WF-_LIGHTS_AND_TINT_SOW.pdf

DJF-16-3920-PR-0008246 Version 1.0 Page 1

FY2016 Emergency Lights and Window Tint Contract for the

Washington Field Office

Statement of Work

05/17/16

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1 Scope This is a contract to provide emergency lights and window tinting services to the Federal Bureau of Investigation (FBI) Washington Field Division (WF). This is a non-personal services contract.

The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction

Vendor will provide parts and labor necessary to outfit a maximum of ninety-three (93) FBI vehicles with appropriate emergency lighting. Vendor will also provide window tinting services for a maximum of ninety-three (93) vehicles.

2 APPLICABLE DOCUMENTS

None

3 REQUIREMENTS

Emergency lighting install will be separated into two packages, a “Low Key” package and a “SWAT” package. Two separate proposals will be required. Emergency lighting products/ equipment shall be final assembled in the United States. The lighting package shall be brand name or equal to Whelen or SoundOff Ultralight Emergency Lights (without siren & PA). Contractor shall provide at a minimum five

(5) year warranty on all labor and a five (5) year warrant on all equipment provided.

The Low Key package will be primarily installed in late model 4-door sedans such as the Chevrolet Malibu, Cruze, Impala, Ford Fusion, Taurus, Chrysler 200, Dodge Charger and Avenger. The package will also include SUV’s and pickup trucks such as the Ford Expedition and F Series, Jeep Cherokee, Dodge Durango, and Chevrolet Equinox. The maximum number of vehicles receiving the Low Key package is sixty-one (61).

The Low Key package will consist of six lights in total:

• One flasher installed in each corner headlamp and in each corner tail lamp.

• One 4-head LED red/blue light installed inside the cabin by the passenger visor.

• One 4-head LED red/blue light installed inside the cabin centered in the bottom of the rear glass.

• One switch (toggle or similar) mounted inside cabin to control all emergency light.

• 20% tint on all non-factory tinted windows, and windshield strip across top of windshield.

The SWAT package will primarily be late model Ford Expeditions. Package will also include a Dodge Durango, Ford F150, Chevrolet Traverse, and Jeep Cherokee. All are late model vehicles. The maximum number of vehicles receiving the SWAT package is thirty-two (32).

The SWAT package will consist of ten lights in total:

• One flasher installed in each corner headlamp and in each corner tail lamp.

• One 4-head LED red/blue light installed inside the cabin by the passenger visor.

• One 4-head LED red/blue light installed inside the cabin centered in the top of the rear glass.

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• One 4-head LED red/blue light installed in each stationary rear side glass.

• Two 1-head LED lights installed in the front grille.

• Two switches (toggle or similar) mounted inside cabin. One to control front lights and one to control rear lights.

• 20% tint on all non-factory tinted windows, and windshield strip across top of windshield.

Installations must be completed and vehicles available for pick-up within 48 hours of initial transportation of vehicle. Vehicles must be maintained in a secure facility at time of drop-off until vehicle is picked up by FBI employee(s).

4 Key Personnel To be determined.

5 Place of Performance The primary place of performance will be at the selected contractor’s place of business. Contractor’s place of business shall be a permanent, fixed place of business. Location of business shall be within twenty-five (25) miles of V Street, NE, Washington, DC 20018.

6 Period of Performance The contract must be fulfilled by close of business on 10/31/2016.

7 Deliverables Contractor shall submit biweekly (every two weeks) invoices to the COR and the invoicing email address below for all completed vehicles during the respective two week period.

8 Government Furnished Equipment or Information The FBI shall deliver and pick-up vehicles for which the installations shall occur. No other equipment shall be furnished by the FBI.

9 Personnel Availability The contractor shall be open for business between the hours of 8:00am-5:00pm, Eastern time during the typical Monday-Friday work week. The FBI will not transport vehicles during weekends nor Federal Holidays.

10 Security Requirements Upon award of the contract/work order, all personnel involved in the process must complete a Limited Background Investigation (LBIs) to determine an individual’s eligibility to participate in the contract work. LBIs must be completed 30 days prior to the initiation of the aforementioned contract work. The government reserves the right to revoke an individual’s clearance at anytime should an individual’s access no longer remain consistent with the government’s mission and responsibilities. A clearance revocation revokes an individual’s access to government facilities, property or information.

Only FBI employees may drive Government vehicles to and from the vendor’s place of business.

Government vehicles must remain in a secure facility during overnight storage.

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11 Government Representatives The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issues such changes.

The COR for this contract is Alexander Hays. He can be reached at 202-570-2680.

11.2 Contracting Officer

This contract will be administered by:

Ryan Dolan Contracting Officer 935 Pennsylvania Ave, NW Room 6833 Washington, DC 20535 314-589-2599 Ryan.Dolan@ic.fbi.gov

12 Travel and Other Direct Costs N/A

13 Invoicing Procedures Invoices shall be submitted to the COR designated for the applicable Task Order. A copy of the invoice shall also be emailed to the CENTRAL_INVOICES@IC.FBI.GOV.

A proper invoice shall include the following information:

• Name and address of the Contractor

• Invoice date and invoice number. Invoice numbering should begin at 01 and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

• Contract number, Task Order number, contract line item number and, if applicable, an order number

• Description, quantity, unit of measure, unit price and extended price of the items delivered

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• Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading

• Terms of any discount for prompt payment offered

• Name and address of official to whom payment is to be sent

• Name, title, and phone number of person to notify in event of defective invoice

• Electronic Funds Transfer (ETF) banking information

• Contractor’s First/Last Name, Number of Hours, Labor Category, Total number of hours

(items can be in any order), Cumulative Number of Hours to date

• Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract)

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the Prompt Payment Act, FAR clause 52.232-25 (OCT 2003) upon the COR’s (or designee) certification of receipt of services and the CO final authorization for payment.