IAR_RFP_Master_6_3_13_change_pages.pdf

OMB CLEARANCE NO. 1103-0018 (exp. 8/31/2010)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER ➤

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

1 132

1. CONTRACT NUMBER 2. SOLICITATION NUMBER 3. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

DJJE-13-RFP-0765 SEALED BID (IFB) 13 May 2013

X NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

U. S. Department of Justice JMD, Procurement Services Staff 145 N Street NE, Suite 8E:300 Washington, DC 20530

Note: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 5 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository location in See Block 7 until 12:00 p.m. local time 13 June 02 July 2013 .

(Hour) (Date)

CAUTION – LATE Submissions, Modifications, and Withdrawals: See Section L Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION ➧

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

Richelle P. Wright AREA CODE NUMBER EXT. Richelle.Wright@usdoj.gov

202 307-1995 n/a

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 2 X I CONTRACT CLAUSES 18

X B SUPPLIES OR SERVICES AND PRICES/COSTS 6 PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT 29 X J LIST OF ATTACHMENTS 1

X D PACKAGING AND MARKING 1 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 1 X K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 3

X G CONTRACT ADMINISTRATION DATA 7 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 21

X H SPECIAL CONTRACT REQUIREMENTS 27 X M EVALUATION FACTORS FOR AWARD 5

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provision at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 150 Calendar days (60 days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR DAYS

(See Section I, Clause No. 52.232-8) % % % %

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT. IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ➤ (4 copies unless otherwise specified)

ITEM

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

(Signature of Contracting Officer)

IMPORTANT – Award will be made on this form, or a Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

Previous edition is unusable Prescribed by GSA – FAR (48 CFR) 53.214(c)

Field Code Changed

DJJE-13-RFP-0765 International Asset Recovery Support Services any quantity up to the maximum amount specified in paragraph (b) below. If the minimum amount has not been ordered then the Government will exercise the option for the next year. See Section H.9 for the estimated minimum level of effort for Key Personnel.

(b) There are no maximum quantities or amounts for each individual CLIN, task order, or contract period. The maximum aggregate amount of all task orders issued under this contract shall not exceed $ to be added at contract award for the entire term of the contract, including all options which may be exercised.

B.3 Pricing Tables

(a) Attachment (B.1) to this RFP includes thirteen (13) mandatory pricing tables/worksheets as described below. There is one table/worksheet for hourly rates and 12 tables/worksheets for the pricing scenarios described in Attachment (B.2). For evaluation purposes, each table/worksheet includes a price evaluation model that will automatically calculate each Offeror’s total evaluated price once the Offeror enters fixed low, mid and high hourly rates in the labor table in the grey colored cells; and fixed multipliers in the ODC table in the grey colored cells for award determination purposes (see Sections L.8.1.4 and M.3). Only the expertise category, fixed unit pricing, ODC category and multiplier portion (each described below in this Section B) of each table will carry forward to the contract. Offerors shall ONLY fill in the cells colored in grey. Cells that are colored in yellow shall not be edited or manipulated as there are formulas in these cells to perform the calculations necessary to achieve a total proposed price. For the option years, the Offeror shall use the same scenario.

(b) For proposal pricing purposes only, Offerors shall assume the four (4) international asset recovery pricing scenarios provided in Attachment (B.2). (The Government is not obligated to issue task orders for this work similar or any other similar work.) Utilizing the expertise category levels, defined in Attachment (B.3), Offerors shall insert proposed low, mid and high hourly prices for the base year and all option years for each expertise level category on the Worksheet entitled “Rates A-1” in Attachment (B.1). Next, the Offerors shall use these prices to fill in the prices of each scenario provided/described in Attachment (B.2). There are three (3) worksheets for each pricing scenario (1 Labor, 1 ODC, 1 Total) with four (4) scenarios totaling twelve (12) worksheets/tables for completion for the pricing scenarios.

(c) The thirteen (13) mandatory pricing tables/worksheets are broken up as follows:

(1) Rates A-1 Tab. This table includes all expertise categories for the anticipated contract. Utilizing Attachment (B.3) for category definitions, the Offerors shall insert their proposed low, mid and high hourly prices in the grey colored cells for each expertise category. All unit prices shall be fixed hourly rates for labor and shall be fully burdened. These rates shall be used in the pricing scenarios and will carry forward to the awarded contract.

(2) Labor B-1, B-4, B-7, B-10 Tabs. These tables include pre-assigned expertise categories to respond effectively to the Government’s pricing scenarios, following the Statement of Work requirements. Offerors shall fill in only the areas colored gray with their fixed hourly low, mid or high rates that were used on the “Rates A-1” Worksheet/Table. Formulas are present in the areas colored yellow to calculate a total price once the Offeror fills in fixed hourly rates.

(3) Other Direct Costs (ODC) B-2, B-5, B-8, B-11 Tabs. Other Direct Costs

(ODC) are classes or categories of supplies and services which are not included in the unit prices for labor, but are required to complete a given task order that is issued on a time-and-materials (T&M) basis or to price a task order on a fixed-price basis. The ODC Categories have been filled in to delineate the categories of costs required to fulfill the pricing scenarios and Statement of Work. Offerors shall fill in the ODC multiplier(s). The Government will use this table to authorize and track actual ODC expenditures under T&M orders. The fixed multiplier for each CLIN includes all administrative handling costs associated with the CLIN. The multiplier is to be applied against the actual cost of the item for reimbursement. The billable amount shall be limited to the actual cost of the item plus the amount resulting from the application of the appropriate multiplier identified in the table (e.g., actual cost of item is $100.00, and multiplier for the CLIN is 1.02, the total billable amount is $102.00). For subcontracted items/services, the multiplier shall only be applied one time. For example, a subcontractor might be required to travel. It is not permissible for the subcontractor to apply a markup to the travel costs in billing the prime contractor, and then for the prime contractor to apply another markup when billing the Government. The multiplier may only be applied once, and must be applied to the original cost of the item. Offerors shall fill in only the areas colored gray with their fixed multipliers. Formulas are present in the areas colored in yellow to calculate a total price once the Offeror fills in the ODC category, multiplier and ODC amounts.

(4) Totals B-3, B-6, B-9, B-12 Tabs. These tables summarize the annual extended prices and totals all years for each major estimated price tab (Labor B-1, B-4, B-7, and B-10 and ODCs B-2, B-5, B-8, and B-11) without any overtime. Tables B-3, B-6, B-9, and B-12 only require the Offeror to fill in one cell. This cell is gray colored and is for claiming the HUBZone price preference. If an Offeror is a HUBZone small business, it shall enter “yes.” If an Offeror is not a HUBZone small business, it shall enter “no.” Other than this cell, which is colored in gray to signify Offeror completion, Tables B-3, B-6, B-9, and B-12 require no other completion of any kind and shall not be altered by the Offeror in any way. The total that will appear in the bottom right corner is the Offeror’s Evaluated Price for that particular pricing scenario. This amount is based on the Offeror’s proposed Labor Category/price times the Offeror’s proposed hours, added to the Offeror’s proposed ODC Category/multipliers times the Offeror’s proposed ODC amounts, and then added to the HUBZone price adjustment unless the Offeror is a HUBZone small business and is claiming exemption from the price adjustment. The HUBZone price adjustment is further explained in Section I.2.3 and M.3 (d).

(5) Rolled Up Total Evaluated Price C-1 Tab. This table rolls up the totals found in Tabs B-3, B-6, B-9 and B-12 to give an overall Total Evaluated Price (TEP). Table C-1 requires no other completion of any kind and shall not be altered by the Offeror in any way.

B.4 Unit Prices

(a) All contract unit prices and multipliers (applied to other direct cost items) shall be as specified in the pricing tables contained in Attachment (B.1). The basic contract line item number (CLIN) structure includes individual pricing tables segregated by contract period and the type of service. Each CLIN includes a one-digit prefix, a four-digit core number, and a two character suffix. The first digit represents the contract period, i.e., for the Base Period, the first digit for all CLINs is "0"; for Option Period 1, the first digit for all CLINs is "1", etc. The first digit of the core number represents the Unit Price Table category, i.e., “1" indicates a Labor Category; “2" indicates Other Direct Cost. The remaining three digits represent the specific labor category. The two character suffix is either “RT” for regular time, “OT” for overtime, or “OC” for other direct cost.

For example, if the first labor category were a “Senior 3 – Pilot,” regular time, during the base period of the contract, its CLIN would be under CLIN 0-1001-RT.

(b) The following definitions apply to the pricing tables:

(1) Hourly Rates. Services obtained on a LH or T&M basis at the low, mid or high hourly rates (fixed unit prices) specified in Attachment (B.1) for a given task order. All prices must be fixed unit prices that include all costs (fringe benefits, overhead, and general and administrative (G&A)) and profit necessary to provide the level of service specified in the contract and/or task order. These rates and associated labor expertise categories are not only for evaluation purposes. They shall carry forward to the awarded contract as the contract rates.

(2) Regular Time (RT). The billable rate for hourly personnel acquired via task order, or the billable hourly rate for salaried personnel acquired via task order. A normal schedule will consist of five (5) eight (8) hour work days excluding, where practical, Saturday, Sunday, and the Federal holidays listed in Section H.15.

performance provided during the last three years. Failure to fully report requested past performance information may adversely impact the evaluation of the Offeror's proposal.

L.9 Proposal Preparation Costs

This request for proposals does not commit the Government to pay any costs incurred in the submission of any proposal or in making necessary studies for the preparation thereof. Nor does it commit the Government to procure or contract for said services. The Contracting Officer is the only individual who can commit the Government to the expenditure of public funds in connection with this proposed procurement.

L.10 Delivery Location, Proposal Markings, Proposal Due Date

Proposals are due by 12:00 p.m. local Washington, DC Time on Thursday, 13 02 July June 2013. The Government will not accept facsimile or email submissions of offers for this procurement. It is important that the outer envelope or wrapping of your offer be addressed as detailed herein. (NOTE: Failure to so mark the outer cover could be the cause of your offer being misdirected and received too late at the required destination shown below.) Offerors are cautioned to follow these instructions carefully as DOJ will not be responsible for misdirected packages and will not extend the due date to accommodate misdirected packages. All packages mailed to DOJ are x-rayed and Offerors should be aware that this sometimes results in melted CDs/DVDs. Offerors that choose to mail their packages, whether by U.S. Postal Service (USPS), FEDEX, or another carrier, do so at their own risk. Offerors that choose to utilize the USPS should be aware that several extra days should be added to the time calculated to ensure timely proposal arrival, as all packages addressed to the Department of Justice are re-routed to a different state for security processing before being delivered back to Washington, DC.

Delivery Address Items To Be Delivered U.S. Department of Justice Procurement Services Staff 2 Constitution Square 145 N Street, NE Room 8E.406 Washington, DC 20530 Attn. Richelle P. Wright Solicitation Number: DJJE-13-RFP-0765

One (1) Volume 1 (Business) Original One (1) Volume 1 (Business) Printed Copy Two (2) Volume 1 CD-ROMs or DVD Copies One (1) Volume 2 (Technical) Original Four (4) Volume 2 (Technical) Printed Copies Five (5) Volume 2 CD-ROMs or DVD Copies

L.11 Hand Carried Proposals

Hand carried proposals must be delivered as stated below to the delivery location by the time and date specified in L.10 above. Proposals received at the delivery location after the time and date specified for receipt will be considered LATE in accordance with paragraph (c)(3) of FAR provision 52.215-1. Note: 2 Constitution Square is not a Government Facility as discussed in the clause – the lobby concierge cannot and does not accept packages on behalf of DOJ. You must drive to the loading dock on M Street and you must call Charlotte Rausch at (202)307- 1987 to notify her of your arrival or Richelle Wright at (202)307-1995. Ms. Rausch (or Ms.