WF-_LIGHTS_AND_TINT_RFQ.docx

REQUEST FOR QUOTE

U.S. Department of Justice

Federal Bureau of Investigation Regional Contracting Office

May 17, 2016

Request for Quote: RFQ DJF-16-3920-PR-0008246

Quote Response Due: Wednesday, May 25, 2016 at 8:00 AM EST

All Questions Due: Tuesday, May 24, 2016 at 4:00 PM EST

The Federal Bureau of Investigation intends establish a contract to purchase Mobile Light Packages and Window Tinting for Bureau Cars. The Lighting Package shall be brand name or equal to Whelen or SoundOff Ultralight Emergency Lights without Siren and without PA. The window tint shall be 20% tint on all non-factory tinted windows, and windshield strip across top of windshield. This RFQ utilizes Federal Acquisition Regulations (FAR) Part 12 & 13. This is a small business set aside. Please provide a quote to include Parts & Labor/Installation on all packages. Quotes will be evaluated on best value- factors to include, total pricing of parts and installation, proximity of location to the FBI, and quality of emergency lighting products.

This is a notice that this order is a total set aside for small business concerns. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award.

Period of Performance (POP):

Installation of lighting and tint shall be completed on all vehicles by close of business on October 31st, 2016.

Requirements:

Emergency lighting and window tint install will be separated into two packages, a “Low Key” package and a “SWAT” package. Two separate proposals will be required. Emergency lighting products/ equipment shall be final assembled in the United States. The lighting package shall be brand name or equal to Whelen or SoundOff Ultralight Emergency Lights (without siren & PA). Contractor shall provide at a minimum five (5) year warranty on all labor and a five (5) year warrant on all equipment provided.

The Low Key package will be primarily installed in late model 4-door sedans such as the Chevrolet Malibu, Cruze, Impala, Ford Fusion, Taurus, Chrysler 200, Dodge Charger and Avenger. The package will also include SUV’s and pickup trucks such as the Ford Expedition and F Series, Jeep Cherokee, Dodge Durango, and Chevrolet Equinox. The maximum number of vehicles receiving the Low Key package is sixty-one (61).

The Low Key package will consist of six lights in total:

• One flasher installed in each corner headlamp and in each corner tail lamp.

• One 4-head LED red/blue light installed inside the cabin by the passenger visor.

• One 4-head LED red/blue light installed inside the cabin centered in the bottom of the rear glass.

• One switch (toggle or similar) mounted inside cabin to control all emergency light.

• 20% tint on all non-factory tinted windows, and windshield strip across top of windshield.

The SWAT package will primarily be late model Ford Expeditions. Package will also include a Dodge Durango, Ford F150, Chevrolet Traverse, and Jeep Cherokee. All are late model vehicles. The maximum number of vehicles receiving the SWAT package is thirty-two (32).

The SWAT package will consist of ten lights in total:

• One flasher installed in each corner headlamp and in each corner tail lamp.

• One 4-head LED red/blue light installed inside the cabin by the passenger visor.

• One 4-head LED red/blue light installed inside the cabin centered in the top of the rear glass.

• One 4-head LED red/blue light installed in each stationary rear side glass.

• Two 1-head LED lights installed in the front grille.

• Two switches (toggle or similar) mounted inside cabin. One to control front lights and one to control rear lights.

• 20% tint on all non-factory tinted windows, and windshield strip across top of windshield.

Installations must be completed and vehicles available for pick-up within 48 hours of initial transportation of vehicle. Vehicles must be maintained in a secure facility at time of drop-off until vehicle is picked up by FBI employee(s).

Vendor Requirements

a. Vendor shall have a valid Certificate of Liability Insurance and provide with a copy with your quote to be considered for award

b. Vendor shall be Insured and Bonded to be considered for award.

c. Vendor’s facility shall be alarmed and secure to be considered for award.

d. Vendor’s location shall be no more than twenty-five (25) miles from 2800 V St NE., Washington, DC 20018 on www.maps.google.com to be considered for award.

e. The Vendor shall be registered in SAM.gov before award can be made. Please visit www.sam.gov for directions on how to register.

Please be sure the quote clearly indicates the following information:

Company Name Address Contact Name Phone/FAX/Email

TIN

DUNS

Company Size Payment Terms FOB: Destination

Invoices:

An itemized invoice shall be submitted to:

CENTRAL_INVOICES@IC.FBI.GOV

Payment:

Payment shall be made by Electronic Funds Transfer after an itemized invoice is submitted to Timothy L. Stafford it will be approved then submitted to HQ’s Commercial Payments Unit. The FBI will do its best to have invoice paid by 15 days but, per the Prompt Payment Act in the FAR the government has 30 days to pay an invoice before prompt payment penalties are accessed. Vendor shall accept EFT for payment to be considered for award.

FAR Provisions

Incorporated By Reference:

52.211-6 Brand name or Equal

52.212-1 Instructions to Offerors

52.212-4 Contract Terms and Conditions

52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification

52.232-38 Submission of Electronic Funds Transfer Information with Offer.

As prescribed in 32.1110(g), insert the following provision:

Submission of Electronic Funds Transfer Information with Offer (May 1999)

The offeror shall provide, with its offer, the following information that is required to make payment by electronic funds transfer (EFT) under any contract that results from this solicitation. This submission satisfies the requirement to provide EFT information under paragraphs (b)(1) and (j) of the clause at 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration.

(1) The solicitation number (or other procurement identification number).

(2) The offeror’s name and remittance address, as stated in the offer.

(3) The signature (manual or electronic, as appropriate), title, and telephone number of the offeror’s official authorized to provide this information.

(4) The name, address, and 9-digit Routing Transit Number of the offeror’s financial agent.

(5) The offeror’s account number and the type of account (checking, savings, or lockbox).

(6) If applicable, the Fedwire Transfer System telegraphic abbreviation of the offeror’s financial agent.

(7) If applicable, the offeror shall also provide the name, address, telegraphic abbreviation, and 9-digit Routing Transit Number of the correspondent financial institution receiving the wire transfer payment if the offeror’s financial agent is not directly on-line to the Fedwire and, therefore, not the receiver of the wire transfer payment.

(End of provision)

FAR Clauses

Incorporated By Reference:

52.203-16 Preventing Personal Conflicts of Interest

52.213-1 Fast Payment Procedures

52.219-6 Notice of Total Small Business Set-Aside

52.222-3 Convict Labor

52.222-19 Child Labor—Cooperation with Authorities and Remedies.

52.222-21 Prohibition of Segregated Facilities

52.222-26 Equal Opportunity

52.222-36 Affirmative Action for Workers with Disabilities

52.225-1 Buy American Act—Supplies

52.225-13 Restrictions on Certain Foreign Purchases

52.232-1 Payments

52.232-25 Prompt Payment

52.232-33 Payment by Electronic Funds Transfer—Central Contractor Registration.

As prescribed in 32.1110(a)(1), insert the following clause:

Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003)

(a) Method of payment.

(1) All payments by the Government under this contract shall be made by electronic funds transfer (EFT), except as provided in paragraph (a)(2) of this clause. As used in this clause, the term “EFT” refers to the funds transfer and may also include the payment information transfer.

(2) In the event the Government is unable to release one or more payments by EFT, the Contractor agrees to either—

(i) Accept payment by check or some other mutually agreeable method of payment; or

(ii) Request the Government to extend the payment due date until such time as the Government can make payment by EFT (but see paragraph (d) of this clause).

(b) Contractor's EFT information. The Government shall make payment to the Contractor using the EFT information contained in the Central Contractor Registration (CCR) database. In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to the CCR database.

(c) Mechanisms for EFT payment. The Government may make payment by EFT through either the Automated Clearing House (ACH) network, subject to the rules of the National Automated Clearing House Association, or the Fedwire Transfer System. The rules governing Federal payments through the ACH are contained in 31 CFR Part 210.

(d) Suspension of payment. If the Contractor’s EFT information in the CCR database is incorrect, then the Government need not make payment to the Contractor under this contract until correct EFT information is entered into the CCR database; and any invoice or contract financing request shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an improper invoice and delays in accrual of interest penalties apply.

(e) Liability for uncompleted or erroneous transfers.

(1) If an uncompleted or erroneous transfer occurs because the Government used the Contractor’s EFT information incorrectly, the Government remains responsible for—

(i) Making a correct payment;

(ii) Paying any prompt payment penalty due; and

(iii) Recovering any erroneously directed funds.

(2) If an uncompleted or erroneous transfer occurs because the Contractor’s EFT information was incorrect, or was revised within 30 days of Government release of the EFT payment transaction instruction to the Federal Reserve System, and—

(i) If the funds are no longer under the control of the payment office, the Government is deemed to have made payment and the Contractor is responsible for recovery of any erroneously directed funds; or

(ii) If the funds remain under the control of the payment office, the Government shall not make payment, and the provisions of paragraph (d) of this clause shall apply.

(f) EFT and prompt payment. A payment shall be deemed to have been made in a timely manner in accordance with the prompt payment terms of this contract if, in the EFT payment transaction instruction released to the Federal Reserve System, the date specified for settlement of the payment is on or before the prompt payment due date, provided the specified payment date is a valid date under the rules of the Federal Reserve System.

(g) EFT and assignment of claims. If the Contractor assigns the proceeds of this contract as provided for in the assignment of claims terms of this contract, the Contractor shall require as a condition of any such assignment, that the assignee shall register separately in the CCR database and shall be paid by EFT in accordance with the terms of this clause. Notwithstanding any other requirement of this contract, payment to an ultimate recipient other than the Contractor, or a financial institution properly recognized under an assignment of claims pursuant to Subpart 32.8, is not permitted. In all respects, the requirements of this clause shall apply to the assignee as if it were the Contractor. EFT information that shows the ultimate recipient of the transfer to be other than the Contractor, in the absence of a proper assignment of claims acceptable to the Government, is incorrect EFT information within the meaning of paragraph (d) of this clause.

(h) Liability for change of EFT information by financial agent. The Government is not liable for errors resulting from changes to EFT information made by the Contractor’s financial agent.

(i) Payment information. The payment or disbursing office shall forward to the Contractor available payment information that is suitable for transmission as of the date of release of the EFT instruction to the Federal Reserve System. The Government may request the Contractor to designate a desired format and method(s) for delivery of payment information from a list of formats and methods the payment office is capable of executing. However, the Government does not guarantee that any particular format or method of delivery is available at any particular payment office and retains the latitude to use the format and delivery method most convenient to the Government. If the Government makes payment by check in accordance with paragraph (a) of this clause, the Government shall mail the payment information to the remittance address contained in the CCR database.

(End of clause)

52.217-8 Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day.

(End of clause)

FBI/DOJ SECURITY CLAUSES

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