DOC1655535970.pdf

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier UNO Baxter Arena Contact Name and Email

Mike Smith MikeSmith@baxterarena.com

REQUESTING DEPARTMENT

Participating Campuses and Admin Unit/Dept.

UNMC

Primary Contact Name and Email

Cheri Kimble, CHERIE.KIMBLE@UNMC.EDU

Secondary Contact Name and Email

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name) Rental agreement between UNMC and UNO Baxter Arena with general terms and conditions for the Venue for the 2025 CAHP Professionalism Ceremony on 8/22/25.

Purchase Category

Total Amount of Spend

$13,500 Start Date

8/22/2025 End Date

8/22/2025

BID INFORMATION

Bid Number

Competitive Review Findings

Under $50k

Contract Information

INTERNAL USE ONLY

CW 34299

mailto:MikeSmith@baxterarena.com mailto:CHERIE.KIMBLE@UNMC.EDU https://s3.ariba.com/Sourcing/Main/aw?awh=r&awssk=mo4tQrksakqbD9wv&realm=NUSystem&awrdt=1 https://s3.ariba.com/Sourcing/Main/aw?awh=r&awssk=mo4tQrksakqbD9wv&realm=NUSystem&awrdt=1

Term Sheet

August 22, 2025

UNMC CAHP Graduation

Initial ________

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H E E T

TERM SHEET

Date of Term Sheet: 7/14/2025

Event Name: UNMC CAHP Graduation

Date of Event: August 22, 2025

Location(s) of Event:

Main Arena ☒

Concourse ☒

Club Lounge ☒

Press Level ☒

Blue Line Club ☒

Visiting LR 156 ☐

Media Hospitality LR 162 ☒

Holland Ice ☒

Parking Lot 21 ☒

Parking Lot 22 ☒

Parking Lot 23 ☒

Parking Lot 24 ☒

Parking Lot 25 ☒

Parking Lot 26 ☒

Parking Lot 27 ☒

Client Name (Licensee): UNMC/College of Allied Health Professions

Contact Name: Nicki Simmons

Address: 600 S 42nd St

City: Omaha

State: NE

Zip: 68198

Email: nsimmons@unmc.edu

Phone: 402-559-7998

Type of Event:

Breakfast ☐

Concert ☐

Conference ☐

Dinner ☐

Expo ☐

Family Show ☐

Graduation ☒

Luncheon ☐

Maintenance ☐

Meeting ☐

Practice ☐

Special Event ☐

Sporting Event ☐

Tour ☐

Unspecified ☐

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TICKETING__________________________________________________________

Ticket Admission: N/A

Facility Fee: N/A

Consignment Fee: N/A

On-Sale Date Information: N/A

Complimentary Tickets: N/A

Club Seats: N/A

Suite Seats: N/A

RENTAL____________________________________________________________

Rental Rate: $13,500

RENTAL INCLUDES:

- Standard set-up and tear down

- Standard house lighting and sound, ventilation, heat, or air conditioning, as appropriate during the event

- Standard event and post event cleaning

- Tables, chairs, and pipe and drape*

- Stage*

- Complimentary parking is available in selected lots

- Complimentary Wi-Fi

- Event posted on the Baxter Arena website and social media platforms.

- 30 Days prior to the event, the event will be advertised on Baxter Arena Monument Digital Sign and on Arena Box Office/Main Entrance/Concourse televisions.

RENTAL DOES NOT INLCUDE:

- Uniformed Police/Security

- Traffic Uniformed Police/Security

- Parking Attendants

- Additional staffing requested by the Licensee.

- Overnight 24-Hour Security

- Emergency Medical Technicians (EMT’s)

- Stagehands

- Audio/Video needs include use of the video board, ribbon board, and athletic show lights.

- Projectionists

- Facility Fees

- Electrical consumption or connections more than standard house lighting

- Decorations including table clothes not provided by Savor…Omaha.

- Exhibitor services (electrical, water, data, etc.)

- Telephone and internet service

- Radio and television connections

- Special overtime labor requirements

- All auxiliary equipment or services required for the presentation of the event.

- Labor, rent and utilities more than four hours, based on event specifics and contract.

- Credit card fees

- Licenses and permits.

- Additional Advertising

- Food and Beverage needs, including catering.

- Runner vehicles and gas

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TIMES & ATTENDANCE________________________________________________

Load-In Time(s): 10:30 AM

Door Time(s) (Public): TBD

Event Start Time: TBD

Event End Times: 4:30 PM

Load-Out Time(s) (Removal): Immediately following event.

Estimated Attendance: TBD

FOOD & BEVERAGE___________________________________________________

Savor Omaha (Baxter Arena Concessionaire) will be open for all ceremonies serving beverages and pre-packaged foot items.

No Alcoholic beverages will be sold.

All catering orders need to be arranged with Savor…Omaha.

Catering orders must be submitted 20 days prior to the event.

Catering counts must be submitted 10 days prior to the event.

INSURANCE_________________________________________________________

A comprehensive general liability insurance policy (no less than $1,000,000) will be required no later than 30 days prior to the event.

DEPOSIT____________________________________________________________

50% deposit due at signing of term sheet (Attention: Wendy Cross-Baxter Arena).

Term sheet must be signed within the first 30 days of receiving the document.

CANCELLATION POLICY________________________________________________

Deposit will be withheld for cancellation of the event. If the event is cancelled 30 days prior to the event, the full amount will be charged.

LATE FEES___________________________________________________________

If Licensee fails to pay the remaining balance 30 days after the event, Licensee shall pay to Baxter Arena a late fee of 5% per month on the unpaid balance.

ADDITIONAL EXPENSES________________________________________________

Additional expenses will be billed using the respective year’s price sheet.

Additional expenses will be billed 10 days after the event.

Uniformed Officers, Traffic, and EMT’s will be required for events at the sole discretion of Baxter Arena based on the nature of the event, attendance, and the needs of the client.

NOTES_____________________________________________________________

- An event day is defined as one four-hour ticketed event. It does not include set up/tear down time.

- Rehearsal days are included at no charge and must be scheduled with Baxter Arena staff.

- For multiple ceremonies in one day, you will be charged for actual building expenses for each additional ceremony, not to exceed $5,000 for each additional ceremony.

- Charges for additional requested services will be applied at the rate listed on the respective price sheet for that fiscal year.

I accept the terms and conditions as stated above.

Client Signature: _____________________________________

Date: _____________________________________

RULES AND REGULATIONS__________________________________________________

It is the responsibility of the University of Nebraska at Omaha, Omaha Athletics and Baxter Arena to operate the Facility in a sound business manner to maximize both social and economic benefit to the community, and financial stability of the facility. Baxter Arena will promote, solicit, develop, and make reservations for any activity deemed appropriate to Baxter Arena’s objectives, and to qualify all activities requesting utilization of the facility. All specific policies, procedures, rules, and regulations will be conditioned on, and subject to, these overriding considerations. Baxter Arena reserves the right to add to, modify, delete, or otherwise change these policies and procedures at any given time. Baxter Arena will make these updated policies and procedures reasonably available and accessible. Licensees may obtain updated versions, upon request, at any time.

1. ALCOHOLIC BEVERAGES

a. Bringing alcoholic beverages into the Facility, and on the surrounding property, is prohibited other than through

Baxter Arena’s exclusive catering and concession operator, Savor…Omaha.

b. Baxter Arena reserves the right, at its sole discretion, to suspend alcoholic beverage sales at any time during a licensed event.

2. AMERICANS WITH DISABILITES ACT

a. The Facility is a public facility subject to Title II of the Americans with Disabilities Act (ADA). The Facility is accessible to disabled patrons, as required by the ADA and applicable regulations.

b. The Licensee is responsible for making aisles, exhibits, displays, meetings, etc., accessible to qualified individuals with a disability attending the event with respect to setup, location of exhibits on the exhibit floor, paths of travel and other aspects of the event within the Licensee or one of the Licensee’s exhibitors’ controls.

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c. The Licensee must include a notice in the Licensee’s event advertising, and/or publicity releases, stating that disabled patrons should notify the Licensee and Baxter Arena at least one week prior to the Licensee’s event should a reasonable accommodation be needed.

d. Baxter Arena will use its best efforts to assist the Licensee in identifying local providers of temporary auxiliary aids and services, although the Licensee will remain ultimately responsible for identifying and contracting with such providers.

e. If the Licensee fails to arrange for a reasonably requested temporary auxiliary aid or service, Baxter Arena management shall have the right, but not the obligation, to provide or arrange for such temporary auxiliary aid or service, and the Licensee must reimburse Baxter Arena the cost of providing and arranging for such temporary auxiliary aid or service as determined by Baxter Arena.

3. ANIMALS OR PETS

a. Except for service animals and animals used as part of a Baxter Arena approved exhibit or activity, no animals or pets are permitted in the Facility.

b. Approved animals in the Facility must be on a leash, within a pen or under similar control. The Licensee assumes full responsibility for any approved animal.

4. AUDIO/VISUAL

Baxter Arena provides audio/visual for your audio/visual equipment and operator needs. Audio/visual equipment rates are available upon request.

5. CONCESSIONS AND CATERING

Baxter Arena’s recognized Catering and Concession Operator, Savor…Omaha, shall be the exclusive provider of food and beverage service in the Facility and on the surrounding property. Baxter Arena’s Catering and Concession Operator shall retain all revenues received. Any deviation from these exclusive services must be approved in writing by Baxter Arena management.

Food and beverage service includes, but is not limited to, the sale of beverages (alcoholic or otherwise) and food items.

The Licensee will not be allowed to sell, give away or distribute samples of any food or beverage items without written permission from the Catering and Concession Operator. Upon the agreement of both parties, the Catering and Concession

Operator shall issue a Sample Food and Beverage Authorization Agreement.

No food or beverage will be allowed to be brought into the Facility by any individuals, including attendees, participants, exhibitors, or employees, subcontractors, or representatives of Licensee, without written permission from Baxter Arena.

6. ELEVATORS

a. All equipment shall be transported utilizing the freight elevator. The freight elevator is to be operated by Baxter

Arena or Savor…Omaha staff.

b. Under no circumstances are public passenger elevators to be used for transporting equipment or exhibit materials unless authorized by Baxter Arena management.

7. EQUIPMENT RENTAL

a. Rental Equipment and rates are available upon request.

b. All Baxter Arena equipment will be operated and set up by authorized Baxter Arena personnel.

c. Tables, chairs, risers, etc. in excess of rental agreement will be made available at applicable rates and inventory limits.

d. A labor charge will be assessed for any room or area changeover after the initial area setup.

8. EVENT PERSONNEL

a. All event personnel, such as show and services contractor staff, exhibitor appointed contractors, temporary help, exhibitors, and other workers affiliated with an event held within the Facility, must enter, and exit by way of the

“Staff/Media Entrance” or by way of the Baxter Arena designated “Dock Entrance”.

b. All event personnel working in the Facility must display Baxter Arena-approved identifying credentials or badge.

c. Restricted areas of the Facility labeled “Authorized Personnel Only” are restricted to all persons except those authorized by Baxter Arena.

d. Show managers and service contractors are responsible for the conduct of their personnel, exhibitors, and subcontractors, and for any damage caused by such personnel while in the Facility. Loud or profane language and disorderly conduct is not permitted at any time. Baxter Arena reserves the right, at its sole discretion, to remove individuals who created a nuisance or violate established policies or procedures.

9. EXCLUSIVE SERVICES

Baxter Arena will be the exclusive provider of the following services within the Facility. Rates for exclusive services and labor are available upon request.

• Food and beverage

• Telecommunications service (telephone, internet, etc.)

• Event staff (ushers, concierge, badge checkers, crowd control, uniformed law enforcement officers, ticket sellers and ticket scanners/takers)

• Utility services (including house electric, water, and HVAC)

• Maintenance (for the set-up/tear-down of Baxter Arena equipment and general facility housekeeping; charges will apply for changeovers, additionally requested housekeeping, etc.)

• Medical/first aid

• Rigging services

• Security

• Parking

10. EXTERIOR DOORS

Under no circumstances may the exterior door(s) be propped open or altered in any way.

11. FIRE and SAFETY REGULATIONS

a. Floor plans (2 copies), approved by the UNCA Building and Fire Safety Department if applicable, must be submitted to Baxter Arena for review in accordance with the date set forth in the License Agreement.

b. All floor plans/facility descriptions must clearly indicate a minimum of two (2) freight-free aisles per event. Freight-free aisles must be clearly designated.

c. All floor plans must have the following information clearly indicated:

- Name and date(s) of event

- Name of areas(s) to be used.

- Location of all exits

- Aisle widths with number and dimensions of booths

- Areas that will be carpeted

- Location and dimensions of entrance headers or kiosks

- Registration location and set-up

d. Guidelines for acceptable floor plans are as follows:

- The aisles must be a minimum of ten (10) feet in width.

- All fire hoses and extinguisher cabinets must always be visible.

- All electrical panels must be accessible at all times.

- All permanent concession stand areas must have a minimum 30’ X 25’ clearance at all times.

- All points of ingress and egress must have a minimum of twenty (20) feet clear space on all sides.

e. No portion of the sidewalks, entries, passageways, doors, aisles, elevators, vestibules, or ways of access to the public utilities of the Facility will be permitted to be obstructed or used for any purpose other than ingress and egress, nor will any windows, ventilators or lighting fixtures be obstructed.

f. Baxter Arena personnel will review the proposed plan for general conformance to the License Agreement and

Baxter Arena Rules and Regulations. Licensee will provide any additional planning information Baxter Arena requests for its review of plans. Baxter Arena may be required to make changes to Licensee’s proposed plans to attain the safe and orderly operation of the Facility, compliance with the Licensee Agreement and Baxter Arena

Rules and Regulations and coordination of the use of common areas by Licensee and other users. The Licensee may not make material changes to its proposed plans submitted to Baxter Arena without Baxter Arena’s prior written consent. The Licensee shall conduct its event in the Facility in substantial compliance with the plans approved by Baxter Arena.

12. FREIGHT OR SHIPMENT OF MATERIALS

a. Baxter Arena will not accept any freight shipments prior to the Licensee Agreement move-in/setup dates(s), unless approved in writing by Baxter Arena. If any freight arrives at Baxter Arena prior to the show move-in day without a service contractor or drayage company specified, it will be transferred to Baxter Arena’s preferred shipping company, and the shipper will incur storage and delivery fees at their standard charge rates, or the shipment may be refused. Contact information for the package(s) must be clearly labeled on the exterior of the package(s). If this information is not clearly visible, the package(s) may be refused.

b. To avoid potential shipment refusal, prior arrangements are to be made with a service contractor or drayage company to handle freight requirements. Any freight arriving at Baxter Arena on the move-in day without a service contractor or drayage company specified will be handled by Baxter Arena’s preferred shipping company. The shipper will incur handling fees at their standard charge rates.

c. All materials, equipment, or freight sent to the Facilities during contracted move-in must be clearly marked to indicate the intended receiver and the name of the event.

d. Registration materials, handout literature or event-related equipment such as furniture rental, plants, special decorations, etc. should be directed to the attention of the show manager or official service contractor.

e. Baxter Arena will not accept C.O.D. deliveries.

f. All materials, equipment and/or freight are to be delivered and removed at the loading dock or event-related entrance, as designated by Baxter Arena.

13. GRATUITIES

Baxter Arena prohibits its employees from accepting gifts, gratuities or other favors from parties doing business with Baxter

Arena. The Licensee and its exhibitors should be aware of this rule and refrain from any such activities.

14. HAZARDOUS MATERIALS

a. Before, during and after the Licensee’s event, the Licensee and its exhibitors must handle, transport, remove and dispose of all hazardous materials (including, but not limited to, open flames, gasoline, hazardous waste, medical waste, hazardous, toxic and/or regulated substances) in a safe, proper, and lawful manner.

b. The Licensee must notify Baxter Arena at least 90 days prior to the first day of the License Period if the Licensee, one of its exhibitors or one of its service contractors intends to bring hazardous materials in, or about the Facility during the License Period. The Licensee must also provide Baxter Arena with a copy of the applicable Safety Data

Sheet (SDS) for such hazardous material. Baxter Arena may also require the Licensee to implement a plan for handling any releases or threats of release of such hazardous material in, on, under or about Baxter Arena premises.

c. Baxter Arena and the City of Omaha Fire Inspections Office must approve the use of any hazardous materials.

Examples of these include welding materials, lasers, cooking grease, combustible materials such as hay bales and all heat sources used for cooking and heater demonstrations. Liquid propane is not allowed in the building.

Appropriate safety shields and/or other protection must be utilized in all cases where sparks, etc. could cause injury to bystanders. Material-specific fire extinguishers must be present for all hazardous materials and provided by Licensee.

d. All cooking devices will be required to have noncombustible, rigid splash guards in order to isolate the cooking devices from other combustible materials and the public. These splashguards shall be of a noncombustible material approved by the Bureau of Fire Prevention. All splash guards shall be strategically placed to protect all draperies, other combustibles, flammable exposures, the floor, and the public.

e. All deep-fat fryers, grills and other cooking devices shall be U.L. or F.M. approved and of good commercial quality.

All electrical cords to power these devices shall be of commercial grade and in good repair. Power, gas and/or fuel is required to be shut off when not in use or attended to.

f. All exhibitors using the larger style, commercial grade grills and deep-fat fryers shall be equipped with fixed automatic fire protection equipment. These systems should have been installed, serviced, and tagged as well as maintained by a recognized fire equipment dealer. Exhibitors must provide protective floor covering in areas where any cooking devices are used. Examples of equipment requiring this protection: all deep-fat fryers, donut fryers, funnel cake fryers, etc. Failure of any exhibitor to meet the above criteria will result in immediate discontinuation of all cooking operations in that particular exhibitor’s booth.

g. Exhibitors shall be allowed to have a maximum of two 12” X 12” electric skillets for cooking at the back of their booths. Oil depth shall be limited to one eighth of an inch. This type of cooking shall be limited to heating of food products and stir fry type cooking. Each booth with this type of cooking shall be equipped with a highly visible

2A10BC portable fire extinguisher near these cooking devices.

h. It shall be the responsibility of the licensee to meet with the City of Omaha Fire Inspections Office at a minimum of thirty (30) days prior to the event to establish these requirements. The intent of this matter is to strategically locate the higher hazard items in a part of the building so that in the event of a fire, fire suppression forces would have easy access to this equipment.

15. INFORMATION TECHNOLOGY SERVICES

a. Telephone Service

1. All lines provide unlimited local calling.

2. Domestic (US) long-distance calls will be billed at the prevailing per minute rate. International calling is available by contacting the Baxter Arena Information Technology Department. International calls will also be billed at the prevailing per minute rate.

3. A non-refundable deposit will be required in advance for long-distance access.

4. Exhibitors requesting long-distance service must have a credit card on file with the Service Desk prior to service being activated. Any long-distance charges incurred more than the deposit will be charged to this credit card at the end of the show.

5. Baxter Arena is not responsible for incompatibility issues with customers or third-party equipment.

b. Internet Service – Baxter Arena

1. Due to the shared nature of broadband internet service, Baxter Arena will not be responsible for the security or loss of data, nor does Baxter Arena provide any kind of Anti-Virus solution on a private or shared network/VLAN. Private connections such as VLANs are available and listed on the order form.

2. An Intrusion Detection System (IDS) is utilized to monitor the Baxter Arena network. Any Exhibitor found attempting to gain access to unauthorized network resources will be disconnected immediately and subject to removal from the building.

3. Wireless networks are strictly forbidden without the express written permission of Baxter Arena. If an unauthorized wireless network is found, Baxter Arena reserves the right to disconnect the device to prevent service disruption to customers utilizing the facility.

4. Baxter Arena is not responsible for incompatibility issues with customers or third-party equipment.

5. High-Speed Internet connectivity provided at Baxter Arena includes web browsing and internet e-mail.

Other services (i.e., VPN, Video/Audio Conferencing, Corporate E-Mail access, etc.) must be requested, configured, and tested at least two (2) business days prior to the date that the event moves in. Please contact the Information Technology Department with any questions or request additional services.

16. INSURANCE REQUIREMENTS

For all events, Licensees shall provide and maintain, in full force and effect, insurance coverage as listed in the License

Agreement. A Certificate of Insurance must be received no later than 30 days prior to the first day of move-in.

17. KEYS AND LOCK CHANGES

a. Any keys required by the Licensee or Licensee’s service contractors will be subject to a key deposit. Requests for keys or lock changes should be made through the Event Coordinator. All keys must be returned on the final day of the event.

b. All or part of the key deposit will be retained if keys are not returned.

c. Under no circumstances are keys to be duplicated.

d. A fee will be charged for lock changes and unreturned keys.

18. LOADING DOCKS

Loading dock bays or areas will be allocated according to event need. Baxter Arena personnel assigned to your event will determine assigned space.

19. MOTORIZED EQUIPMENT (also see VEHICLES)

a. Authorized Baxter Arena personnel will operate all Baxter Arena equipment. No person may authorize the use or transportation of any equipment, furnishing or other articles which is inventoried property of Baxter Arena, for any group, organization or party of any description or type whatever, to any place or places outside the immediate confines of the Facility.

b. The Licensee or Licensee’s service contractor is required to ensure that all equipment operated in the Facility does not drip oil or any other staining solutions. Any vehicle that drips oil or staining solutions will be removed immediately from the Facility.

c. The Licensee will be charged for all costs incurred for cleaning or removing stains.

d. No one, other than designated persons of the official service contractor(s) for the Licensee’s event, are authorized to operate any motorized cart, lift equipment, etc. of such service contractor in the Facility.

e. Any person(s) operating motorized equipment must have a valid driver’s license.

f. Under no circumstances are motorized vehicles to be operated on any area in the Facility, other than the exhibit halls, without written approval from Baxter Arena Management.

g. Service contractors are required to provide all equipment needed for the handling of freight.

20. NO SMOKING POLICY

Baxter Arena and the University of Nebraska at Omaha have smoke-free facilities and campus.

21. OBJECTIONABLE CONDUCT

Any performer, visitor, invitee, or other person whose conduct is objectionable, disorderly or disruptive to the use of the

Facility, as determined by Baxter Arena in its sole discretion, may be refused entrance or may be ejected from the Facility.

22. PYROTECHNICS

No pyrotechnics shall be used unless a proper permit is obtained from the Omaha Fire Department, and written authorization from Baxter Arena management is obtained. The Licensee may incur an additional cleaning charge.

23. RIGGING

All rigging within the Facilities must be approved in advance by Baxter Arena. A plan showing the location, weight and intent of rigging must be provided. Rigging services are exclusive based on the location within the Facility. Specific rigging information for all areas of the Facility is available upon request.

24. SPECIAL DECORATIONS, SIGNS AND THEMED MATERIALS

a. The location and method of installation of any special decorations or signs must be approved by Baxter Arena prior to installation.

b. All special decorations or signs left in the Facility at the end of an event will be considered refuse. All special decorations or signs that the Licensee wants to save must be removed at the end of the event.

c. Under no circumstances are helium balloons or adhesive-backed decals to be given away or permitted to be used in the Facility.

d. Any costs incurred by Baxter Arena because of the use or removal of these items will be charged to the Licensee.

e. Tabletop Décor- All candles must be enclosed in glass or metal container 3” above the flame.

f. Cut trees are not permitted unless they have a root ball at the base of the tree and are specifically approved by

Baxter Arena.

g. Hay bales must be sprayed with fire retardant and inspected by the Fire Marshall prior to the building opening to the public.

h. Use of glitter, confetti or streamers must be approved in advance by Baxter Arena. If approved, Licensee will be charged for any extra cleaning required due to use of such decorations.

i. Banners or signage may not be attached to the exterior of the Facility. The hanging of any interior banners must have Baxter Arena management approval.

j. Baxter Arena personnel will operate the Baxter Arena monument sign. Baxter Arena will have final approval of all marquee messages. Any expenses incurred will be invoiced to the Licensee.

k. Cotton candy machines are prohibited in Baxter Arena. Snow cone makers and the use of dry ice shall require a protective floor covering in the working area of these machines and/or products.

l. Game-themed activities may require precautionary measures to protect the Facility and its patrons.

25. TAPE/ADHESIVE-BACKED MATERIAL

a. Tape and adhesive-backed materials are not allowed on the Facility’s carpeted surfaces without prior approval by

Baxter Arena.

b. Use of tape on any wall surface, glass or equipment is prohibited.

c. If Baxter Arena approval is obtained, the Licensee and Licensee’s service contractor(s) are responsible for the removal of all tape and tape residue from any surface area including, but not limited to, the exhibit hall floor, wall surfaces, glass, and service equipment. If the Licensee fails to remove tape and tape residue, the Licensee shall reimburse Baxter Arena for the costs incurred to remove such tape or residue.

26. VEHICLES

a. Vehicles are not permitted inside the Facility for loading/unloading without the prior authorization of Baxter Arena management. While loading/unloading, vehicles will adhere to first in, last out for the safety of others.

b. Vehicles left overnight should provide a set of keys to the security office, in case of need to move the vehicle for

Baxter operations.

c. Vehicles which are part of a display will be allowed in the Facility, after conforming with all fire/safety rules and regulations, which include:

- Specific areas for vehicles is identified on the floor plan.

- The vehicle engine will not be operated when the building is occupied.

- A maximum of 5 gallons of fuel per vehicle when entering the building.

- The fuel fill cap is secured with a lock-type or securely taped with a material that is non-petroleum soluble.

- The battery cables are disconnected from the battery and the battery terminal will be securely covered.

- The vehicle will be securely locked when unattended.

- An approved fire extinguisher will be in the immediate vicinity.

- The Fire Marshal’s Office may inspect the vehicles prior to the building being opened to the general public.

d. All required permits and related fees are the responsibility of the Licensee to obtain.

27. WEAPONS

Weapons of any type are prohibited within the Facility. The sole exception to this policy is the display of such items within an exhibit and, on those occasions, Baxter Arena approval is required.

28. FORCE MAJEURE

If the Facility is damaged from any cause whatsoever or in the event any other casualty or unforeseeable cause beyond the control of the University, including, without limitation, acts of God, fires, floods, epidemics, quarantine restrictions, terrorist acts, strikes, labor disputes, failure of public utilities or unusually severe weather, prevents occupancy and/or use of the

Facility for the Event, Client shall have no right to any claim for damages against the University.

I accept the terms and conditions as stated above.

Client Signature: _____________________________________

Date: _____________________________________

Sr. Associate AD

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Certificate Of Completion Envelope Id: 3410CFC3-6277-4D37-93A9-A9800C4BD8BE Status: Completed

Subject: CW34299 - Baxter Arena CAHP Ceremony UNMC August 2025

Source Envelope:

Document Pages: 13 Signatures: 3 Envelope Originator:

Certificate Pages: 5 Initials: 10 Melody Stark

AutoNav: Enabled

EnvelopeId Stamping: Disabled

Time Zone: (UTC-08:00) Pacific Time (US & Canada)

1400 R Street

LINCOLN, NE 68588

melody.stark@nebraska.edu

IP Address: 35.223.106.21

Record Tracking Status: Original

7/22/2025 12:49:56 PM

Holder: Melody Stark melody.stark@nebraska.edu

Location: DocuSign

Signer Events Signature Timestamp Michael Smith mikesmith@unomaha.edu

Sr. Associate AD

Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style

Using IP Address: 137.48.255.224

Sent: 7/22/2025 12:52:00 PM

Viewed: 7/22/2025 1:23:13 PM

Signed: 7/22/2025 1:23:29 PM

Electronic Record and Signature Disclosure:

Accepted: 7/22/2025 1:23:13 PM ID: ef5fd4da-84c6-4e57-acaf-24dd88e7154c

Michael Hrncirik mhrncirik@unmc.edu

Assistant Vice Chancellor for Business F

University of Nebraska Medical Center

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Signed: 7/22/2025 7:07:35 PM

Electronic Record and Signature Disclosure:

Accepted: 7/22/2025 7:07:10 PM ID: 5c24c1b3-0c08-49cd-aab5-d9811a560c70

In Person Signer Events Signature Timestamp

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Carbon Copy Events Status Timestamp Cherie Kimble

Cherie.kimble@unmc.edu

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Sent: 7/22/2025 12:51:59 PM

Electronic Record and Signature Disclosure:

Accepted: 5/28/2025 2:46:08 PM ID: b8ae9c9e-4e13-4cb7-9565-e31c1c3b0bd5

Carbon Copy Events Status Timestamp Melody Stark melody.stark@nebraska.edu

Sourcing Agent

University of Nebraska

Security Level: Email, Account Authentication (None)

Sent: 7/22/2025 7:07:37 PM

Electronic Record and Signature Disclosure:

Accepted: 11/13/2023 10:42:36 AM ID: f6be8008-ef45-4d6e-b4e3-5c6f95447db3

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/22/2025 12:51:59 PM

Certified Delivered Security Checked 7/22/2025 7:07:10 PM

Signing Complete Security Checked 7/22/2025 7:07:35 PM

Completed Security Checked 7/22/2025 7:07:37 PM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE

From time to time, NU Contracts+Ariba (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature

Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies

At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time

(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a

$0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent

If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind

If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically

Electronic Record and Signature Disclosure created on: 5/16/2023 6:53:28 PM Parties agreed to: Michael Smith, Michael Hrncirik, Cherie Kimble, Melody Stark

Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given

us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact NU Contracts+Ariba:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: richard.horner@nebraska.edu

To advise NU Contracts+Ariba of your new email address

To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at richard.horner@nebraska.edu and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from NU Contracts+Ariba

To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to richard.horner@nebraska.edu and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with NU Contracts+Ariba

To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:

i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may;

ii. send us an email to richard.horner@nebraska.edu and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

Required hardware and software

The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide-signing-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically

To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:

You can access and read this Electronic Record and Signature Disclosure; and

You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and

Until or unless you notify NU Contracts+Ariba as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by NU Contracts+Ariba during the course of your relationship with NU

Contracts+Ariba.

https://support.docusign.com/guides/signer-guide-signing-system-requirements https://support.docusign.com/guides/signer-guide-signing-system-requirements