DMH716_CRP30471_Revised_Contract_07.01.2024.pdf

Rev. 1.30.17

Index No.: DMH716 Eff. Date: 07/01/2024* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Heartland Behavioral Healthcare Hospital

CONTRACT No.: CRP30471 EFFECTIVE DATES: 07/01/2020 to 06/30/2022 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Ohio Department of Mental Health and Addiction Services, Heartland Behavioral Healthcare, 3000 Erie Street Southwest, Massillon, OH 44646.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections

125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card.

Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty-four (24) months, effective 07/01/2024 through 06/30/2026. It is also issued to update the price list and the scope of work effective 07/01/2024. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 07/01/2024.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

PAGE NO.

SPECIFICATIONS

Scope of work 3 Dates of service 3 Working hours 3 Materials and supplies 3 Services to be provided 3 Additional Specifications 3-4

CONTRACT ITEMS

Cost Summary 5 Contractor’s Index 6 Summary of Amendments 7

SPECIFICATIONS

I. *SCOPE OF WORK

This agreement between Heartland Behavioral Health (HBH) and the The Workshops Inc. (TWi) includes specifications for services required to maintain designated buildings at HBH in the best possible condition. *Contract period 07/01/2024 through 06/30/2026.

II. *DATES OF SERVICE

These services include daily support five (5) days per week, Monday through Friday, excluding the following thirteen holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, *Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Good Friday, Thanksgiving Day and the Day after Thanksgiving, Christmas Eve Day and Christmas Day. Holidays falling on the weekend day will be celebrated on either the previous Friday or following Monday. Should service be required on any aforementioned holiday, the hourly rate will have a 2x multiplier applied.

III. MATERIALS AND SUPPLIES

TWi will furnish and provide the equipment and personnel necessary to clean and maintain the designated HBH buildings as specified herein. Equipment may include vacuum cleaners, brooms, buckets and mops. HBH will provide certain and necessary cleaning material/solution (i.e., towels, toilet paper, hand soap, trash bags, cleaning chemicals as provided through bulk dispensing systems). TWi will supply certain and necessary cleaning material/solutions outside of the bulk dispensing systems which may include CLR toilet bowl cleaner, urinal deodorizers and other materials as needed to maintain cleanliness.

IV. SERVICES TO BE PROVIDED

The items which are to be included in the daily services are as follows:

A. Restrooms: cleaning tasks include but are not limited to sweeping/mopping floors, cleaning fixtures, spot cleaning walls, cleaning mirrors, emptying trash and restocking supplies.

B. Elevators, halls, lobby areas and entrances: cleaning tasks shall include but are not limited to dusting floors, sweeping floors, mopping floors, spot cleaning walls, polishing stainless steel, cleaning windows as needed, cleaning light fixtures and vents and cleaning exterior glass on doors.

C. Offices and conference rooms: cleaning tasks include but are not limited to sweeping floors, dusting furniture and emptying trash.

D. Break rooms: cleaning tasks include but are not limited to emptying trash, cleaning receptacles with disinfectant, cleaning floors, cleaning tables and chairs.

E. Floors in offices and hallways: re-waxing of floors annually.

F. Other areas as directed by HBH leadership.

V. ADDITONAL SPECIFICATIONS

A. TWi will perform all services Monday through Friday between 7:00 a.m. and 12:00 p.m. (unless there is a holiday).

B. TWi will coordinate and communicate with HBH which staff is assigned to which supervisor to assure appropriate supervision levels are provided and all cleaning tasks are completed. All supervision levels will be maintained at no less than an auditory range. Meaning all staff will be within hearing/speaking distance of the site supervisor.

*Update scope of work effective 07/01/2024.

SPECIFICATIONS CONTINUED

C. All TWi site supervisors will attend and receive the same new employee training offered to HBH staff. HBH will provide this training and will work with TWi leadership to schedule both new supervisors and substitutes.

D. All TWi provided staff on site at HBH will undergo a BCII background check. TWi will complete this process. TWi will provide copies of these results to HBH.

E. *TWi will provide to HBH with the Safety Data Sheets (SDS) on any and all chemical solutions brought in and used on site at HBH

F. HBH will provide TWi site supervisors with the appropriate keys to access designated areas. Only TWi supervisors are permitted to carry and use these keys. Further, the TWi supervisors take full responsibility for assuring all areas are secured before and after access for cleaning.

G. TWi leadership and site staff will take direction directly from HBH leadership, HBH Director of Maintenance and/or other HBH designated staff.

H. All staff provided by TWi will sign in and out each day via the HBH and TWi agreed upon process.

I. TWi provided staff will receive one 20-minute break per day.

J. *A crew of no more than 10 staff and two supervisors will be on site performing all aforementioned tasks. As previously stated, TWi will coordinate the assignment of staff and supervisors however at this time the group will be split into two teams:

1. *Each team will include 5 staff and 1 supervisor and complete their work over a 5 hour period per team, per day.

K. TWi and HBH agree and understand minor shifts and adjustments are necessary from time to time. As such, changes will be communicated.

L. *Invoicing will be based upon an hourly rate of:

1. *YEAR 1 (7/1/24 – 6/30/25); $12.00/hour for staff and $20.98/hour for supervisors, submitted to HBH monthly.

2. *YEAR 2 (7/1/25 – 6/30/26); $12.60/hour for staff and $22.03/hour for supervisors, submitted to HBH monthly. An amendment request for Year 2 price adjustment shall be submitted to HBH before the start of Year 2.

M. Costs for flooring care is not built into the contract as in years past. TWi will coordinate the service should HBH choose, however, invoicing will for the service from the provider will be sent directly to HBH.

*Update scope of work effective 07/01/2024

Index No.: DMH716*

COST SUMMARY

Submit Invoices to:

The Ohio Department of Mental Health and Addiction Services Heartland Behavioral Healthcare 3000 Erie Street Southwest Massillon, OH 44646

*Update pricing, delete item number column and add OhioBuys Product Code column effective 07/01/2024.

*OHIOBUYS

PRODUCT CODE ITEM PRICE PER

CRP30471-2

Janitorial Services, Staff Worker Hourly Rate, Heartland Behavioral Healthcare Facility, 3000 Erie Street, Massillon, OH 44646

$12.00 per hour*

CRP30471-3

Janitorial Services, Supervisor Hourly Rate, Heartland Behavioral Healthcare Facility, 3000 Erie Street, Massillon, OH 44646

$20.98 per hour*

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30471

OAKS ID: 0000071463

The Workshops Inc 4065 Bradley Circle Canton, OH 44718

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Ryan Heckert Telephone: (330) 479-3958

Email: heckertr@choosetwi.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

4 07/01/2024

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty-four

(24) months, effective 07/01/2024 through 06/30/2026. It is also issued to update the price list and scope of work effective 07/01/2024. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 07/01/2024.

3 08/01/2022

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty-three (23) months, effective 08/01/2022 through 06/30/2024. It is also issued to update the price list, scope of work and, the DAS Standard Terms and Conditions, rev. 04192022 effective 08/01/2022.

2 07/01/2022

This amendment is issued to notify that the State elects to exercise its option to renew the subject contract for an additional one (1) month, effective 07/01/2022 through 07/31/2022.

1 08/01/2021

This amendment is issued to update the scope of work, cost summary page and to add a summary of amendments page effective 08/01/2021.

CONTRACT FOR: Janitorial Services, Heartland Behavioral Healthcare Hospital