DOC2119862703.pdf

This Group Booking Contract is between Holiday Inn Hotel & Convention Center in Kearney, Nebraska and UNK Thompson Scholars, a group organizing a 2026-Sophomore Halfway Graduation Celebration event scheduled for Sunday, April 19, 2026. The group contact is Anfernee "Fern" Covarrubias, located at Mentor Hall, 109B, 1203 W 26th Street, Kearney, Nebraska 68845-4293. The hotel is located at 110 2nd Avenue, Kearney, Nebraska 68847.

The contract establishes a one-time facility rental charge of $600.00 for use of meeting and banquet space, which includes trash removal and setup/cleanup services. The event includes multiple functions scheduled throughout the day: client setup beginning at 4:00 PM with round table configurations for 88 guests, registration at 5:45 PM, an evening program at 6:00 PM with 88 round tables, a dinner buffet at 6:15 PM for 85 guests, and three separate meetings in theater setup for 30 guests each. All food and beverages must be purchased through the hotel's catering department with a guaranteed meal count due 72 hours prior to the event by Thursday at 8:30 AM to 5:30 PM. The hotel requires credit card authorization, direct billing approval, or check payment methods, with billing occurring for the actual or guaranteed meal count, whichever is greater. Menu prices are subject to change with applicable service charges and sales taxes additional unless all-inclusive pricing is specified. The contract was signed by hotel representative Patti Ballar on April 7, 2026.