DNR_-_F_W_GFO_Lodging_in_Crosslake_Minnesota.pdf
PDF 26 KB Posted
- Attached to
- DNR - F&W GFO Lodging in Crosslake Minnesota
- Solicitation number
- 2000016936
- Issued by
- Dakota County, Minnesota
About this file
This document is a Request for Bid (RFB) issued by the State of Minnesota's Natural Resources Department for Fish & Wildlife GFO lodging services in Crosslake, Minnesota on May 8 and 9, 2025. The solicitation requires bidders to submit proposals through the SWIFT Supplier Portal by April 2, 2025, at 2:00 PM CT, with questions about the bid due by March 31, 2025. Contractors must be able to provide canoes as specified in Exhibit C of the contract document, and the state reserves the right to use any resulting contract. Bidders are instructed to review multiple documents including the RFB content, attachments, sample contract, and price schedule before submitting their response.
The bid includes a diversity and inclusion section that encourages participation from small businesses based in Minnesota, with a particular focus on businesses majority-owned and operated by racial minorities, women, people with substantial physical disabilities, veterans, or service-disabled veterans. Bidders are also asked to indicate if their business is located in or owned by someone from an economically disadvantaged county. The procurement process is conducted using US dollars, and potential vendors must be registered as either a bidder or supplier in the SWIFT system to participate. The event is identified with the Event ID R2901-2000016936 and is part of the state's efforts to promote inclusive procurement practices.
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Other files
| File | Type | Posted |
|---|---|---|
| How_To_Bid_Quick_Reference_Guide.pdf | ||
| Solicitation_Content_16936.pdf | ||
| Price_Schedule_for_Fish___Wildlife_GFO_Lodging_Only.xlsx | XLSX spreadsheet | |
| SAMPLE_Contract_16936.pdf | ||
| Vendor_Registration_Quick_Reference_Guide.pdf | ||
| Solicitation_Attachments_16936.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
The State of Minnesota (State) is seeking lodging for May 8 and 9, 2025 within Crosslake Minnesota for Fish & Wildlife GFO.
The Contractor(s) must be able to provide the canoes listed in Exhibit C of the Contract document. The State reserves the right to use any Contract that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than March 31, 2025, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
4. Price Schedule (this document needs to be filled out and uploaded back into SWIFT)
If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
Two other pdf's are quick reference guides on how to register as a bidder in SWIFT and how to bid in SWIFT - these do not need to be returned or uploaded back into SWIFT
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your
Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016936 Sell RFx 1 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/27/2025 11:13:00 04/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016936 Sell RFx 2 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/27/2025 11:13:00 04/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016936 Sell RFx 3 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/27/2025 11:13:00 04/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016936 Sell RFx 4 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/27/2025 11:13:00 04/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016936 Sell RFx 5 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/27/2025 11:13:00 04/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 04/07/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016936 Sell RFx 6 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/27/2025 11:13:00 04/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016936 Sell RFx 7 Event Round Version 1 1 Event Name DNR - F&W GFO Lodging in Crosslake Minnesota Start Time Finish Time 03/27/2025 11:13:00 04/02/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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