DNR_-_Muskie_Population_Project.pdf
PDF 28 KB Posted
- Attached to
- DNR - Muskie Population Project
- Solicitation number
- 2000018778
- Issued by
- Minnesota
About this file
This is a Formal Request for Bid issued by the State of Minnesota Department of Natural Resources for lodging, meeting space, storage, parking, and on-site marina accommodations. The DNR seeks to accommodate up to 12 people for a spring 2027 project lasting up to 4 weeks at a specific location on Lake Vermilion's north side, within 10 miles of the Vermilion Dam at Kabetogama State Forest (coordinates 47°57'40"N 92°28'34"W). The bid submission deadline is October 21, 2026 at 2:00 PM Central Daylight Time, with responses required through the Supplier Portal. Prospective bidders may submit written questions to sheri.karpenko@state.mn.us no later than October 19, 2026 at 2:00 PM CST, with responses provided via addendum. All required documentation, including the price schedule (Exhibit D), sample contract specifications (Exhibit C and Exhibit C Supplement 1), and attachments, must be uploaded with the bid response.
Bidders must include all applicable taxes, service fees, and gratuity in their pricing. The solicitation encourages responses from Minnesota-based small businesses and those meeting diversity and inclusion criteria under the state's Small Business Procurement Program, including businesses majority-owned and operated by racial minorities, women, individuals with substantial physical disabilities, veterans, service-disabled veterans, or those located in economically disadvantaged counties. Interested firms meeting basic criteria may contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for certification information. Contact with state personnel other than the designated buyer, Sheri Karpenko (651-259-5461), may result in bid rejection.
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Other files
| File | Type | Posted |
|---|---|---|
| Soliciation_Content_18778.pdf | ||
| Price_Schedule_for_Muskie_Population_Estimate.xlsx | XLSX spreadsheet | |
| Solicitation_Attachments_18778.pdf | ||
| SAMPLE_Contract_18778.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. The response should be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure lodging, meeting space, storage and parking, and on-site marina accommodations for up to 12 people for spring of 2027 for up to 4 weeks. Limitations on geographic location of this project must be ON Lake Vermilion on the North side of the lake within 10 miles of the Vermilion Dam (coordinates 47°57’40’N 92°28’34W) at Kabetogama State Forest, per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than October 19, 2:00 PM CST. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
* REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
4. RFB Price Schedule (Exhibit D, upload back into SWIFT)
If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461 Fax #:
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018778 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Muskie Population Project Start Time Finish Time
10/08/2026 09:25:50 CDT 10/21/2026 02:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461 Fax #:
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018778 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Muskie Population Project Start Time Finish Time
10/08/2026 09:25:50 CDT 10/21/2026 02:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461 Fax #:
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018778 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Muskie Population Project Start Time Finish Time
10/08/2026 09:25:50 CDT 10/21/2026 02:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461 Fax #:
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018778 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Muskie Population Project Start Time Finish Time
10/08/2026 09:25:50 CDT 10/21/2026 02:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 10/26/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461 Fax #:
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018778 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Muskie Population Project Start Time Finish Time
10/08/2026 09:25:50 CDT 10/21/2026 02:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461 Fax #:
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018778 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Muskie Population Project Start Time Finish Time
10/08/2026 09:25:50 CDT 10/21/2026 02:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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