RFP_0996_Technical_Proposal_Template__NJ.docx

VENDOR NAME HERE DJJK-16-RFP-0996

TECHNICAL PROPOSAL FOR THE

U. S. DEPARTMENT OF JUSTICE

PRIVATE COUNSEL DEBT COLLECTION PROGRAM

New Jersey District

SOLICITATION NO. DJJK-16-RFP-0996

VENDOR NAME HERE

VENDOR ADDRESS HERE

ADDRESS LINE 2 HERE

CITY, STATE, ZIPCODE

POC NAME

POC TELEPHONE #

POC EMAIL

PROPOSAL SUBMISSION DATE: __________________

PROPOSAL VALIDITY PERIOD:

120 DAYS FROM DATE OF SUBMISSION

PROPOSAL CHECKLIST

Business Proposal Data

Technical Proposal – Administrative Information

Technical Proposal – Collection Experience

Technical Proposal – Collection Experience (Client Reference List)

Technical Proposal – Collection Experience (Attorney Qualifications Chart)

Attachments - Signed/dated Standard Form 33 (Acknowledge RFP amendments, if any, in block 14)

Attachments - Resumes

Attachments - Certificates in Good Standing

Attachments - Copies of Admission to Federal Court

Attachments – Writing Samples

BUSINESS DATA

Vendor Name (legal name or DBA as shown in SAM)

Vendor Address (as shown in SAM)

DUNS Number

POC for Proposal

POC Telephone Number

POC Email Address

Name and title of individual with authority to bind firm to a contract (if answering “no” to the above)

SAM Registration

Registered ____ Not Registered____

Large ____

REPRESENTATIONS & CERTIFICATIONS

FAR 52.204-8 Annual Representations and Certifications (JAN 2016)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541110.

(2) The small business size standard is $7M.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation. This provision applies to solicitations using funds appropriated in fiscal years 2008, 2009, 2010, or 2012.

(vi) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(viii) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(ix) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(x) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xi) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-38, Compliance with Veterans’ Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xiv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA–designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xv) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA–designated items.

(xvi) 52.225-2, Buy American Act Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xvii) 52.225-4, Buy American Act—Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $79,507, the provision with its Alternate II applies.

(D) If the acquisition value is $79,507 or more but is less than $100,000, the provision with its Alternate III applies.

(xviii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xix) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan—Certification. This provision applies to all solicitations.

(xx) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxi) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to—

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following certifications are applicable as indicated by the Contracting Officer:

__ (i) 52.219-22, Small Disadvantaged Business Status.

__ (A) Basic.

__ (B) Alternate I.

__ (ii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

__ (iii) 52.222-48, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification.

__ (iv) 52.222-52, Exemption from Application of the Service Contract Act to Contracts for Certain Services–Certification.

__ (v) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA–Designated Products (Alternate I only).

__ (vi) 52.227-6, Royalty Information.

__ (A) Basic.

__(B) Alternate I.

__ (vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

ADMINISTRATIVE INFORMATION

1. Contractor’s representative to be contacted for all contract administration matters in any resultant award. (See RFP Section G.3.)

Name:

Title:

Address:

Telephone:

Email:

2. Key Personnel to be named in any resultant contract. (See RFP Section H.1)

Lead Attorney: _______________________________________

Paralegal or Legal Assistant (please indicate which):

COLLECTION EXPERIENCE (50 points)

What percentage of your practice is dedicated to debt collection?

What types of debt collection has your firm, and each of the attorneys proposed to work on this contract, if awarded, done over the past 3 years? (Specify secured or unsecured, list clients or types of clients (banks, local governments, etc.) Also, be sure to specify whether in federal or state court and whether electronic case filing is used.

For how many years has each of the attorneys who would work on DOJ cases been doing debt collection work? (List each attorney and a number of years.)

How much time has each attorney who would work on DOJ cases spent working on debt collection during the past 3 years. (List each attorney and an approximate percentage of time.)

PERFORMANCE REFERENCES (25 points)

Identify below 3 clients for whom you do or have done the most collection work in the past 3 years. Be sure to verify contact data before citing. NOTE: Your entire past performance score will be based on these references unless you have previously served as a government contractor, in which case your score will be based on these references and your performance under the government contracts, including information contained in Contractor Performance Assessment Reports.

ATTORNEY QUALIFICATIONS

Resumes must be provided for all attorneys that are proposed to work under this contract, if awarded. If individuals are not currently employed by the firm, please include signed letters of commitment.

ATTORNEY QUALIFICATIONS

In good standing with the Federal District Court?

*If yes, provide status of complaint, disposition thereof and copies of decisions rendered.

[INSERT NEW PAGES AS NEEDED]

Quality of Writing (15 Points)

“Is the entire package, including the writing sample, grammatically (e.g., proper sentence structure) and mechanically (e.g., punctuation) correct? Specifically for the writing sample, is the structure and format appropriate to the purpose of the document and is the document clearly written?

This factor is worth 15 points, with 15 representing excellent writing skills (e.g., no grammatical or mechanical mistakes and well-chosen/relevant writing samples) and 0 representing a total lack of writing skill (e.g., numerous grammatical and mechanical mistakes affecting the reader’s ability to understand the written material and/or unrelated/poorly chosen writing samples.)

Administrative Office Attributes (10 points)

Please describe how your office is organized. Please include number of attorneys, number of paralegals, and information regarding separate departments (billing, IT, etc.)?

Describe how your firm will handle the number of case assignments specified in Section M.4 of the Statement of work for the district that you are expressing an interest in. Describe in detail your firm’s debt collection process from case intake until resolution. Please be sure to be specific as to how your firm will handle the initial assignment of cases including for example, the number of people who will work on the cases and the percentage of time each person will devote to the cases.

Describe how your firm will handle an increase in the volume of cases assigned. Assume an increase in the base period and an increase in each of the option periods. Describe the impact on staffing and/or workload assignments.

SUPPORTING DATA

ATTACHMENTS:

1. Completed, Signed & Dated Standard Form 33 “Solicitation, Offer and Award”

2. Resumes

a. Attorney Resumes

[LIST NAMES HERE FOR WHICH RESUMES ARE INCLUDED]

3. Certificates in Good Standing

[LIST NAMES HERE FOR WHICH CERTIFICATES ARE INCLUDED]

4. Copies of Admission to practice law in the Federal district court

[LIST NAMES HERE FOR WHICH ADMISSIONS ARE INCLUDED]

5. Writing Samples

Provide separately in PDF format unless other format is approved in advance by the Contracting Officer.