DNR_LUMBER___GALVANIZED_BOLTS_-_Hinckley_MN.pdf
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- Attached to
- DNR LUMBER & GALVANIZED BOLTS - Hinckley MN
- Solicitation number
- 2000016863
- Issued by
- Carver County, Minnesota
About this file
This document is a Request for Bid (RFB) issued by the State of Minnesota's Natural Resources Department for bridge deck lumber and galvanized bolts for a project in Hinckley, MN. The solicitation seeks 179 treated deck planks (9'-11 1/2" long x 3" x 12", Select Structural Douglas Fir or Southern Yellow Pine #1 or better) and one set of 360 hot-dipped galvanized bolts (1 1/4" long x 1/4"). The bid event is open from March 12, 2025, to March 20, 2025, with a submission deadline of March 20, 2025, at 2:00 PM CT. All responses must be submitted through the Supplier Portal, and questions must be emailed to Denise Katchmark by March 18, 2025. The materials are to be delivered to the DNR PAT Moose Lake Area by March 25, 2025, via ground shipping.
The solicitation includes diversity and inclusion considerations, encouraging participation from small businesses, businesses owned by racial minorities, women, persons with disabilities, veterans, or businesses located in economically disadvantaged counties. Bidders are required to complete Attachments A to D and may be eligible for certification in the state's Small Business Procurement Program. The bid is conducted using US Dollars, and bidders must be registered in the system to participate. Potential vendors are advised to review all attached documents, including the RFP Content, RFP Attachments, and RFP Sample Contract, before submitting their response.
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
The State of Minnesota (State) is seeking to purchase bridge deck lumber and galvanized bolts for the DNR Hinckley, MN, bridge deck replacement project.
The Contractor(s) must be able to provide these items at a contracted rate to the location(s) listed in Exhibit C of the Sample Contract document. The State reserves the right to use any bid that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted via email to Denise Katchmark at denise.katchmark@state.mn.us no later than March 18, 2025, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum attached within this bid request. Contact regarding this solicitation with any State personnel other than the Buyer listed may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.
REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFP Content
2. RFP Attachments
3. RFP Sample Contract Responders must submit all attachments as requested. Please enter all prices proposed into the SWIFT system under each line item by delivery location.
General Comments
- VENDOR REGISTRATION OR ISSUES BIDDING: See the documents attached on "how to bid" and "vendor registration" for information.
Follow instructions to print, fill out, sign and re-attach the Attachments A to D in your bid documents
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability, Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016863 Sell RFx 1 Event Round Version 1 1 Event Name DNR LUMBER & GALVANIZED BOLTS - Hinckley MN Start Time Finish Time 03/12/2025 14:00:00 03/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
Print, fill out and reattach ATTACHMENTS A-D. If you are a vendor outside of the USA you must also attach your current W-8.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016863 Sell RFx 2 Event Round Version 1 1 Event Name DNR LUMBER & GALVANIZED BOLTS - Hinckley MN Start Time Finish Time 03/12/2025 14:00:00 03/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016863 Sell RFx 3 Event Round Version 1 1 Event Name DNR LUMBER & GALVANIZED BOLTS - Hinckley MN Start Time Finish Time 03/12/2025 14:00:00 03/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 179 UOM: EACH Bid Qty: 179
Reserve Price: No
Description: Treated Deck Planks, 9'-11 1/2" long x 3" x 12" S4S (surfaced 4 sides) Select Structural Douglas Fir or Southern Yellow Pine #1 or better
Question Response What is the price per unit?
Response Comments
Line: 2 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Bolts Hot Dipped Galvanized (HDG) 1 1/4" Long x 1/4", qty of 360
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016863 Sell RFx 4 Event Round Version 1 1 Event Name DNR LUMBER & GALVANIZED BOLTS - Hinckley MN Start Time Finish Time 03/12/2025 14:00:00 03/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: DELIVERY
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016863 Sell RFx 5 Event Round Version 1 1 Event Name DNR LUMBER & GALVANIZED BOLTS - Hinckley MN Start Time Finish Time 03/12/2025 14:00:00 03/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016863 Sell RFx 6 Event Round Version 1 1 Event Name DNR LUMBER & GALVANIZED BOLTS - Hinckley MN Start Time Finish Time 03/12/2025 14:00:00 03/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 179 UOM: EACH Description: Treated Deck Planks, 9'-11 1/2" long x 3" x 12" S4S (surfaced 4 sides) Select Structural Douglas Fir or Southern
Yellow Pine #1 or better
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR PAT MOOSE LAKE AREA
701 S KENWOOD RR2
MOOSE LAKE MN 55767-9405
United States
Quantity: 179 Due Date: 03/25/2025 Freight Terms:
Ship Via: Ground
Line: 2 Item ID: Line Qty: 1 UOM: EACH Description: Bolts Hot Dipped Galvanized (HDG) 1 1/4" Long x 1/4", qty of 360
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR PAT MOOSE LAKE AREA
701 S KENWOOD RR2
MOOSE LAKE MN 55767-9405
United States
Quantity: 1 Due Date: 03/25/2025 Freight Terms:
Ship Via: Ground
Line: 3 Item ID: Line Qty: 1 UOM: EACH Description: DELIVERY
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016863 Sell RFx 7 Event Round Version 1 1 Event Name DNR LUMBER & GALVANIZED BOLTS - Hinckley MN Start Time Finish Time 03/12/2025 14:00:00 03/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR PAT MOOSE LAKE AREA
701 S KENWOOD RR2
MOOSE LAKE MN 55767-9405
United States
Quantity: 1 Due Date: 03/25/2025 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016863 Sell RFx 8 Event Round Version 1 1 Event Name DNR LUMBER & GALVANIZED BOLTS - Hinckley MN Start Time Finish Time 03/12/2025 14:00:00 03/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016863 Sell RFx 9 Event Round Version 1 1 Event Name DNR LUMBER & GALVANIZED BOLTS - Hinckley MN Start Time Finish Time 03/12/2025 14:00:00 03/20/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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