DOC1623626774.pdf

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier OMAHA HOTEL LLC HILTON

OMAHA

Contact and Email

Stephanie Buol- Fergstephanie.buol-ferg@hilton.com

REQUESTING DEPARTMENT

Participating Campuses

UNMC

Administrative Unit/Dept.

Primary Contact Name

Brenda Ram

Primary Contact Email

• Bram@yunmc.edu

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

This is a contract for meeting space, hotel accommodations, and food and beverage.

2026 Hematology Highlights February 21, 2026

Purchase Category Travel

Total Amount of Spend

$17,000 Start Date

2/21/2026 12:00

AM

End Date 2/21/2026

11:59 PM

BID INFORMATION

Bid Number

Competitive Review Findings

Under $50k

INTERNAL USE ONLY

CW CW32075

HILTON CATERING SALES EVENT AGREEMENT (USA) (Rev. 01 APRIL 2024)

CATERING SALES EVENT AGREEMENT

Hilton Omaha 1001 Cass Street

Omaha, NE 68102

This Catering Sales Event Agreement (“Agreement”) is by and between The Board of Regents of the University of Nebraska on behalf of The University of Nebraska Medical Center UNMC Center for Continuing Education (“Group”) and Omaha Hotel, LLC ("Owner") d/b/a Hilton Omaha (the “Hotel”).

Especially Prepared for: Event & Hotel Information:

Group Contact: Tori Greenlee Name of “Event”: UNMC Hematology Highlights

Title: Educational Projects Coordinator Date(s) of Event: February 20, 2026 - February 22, 2026

Company Name: UNMC Center for Continuing Education Post to Reader Board As: UNMC Hematology Highlights

Address: 986800 NE Medical Center Hotel Contact: Stephanie Buol-Ferg

City, State, Zip:

Omaha, NE 68198-6800 Title:

Assistant Director of Catering and Events

Phone: (402) 559-6235 Phone: (402) 998-3400

Email: vgreenlee@unmc.edu Email: stephanie.buol-ferg@hilton.com

Hotel is pleased to offer the following function space based on Hotel’s understanding of Group’s present needs. Please review the detailed information outlined within to assure that this accurately reflects Group’s requirements.

Schedule of Events:

Date Start Time End Time Function Room* Setup Agr Room Rental

Sat, 02/21/26 6:45 AM 7:45 AM Client Setup Ballroom C, D & E Exhibition - Booths 5 Waived

Sat, 02/21/26 6:45 AM 7:45 AM Client Setup Grd Central Foyer Special Setup Instructions 5 Waived

Sat, 02/21/26 6:45 AM 7:45 AM Client Setup Ballroom A & B Classroom 10 Waived

Sat, 02/21/26 7:15 AM 8:15 AM Breakfast Ballroom C, D & E Buffet - Seated 145 Waived

Sat, 02/21/26 7:45 AM 2:00 PM Exhibits Ballroom C, D & E Exhibition - Booths 35 $1,000

Sat, 02/21/26 8:15 AM 2:00 PM General Sessions Ballroom A & B Classroom 110 Waived

Sat, 02/21/26 9:40 AM 10:00 AM Break/Exhibits Ballroom C, D & E Exhibition - Booths 35 Waived

Sat, 02/21/26 11:40 AM 12:40 PM Lunch Ballroom C, D & E Buffet - Seated 145 Waived

• *Subject to change without notice.

• Group agrees to confirm with Hotel the assigned function space before printing any materials listing specific meeting or function locations.

• Ant = Anticipated; Agr = Anticipated Number of Attendees

The rates and concessions outlined in this Agreement are based on Group’s guaranteed expenditure of a minimum of $12,000.00 in banquet food and beverage, (“Total Anticipated Food and Beverage Revenue”). The Total Anticipated Food and Beverage Revenue amount does not include gratuities, service charges, supplemental surcharges, applicable federal, state or local taxes, or any other fees outside of food and beverage product sales.

Parking Rates: Event Self-Parking: $18.00 per car Overnight Valet & Self-Parking Rates at time of Event will apply. Rates are subject to change.

Guestroom Basic Wireless Internet: Basic wireless internet is complimentary for all registered Hilton Honors members.

Package Handling Fees: Incoming Boxes or Envelopes, $5.00 each. Incoming Pallets $50.00 per pallet. Rates are subject to change.

Gratuity & Service Charge: The combined gratuity and service charge that is in effect on the day of Group’s Event will be added to Group’s Master Account. Currently, the combined charge is equal to 22% of the food and beverage total, plus any applicable state and/or local taxes. A portion of this combined charge (currently 14%) is a gratuity and will be fully distributed to servers, and where applicable, bussers and/or bartenders assigned to the Event. The remainder of the combined charge (currently 8%) is a service charge that is not a gratuity and is the property of Hotel to cover discretionary and administrative costs of Group’s Event. Hotel will endeavor to notify Group in advance of Group’s Event of any increases to the combined charge should different gratuity and/or service charge amounts be in effect on the day of Group’s Event.

Summary of Revenue Anticipated by Hotel from this Agreement: For Group’s information and guidance, the following chart illustrates the total potential value of the Event. The Hotel has offered the rates and other concessions in this Agreement based upon the total revenue contracted, as well as additional revenue from providing additional services to the Group and Group’s attendees at additional charge. Any requests for additional sleeping rooms, meeting rooms, function space and/or Food and Beverage to be added after Agreement signing will be subject to availability, and agreed upon changes would be confirmed in a written amendment to this Agreement signed by both parties.

mailto:vgreenlee@unmc.edu mailto:stephanie.buol-ferg@hilton.com

Summary of Revenue Anticipated by Hotel from this Agreement

Total Anticipated Food and Beverage Revenue:

Total Anticipated Food and Beverage Revenue does not include gratuities, service charges, supplemental surcharges, applicable federal, state or local taxes or any other fees outside of food and beverage product sales.

$12,000.00

Total Anticipated Meeting Room Rental Fees:

Any discounts on Meeting Room Rental Fees are based on Group’s achievement of performance requirements.

$1,000.00

Total Anticipated Sleeping Room Revenue: $860.00

“Total Anticipated Revenue”: $13,860.00

Taxes: Group agrees to pay any and all applicable federal, state, municipal or other taxes, fees, or assessments imposed on or applicable to Group’s Event. Currently, the sales tax rate is 7%, and the hotel occupancy tax rate is 18.16% (subject to change without notice). Hotel will honor any available tax exemptions for which Group qualifies, provided that Group properly completes and timely provides all documentation required by the applicable jurisdiction to substantiate the exemption.

Sleeping Room Clauses: For Group’s sleeping rooms, the following will apply:

Guest Room Reservations: As a consideration for holding Group’s catered event at the Hotel, a special sleeping room rate of $[$172.00] for up to [5] standard run of the house rooms has been established for the Event. This net non-commissionable rate is quoted exclusive of applicable state and local taxes, fees and assessments, and may not be available to all of Group’s guests. To take advantage of this special rate, Group’s guests should confirm their room reservations on a definite basis as soon as possible by providing a valid credit card along with a deposit if required by the Hotel. Please note that the special rate will only be available until the earlier of the date that Group’s allocated inventory is used, or when the Hotel is able to sell the unused allocated inventory to other customers on a definite basis, after which reservations by Group’s guests will be accepted at prevailing rates.

Group’s attendees will book their reservations by Cvent Passkey™ housing technology. All published housing information on Group’s website or registration materials must be reviewed by the Hotel to ensure rate, date, Cut-Off Date, and Hotel specific information is correct.

Room Block and Rates: Hotel is pleased to confirm the following negotiated group room rates:

Property Room Block Room Type Fri 02/20/2026

Hilton Omaha UNMC Hematology Highlights 1 King Bed Deluxe Room Rooms Rate

5 $172.00

TOTAL SLEEPING ROOM NIGHTS RESERVED: 5

In order to assign specific room types to Group’s attendees, each sleeping room in the Room Block must be confirmed no later than January 20, 2026 (“Cut-Off Date”). After the Cut-Off Date, the Hotel will continue to hold any rooms in the Room Block not assigned to a specific attendee if Group pays for such rooms in full at that time. Advance payments will be refunded by the Hotel after the Event dates if rooms Group paid for in advance were later paid for by Group’s attendees. If Group has not prepaid such rooms, Group agrees that Hotel may offer unused sleeping rooms held in the Room Block to other customers to reduce Hotel’s losses. Confirmation of rooms after the Cut-Off Date will only be accepted based on availability of contracted room type(s) and at the Hotel’s prevailing rates.

Check-In/Out Time: Currently, the Hotel’s check-in time is 3:00 PM, and check-out time is 11:00 AM (subject to change without notice). All guests arriving before check-in time will be accommodated as rooms become available. The Hotel can arrange to check baggage for those arriving early when rooms are unavailable and for guests attending functions on departure day.

Early Departure Fee: If a guest who has requested a room within the Room Block checks out prior to the guest's reserved checkout date, the Hotel will add an early checkout fee to that guest's individual account. Guests wishing to avoid an early checkout fee should advise the Hotel at or before check-in of any change in planned length of stay.

Option Dates: These arrangements are being held on a first option basis until June 6, 2025 (the “Option Period”). However, should other business opportunities arise such that Hotel is in a position to confirm immediately, Group will be advised and given 48 hours, or until the end of Group’s Option Period (whichever is shorter) to confirm this Agreement on a definite basis by returning a signed copy of this Agreement to Hotel, or to enable alternate dates to be researched and offered for Group’s use. Please note that it is Group’s responsibility to notify Hotel if Group needs to request an extension of Group’s Option Period. If Hotel does not receive a signed copy of this Agreement by June 6, 2025, Hotel may, at Hotel’s sole option and with no notice required, release this first option, or may continue to hold the arrangements, or may review and revise Hotel’s rates. No cancellation fee shall apply if Hotel releases this first option.

Additional Terms and Conditions: By signing where indicated below, Group agrees that in addition to the terms and conditions of this Agreement as outlined above, this Agreement is also comprised of all the general terms and conditions set forth in the Catering Sales Event Agreement – Additional Terms and Conditions (collectively, the "Additional Terms and Conditions") located on the following web site: https://www.hilton.com/en/p/hilton-distributions/catering-usa/addlterms/.

Entire Agreement: This Agreement, together with the Standard Terms and Conditions (attached hereto and incorporated herein by reference), the above-referenced Additional Terms and Conditions, appendices, addenda and exhibits attached hereto (if any), upon signature by both parties below, constitutes the entire agreement between the parties and may not be amended or changed unless done so in writing and signed by the parties. This Agreement will become a binding commitment upon signature by both Group and Hotel (even if signed after the Option Period). If for any reason this Agreement is returned signed by Group but with changes, it shall not constitute an acceptance, but rather a counteroffer by Group that may be accepted or rejected by the Hotel in Hotel’s sole discretion.

https://www.hilton.com/en/p/hilton-distributions/catering-usa/addlterms/ https://www.hilton.com/en/p/hilton-distributions/catering-usa/addlterms/

ACCEPTED AND AGREED TO:

GROUP:

UNMC Center for Continuing Education

HOTEL:

Omaha Hotel, LLC d/b/a Hilton Omaha

By Hilton Management LLC, Managing Agent

By:

Title:

Dated:

STANDARD TERMS AND CONDITIONS

Assignment/Confirmation of Function Space: The Schedule of Events listed on the first page of this Agreement indicates the space that is tentatively being held for Group and will be held on a definite basis upon signing of this Agreement by both parties. Group agrees to confirm with Hotel the assigned function space before printing any materials listing specific meeting or function locations. If for any reason the function space reserved is not available for the Event, Group agrees that Hotel may substitute space of appropriate size and comparable quality for the Event.

Supplemental Surcharges: For Group’s information, supplemental surcharges are charges added to Group’s Master Account to pay for costs incurred by the Hotel in connection with additional equipment, administration, and staffing necessary for the Event. Supplemental surcharges will be solely retained by the Hotel and are not distributed to hourly or tipped employees. Examples include, but are not limited to, early sets, set-up charges, late end times, outdoor venues, resets, refreshes, cleaning and other services that require staffing above normal levels and/or services outside of the normal scope contracted and paid products and services.

Food & Beverage Guarantees and Timeline: In order for Hotel to deliver on Group’s expectations for a successful Event, it is critical for Group to provide timely and complete information to the Hotel. So that the Hotel may make appropriate plans for purchasing and preparing product, as well as properly scheduling staff, the following mandatory timeline relates to final menus and program meal functions:

TIMELINE Action

Menu Prices Set by Hotel

90 days prior to the Event

At that time, Hotel will confirm in writing Group’s menu prices for catered food and beverage functions.

“F&B Cut-Off Date”

45 days prior to the Event

No later than the F&B Cut-Off Date, Group must submit the final agenda with detailed daily room set specifications, final catered menu selections and the updated anticipated attendance for all scheduled catered food functions. Upon review of Group’s final menus and Event requirements, Hotel will send Event Orders to Group to review all arrangements and prices. If Group does not advise Hotel of any changes on the Event Orders by the date requested by Hotel, Group agrees that the Event Orders will be considered accepted by Group as correct and Group will be billed accordingly.

Expected Number of Attendees

Due no later than Noon (local Hotel time), ten (10) business days prior to the first day of the Event

Group must submit the expected number of attendees for each catered food function. If for any reason Group’s expected number of attendees are not submitted by the due date, Hotel will use the anticipated number of attendees listed in the Event Orders as the basis to determine the expected number of attendees.

Group may either reduce or increase the expected number of attendees when giving the final guaranteed number of attendees for each scheduled catered food function by up to 10% without incurring any liability to Hotel for additional costs or supplemental surcharges.

Final Guaranteed Number of Attendees

Due no later than Noon (local Hotel time), three (3) business days prior to the first day of the Event

Group must inform Hotel of the final guaranteed number of attendees that will attend each of the catered food functions by contacting the Events/Catering Department by email or phone. Guarantees cannot be reduced after this time. Guarantees by text message cannot be accepted. Group will be charged the final guaranteed attendance or the number of attendees served, whichever is greater. Hotel will only prepare food for the final guaranteed number of attendees.

If Group reduced the expected number of attendees for a catered food function by more than 10%, then the Hotel may add a supplemental surcharge to the Group’s Master Account equal to the actual menu price per person as stated on the applicable Event Order (plus taxes and applicable gratuity and service charge) multiplied by the number of attendees reduced in excess of 10%.

If Group increased the expected number of attendees for a catered food function by more than 10%, then the Hotel may add a supplemental surcharge equal to 25% of the meal cost to the Group’s Master Account to cover costs incurred by the Hotel for rush orders and overtime, and the menu offering may be based on Chef’s Selection and Group agrees to accept such substitutions. This also applies if there are any increases to the final guaranteed number of attendees within five (5) business days before the start of the Event or if Group adds a new catered food function added within five (5) business days before the start of the Event.

Master Accounts:

Group agrees to the following deposit schedule:

DEPOSIT SCHEDULE

Due Date Amount

Initial Deposit No later than 10 days after receipt of a final signed Agreement from Hotel $3,250.00

Final Deposit *Direct Bill must be approved no later than 30 days before event start date. If Direct Bill is not established, full payment must be provided no later than 02/06/2026.

Direct Bill* Tax Exempt

No later than 30 days in advance of arrival, Group will either provide Hotel with a valid credit card to which all remaining estimated Master Account charges will be charged on that date, or provide payment of all remaining estimated Master Account charges by company check, certified check, wire transfer or credit card.

Hotel reserves the right to increase the amount of deposits and/or pre-payments should there be a negative change in Group’s financial status, even if credit had previously been approved.

If advance payments or deposits are not paid on a timely basis, the Hotel will have the right, at Hotel’s option, to consider the Agreement cancelled and Hotel will be entitled to cancellation damages as provided in this Agreement.

Hotel prefers that Group pay all deposits and Master Account charges by electronic funds (wire) transfer. Hotel will separately provide Hotel’s current banking details. If Group is paying by credit card, Hotel requests that Group provide Hotel with Group’s credit card information at the time of Group’s Event so that Hotel may charge the credit card account at departure. Hilton accepts American Express. If any charges are disputed, Group must provide an itemized list of disputed charges to Hotel so that Hotel may charge the undisputed charges to the credit card account immediately and the remainder will be charged upon resolution.

If payment of all undisputed charges is not received within thirty (30) days after Group’s receipt of the final invoice, a finance charge of 1.5% per month, or the maximum amount allowed by law, whichever is less, will accrue on the unpaid, undisputed amount, commencing on the date of receipt of the final invoice. Group must submit to Hotel an itemized list of any disputed charges within fifteen (15) days of receipt of the final invoice, or else all disputes are waived. If any charges are disputed, all undisputed amounts will be paid within thirty (30) days and the parties agree to work in good faith to resolve the disputed invoiced charges in a timely manner, and Group agree to pay the remainder immediately upon resolution of the dispute.

Guarantee of Anticipated Revenue: If the Event is held, but the Hotel does not realize the Total Anticipated Revenue from the Event, Group agrees to pay damages to the Hotel for lack of performance. The damages owed will be the amount necessary for the Hotel to receive no less than 100% of the Total Anticipated Revenue from the Event (exclusive of gratuities, service charges, supplemental surcharges, applicable federal, state or local taxes or any other fees outside of food and beverage product sales). Group will be charged based on the Event guarantee that Group gives the Hotel or the Total Anticipated Revenue indicated at the time Group signed this Agreement, whichever is greater.

Cancellation Damages: Group guarantees that the Event will provide the Total Anticipated Revenue. Group agrees and understands that, in the event of a cancellation or lack of full performance by Group, the Hotel’s actual damages would be difficult to determine. Therefore, Group agrees that should Group cancel the Event for any reason other than due to a valid Impossibility occurrence, including changing the meeting/function site to another hotel, Group will pay as liquidated damages and not as a penalty, a percentage of the Total Anticipated Revenue for the Event, plus any applicable state and/or local taxes as required by law, calculated as follows:

Date of Hotel’s Receipt of Cancellation Notice Percentage of Total Anticipated Revenue

Amount of Cancellation Damages

Cancellation between date of signing and 07/07/25: 25% = $3,250.00

Cancellation between 07/08/25 and 09/08/25: 50% = $6,500.00

Cancellation between 09/09/25 and 11/17/25: 75% = $9,750.00

Cancellation between 11/18/25 and date of arrival: 100% = $13,000.00

The parties agree that the sliding scale of damages above is intended to reflect that the closer in time to the date of Group’s Event that a cancellation occurs, the less likely it is that Hotel will be able to replace any or all of Group’s business with comparable business. Therefore, no analysis of resale or mitigation will be required and damages will be due as set forth above.

Impossibility: If unanticipated events beyond the reasonable control of the parties (including, but not limited to: acts of God; declared war in the United States; government regulations in effect 60 days or less before the Event dates that would prevent the Event from taking place as contracted; or terrorist attacks in the city in which Hotel is located) any of which make it illegal or impossible to perform under this Agreement, the affected party may terminate this Agreement, without liability, upon providing written notice to the other party.

If the Event is terminated due to a valid Impossibility/force majeure occurrence, then Group agrees to negotiate promptly and in good faith with the Hotel in an effort to rebook the cancelled Event, based on space and rate availability at the Hotel, over mutually acceptable dates. If the parties agree on rebook dates, then Hotel will retain the advance deposits paid under the cancelled Event and apply the deposits toward the Master Account of the rebooked event.

Advance deposits applied to a rebooked event may not be applied to cancellation or performance damages for the rebooked event and any unused credit will be retained by Hotel. If the parties cannot agree on mutually acceptable rebook dates, then Hotel agrees to refund all prepaid advance deposits, less all documented expenses incurred by Hotel in preparation for the cancelled Event (i.e., food and beverage products purchased for the Event that cannot be used in other outlets at the Hotel, labor costs incurred by Hotel if staff schedules were posted and the Event is cancelled, etc.).

Indemnification: Group agrees to indemnify, defend and hold harmless the Hotel, Hotel’s owners, managers, partners, subsidiaries, affiliates, officers, directors, employees and agents (collectively, the “Hotel Indemnified Parties”), from and against any and all third party claims, losses or damages to persons or property, governmental charges or fines, penalties, and costs (including reasonable attorney’s fees) (collectively, “Claim(s)”), in any way arising out of or relating to the Event that is the subject of this Agreement but only to the extent any such Claim(s) arise out of the negligence, gross negligence or intentional misconduct of Group’s employees, agents, contractors, exhibitors, or attendees. Nothing in this indemnification shall require Group to indemnify the Hotel Indemnified Parties for that portion of any Claim arising out of the negligence, gross negligence or intentional misconduct of the Hotel Indemnified Parties.

Hotel agrees to indemnify, defend and hold harmless Group, Group’s owners, managers, partners, subsidiaries, affiliates, officers, directors, employees and agents (collectively, the “Group Indemnified Parties”), from and against any and all Claims (as such term is defined above) arising out of or relating to the Event that is the subject of this Agreement but only to the extent any such Claim(s) to the extent any such Claim(s) arise out of the negligence, gross negligence or intentional misconduct of Hotel’s employees, agents, or contractors. Nothing in this indemnification shall require Hotel to indemnify any of the Group Indemnified Parties for that portion of any Claim arising out of the negligence, gross negligence or intentional misconduct of the Group Indemnified Parties.

This section shall not waive any statutory limitations of liability available to either party, including innkeeper’s limitation of liability laws, nor shall it waive any defenses a party may have with respect to any Claim. This section shall survive any termination or expiration of this Agreement.

Insurance: Group agrees to maintain insurance reasonably commensurate with all activities arising from or connected with Group’s Event, including, but not limited to, general liability insurance, with limits not less than $2,000,000 per occurrence, covering personal injury, property damage, and other liability arising from Group’s Event. Group further agrees to add Hotel and Hotel’s Owner as additional insureds under all applicable policies for Group’s Event.

Hotel agrees to maintain general liability insurance with limits not less than $2,000,000 per occurrence, covering liability for personal injury, property damage, liquor liability, and automobile liability, as well as Workers Compensation insurance per applicable laws and Employers Liability insurance.

Upon written request, each party shall make evidence of coverage available to the other party. For hotels that participate in Hilton’s general liability insurance program, proof of Hotel’s insurance coverage is satisfied by Hilton’s Memorandum of Insurance available at:

https://marshdigital.marsh.com/marshconnect/viewMOI.action?clientId=645498676. The Hotel can confirm whether the Hotel participates.

Governing Law: The Agreement will be governed by and interpreted pursuant to the laws of the state in which Hotel is located, excluding any laws regarding the choice or conflict of laws.

Dispute Resolution: The parties will use their commercially reasonable efforts to informally and timely resolve any dispute concerning any matter related to this Agreement by presenting the dispute to senior representatives of Hotel and Group for their discussion and possible resolution in the order set forth herein; provided, however, that a dispute relating to patents, trademarks, trade dress, copyrights, trade secrets, and/or infringement of intellectual property rights shall not be subject to this provision. All negotiations pursuant to this section are confidential and shall be treated as compromise and settlement negotiations for purposes of applicable rules of evidence. If within a period of thirty (30) calendar days after submission of a disputed matter in accordance with this clause, the respective senior representatives are unable to agree upon a resolution of such dispute, then the dispute will be resolved by binding arbitration using one arbitrator before JAMS or the American Arbitration Association in the state and city in which the Hotel is located, or the closest available location. The parties further agree that in any arbitration proceeding, they may conduct reasonable discovery pursuant to the arbitration rules, and any arbitration award will be enforceable in State or Federal court.

Attorney's Fees/Costs: The parties agree that the prevailing party in any arbitration or court proceeding arising out of or related to this Agreement will be entitled to recover an award of its reasonable attorney's fees and expert witness fees, costs and pre and post judgment interest at the highest available legal rate. The parties further agree that if Hotel must retain counsel or initiate arbitration or legal action to collect of any monies owed to Hotel by Group under this Agreement, whether or not an arbitration or court action is filed, Hotel will be entitled to recover its reasonable attorney’s fees incurred in such efforts to collect.

Disputes Involving Credit Card Payments: As a condition of Hotel agreeing to accept Group’s credit card as an approved form of payment for all Master Account charges, Group agrees that any disputes that Group may raise with respect to any Master Account charges must be addressed directly by Group and Hotel, and the parties agree to work in good faith to resolve any such disputed invoices in a timely manner. Any dispute that cannot be timely resolved to the mutual satisfaction of the parties shall resolved in accordance with the dispute resolution provisions as contained elsewhere in this Agreement.

https://marshdigital.marsh.com/marshconnect/viewMOI.action?clientId=645498676

UNIVERSITY OF NEBRASKA

LEGAL AND POLICY COMPLIANCE ADDENDUM

This University of Nebraska Legal and Policy Compliance Addendum (the “Addendum”) to the

Hilton Omaha (the “Agreement”) is made and entered as of the date of the last signature set forth below between the Board of Regents of the University of Nebraska a public body corporate by and on behalf of the University of Nebraska (“University”), which is composed of a chief governing administrative unit (University of Nebraska System), four universities (University of

Nebraska at Kearney, University of Nebraska-Lincoln, University of Nebraska Medical Center, and University of Nebraska at Omaha), and such other institutions and units as may be designated by the Nebraska Legislature (each a “Campus” and collectively the “Campuses”), and OMAHA HOTEL LLC HILTON OMAHA (“Supplier”).

RECITALS

A. University desires to enter the Agreement with Supplier.

B. The Agreement is in the form provided by Supplier, which the parties are using for their mutual convenience without the necessity of specifically negotiating a separate contract document.

C. The Agreement is, with the exceptions noted in this Addendum, acceptable to University.

D. Certain clauses in the Agreement cannot be accepted by University as a matter of law and policy of the State of Nebraska and University.

E. Supplier is willing to modify the Agreement as set forth in this Addendum.

AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants set forth in the Agreement and herein and the above recitals, which are incorporated into this Addendum by this reference, the parties agree as follows:

1. Incorporation and Priority of Terms. The Agreement is amended as stated herein and this Addendum is incorporated into the Agreement by this reference. In the event of a conflict between the terms of this Addendum and the Agreement, the terms of this Addendum shall prevail.

2. Assignment. The Agreement is non-assignable and non-transferrable unless agreed to in writing by the parties. Any attempt by either party to assign its rights or obligations hereunder shall be void.

3. Governing Law and Forum. The Agreement shall be governed by the laws of the State of Nebraska without giving effect to its conflicts of law provisions. Any legal actions brought by either party hereunder shall be in the state or federal courts located in Lancaster County, Nebraska. It is understood and agreed that any legal action by Supplier in relation to the Agreement may only be instituted in accordance with the provisions of the State Contract Claims Act (Neb. Rev. Stat. §§ 81-8,302 to 81- 8,306), as amended.

4. Liability. To the fullest extent allowed by law, both parties shall defend, indemnify, and hold harmless each parties, regents, officers, employees, agents, and students, for any loss, claim, damage, expense, or liability of any kind, including reasonable attorneys’ fees and costs, arising out of or in connection with its performance or nonperformance under this Agreement by either party and its officers, employees, agents, and subcontractors.

5. Work Status Verification. Supplier and its subcontractors shall use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska pursuant to Neb. Rev. Stat. §§ 4-108 to 4-114, as amended.

6. Debarment List. Supplier certifies and warrants that it has not been debarred, suspended, or declared ineligible as defined in the Federal Acquisition Regulation 48 CFR Ch.1 Subpart 9.4. Supplier also certifies that Supplier, its partners, directors, officers, employees, licensees, subcontractors, or agents have not been excluded or debarred or otherwise become ineligible to participate in Federal health care programs pursuant to 42 USC § 1320a-7. This shall be an ongoing certification and warranty during the term of the Agreement and Supplier shall immediately notify University of any change in the status of the certification and warranty set forth in this section. If Supplier becomes excluded from Federal health care program participation or placed on the Consolidated List of Debarred, Suspended, and Ineligible Contractors, the Agreement may be terminated immediately, for cause, by University. If any partners, directors, officers, employees, licensees, subcontractors, personnel, or agents of Supplier become excluded from Federal health care program participation, such individual shall be removed from participating in the Agreement immediately. Failure by Supplier to remove such excluded individual immediately shall provide University the right to terminate the Agreement immediately for cause.

7. Taxpayer Transparency Act. Pursuant to Nebraska’s Taxpayer Transparency Act (Neb. Rev.

Stat. § 84-602.01), as may be amended), University is required to provide the Nebraska Department of Administrative Services with a copy of each contract that is a basis for an expenditure of state funds, including any amendments and documents incorporated by reference in the contract. Copies of all such contracts and documents will be published by the Nebraska Department of Administrative Services at https://statecontracts.nebraska.gov/. It shall be the sole responsibility of the Supplier to notify University of any requested redactions to such contracts and documents under Neb. Rev. Stat. § 84-712.05(3) at the time of execution. In addition, Supplier agrees to defend any challenge to such redactions at its own expense.

8. Equal Opportunity (intentionally bolded). Supplier shall comply with 41 CFR §§ 60-1.4(a), 60- 300.5(a), and 60-741.5(a), which are incorporated by reference with the following statement: “This

Contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin or for inquiring about, discussing, or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.”

9. Nondiscrimination. Supplier agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of the Agreement, with respect to hire, tenure, terms, conditions, or privilege of employment because of the race, color, religion, sex, disability, or national origin of the employee or applicant in accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat. § 48-1122, as amended.

10. Logos or University Marks. The Supplier shall not use or display any University campus name, logo, trademark, service mark (individually a “Mark” and collectively the “Marks”) and/or other indicia designated by University as a source identifier, unless expressly authorized in writing by University. Any unauthorized use of University Marks is expressly prohibited. Supplier agrees it will not use University’s name in any manner that acts as an endorsement or is an appearance of any endorsement in any promotion, advertisement, solicitation, or other communication, especially as it relates to Supplier’s business.

11. Right to Audit Privilege. University reserves the right to audit or inspect work performed by the Supplier under the Agreement. University may participate directly or through an appointed representative in order to verify that the services related to the Agreement have been performed in accordance with the procedures indicated.

12. Purchase Order Requirement. A purchase order shall be issued by University to Supplier for payment in accordance with the terms of the Agreement. All invoice(s) submitted by Supplier shall make reference to the appropriate purchase order number to be eligible for payment.

13. Conflict of Interest. No article or service shall be purchased from any University faculty or staff member without prior approval by the Vice Chancellor of Business and Finance and any such approved purchase shall comply fully with the requirements of the conflict of interest provisions of the Nebraska Political Accountability and Disclosure Act, Neb. Rev. Stat. §§ 49-1493 through 49-14,104. Supplier certifies, to the best of its knowledge and belief, that there are no potential organizational conflicts of interest related to the Agreement. If Supplier cannot so certify, it shall provide to University a disclosure statement that describes all relevant information concerning any potential conflict of interest under the Agreement. In the event the potential conflict of interest cannot be resolved, University may declare the Agreement void and of no further force or effect and University shall have no further obligations under the Agreement.

14. Compliance. Supplier and its employees and agents will comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority, as well as applicable University policies.

15. Insurance. The Supplier shall at its own expense obtain and maintain throughout the term of the Agreement general commercial liability insurance against claims for bodily injury, death, and property damage with limits of not less than one million dollars ($1,000,000) per occurrence, and three million dollars ($3,000,000) general aggregate to cover such liability caused by, or arising out of, activities of the Supplier and its agents and/or employees while engaged in or preparing for the provision of the goods or services provided under the Agreement. If the goods or services include providing technology services, software, or support, Supplier shall obtain and maintain cyber liability insurance coverage of not less than ten million dollars ($10,000,000) per occurrence and in the aggregate to cover such liability resulting or arising from acts, errors, or omissions in rendering such technology services, software, or support. Upon request by University, the Supplier shall furnish to University certificates of insurance evidencing such insurance is effective prior to commencement of work under the Agreement. By requiring such minimum insurance, University shall not be deemed or construed to have assessed the risk or limited the liability that may be applicable to Supplier under this Agreement. Supplier shall assess its own risks and, if it deems appropriate, maintain higher limits or broader coverages. Supplier further agrees, upon request, to include University as an additional insured on its general liability insurance policy on a primary and non-contributory basis. Supplier is not relieved of any liability or other obligations assumed or pursuant to the Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.

16. Notice. Any notice to either party hereunder shall be in writing and shall be served either personally, by email (to the extent an email address is set forth below), or by registered or certified mail. All such notices shall be effective when received and shall be addressed to the following individuals at the following addresses:

To the Supplier:

To the University:

17. Unavailability of Funding. . Due to possible future reductions in State and/or Federal funds, University cannot guarantee the continued availability of funding of the Agreement notwithstanding the consideration contained within the Agreement. In the event funds to finance the Agreement become unavailable, either in full or in part, due to such reductions, University may terminate the Agreement or reduce the consideration within thirty (30) days written to Supplier at the end of the fiscal period in writing.

Said notice shall be delivered by certified mail (return receipt requested) or in person (with proof of delivery). In the event of a reduction in consideration, Supplier may cancel the Agreement as of the effective date of the proposed reduction upon the provision of advance written notice to University.

Supplier shall be entitled to receive just and equitable compensation for any satisfactory work performed up to the date of the notice of termination. In the event of unavailability of funding, University shall not be liable for any penalty, expense, or liability, or for general, special, incidental, consequential, or other damages resulting therefrom.

18. Unenforceability of Certain Terms. Notwithstanding any provision of the Agreement to the contrary, any of the following terms within the Agreement shall have no effect and shall not be enforceable:

a. Any term automatically continuing the Agreement period from term to term;

b. Any term requiring or stating that the terms of the Agreement shall prevail over the terms of this Addendum in the event of conflict;

c. Any term requiring University (or any University employee acting in the course and scope of employment) to indemnify or to hold harmless Supplier for any act or omission;

d. Any term requiring University to add Supplier as an additional insured;

e. Any term imposing interest charges contrary to those allowed by Neb. Rev. St. § 81-2404;

f. Any term requiring the application of the law of any state other than the State of Nebraska in interpreting or enforcing the Agreement or requiring or permitting that any dispute under the contract be resolved in the courts of any state other than the State of Nebraska;

mhrncirik@unmc.edu

Michael Hrncirik

Stephanie.Buol-Ferg@Hilton.com

Stephanie Buol-Ferg

g. Any term limiting or adding to the time period within which claims can be made or actions can be brought;

h. Any term waiving the sovereign immunity of the State of Nebraska;

i. Intentionally omitted.

j. Any term permitting unilateral modification of the Agreement by Supplier;

k. Any term obligating University to pay attorneys’ fees;

l. Any term requiring the confidentiality of records in contravention of the Nebraska public records statutes, Neb. Rev. Stat. §§ 84-712 through 84-712.09;

m. Any term binding University (or any University employee acting in the course and scope of employment) to any method of resolution of disputes under the Agreement not instituted in accordance with the provisions of Neb. Rev. Stat. §§ 81-8,302 to 81-8,306;

n. Intentionally omitted.

o. Any term granting Supplier a security interest in property of University; or

p. Any term granting control of litigation or settlement to Supplier or any third party.

IN WITNESS WHEREOF, the parties have entered into this Addendum as of the date set forth below.

Board of Regents of the University of Nebraska

Signature:

Printed Name:

Date:

Title:

Supplier

Signature:

Printed Name:

Date:

Title:

Signature:

Printed Name:

Date:

I affirm that if I am an employee of the University of Nebraska, I have notified the University of my status as an employee and that this contract must be completed in accordance with Board of Regents Policy 6.2.1.16, Purchases Involving University Personnel.

06/26/25 | 10:53 CDT

Michael Hrncirik

Assistant Vice Chancellor for Business F AD of Catering & Events

06/26/25 | 11:01 CDT

Stephanie Buol-Ferg

Certificate Of Completion Envelope Id: 74E610CE-430D-4F14-80C9-05174335A713 Status: Completed

Subject: CW32075 - Hilton Omaha 2026 Hematology Highlights UNMC Feb 2026

Source Envelope:

Document Pages: 12 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 0 Melody Stark

AutoNav: Enabled

EnvelopeId Stamping: Disabled

Time Zone: (UTC-08:00) Pacific Time (US & Canada)

1400 R Street

LINCOLN, NE 68588

melody.stark@nebraska.edu

IP Address: 35.223.106.21

Record Tracking Status: Original

6/26/2025 9:12:09 AM

Holder: Melody Stark melody.stark@nebraska.edu

Location: DocuSign

Signer Events Signature Timestamp Michael Hrncirik mhrncirik@unmc.edu

Assistant Vice Chancellor for Business F

University of Nebraska Medical Center

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 174.194.135.21

Signed using mobile

Sent: 6/26/2025 9:14:15 AM

Viewed: 6/26/2025 10:53:09 AM

Signed: 6/26/2025 10:53:40 AM

Electronic Record and Signature Disclosure:

Accepted: 6/26/2025 10:53:09 AM ID: b0a61190-738c-4d59-9331-a56563abe71b

Stephanie Buol-Ferg

Stephanie.Buol-Ferg@Hilton.com

AD of Catering & Events

Hilton Omaha

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 167.187.101.178

Sent: 6/26/2025 10:53:41 AM

Viewed: 6/26/2025 10:56:01 AM

Signed: 6/26/2025 11:01:21 AM

Electronic Record and Signature Disclosure:

Accepted: 6/26/2025 10:56:01 AM ID: 6713afb9-4bf1-4e20-aa68-0edb1faf7da5

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp Brenda Ram bram@unmc.edu

Director, Educational Programs

Security Level: Email, Account Authentication (None)

Sent: 6/26/2025 9:14:14 AM

Viewed: 6/26/2025 11:33:35 AM

Electronic Record and Signature Disclosure:

Accepted: 4/17/2025 7:29:50 PM ID: e883f13d-3cb3-40b0-8cac-7016632aa7bc

Carbon Copy Events Status Timestamp Melody Stark melody.stark@nebraska.edu

Sourcing Agent

University of Nebraska

Security Level: Email, Account Authentication (None)

Sent: 6/26/2025 11:01:23 AM

Resent: 6/26/2025 11:01:25 AM

Viewed: 6/26/2025 11:01:47 AM

Electronic Record and Signature Disclosure:

Accepted: 11/13/2023 10:42:36 AM ID: f6be8008-ef45-4d6e-b4e3-5c6f95447db3

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/26/2025 9:14:14 AM

Certified Delivered Security Checked 6/26/2025 10:56:01 AM

Signing Complete Security Checked 6/26/2025 11:01:21 AM

Completed Security Checked 6/26/2025 11:01:23 AM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE

From time to time, NU Contracts+Ariba (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature

Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies

At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time

(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a

$0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent

If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind

If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically

Electronic Record and Signature Disclosure created on: 5/16/2023 6:53:28 PM Parties agreed to: Michael Hrncirik, Stephanie Buol-Ferg, Brenda Ram, Melody Stark

Unless you tell us otherwise in…