Contract CW41400

The University of Nebraska awarded a contract valued at $70,000.00 to Embassy Suites Lincoln JDHQ Hotels LLC for hotel and conference room rental services in support of the Nebraska Conference for Undergraduate Women in Mathematics (NCUWM). The contract, executed on February 20, 2026, covers accommodations and meeting facilities at the Embassy Suites by Hilton Lincoln location. Performance is scheduled for January 27 through February 1, 2027, with the agreement governed by Nebraska state law and subject to the University of Nebraska Legal and Policy Compliance Addendum.

The hotel will provide 290 total room nights at a rate of $135.00 per night (exclusive of the 16.74% applicable tax), generating an agreed minimum room night revenue of $39,150.00. Additional services include conference meeting space with a $3,000.00 room rental fee (triggered when occupancy exceeds 260 room nights), with an agreed minimum food and beverage revenue of $20,000.00. The hotel will furnish complimentary amenities including staging, linens, podium, Wi-Fi access, parking passes, and breakfast coupons. The contract incorporates a deposit schedule requiring $10,000.00 upon execution, $30,000.00 two weeks prior to the event, and the remaining balance three days before arrival. A 25 percent service charge applies to all event-related costs, and the University is exempt from applicable sales and use taxes.