time.

13. COMPLIANCE WITH LAWS AND REGULATIONS: Group agrees to conduct the Event in an orderly manner in full compliance with applicable laws, regulations, and Hotel rules. Should Hotel incur any fees or costs associated with Group’s compliance with such laws, regulations and rules, Group will be responsible for those fees and costs. Group assumes full responsibility for the conduct of all persons in attendance at the Event and for any damage done to any part of Hotel’s premises during any time the premises are reserved for or in use by Group.

14. GOVERNING LAW: The Hotel Agreement is made and to be performed in the city, county and state in which the Hotel is located and shall be governed by and construed in accordance with city, county and state law. Group consents to the exercise of personal jurisdiction over it by the courts of the State in which the Hotel is located and agrees that all litigation regarding the Hotel Agreement shall be brought and maintained only in the courts of such state. In the event of litigation arising from or associated with this contract, the parties agree that the prevailing party therein shall recover its attorneys’ fees and all litigation expenses, charges and costs incurred therein.

15. EQUAL OPPORTUNITY AND EXECUTIVE ORDERS: EQUAL OPPORTUNITY AND EXECUTIVE ORDERS:

Equal Opportunity Clauses required by Executive Order 11246, as amended, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended, 38 U.S.C. 4212 (formerly 2012), Section 503 of the Rehabilitation Act of 1973, as amended, Executive Order 13201, as amended, and their implementing regulations at 41 CFR Chapter 60 (including 41 CFR 60-1.4, 41 CFR60-250.5, 41 CFR60-

300.5 and 41 CFR 60-741.5 respectively), Executive Order 13465 (73 FR 67704) paragraphs: (a) 1-4 of the Contract Clause Section of Executive Order 13496 and any valid notice requirements under Executive Order 13496 (29 CFR part 471.2(d)) are part of this Agreement and binding upon the Parties, including any contractor, subcontractor, vendor, or supplier) unless exempted by rules, regulation or orders of the Secretary of Labor. The Parties further agree to adhere to all federal, state and local nondiscrimination laws regarding equal opportunity for all persons without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran’s status.

16. FUNCTIONS: For your organized meeting event, the following will apply:

Overtime: You agree to begin your Event promptly at the scheduled start time and to have your attendees, invitees and other persons vacate the designated function space at the agreed upon end time. You must reimburse us for any overtime wage payments or other expenses incurred by us because of your failure to comply with these requirements.

Set Up Charges: Should extensive meeting room set-ups or elaborate staging be required, there will be a set-up charge to cover Hotel costs and additional labor. If equipment is necessary that exceeds Hotel’s inventory, then you agree to pay for the cost of renting this additional equipment.

Outside Contractors: The Hotel offers all services necessary for a successful meeting. However, if Group finds it necessary to use outside services, any companies, firms, agencies, individuals and groups hired by or on behalf of Group shall be subject to prior written approval of the Hotel, and Hotel may have a list of approved contractors. Upon prior reasonable notice to the Hotel from Group, Hotel shall cooperate with such contractors and provide them with facilities at the premises to the extent that the use and occupancy of the facilities by the contractor does not interfere with the use and enjoyment of the Hotel premises by employees and other guests and patrons of the Hotel. Group’s contracts with its contractors will all specify that contractor will indemnify, defend and hold Hotel harmless from and against any and all damages or liabilities which may arise from such contractors’ activities at the Hotel. Any contracted company working at Hotel is required to carry and maintain workers’ compensation insurance in statutory amounts; comprehensive general public liability insurance covering automobile, personal injury and property damage with single limits of not less than two million dollars ($2,000,000) per person per occurrence. All such policies (except workers’ compensation) shall specifically state Hotel and Atrium Hospitality LP is named as an additional insured. Such insurance shall be primary and not contributory with any insurance maintained by the Hotel Parties. The Hotel reserves the right to advance approval of all specifications, including electrical requirements, from all outside contractors, and to charge a fee for outside services brought into the Hotel. Group bears all responsibility for the payment of any charges incurred at the Hotel by its contractors.

Security: If required, in Hotel’s reasonable judgment, or upon request of the Group, in order to maintain adequate security measures in light of the size and/or nature of the Event, you will provide, at your expense, security personnel supplied by a licensed guard or security agency, which agency will be subject to Hotel’s prior approval. Such security personnel shall not carry weapons unless prior written approval is granted by Hotel. Security agency will be required to provide proof of insurance, naming the Hotel and Atrium

Hospitality LP as additional insureds to the policy, and sign a hold harmless agreement before they will be allowed to provide services on Hotel premises.

Signage: Signs and banners are not allowed in the Hotel’s public areas. In regard to the group’s meeting space, all signs must be professionally printed and their placement and posting be pre-approved by the Hotel. Nothing shall be posted, nailed, screwed or otherwise attached to walls, floors, or other parts of the building or furniture. Distribution of gummed stickers or labels is strictly prohibited. If Group desires to hang or adhere posters, banners, flip chart paper or other material in meeting rooms, sleeping rooms or public space, your conference service manager must be notified of this request in advance, and will assist Group with the request in order to avoid damage to rooms, walls, etc. Any damage to Hotel as a result of not having prior approval will be billed to Group.

Placement of Tables and Use of Decorations, Props and Staging: Tables must be located in compliance with local Fire Department regulations pertaining to mandatory aisles and fire exits. Group is responsible for ensuring that decorations, props, or staging brought into the Hotel comply with local fire department regulations. Group may not utilize pyrotechnics.

Function Space Assignments: The Hotel reserves the right to assign another room for your function in the event the room originally designated for your function shall be unavailable or inappropriate, in the Hotel’s sole opinion.

Music: Loud music and bands are not allowed in any public areas or meeting rooms during daily business hours. Any use of amplifiers or live music must be approved in advance in writing. We reserve the right to control decibel levels in all areas of the Hotel. You represent and warrant that all copyright and publishing fees for all compositions, materials or arrangements performed or played at your event have been paid in full and you agree to indemnify, defend and hold harmless Hotel and Atrium Hospitality LP from and against any and all claims and damages related to the performance of any copyrighted works.

17. California Consumer Protection Act. This section shall apply only if and to the extent the California Consumer Privacy Act of 2018 (the “CCPA”) is applicable to the Parties with respect to this Agreement. During the term of this Agreement the Parties agree that Hotel, either directly or through its hotel manager, is acting as a “service provider” for Group under the CCPA, and that: (a) each of the Parties will comply with the CCPA; (b) each of the Parties will, upon the request of the other Party, comply with the other Party’s request to enter into any further amendments to this Agreement to the extent reasonably necessary to comply with CCPA; (c) If Hotel, directly or through its hotel manager as agent for Hotel, receives from Group any personal information (as defined in the CCPA) of any “consumer” (as defined in the CCPA) for processing (as defined in the CCPA) on behalf of Group pursuant to this Agreement, Hotel shall (i) be a “service provider” to Group under the CCPA; (ii) not retain, use or disclose the personal information for any purpose other than for the specific purpose of performing services under this Agreement or as otherwise permitted by the CCPA, including for any “Group purpose” (as defined in the CCPA); (iii) not retain, use or disclose the personal information for a “commercial purpose” (as defined in the CCPA) other than providing the services under this Agreement; (iv) not “sell” the personal information (as “sell” is defined in the CCPA); and (v) promptly (and, in any case within seven days of receipt) comply with Group’s written instructions associated with responding to an individual’s request to exercise their privacy rights with respect to their personal information. Hotel hereby certifies that it understands and is willing to abide by the restrictions in California Civil Code Section 1798.140(w)(2)(A). If Hotel authorizes any unaffiliated subcontractor, service provider, or third party to process personal information of Group, Hotel shall enter into contractual provisions so that such subcontractor, service provider, or third party is a “service provider” as defined in the CCPA and not a “third party” as defined in the CCPA. As described in our privacy policy, as we buy or sell businesses or assets confidential customer information generally is one of the transferred business assets. In the event of a transaction involving the sale of some or all of our businesses, customer and site visitor information may be one of the transferred assets and may be disclosed in connection with negotiations relating to a proposed transaction. In such case, the transferred information may become subject to a different privacy notice.

18. COVID-19 DISCLOSURE. An inherent risk of exposure to COVID-19 or other infectious diseases exists in any public space where other people are present. We encourage Group to establish appropriate protocols for its attendees consistent with CDC guidelines and recommendations, including directing attendees who are feeling ill or otherwise symptomatic to not attend. CDC guidelines and recommendations may be found at cdc.gov.

Last revised June 10, 2024

Group Name:

Embassy Suites Lincoln Contact:

4,000.00$ 5,206.00$

LODGING Quantity Nightly Rate # of Nights Tax 16.74% Per Room Night Total Per Room Event Total

Standard Suite 20 139.00$ 1 139.00$ 139.00$ 2,780.00$ Lodging Total $ 2,780.00

Food & Beverage Notes/Special Requests Number of Attendees

Price/Person Insert Menu Pricing

From Current Catering Menu

Service Charge 25%

Tax 9.3% on Food & Beverage

Total Per Person

Total Toward Food &

Beverage Minimum Total Per Meal/Break

Day 1 Breakfast Pastries priced per dozen 8 32.00$ 8.00$ 40.00$ 256.00$ 320.00$ Lunch Mediterranean Sizzling Salad Bar 75 34.00$ 8.50$ 42.50$ 2,550.00$ 3,187.50$ PM Break Sweet & Salty Break 75 14.00$ 3.50$ 17.50$ 1,050.00$ 1,312.50$ All Day Beverage Service 75 18.00$ 4.50$ 22.50$ 1,350.00$ 1,687.50$

Food & Beverage Total 5,206.00$ 6,507.50$

AUDIO VISUAL Notes Quanity Per Day Number of Days Rental Price Service Charge 25%

Tax 7.25% on goods and services

Daily Inclusive Total

Podium - Complimentary -$ High Speed Wireless Internet - Bulk Flat Rate Access for all attendees 1 1 300.00$ 75.00$ 375.00$ 375.00$ Projector 1 1 250.00$ 62.50$ 312.50$ 312.50$ 9'x12' Screen - Front or Rear Projection 75.00$ 18.75$ 93.75$ -$ 6' Tripod Screen - Front Projection 30.00$ 7.50$ 37.50$ -$ Easel (For Signage Display) 15.00$ 3.75$ 18.75$ -$ Flip Chart with Markers and One Paper Pad 30.00$ 7.50$ 37.50$ -$ Additional Flip Chart Paper Pads 10.00$ 2.50$ 12.50$ -$ Post-It Paper Pad 35.00$ 8.75$ 43.75$ -$ Handheld Wired Microphone 25.00$ 6.25$ 31.25$ -$ Handheld Wireless Microphone 2 1 75.00$ 18.75$ 93.75$ 187.50$ Lavaliere Wireless Microphone 75.00$ 18.75$ 93.75$ -$ Microphone Mixer (Up to 4 Inputs) 1 1 50.00$ 12.50$ 62.50$ 62.50$ Microphone Mixer (Up to 12 Inputs) 100.00$ 25.00$ 125.00$ -$ Microphone Mixer (Up to 16 Inputs) 120.00$ 30.00$ 150.00$ -$ 42' Color TV with Remote on Rolling Cart 120.00$ 30.00$ 150.00$ -$ Portable Sound System 180.00$ 45.00$ 225.00$ -$

Audio Visual Total 937.50$

MEETING ROOM RENTAL

Meeting Room

Rental Rate Number of Days Service Charge 25% Tax 7.25% on goods and services

Daily Inclusive Total

One Section of the Regents Ballroom & One Mothers Room 600.00$ 1 150.00$ 750.00$ 750.00$

Meeting Room Rental Total 750.00$

Total Cost Estimate 10,975.00$

UNMC COPH

5.13-14.26

Dana Rains, CMPM | 402.473.4733 dana.rains@atriumhospitality.com Food & Beverage Minimum: Food & Beverage Spend Toward Minimum:

Dates:

Notes & Considerations

Group may bring in AV equpiment owned by the group at no additional charge. However, if assistance from the Embassy Suites team is required, the applicable hourly rates will apply.

PARKING

Self Parking - An hourly charge of $1.50 per hour after the first half and a maximum charge of $13.50 per day, per entry. For parking validation, please plan on $13.50 per vehicle.

Valet parking is available for $25.00 per day.

Bus parking must be arranged in advance and will be billed at $50.00 per night.

Parking rates are determined by the City of Lincoln and may vary due to special events occurring in the downtown area.

This estimate does not replace an event agreement, banquet event order and actual event pricing may vary based on final selections

Notes/Room Set Up

Title: Legal and Policy Compliance Addendum

Revised: 160425

University of Nebraska Legal and Policy Compliance Addendum

This University of Nebraska Legal and Policy Compliance Addendum (the “Addendum”) to the GROUP

SALES EVENT AGREEMENT dated concurrently with this Addendum (the “Agreement”) is effective as of the date of the last signature set forth below between the Board of Regents of the University of Nebraska a public body corporate and governing body of the University of Nebraska (“University”), which is composed of a chief governing administrative unit (University of Nebraska System), four universities (University of

Nebraska at Kearney, University of Nebraska-Lincoln, University of Nebraska Medical Center, and

University of Nebraska at Omaha), and such other institutions and units as may be designated by the

Nebraska Legislature, and EMBASSY SUITES LINCOLN JDHQ HOTELS LLC (“Supplier”).

RECITALS

A. University desires to enter the Agreement with Supplier.

B. The Agreement is in the form provided by Supplier, which the parties are using for their mutual convenience.

C. The Agreement is, with the exceptions noted in this Addendum, acceptable to University.

D. Certain provisions in the Agreement cannot be accepted or are required in the Agreement by

Univers…