DK2265191-ITB-Letter-1.pdf

September 4, 2026

Dear Sir or Madam:

Subject: Sealed Bid No. 26-00209-AKQC - Rubrik Maintenance Support Renewal Project

Southeastern Pennsylvania Transportation Authority ("SEPTA") will accept Sealed Bids through its Electronic Procurement System (“ePS”) website for Rubrik Maintenance Support Renewal

Project (hereinafter called (“the Work”) as outlined in the Contract Documents until Monday, September 28, 2026 at 10:30 am, at which time the bids will be made public and read aloud.

The contract duration is 1,095 calendar days (3 years) calendar days from the Notice to Proceed.

The Work includes but is not limited to: Rubrik software and support services for various editions for M365. See ePS for more details.

All questions must be submitted, via email, to the Contract Administrator no later than Friday, September 11, 2026 at 4:00 pm ET to be guaranteed an answer.

No Pre-bid Meeting or Site Visit has been established for this project.

If you would like to call or log in for the Bid Opening, the information is listed below:

Bid Opening Information:

Meeting number: 298 506 002 670 174

Meeting password: rM9hx3dJ

Join by phone: 1-646-992-2010

Conference ID: 938 601 290#

Any inquiries regarding this bid and any request for change, modification, or clarification of any aspect of these Contract Documents must be made in writing, via email, to the Contract

Administrator (kcyphers@septa.org / 215-580-7636) at least twelve (12) calendar days prior to the bid opening in order to be taken into consideration.

Join: https://teams.microsoft.com/meet/298506002670174?p=54gKiJBsohwZIqhTdF https://teams.microsoft.com/meet/298506002670174?p=54gKiJBsohwZIqhTdF

All bids must be submitted through SEPTA’s Electronic Procurement System (“ePS”). Mailed or hand delivered bids will be rejected. The Bid will be opened electronically on the scheduled

Opening Date/Time, and will be secure and unreadable by SEPTA until that time. Attendance at the Bid Opening Meeting is Non-mandatory.

No bid will be opened and considered that is submitted later than the time specified.

SEPTA retains the right to reject any and all bids as determined to be in the best interest of SEPTA.

Each bid submitted shall remain firm for at least ninety (90) days from the date of the Bid Opening and may not be withdrawn in whole or in part during that time. By submitting a bid, the bidder certifies that the bid price is held firm for that time and any extension thereof.

SEPTA, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4, and Title 49,Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the

Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and will not be discriminated against on the grounds of race, sex, color, or national origin in consideration for an award.

Contractor will be required to comply with all applicable Equal Employment Opportunity laws and regulations.

All bidders will be required to certify compliance with Executive Order 12549 (ineligible contractors).

Any contract issued as result of this solicitation is subject to a financial assistance contract between

SEPTA and U.S. Department of Transportation.

Sincerely, Karen Cyphers Karen Cyphers

Sr. Contract Administrator

Procurement and Supply Chain Management