DOC2020099176.pdf

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier EMBASSY SUITES LINCOLN

**ACH**JDHQ HOTELS LLC

Contact Dana Rains

Sourcing Agent Melody Stark Email dana.rains@atriumhospitality.com

REQUESTING DEPARTMENT

Participating Campuses

UNL

Administrative Unit/Dept.

Department Contact Michael D Bergland-Riese

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

Nebraska Conference for Undergraduate Wisdom in Math (NCUWM) is an annual conferece that brings 300 students and faculty from accross the country to present math research.

Contract Document Document Amt Total Amt Start Date End Date Notes

CW41400 CW 38681 $70,000 1/27/227 1/31/2027

COMPETITION/BID INFORMATION

Bid Number

Competition NCPD

Contract Information

INTERNAL USE ONLY

Contract ID CW41400

Title: Legal and Policy Compliance Addendum

Revised: 160425

University of Nebraska Legal and Policy Compliance Addendum

This University of Nebraska Legal and Policy Compliance Addendum (the “Addendum”) to the Conference room and lodging agreement dated concurrently with this Addendum (the “Agreement”) is effective as of the date of the last signature set forth below between the Board of Regents of the University of Nebraska a public body corporate and governing body of the University of Nebraska (“University”), which is composed of a chief governing administrative unit (University of Nebraska System), four universities (University of

Nebraska at Kearney, University of Nebraska-Lincoln, University of Nebraska Medical Center, and

University of Nebraska at Omaha), and such other institutions and units as may be designated by the

Nebraska Legislature, and EMBASSY SUITES LINCOLN **ACH**JDHQ HOTELS LLC“Supplier”).

RECITALS

A. University desires to enter the Agreement with Supplier.

B. The Agreement is in the form provided by Supplier, which the parties are using for their mutual convenience.

C. The Agreement is, with the exceptions noted in this Addendum, acceptable to University.

D. Certain provisions in the Agreement cannot be accepted or are required in the Agreement by

University as a matter of law and policy of the State of Nebraska and University.

E. Supplier is willing to modify the Agreement as set forth in this Addendum.

AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants set forth in the Agreement and herein and the above recitals, which are incorporated herein by this reference, the parties agree as follows:

1. Incorporation and Priority of Terms. The Agreement is amended as stated herein and this

Addendum is incorporated into the Agreement by this reference. In the event of a conflict between the terms of this Addendum and the Agreement, the terms of this Addendum shall prevail.

2. Assignment. The Agreement is non-assignable and non-transferrable unless agreed to in writing by the parties. Any attempt by either party to assign its rights or obligations hereunder without the written agreement of the other party shall be void.

3. Governing Law and Forum. The Agreement shall be governed by the laws of the State of

Nebraska without giving effect to its conflicts of law provisions. Any legal actions brought by either party hereunder shall be in the state courts located in Lancaster County, Nebraska. Any legal action by Supplier in relation to the Agreement shall be instituted in accordance with the provisions of the Nebraska State

Contract Claims Act (Neb. Rev. Stat. §§ 81-8,302 to 81-8,306).

4. Liability. To the fullest extent allowed by law, Supplier shall defend, indemnify, and hold harmless

University, its regents, officers, employees, agents, and students for any loss, claim, damage, expense, or liability of any kind arising out of or in connection with the acts or omissions of Supplier and its officers, employees, agents, and subcontractors under the Agreement.

5. Work Status Verification. Supplier and its subcontractors shall use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska pursuant to Neb. Rev. Stat. §§ 4-108 to 4-114.

6. Taxes and Fees. University is generally exempt from payment of state sales and use taxes and local occupation taxes within the State of Nebraska. University will furnish exemption certificates upon written request by Supplier. If Supplier is required to pay any taxes from which University is exempt as a result of doing business with University, Supplier shall be solely responsible for the payment of those taxes.

Revised: 160425

If a tariff is imposed on any Deliverables provided under this Agreement, each party shall pay an equal share of the costs of such tariff.

7. Debarment List. Supplier certifies and warrants that it has not been debarred, suspended, or declared ineligible as defined in the Federal Acquisition Regulation 48 CFR Ch.1 Subpart 9.4. Supplier also certifies that Supplier, its partners, directors, officers, employees, licensees, subcontractors, or agents have not been excluded or debarred or otherwise become ineligible to participate in federal health care programs pursuant to 42 USC § 1320a-7. The certification and warranty set forth in this section shall be an ongoing certification and warranty during the term of the Agreement, and Supplier shall immediately notify University of any change in the status of the certification and warranty set forth in this section. If Supplier becomes excluded from federal health care program participation or placed on the Consolidated List of Debarred, Suspended, and Ineligible Contractors, the Agreement may be terminated immediately, for cause, by

University. If any partners, directors, officers, employees, licensees, subcontractors, personnel, or agents of Supplier become excluded from federal health care program participation, such individual shall be removed from participating in the Agreement immediately. Failure by Supplier to remove such excluded individual immediately shall provide University the right to terminate the Agreement immediately for cause.

8. Taxpayer Transparency Act. Under Neb. Rev. Stat. §§ 84-602.01 to 84-602.04, University is required to provide the Nebraska Department of Administrative Services with a copy of each contract that is a basis for an expenditure of state funds, including any amendments and documents incorporated by reference in the contract. Copies of all such contracts and documents will be published by the Nebraska

Department of Administrative Services at https://statecontracts.nebraska.gov/. It shall be the sole responsibility of Supplier (a) to notify University of any requested redactions to the Agreement, any amendment to the Agreement, and any document incorporated by reference into the Agreement and (b) to indicate the legal basis for such requested redactions at the time of execution thereof. In addition, Supplier shall defend any challenge to such redactions at its own expense. Supplier’s failure to request redactions to any contracts or documents released by University under this section shall constitute a complete waiver of any and all claims for damages caused by any such release.

9. Public Records. Under Neb. Rev. Stat. §§ 84-712 to 84-712.09, information or records of or belonging to University regarding, related to, or part of the Agreement will be open to public inspection and copying unless exempted from disclosure in accordance with University’s interpretation and application of applicable law. It shall be the sole responsibility of Supplier (a) to notify University of requested redactions to any such information or records that may otherwise be required to be open to public inspection and copying and (b) to indicate the legal basis for such requested redactions. In addition, Supplier shall defend any challenge to such requested redactions at its own expense. Supplier’s failure to request redactions to any information or records released by University under this section shall constitute a complete waiver of any and all claims for damages caused by any such release.

10. Federal Funding Compliance. If the Agreement involves federal funds, (a) Supplier’s compliance in all respects with all applicable federal anti-discrimination laws is material to Supplier’s performance under the Agreement; (b) Supplier certifies that it does not operate any programs promoting diversity, equity, and inclusion that violate such laws; and (c) Supplier’s failure to comply with such laws shall be considered a material breach of the Agreement.

If the Agreement is for $15,000 or more and involves federal funds, then Supplier shall comply with 41 CFR

§§ 60-300.5(a) and 60-741.5(a), which are incorporated herein by this reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and require action to employ and advance in employment individuals without regard to disability or veteran status.

If Supplier has fifty (50) or more employees and the Agreement involves payment of $50,000 or more in federal funds to Supplier, then Supplier shall develop or maintain a program as described in 41 CFR 60‐ 741, subpart C. If Supplier has fifty (50) or more employees and the Agreement involves payment of https://statecontracts.nebraska.gov/

Revised: 160425

$150,000 or more in federal funds to Supplier, then Supplier shall develop or maintain a program as described in 41 CFR 60‐300, subpart C. To the extend any of the provisions of Appendix II to 2 CFR Part

200 apply to the Agreement, such provisions are incorporated herein by this reference and apply to Supplier as a “contractor,” “recipient,” or “subrecipient.”

11. Nondiscrimination. Neither Supplier nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of the Agreement, with respect to hire, tenure, terms, conditions, or privilege of employment because of the race, color, religion, sex, disability, or national origin of the employee or applicant in accordance with the Nebraska Fair Employment

Practice Act (Neb. Rev. Stat. §§ 48-1101 to 48-1125).

12. Logos or University Marks. Supplier shall not use or display any University campus name, logo, trademark, service mark (individually a “Mark” and collectively the “Marks”) and/or other indicia designated by University as a source identifier, unless expressly authorized in writing by University. Any unauthorized use of University Marks is expressly prohibited. Supplier shall not use University’s name in any manner that acts as an endorsement or is an appearance of any endorsement in any promotion, advertisement, solicitation, or other communication, especially as it relates to Supplier’s business.

13. Right to Audit Privilege. University reserves the right to audit or inspect work performed by

Supplier under the Agreement. University may participate directly or through an appointed representative in order to verify that the services related to the Agreement have been performed in accordance with the procedures indicated.

14. Purchase Order Requirement. A purchase order shall be issued by University to Supplier for payment in accordance with the terms of the Agreement. All invoice(s) submitted by Supplier shall make reference to the appropriate purchase order number to be eligible for payment.

15. Conflict of Interest. Supplier certifies, to the best of its knowledge and belief, that (a) there is no unresolved actual or potential conflict of interest related to the Agreement and (b), if Supplier is a University employee, immediate family member of a University employee, or business associated with a University employee and the Agreement is valued at $2,000 or more, Supplier has, prior to execution of the

Agreement, provided written notification to the vice president for business and finance or relevant vice chancellor for business and finance, as applicable, of Supplier’s status as, relation to, or association with a

University employee and of the Agreement. If an actual or potential conflict of interest related to the

Agreement arises during the Term, Supplier shall provide to the vice president for business and finance or relevant vice chancellor for business and finance, as applicable, a written disclosure statement that describes all relevant information concerning the actual or potential conflict of interest. If the actual or potential conflict of interest cannot be resolved or University determines Supplier’s certification set forth in this section is false, University may declare the Agreement void and of no further force or effect and

University shall have no further obligations under the Agreement.

16. Compliance. Supplier and its employees and agents will comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority, as well as applicable

University policies.

17. Insurance. Supplier shall at its own expense obtain and maintain throughout the term of the

Agreement general commercial liability insurance against claims for bodily injury, death, and property damage with limits of not less than $1,000,000.00 per occurrence, and $3,000,000.00 general aggregate to cover such liability caused by, or arising out of, activities of Supplier and its agents and/or employees while engaged in or preparing for the provision of the goods or services provided under the Agreement. If the goods or services include providing technology services, software, or support, Supplier shall obtain and maintain cyber liability insurance coverage of not less than $10,000,000.00 per occurrence and in the aggregate to cover such liability resulting or arising from acts, errors, or omissions in rendering such

Revised: 160425 technology services, software, or support. Upon request by University, Supplier shall furnish to University certificates of insurance evidencing such insurance is effective prior to commencement of work under the

Agreement. By requiring such minimum insurance, University shall not be deemed or construed to have assessed the risk or limited the liability that may be applicable to Supplier under the Agreement. Supplier shall assess its own risks and, if it deems appropriate, maintain higher limits or broader coverages. Supplier shall, upon request, include University as an additional insured on its general liability insurance policy on a primary and non-contributory basis. Supplier is not relieved of any liability or other obligations assumed or pursuant to the Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.

18. Notice. Any notice required or permitted to be given under the Agreement shall be in writing, sent via certified mail or hand delivery, effective when received, and delivered to the addresses provided on the signature page of this Addendum.

19. Unavailability of Funding. Due to possible future reductions in state and/or federal funds, University cannot guarantee the continued availability of funding of the Agreement notwithstanding the consideration contained within the Agreement. In the event funds to finance the Agreement become unavailable, either in full or in part, due to such reductions, University may terminate the Agreement or reduce the consideration upon notice in writing to Supplier. Said notice shall be delivered by certified mail

(return receipt requested) or in person (with proof of delivery). University shall be the final authority as to the availability of funds. The effective date of such termination or reduction in consideration shall be the actual effective date of the elimination or reduction of funding. In the event of a reduction in consideration, Supplier may cancel the Agreement as of the effective date of the proposed reduction upon the provision of advance written notice to University. Supplier shall be entitled to receive just and equitable compensation for any satisfactory work performed up to the effective date of the termination. In the event of unavailability of funding, University shall not be liable for any penalty, expense, or liability, or for general, special, incidental, consequential, or other damages resulting therefrom.

20. No Personal Liability. In no event shall any regent, official, officer, employee, agent, or student of

University be personally liable or responsible for any representation, statement, covenant, warranty, or obligation contained in, or made in connection with, the Agreement, express or implied.

21. Foreign Adversary Certification. The terms in this section defined in Neb. Rev. Stat. § 73-903 shall have the meaning defined therein. If the Agreement is for a technology-related product or service and no exception set forth in Neb. Rev. Stat. § 73-906(2) applies, Supplier certifies that it is not a scrutinized company, it will not subcontract with any scrutinized company for any aspect of performance of the

Agreement, and any products or services provided under the Agreement do not originate with a scrutinized company. The certification set forth in this section shall be an ongoing certification during the term of the

Agreement and Supplier shall immediately notify University of any change in the status of the certification set forth in this section.

22. Unenforceability of Certain Terms. For the purposes of this section, “University” expressly includes any University employee acting in the course and scope of employment. Notwithstanding any provision of the Agreement to the contrary, any of the following terms within the Agreement shall have no effect and shall not be enforceable:

a. Any term making the Agreement period perpetual, providing for unlimited renewals of the

Agreement, or automatically continuing the Agreement period from term to term;

b. Any term requiring or stating that the terms of the Agreement shall prevail over the terms of this

Addendum in the event of conflict;

c. Any term requiring University to indemnify or to hold harmless Supplier or any third party for any act or omission;

Revised: 160425

d. Any term imposing interest charges contrary to those allowed by Neb. Rev. Stat. § 81-2404;

e. Any term requiring the application of the law of any state other than the State of Nebraska in interpreting or enforcing the Agreement or requiring or permitting that any dispute under the Agreement be resolved in courts other than the courts of the State of Nebraska;

f. Any term limiting the time period within which claims can be made or actions can be brought;

g. Any term waiving the sovereign immunity of the State of Nebraska;

h. Any term limiting Supplier’s or any third party’s liability for damages to University for any cause whatsoever related to: (i) intellectual property indemnity required by the Agreement; (ii) liquidated damages assessed under the Agreement; (iii) claims for personal injury, including death; (iv) claims for damage to real property or tangible or intangible property arising from Supplier’s acts or omissions under the

Agreement; (v) any loss or claim to the extent the loss or claim is covered by a policy of insurance maintained, or required by this Addendum or the Agreement to be maintained, by Supplier; (vi) damages arising from the gross negligence or willful misconduct of Supplier, its employees, its subcontractors, or its agents; and (vii) damages arising from Supplier’s breach of data security or confidentiality obligations under the Agreement;

i. Any term permitting unilateral modification of the Agreement by Supplier or any third party;

j. Any term obligating University to pay attorneys’ fees;

k. Any term requiring the confidentiality of records in contravention of the Nebraska public records statutes, Neb. Rev. Stat. §§ 84-712 to 84-712.09;

l. Any term binding University to any method of resolution of disputes under the Agreement not instituted in accordance with the provisions of Neb. Rev. Stat. §§ 81-8,302 to 81-8,306;

m. Any term requiring University to endorse or perform any act that may be perceived as an endorsement of a commercial good or service, Supplier, or any third party;

n. Any term requiring University to waive its rights to a jury trial or to participate in a class action; or

o. Any term granting Supplier or any third party a security interest in property of University.

[Signature page to follow]

Revised: 160425

IN WITNESS WHEREOF, the parties have entered into this Addendum as of the date set forth below.

Board of Regents of the University of Nebraska

Signature:

Printed Name:

Date:

Title:

Supplier

Signature:

Printed Name:

Date:

Title:

Notices to University shall be sent to:

Notices to Supplier shall be sent to:

With copy to:

Legal Notices C/O P2P Procurement Contracts 1700 Y Street, BSC 125 Lincoln, NE 68588-0645

With copy to (optional):

4890-8857-9324, v. 15

Dana Rains

02/10/26 | 15:06 CST

Sales Manager

Dana Rains dana.rains@atriumhospitality.comLacey Rohe

Associate Vice Chancellor & Controller

Lacey Rohe laceyrohe@nebraska.edu

02/11/26 | 09:13 CST

GROUP SALES EVENT AGREEMENT

This Group Sales Event Agreement (“Agreement”) is by and between The Board of Regents for the University of Nebraska Lincoln on behalf of the

UNL Center for Science, Math & Computer Education (“Group” or “you” or “your(s)”) and JDHQ Hotels LLC, d/b/a Embassy Suites by Hilton Lincoln (the “Hotel” or “we” or “us” or “our”). Group and Hotel are each a “Party” and, collectively, the “Parties”).

GUEST ROOM BLOCK AND RATES: Once this Agreement is accepted, we will remove from our inventory and consider sold to you for your use guest room nights (i.e., sleeping rooms) pursuant to the following arrival and departure schedule (the “Total Contracted Rooms” or “Room Block”).

Rates for your Event are confirmed as shown in the schedule.

GUEST ROOMS and RATES

2027 CALL IN - Women in Mathematics

Thu 01/28/2027 Fri 01/29/2027 Sat 01/30/2027

Occupanc y

Rooms Rate Rooms Rate Rooms Rate

Standard King Suite

Single 15 $135.00 42 $135.00 42 $135.00

Double $135.00 $135.00 $135.00

Triple $135.00 $135.00 $135.00

Quad $135.00 $135.00 $135.00

2027 ROOMING LIST Women in Mathematics

Thu 01/28/2027 Fri 01/29/2027 Sat 01/30/2027

Occupanc y

Rooms Rate Rooms Rate Rooms Rate

2 Queen Beds

Suite

Single 15 $135.00 88 $135.00 88 $135.00

Double $135.00 $135.00 $135.00

Triple $135.00 $135.00 $135.00

Quad $135.00 $135.00 $135.00

Total Room Nights Agreed: 290

All guest rooms are run-of-the-house unless otherwise set forth above. Guestroom types (kings, double/doubles, etc.) cannot be guaranteed and will be reserved on a first-come, first-served basis.

Room rates quoted above are non-commissionable, net rates, subject to tax, which is currently 16.74% but will be the tax rate in effect at the time of the stay. You confirm that you have dealt directly with us, and have not used any person or service entitled to a commission.

PARKING

There will be a charge of $13.50 for guests’ overnight self-parking; and an hourly charge for your attendees who are not staying at the Hotel complimentary for the first hour, $1.50 each hour thereafter and a maximum charge of $13.50 per day. Valet parking is available for $25.00 per day. (or current rate at the time of event)

Group shall be solely and fully responsible for informing its attendees of these fees and that they are separate and distinct from the room rate and from taxes. Group may not, in any printed materials regarding the Event or in any other manner, lump these fees into any category such as tax or room rate.

Especially Prepared for: Event & Hotel Information:

Client Contact Name: Michael Bergland-Riese Name of “Event”: 2027 NE Conference for Undergraduate Women in Mathematics

Title: Events & Outreach Specialist Date(s) of Event: Wednesday, January 27, 2027 - Monday, February 1, 2027

Responsible Party (Company Name or Individual):

University of Nebraska Lincoln on behalf of the UNL Center for Science, Math & Computer Education

Post to Reader Board as:

2027 NE Conference for Undergraduate Women in Mathematics

Address: 251 Avery Hall Hotel Contact: Dana Rains

City, State, Zip: Lincoln, NE 68588-0131 Title: Sales Manager

Property Address: 1040 P Street

Lincoln, NE 68508

Phone: (402) 472-9312 Phone: (402) 473-4733

Email riese@unl.edu Email: dana.rains@atriumhospitality.com

SPECIAL CONCESSIONS

• Hotel agrees to provide complimentary use of the following hotel owned items. If hotel owned inventory is not sufficient, group is responsible for rental of additional equipment as needed:

o Hotel Staging o Linens and centerpieces o Podium and wired mic o Dry erase boards o Easels

• Existing drop-down screen at no charge and set up screens at 50% discount

• Water station in meeting rooms

• Three (3) VIP parking Passes

• Complimentary parking for up to ten (10) during the banquet on 1.29.27

• One parking pass per suite (for rooming list guests only)

• Wi-Fi in guest suites and function space

• Fifteen (15) breakfast coupons for UNL Staff to eat breakfast on Friday & Saturday

• Early check-in between 1p-3p is requested and based on hotel availability

• All rooms will have a 1pm check-out on 1.31.27

ROOM RESERVATION PROCEDURES

In order to assign specific room types to your attendees, each guest room in your Room Block must be confirmed no later than Wednesday, January 6, 2027 (“Reservation Due Date”). The Hotel has no obligation to provide room nights beyond those contained in the Room Block.

Rooming List – Direct Bill Reservations In order to assign individuals to specific rooms, room reservations will be required. A rooming list is required in order to facilitate your attendees’ accommodations, and it must be provided to the Hotel by Reservation Due Date. This list should include guest name, home or business address, email address (if any), requested type of room, requested bed type (i.e. king, double/double, queen, twin or suites) check-in and check-out dates, preference for smoking or non-smoking room, and VIP status. Any requests for special room arrangements should be indicated on the rooming list. The Hotel does not confirm reservations to the individual in writing.

Telephone reservations (or online) – Individual Pay on Own Reservations

In order to assign individuals to specific rooms, room reservations will be required. We understand that your guests will be phoning in their reservation requests, to the following number: 402.474.1111, or through the Hotel’s web link to be provided by the hotel after this agreement is signed by all parties and hotel reservations over these dates become available for booking. It is important that each of your guests contact the Hotel by Reservation Due Date and identify themselves as part of your group. It would be appreciated if the Hotel could be included on the attendee mailing list, to stay informed as to when reservations are likely to begin arriving. The Hotel does not confirm reservations to the individual in writing.

After Reservation Due Date as described above and prior to your arrival date, all room nights which have not been reserved as described above will be deemed to be room nights which your group will not use, and they will become subject to the attrition prov isions herein. Such room nights will at that date be returned to the Hotel's general inventory. Reservation requests from your attendees received after Reservation Due Date will be accepted on a space available basis, at the higher of the contract rate or rate available at that time. Should such requests be accepted, such room nights will be credited to your block for purposes of any calculation of attrition.

CHECK-IN I CHECK-OUT

Guest accommodations will be available at 4:00 PM on arrival day and reserved until 12:00 PM on departure day. The Hotel wou ld appreciate receiving flight arrival times for your group, if available. Any attendee wishing special consideration for late checkout should inquire at the front desk on the day of departure.

GUEST ROOM CHARGES

Room only charged to Master Account ROOMING LIST ONLY: You will be paying your Event guests’ room and applicable tax. Accordingly, all such charges incurred by Event guests will be charged to your Master Account. In order to be able to access the ancillary services of the Hotel, each guest will be required to present a valid credit card upon check-in, on which an amount of sufficient pre-authorization can be obtained to cover any charges for the guest’s use of the Hotel’s ancillary services. Should any guest not settle his or her account in full upon departure, you will be responsible for the outstanding balance (which may be added to your Master Account or billed to you separately).

No charges to Master Account INDIVIDUAL CALL IN RESERVATIONS:

Each Event guest will pay his or her account upon departure. Group assumes full and sole responsibility for informing all attendees of the room rate, applicable taxes, and that parking is separate and distinct from the room rate and from taxes. When reservations are made, we will require a valid credit card for each reservation. An individual’s deposit is refundable to that individual only in accordance with the Hotel’s standard guest cancellation policy, though this shall have no bearing upon the Group’s total liability pursuant to either the attrition or cancellation clauses herein. Group shall inform its attendees of this policy. Each guest will be required to present a valid credit card upon check-in on which an amount of sufficient pre-authorization can be obtained to cover the room, and tax charges for the length of the guest’s stay, plus any charges for the guest’s use of the Hotel’s ancillary services.

Should any guest not settle his or her account in full upon departure, you will be responsible for the outstanding balance (which may be added to your Master Account or billed to you separately).

MEETING REQUIREMENTS

The Hotel will provide your requested function space in accordance with and at the rates set forth in the following Schedule of Events. The Hotel reserves the right to adjust function space at the reservations due date if attendance projects lower than contracted. Please ensure that the Schedule of Events includes all space necessary to accommodate your set-up and break-down times, all audio-visual needs, head tables and displays. Diagrams and identification of the Hotel’s meeting space to be used for your Event may not be disseminated by the Group without the Hotel’s prior approval.

Sliding Scale Room Rental

• Over 260 room nights utilized – $3,000.00 room rental fee

• 210-259 room nights utilized – $5,000.00 room rental fee

• 180-209 room nights utilized – $7,500.00 room rental fee

• 140-179 room nights utilized – $11,000.00 room rental fee

• 120-149 room nights utilized – $16,000.00 room rental fee

SCHEDULE OF EVENTS

Date Time Event Class Room Setup AGR Rental

Thu, 01/28/27 11:00 AM - 11:59 PM Storage Coat Room Existing Setup Fri, 01/29/27 12:00 AM - 11:59 PM Room Hold Registration Desk Registration 3 Fri, 01/29/27 12:00 AM - 11:59 PM Storage Coat Room Existing Setup Fri, 01/29/27 10:00 AM - 12:00 PM Room Hold Back Dock Existing Setup Fri, 01/29/27 10:00 AM - 11:59 PM Room Hold Regents A Leave Room Empty Fri, 01/29/27 11:00 AM - 1:00 PM Setup Lobby Registration 7 Fri, 01/29/27 12:00 PM - 3:15 PM Setup Pre-Con Area/Courtyard Registration 6 Fri, 01/29/27 12:00 PM - 6:30 PM Setup Regents BCDEF Round Tables of 10 350 Fri, 01/29/27 12:00 PM - 11:59 PM Room Hold Director's Boardroom Conference/Boardroom 12 Fri, 01/29/27 1:00 PM - 3:15 PM Break Party Deck Existing Setup 350 Fri, 01/29/27 1:00 PM - 3:15 PM Registration Lobby Registration 7 Fri, 01/29/27 1:00 PM - 9:00 PM Room Hold Director's Boardroom Conference/Boardroom 12 Fri, 01/29/27 3:15 PM - 6:45 PM Registration Pre-Con Area/Courtyard Registration 6 Fri, 01/29/27 6:30 PM - 9:00 PM Room Hold Regents BCDEF Round Tables of 10 350 Fri, 01/29/27 6:45 PM - 10:00 PM Dinner Regents BCDEF Round Tables of 10 350 Sat, 01/30/27 12:00 AM - 5:35 PM Room Hold Regents A Special Setup Instructions Sat, 01/30/27 12:00 AM - 11:59 PM Room Hold Director's Boardroom Conference/Boardroom 12 Sat, 01/30/27 12:00 AM - 11:59 PM Room Hold Registration Desk Registration 3 Sat, 01/30/27 12:00 AM - 11:59 PM Storage Coat Room Existing Setup Sat, 01/30/27 7:00 AM - 8:00 AM Setup Regents A Special Setup Instructions Sat, 01/30/27 7:00 AM - 8:00 AM Setup Regents B Theater 182 Sat, 01/30/27 7:00 AM - 8:00 AM Setup Regents C Theater 182 Sat, 01/30/27 7:00 AM - 8:00 AM Setup Regents DE Theater 160 Sat, 01/30/27 7:00 AM - 9:00 PM Registration Registration Desk Registration 3 Sat, 01/30/27 7:00 AM - 10:00 PM Room Hold Director's Boardroom Conference/Boardroom 12 Sat, 01/30/27 8:00 AM - 8:55 AM Breakout Regents C Theater 182 Sat, 01/30/27 8:00 AM - 8:55 AM Breakout Regents DE Theater 160 Sat, 01/30/27 8:00 AM - 8:55 AM Breakout Regents B Theater 182 Sat, 01/30/27 8:00 AM - 5:35 PM Setup Chancellor 1 Special Setup Instructions 40 Sat, 01/30/27 8:00 AM - 5:35 PM Setup Chancellor 2 Special Setup Instructions 40 Sat, 01/30/27 8:00 AM - 5:35 PM Setup Chancellor 3 Special Setup Instructions 40 Sat, 01/30/27 8:00 AM - 5:35 PM Setup Regents F Special Setup Instructions 80 Sat, 01/30/27 8:00 AM - 5:35 PM Setup Alumni Special Setup Instructions 60 Sat, 01/30/27 8:55 AM - 9:10 AM Setup Regents BC Theater 350 Sat, 01/30/27 8:55 AM - 11:30 AM Room Hold Regents DE Theater 160 Sat, 01/30/27 9:10 AM - 10:00 AM General Session Regents BC Theater 350 Sat, 01/30/27 9:50 AM - 11:30 AM Break Pre-Con Area/Courtyard Special Setup Instructions 350 Sat, 01/30/27 10:00 AM - 10:30 AM Setup Regents BC Theater 350

Sat, 01/30/27 10:30 AM - 11:20 AM General Session Regents BC Theater 350 $3,000.00

Sat, 01/30/27 11:20 AM - 11:30 AM Setup Regents C Theater 182 Sat, 01/30/27 11:20 AM - 11:30 AM Setup Regents B Theater 182 Sat, 01/30/27 11:30 AM - 12:45 PM Breakout Regents B Theater 182 Sat, 01/30/27 11:30 AM - 12:45 PM Breakout Regents C Theater 182 Sat, 01/30/27 11:30 AM - 12:45 PM Breakout Regents DE Theater 160 Sat, 01/30/27 12:45 PM - 2:00 PM Room Hold Regents DE Theater 160 Sat, 01/30/27 12:45 PM - 2:00 PM Setup Regents C Theater 182 Sat, 01/30/27 12:45 PM - 2:00 PM Setup Regents B Theater 182 Sat, 01/30/27 2:00 PM - 2:15 PM Breakout Regents B Theater 182 Sat, 01/30/27 2:00 PM - 2:55 PM Breakout Regents C Theater 182 Sat, 01/30/27 2:00 PM - 2:55 PM Breakout Regents DE Theater 160 Sat, 01/30/27 2:00 PM - 2:55 AM Meeting Regents C Theater 182 Sat, 01/30/27 2:15 PM - 4:25 PM Setup Regents B Theater 182 Sat, 01/30/27 2:45 PM - 4:20 PM Break Regents A Special Setup Instructions 350 Sat, 01/30/27 2:55 PM - 4:25 PM Setup Regents C Theater 182 Sat, 01/30/27 2:55 PM - 5:35 PM Setup Regents E Special Setup Instructions 80 Sat, 01/30/27 2:55 PM - 5:35 PM Setup Regents D Special Setup Instructions 80 Sat, 01/30/27 3:00 PM - 4:20 PM Room Hold Regents A Special Setup Instructions Sat, 01/30/27 4:20 PM - 5:15 PM Room Hold Regents A Special Setup Instructions Sat, 01/30/27 4:25 PM - 5:15 PM General Session Regents BC Theater 350 Sat, 01/30/27 4:30 PM - 5:25 AM Meeting Regents B Theater Sat, 01/30/27 5:00 PM - 5:35 PM Setup Masters Room Special Setup Instructions 25 Sat, 01/30/27 5:15 PM - 5:35 PM Room Hold Regents A Special Setup Instructions Sat, 01/30/27 5:15 PM - 7:15 PM Setup Regents ABC Round Tables of 10 350 Sat, 01/30/27 5:35 PM - 7:00 PM Breakout Chancellor 2 Special Setup Instructions 40 Sat, 01/30/27 5:35 PM - 7:00 PM Breakout Masters Room Special Setup Instructions 25 Sat, 01/30/27 5:35 PM - 7:00 PM Breakout Regents F Special Setup Instructions 80 Sat, 01/30/27 5:35 PM - 7:00 PM Breakout Regents E Special Setup Instructions 80 Sat, 01/30/27 5:35 PM - 7:00 PM Breakout Alumni Special Setup Instructions 60 Sat, 01/30/27 5:35 PM - 7:00 PM Breakout Regents D Special Setup Instructions 80 Sat, 01/30/27 5:35 PM - 7:00 PM Breakout Chancellor 3 Special Setup Instructions 40 Sat, 01/30/27 5:35 PM - 7:00 PM Breakout Chancellor 1 Special Setup Instructions 40 Sat, 01/30/27 7:00 PM - 11:59 PM Room Hold Regents D Special Setup Instructions 80 Sat, 01/30/27 7:00 PM - 11:59 PM Room Hold Chancellor 3 Special Setup Instructions 40 Sat, 01/30/27 7:00 PM - 11:59 PM Room Hold Chancellor 2 Special Setup Instructions 40 Sat, 01/30/27 7:00 PM - 11:59 PM Room Hold Chancellor 1 Special Setup Instructions 40 Sat, 01/30/27 7:00 PM - 11:59 PM Room Hold Alumni Theater 60 Sat, 01/30/27 7:00 PM - 11:59 PM Room Hold Regents F Special Setup Instructions 80 Sat, 01/30/27 7:00 PM - 11:59 PM Room Hold Regents E Special Setup Instructions 80 Sat, 01/30/27 7:15 PM - 10:00 PM Dinner Buffet Regents ABC Round Tables of 10 350 Sun, 01/31/27 12:00 AM - 8:10 AM Setup Regents A Theater 126 Sun, 01/31/27 12:00 AM - 8:10 AM Setup Regents B Theater 182 Sun, 01/31/27 12:00 AM - 8:10 AM Setup Regents C Theater 182 Sun, 01/31/27 12:00 AM - 10:15 AM Setup Regents E Special Setup Instructions 80 Sun, 01/31/27 12:00 AM - 10:15 AM Setup Regents D Special Setup Instructions 80 Sun, 01/31/27 12:00 AM - 10:15 AM Setup Chancellor 3 Special Setup Instructions 40

Sun, 01/31/27 12:00 AM - 10:15 AM Setup Chancellor 2 Special Setup Instructions 40 Sun, 01/31/27 12:00 AM - 10:15 AM Setup Chancellor 1 Special Setup Instructions 40 Sun, 01/31/27 12:00 AM - 10:15 AM Setup Alumni Special Setup Instructions 60 Sun, 01/31/27 12:00 AM - 10:15 AM Setup Regents F Special Setup Instructions 80 Sun, 01/31/27 12:00 AM - 11:30 AM Room Hold Director's Boardroom Conference/Boardroom 12 Sun, 01/31/27 12:00 AM - 1:00 PM Room Hold Registration Desk Registration 3 Sun, 01/31/27 12:00 AM - 1:00 PM Storage Coat Room Existing Setup Sun, 01/31/27 7:00 AM - 1:00 PM Registration Registration Desk Special Setup Instructions 3 Sun, 01/31/27 8:00 AM - 11:30 AM Room Hold Director's Boardroom Conference/Boardroom 12 Sun, 01/31/27 8:10 AM - 10:05 AM Breakout Regents C Theater 182 Sun, 01/31/27 8:10 AM - 10:05 AM Breakout Regents B Theater 182 Sun, 01/31/27 8:10 AM - 10:05 AM Breakout Regents A Theater 126 Sun, 01/31/27 9:30 AM - 10:15 AM Setup Masters Room Special Setup Instructions 25 Sun, 01/31/27 10:00 AM - 11:00 AM Break Pre-Con Area/Courtyard Special Setup Instructions 300 Sun, 01/31/27 10:05 AM - 11:05 AM Setup Regents BC Theater 364 Sun, 01/31/27 10:05 AM - 12:00 PM Teardown Regents A Theater 126 Sun, 01/31/27 10:15 AM - 10:55 AM Breakout Regents D Special Setup Instructions 80 Sun, 01/31/27 10:15 AM - 10:55 AM Breakout Regents E Special Setup Instructions 80 Sun, 01/31/27 10:15 AM - 10:55 AM Breakout Regents F Special Setup Instructions 80 Sun, 01/31/27 10:15 AM - 10:55 AM Breakout Chancellor 3 Special Setup Instructions 40 Sun, 01/31/27 10:15 AM - 10:55 AM Breakout Chancellor 1 Special Setup Instructions 40 Sun, 01/31/27 10:15 AM - 10:55 AM Breakout Chancellor 2 Special Setup Instructions 40 Sun, 01/31/27 10:15 AM - 10:55 AM Breakout Masters Room Special Setup Instructions 25 Sun, 01/31/27 10:15 AM - 10:55 AM Breakout Alumni Special Setup Instructions 60 Sun, 01/31/27 11:05 AM - 11:15 AM General Session Regents BC Theater 364

Specific meeting rooms cannot be guaranteed and are subject to change.

For the safety and protection of your guests, a $75.00++ security fee will be added to all cash and host bars. All cash and host bars will carry a $35.00++ per hour / per bartender fee.

GUARANTEED ATTENDANCE AND MENU SELECTIONS: Though this number will not affect the Agreed Minimum Food and Beverage Revenue figure noted below, the final attendance for your function must be received in writing by the event services office NO LATER THAN 12:00PM, three (3) working days before the date of the function. This will be the number for whom the Hotel will prepare food for the function. The Hotel cannot be responsible for service, accommodations or guaranteeing the same menu items for more than three percent over your guaranteed number of people. If a guarantee is not given to the Hotel by the specified time and date, the original estimated attendance would be considered the final guarantee. Your final menu selections must be made no later than 10 days prior to commencement of your Event. A Banquet Event Order will be sent to you to confirm all final arrangements and prices. If you do not advise Hotel of any corrections or changes to the Banquet Event Order by the date requested by Hotel, the Banquet Event Order will be considered accepted by you as correct. Group will be responsible for the charges listed on the Banquet Event Order or the Agreed Minimum Food and Beverage Revenue figure, whichever is greater, plus applicable tax and service charges. Diagrams and identification of the Hotel’s meeting space to be used for your Event may not be disseminated by the Group without the Hotel’s prior approval.

SERVICE CHARGE: A service charge of 25% (or the current service charge in effect on the day of the Event) will be assessed on all charges relating to your Event including, but not limited to, food and beverage, audio visual, connectivity, meeting room rental, labor fees and any other charges relating to your Event, plus any applicable state and/or local taxes. This service charge is not a gratuity and is the property of Hotel to cover discretionary and administrative costs of the Event. We will endeavor to notify you in advance of your Event of any increases to the service charge should different amounts be in effect on the day of your Event.

AGREED MINIMUM ROOM NIGHT REVENUE: Based on the Total Contracted Rooms and the stated rates, the “Agreed Minimum Room Night Revenue” is $39,150.00.

AGREED MINIMUM FOOD AND BEVERAGE REVENUE: Based on the above Schedule of Events, the “Agreed Minimum Food and Beverage Revenue” is $20,000.00. This amount does not include applicable room rental $3,000.00, service charges, or taxes, if applicable, which are noted separately herein, and any additional requested function space or food and beverage shall be extra. If the Agreed Minimum Food and Beverage Revenue Figure is not met, any balance will be posted as a food and beverage attrition charge to your Master Account, plus applicable taxes and service charges.

ROOM BLOCK AND SERVICES COMMITMENT: When you contract for a block of rooms and meeting facilities and for food and beverage services, those room nights, facilities and services are removed from our inventory and considered sold to you, and the Hotel makes financial plans based upon the revenues it expects to achieve from your full performance of this Agreement. It is impossible for the Hotel to know in advance whether or under what circumstances or at what rates it would be able to resell your contracted room nights, services or facilities if you do not use them, either as the result of a cancellation of your Event (“cancellation”) or as the result of usage of less than your Total Contracted Rooms and/or contracted food and beverage services for the above Schedule of Events ("attrition"). In most instances, when groups do not use their contracted room nights or services, the Hotel is unable to resell those room nights or services and even when room nights or services are resold, they are generally not resold at the same rates, may be resold to groups which would have utilized the Hotel at another time, are resold to groups that do have the same needs as the original group, etc. Even when rooms or services may be resold, it is costly to re-market the rooms and facilities, and such efforts divert the attention of our sales staff from selling the Hotel’s rooms and facilities for other times. While your Room Block has been held out of our inventory, we may have turned away more lucrative groups in order to meet our commitment to you.

For all these reasons and others, the Parties agree that in the event of cancellation or attrition, the following charges, which represent a reasonable effort on behalf of the Hotel to establish its loss prospectively, shall be due as liquidated damages. Because the Hotel reasonably expects to derive revenue from your Event above and beyond the revenue derived from the provision of room nights and food and beverage services, and because it is difficult to estimate the actual revenue which may be derived from your Event, the amounts due as and for liquidated damages are intended to compensate the Hotel for all of its losses associated with cancellation and/or attrition

ATTRITION: We agree to allow for a 20% reduction from the Agreed Minimum Room Night Revenue, (“Permitted Attrition”). At the conclusion of your Event, we will credit against the Agreed Minimum Room Night Revenue the guest room revenue derived from your Event, and also credit any Permitted

Attrition. Any balance will be posted as a charge to your Master Account, plus applicable taxes and service charges.

CANCELLATION: It is understood that Hotel loses substantial revenue upon the Group’s cancellation of an event. The amount of those losses is often difficult or impossible to determine. Hotel has set forth the following fee schedule in the event of cancellation. The parties agree that these fees are a fair and reasonable estimation of Hotel’s loss as a result of cancellation. Group shall pay the cancellation fee as liquidated damages, plus applicable taxes, if Group cancels or is deemed to have cancelled the Event.

If any single function is cancelled, the Group is responsible for the meeting room rental and any other applicable charges associated with that function. The Group is still expected to meet the Agreed Minimum Food and Beverage Revenue. Group agrees to notify Hotel in writing within five (5) business days of any decision to cancel. If the entire Event is cancelled Group agrees to pay Hotel, as follows:

CANCELLATION FEES:

Cancellation Fee is based on Agreed Minimum Room Night Revenue and Agreed Minimum Food and Beverage Revenue, all other applicable Event charges (e.g., setup charges, audio visual charges, etc.), service charges plus applicable taxes.

Cancelled more than 181 days prior to arrival 50% of total amount, plus applicable taxes

Cancelled 91 - 180 days prior to arrival 75% of total amount, plus applicable taxes

Cancelled within 90 days prior to arrival 90% of total amount, plus applicable taxes

Your written notice of cancellation must be delivered to Hotel, and may be made by facsimile or electronic transmission. Cancellation date will be considered the date such notification was received by Hotel. Liquidated damages resulting from cancellation shall be due and payable at the time of cancellation.

FORCE MAJEURE: No damages from either Party shall be due for a failure of performance due to Acts of God, war, terrorist act, riots, disaster or strikes, any one of which, to the extent, making performance impossible. Moreover, it will be considered a Force Majeure event if, within sixty days in advance of the scheduled event, the World Health Organization declares a pandemic, as the World Health Organization defines that term (or a previous such declaration remains in place), and as a result a government entity (other than Group or its affiliates in the case of a cancellation by Group) imposes a travel ban, or attendance ban for the location of the event that has the effect of prohibiting attendance at the event or use of the hotel facilities. In the case of a

Force Majeure event, the non-performing party may terminate this Agreement, without liability, upon written notification. The Hotel shall have no liabilit y for power disruptions of any kind.

DEPOSIT AND PAYMENT REQUIREMENTS: DB C1514 If you wish to apply for credit, please complete the enclosed direct bill application form and return it with the signed Agreement. Unless prohibited by law, a 2.5% processing fee will be assessed on credit card payments.

Please note that any credit approvals will expire after 12 months. In addition, Hotel reserves the right to withdraw a prior credit approval if Group fails to pay in full charges associated with any prior event at the Hotel or any other hotel owned or operated by Atrium Hospitality or its affiliates, or if there is any material adverse change in Group’s credit standing. If credit approval is withdrawn or expires, Group must make deposit payments in accordance with the below schedule, with Group paying any previously scheduled deposit amounts by the earlier of (A) five (5) days after the Hotel notifies Group of the withdrawal or expiration of credit, or (B) three (3) days prior to the date of the Event.

If credit is not established in advance by Group with Hotel and maintained, you must make deposit payments in accordance with the below payment schedule. If credit is approved only in part, credit will apply only with respect to the last deposits to be made up to the extent of the approval and all pr ior deposits (and any balance on any deposit for which partial credit is established) must be made in accordance with the below schedule. All deposits will be credited to Group’s Master Account.

In the event Group’s Direct Bill is deactivated, the following deposit schedule will apply:

Date Deposit Due

Upon return of signed Agreement to Hotel $10,000.00

Two weeks prior to Event $30,000.00

Three days prior to Event* Remaining Estimated Balance

* Final deposit payment must be by credit card, certified or official bank check, money order, or bank transfer, with wiring instructions to be provided by Hotel. Unless prohibited by law, a 2.5% processing fee will be assessed on credit card payments.

Checks and money orders should be made payable to Embassy Suites by Hilton Lincoln and be delivered to:

Embassy Suites by Hilton Lincoln

Attention: Accounting Department 1040 P Street

Lincoln, NE 68508

For payment by wire or ACH transfer, the Hotel’s current bank wire instructions have been sent along with the Hotel Agreement through Sertifi. You are responsible for ensuring any wire is sent to the correct account.