DJD-17-R-0020_Solicitation.pdf

DRUG ENFORCEMENT ADMINISTRATION

ADAPTIVE CENTRAL RECEIVE SUPPORT

RFP No. DJD-17-R-0020 i

TABLE OF CONTENTS

PART I—THE SCHEDULE

SECTION A – SOLICITATION, OFFER AND AWARD iv

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 General 2 B.2 Maximum Value and Minimum Guarantee 2 B.3 Travel Pricing 3 B.4 Consideration and Payment 4

SECTION C -- DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 Background 10 C.2 Objective 10 C.3 Scope 11 C.4 Tasks or Requirements 14 C.5 Deliverables 23 C.6 Government Furnished Property 25 C.7 System Encryption Considerations 26 C.8 Security Requirements 26 C.9 Period of Performance 26 C.10 Place of Performance 27 C.11 Warranty 27

SECTION D -- PACKAGING AND MARKING

D.1 Preparation For Delivery 29 D.2 Packing List 29 D.3 Preservation, Packing, and Packaging 29 D.4 Markings of Warranted Items 30

D.5 Clauses Incorporated by Full Text 30

SECTION E -- INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 Contract Clauses Incorporated by Reference 32 E.2 Contracting Officer Representative 32 E.3 Inspection and Acceptance 33 ii

SECTION F -- DELIVERIES OR PERFORMANCE

F.1 Contract Clauses Incorporated by Reference 35 F.2 IDIQ Master Contract Ordering Period 35 F.3 Task Order Period of Performance 36 F.4 Place of Performance 37 F.5 Deliverables 38

SECTION G -- CONTRACT ADMINISTRATION DATA

G.1 General 40 G.2 Authorized Agencies 40 G.3 Task Order Ordering Contracting Officer 40 G.4 Invoice Requirements 40 G.5 Contractor Performance Assessment 41 G.6 Contracting Officer’s Representative 43 G.7 Contract Administration Points of Contact 43 G.8 Scheduled/Unscheduled Closures of Government Offices 44

SECTION H -- SPECIAL CONTRACT REQUIREMENTS

H.1 Security Requirements 47 H.2 Travel Costs 62 H.3 Organizational Conflicts of Interest 63 H.4 Limitations on Future Contracting 64 H.5 Former Employment or Assignment With DEA 65 H.6 Contractor Personnel Reporting Requirements 66 H.7 Approval Required for Advertising and Media Releases 67 H.8 Key Personnel 67 H.9 Government Furnished Resources 71

PART II -- CONTRACT CLAUSES

SECTION I -- CONTRACT CLAUSES

I.1 General 73 I.2 Clauses Incorporated by Reference 73 I.2 Clauses Incorporated by Full Text 76

PART III -- LIST OF DOCUMENTS, EXHIBITS,

AND OTHER ATTACHMENTS

SECTION J -- LIST OF EXHIBITS AND ATTACHMENTS

Exhibits:

J-E-1 On-site Contractor Responsibilities 92 iii

J-E-2 Acknowledgement Certificate 102 J-E-3 Model Individual Subcontracting Plan 103

PART IV—REPRESENTATIONS AND INSTRUCTIONS

SECTION K -- REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

K.1 Annual Representations and Certifications 111 K.2 Incorporation by Reference of Representations and Certifications 116

K.3 Information Regarding Responsibility Matters 116 K.4 Delinquent Tax Liability or Felony Conviction under any Federal Law 118

K.5 Certification Regarding Tax Matters 119 K.6 Cost Accounting Standards Notices and Certification 119

K.7 Proposal Disclosure – Cost Accounting Practice Changes 122

SECTION L -- INSTRUCTIONS, CONDITIONS, AND NOTICE TO

OFFERORS

L.1 Solicitation Provisions Incorporated by Reference 124 L.2 Clauses Incorporated by Full Text 125 L.3 Commitment of Government to Award a Contract and Expenditure of Funds 126 L.4 Alternate Proposal Information 126 L.5 Offeror Acceptance Period 126 L.6 Communications and Correspondence 126 L.7 Proposal Preparation Instructions 127 L.8 Proposal Volumes 129 L.9 Volume Descriptions 132

SECTION M -- EVALUATION FACTORS FOR AWARD

M.1 Solicitation Provisions Incorporated By Reference 139 M.2 Evaluation of Proposals 139 M.3 General Evaluation Factors 141 M.4 Technical Evaluation Factors 143 M.5 Experience Evaluation Factor 147 M.6 Program Management Evaluation Factors 148

M.7 Cost Proposal Evaluation Factors 151 M.8 Basis for Award 152

SOLICITATION, OFFER, AND AWARD 1. THIS CONTRACT IS A RATED ORDER UNDER DPAS

(15 CFR 700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

DJD-17-R-0020

SEALED BID (IFB)

X NEGOTIATED

4. TYPE OF SOLICITATION 5. DATE

ISSUED

6. REQUISITION/PURCHASE

NUMBER

CODE D-HQ

DEA

Attn: Office of Acq & Relo Mgmt (FA) 8701 Morrissette Drive Springfield, VA 22152

Jerry Yaros

(O) 202-307-7831

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ______________________________________________________ until __12:00PM EST____ local time __04/12/2017____

10. FOR

INFORMATION

CALL:

A. NAME

Jerry Yaros AREA CODE

NUMBER

307-7831

EXT.

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM iv X I CONTRACT CLAUSES 72-90

X B SUPPLIES OR SERVICES AND PRICES/COSTS 1-8 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH

X C DESCRIPTION/SPECS./WORK STATEMENT 9-27 X J LIST OF ATTACHMENTS 91-10

X D PACKAGING AND MARKING 28-30 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 31-33 X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

110-122

X F DELIVERIES OR PERFORMANCE 34-38

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 123-137X G CONTRACT ADMINISTRATION DATA 39-45

X M EVALUATION FACTORS FOR AWARD 138-152X H SPECIAL CONTRACT REQUIREMENTS 46-71

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______90____ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS(%) 20 CALENDAR DAYS(%) 30 CALENDAR DAYS(%) 0 CALENDAR DAYS(%)

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE24. ADMINISTERED BY (if other than Item 7) CODE D-HQ

DEA

Attn: Office of Investigative Tech (ST) Invoice.InvestTech@usdoj.gov Springfield, VA 22152

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print) Taylor, Lisa

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

DJD-17-R-0020 Page 1 of 1 iv jerry.yaros@usdoj.gov

03/01/2017

DJD-17-R-0020

PART 1 – The Schedule

Section B – Supplies or Services and Prices/Costs

Table of Contents

B.1 GENERAL

B.2 MAXIMUM CONTRACT CEILING AND MINIMUM CONTRACT GUARANTEE . 2

B.3 TRAVEL PRICING

B.4 CONSIDERATION AND PAYMENT

Table B.1 – Base Year Equipment CLINs

Table B.2 – Base Year Labor Category CLINs

Table B.3 – Option Period 1 Equipment CLINs

Table B.4 – Option Year 1 Labor Category CLINs

Table B.5 – Option Period 2 Equipment CLINs

Table B.6 – Option Year 2 Labor Category CLINs

Table B.7 – Option Period 3 Equipment CLINs

Table B.8 – Option Year 3 Labor Category CLINs

Table B.9 – Option Period 4 Equipment CLINs

Table B.10 – Option Year 4 Labor Category CLINs

B.1 GENERAL

The Drug Enforcement Administration (DEA) Adaptive Central Receive (ACRx) Contract is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract to provide the equipment and services required to support the DEA wireless video collection system. All Department of Justice (DOJ) law enforcement agencies (DEA, Federal Bureau of Investigation, Bureau of Alcohol, Tobacco and Firearms, and U.S. Marshals) will be able to order from this contract.

A Task Order is defined as “an order for services placed against an established contract or with Government sources,” FAR 2.101. Task Orders are issued by the aforementioned DOJ law enforcement agencies against this contract.

The Contractor shall provide all management, supervision, labor, manufactured equipment, facilities and materials necessary to perform on a Task Order basis.

Hereafter, the ACR Contract is also referred to as the “IDIQ Master Contract” while Task Orders issued under the IDIQ Master Contract will be referred to as either “Task Order(s),” “TO(s),” or “Order(s).”

B.2 MAXIMUM CONTRACT CEILING AND MINIMUM CONTRACT

GUARANTEE

(a) Maximum. The maximum contract ceiling value of all contracts in this multiple award procurement is established at $446 million dollars.

(b) Minimum. The minimum guaranteed award amount for this Contract is equal to the amount of first issued Task Order. The exercise of the option period does not re-establish the contract minimum.

Should the contract expire or be unilaterally terminated for convenience by the Government without the contractor receiving the minimum guaranteed award amount, the contractor may present a claim to the contracting officer for an amount not to exceed the minimum guaranteed award amount. The minimum guaranteed award amount is not applicable if the contract is terminated for default or is bilaterally cancelled by the parties. The contractor has one year after contract termination or expiration to submit their claim to the contracting officer or waives entitlement.

(c) The Government has no obligation to issue Task Orders (TO) to the Contractor beyond the amount specified in paragraph (b) of this clause.

(d) There is no maximum dollar ceiling for an individual Task Order.

B.3 TRAVEL PRICING

\Contractor personnel may be required to travel to support the requirements of this contract and will be stated in individual TOs. Long distance and local travel may be required in the Contiguous United States (CONUS). Outside the Contiguous United States (OCONUS) travel is not required at this time. For those TOs requiring travel, the Contractor shall include estimated travel requirements in their proposal as required by the CO.

If authorized in the Task Order, travel will be reimbursed at actual cost in accordance with the limitations set forth in FAR Subpart 31.205-46, Travel Costs. Profit shall not be applied to travel costs. To the extent authorized by the Task Order, Contractors may apply indirect costs to travel in accordance with the Contractor’s usual accounting practices consistent with FAR 31.2.

The CO will identify a not-to-exceed travel ceiling under a separate CLIN on the Task Order.

THIS SPACE LEFT INTENTIONALLY BLANK

B.4 CONSIDERATION AND PAYMENT

The following represents the price schedules for this contract.

Base Period: Effective Date of Contract Award through 12 Months Thereafter

Table B.1 – Base Year Equipment CLINs CLIN # Equipment Item

(Generic Itemization)* Cost Per Unit

0001 Super Node (12RX) $ 0002 Super Node (36 RX $ 0003 Receive Card $ 0004 Diversity Card $ 0005 Sector Antenna $ 0006 IP Data Link $ 0007 Mini Transmitter $ 0008 Mini Receiver $ 0009 Dual HD Camera Head $ 0010 Tri Band Transceiver $ 0011 Tri Band IP Repeater $ 0012 Tri Band Receiver $ 0013 Tri Band 8 Input RX $ 0014 Tri Band Monitor Receiver $ 0015 Power Amplifier $ 0016 Aviation Transmitter $ 0017 Aviation Receiver with Track

Antenna

0018 Total Hardware Configuration Roll-Up For One Site (Excluding Labor Costs)

* Item names/breakdown may vary by vendor

NOTE 1: CLINs 0001 and 0002 may contain separately priced items (i.e. Cards). If so, please list all separately priced items under each associated CLIN by numbering as CLIN 0001 or 0002 (a), (b), (c), and so forth.

NOTE 2: For CLINs 0005 through 0017, please list for each CLIN, any proposed ancillary equipment/potential alternatives such as: antenna types, power supplies, cables, various available sizes of item. Utilize same numbering scheme as requested for CLINs 0001 and 0002.

Table B.2 – Base Year Labor Category CLINs CLIN # Labor Hour Category Quantity of Hours Unit Unit Price 0020 Program Manager 2080 Hour $ 0021 Senior Engineer 2080 Hour $ 0022 Electronic Technician- Installers 2080 Hour $

Option Period 1: 12 Months after Expiration of the Base Period

Table B.3 – Option Period 1 Equipment CLINs CLIN # Equipment Item

(Generic Itemization)* Cost Per Unit

1001 Super Node (12RX) $ 1002 Super Node (36 RX $ 1003 Receive Card $ 1004 Diversity Card $ 1005 Sector Antenna $ 1006 IP Data Link $ 1007 Mini Transmitter $ 1008 Mini Receiver $ 1009 Dual HD Camera Head $ 1010 Tri Band Transceiver $ 1011 Tri Band IP Repeater $ 1012 Tri Band Receiver $ 1013 Tri Band 8 Input RX $ 1014 Tri Band Monitor Receiver $ 1015 Power Amplifier $ 1016 Aviation Transmitter $ 1017 Aviation Receiver with Track

Antenna

1018 Total Hardware Configuration Roll-Up For One Site (Excluding Labor Costs)

* Item names/breakdown may vary by vendor

NOTE 1: CLINs 1001 and 1002 may contain separately priced items (i.e. Cards). If so, please list all separately priced items under each associated CLIN by numbering as CLIN 1001 or 1002 (a), (b), (c), and so forth.

NOTE 2: For CLINs 1005 through 1017, please list for each CLIN, any proposed ancillary equipment/potential alternatives such as: antenna types, power supplies, cables, various available sizes of item. Utilize same numbering scheme as requested for CLINs 1001 and 1002.

Table B.4 – Option Year 1 Labor Category CLINs CLIN # Labor Hour Category Quantity of Hours Unit Unit Price 1020 Program Manager 2080 Hour $ 1021 Senior Engineer 2080 Hour $ 1022 Electronic Technician- Installers 2080 Hour $

Option Period 2: 12 Months after Expiration of Option Year 1

Table B.5 – Option Period 2 Equipment CLINs CLIN # Equipment Item

(Generic Itemization)* Cost Per Unit

2001 Super Node (12RX) $ 2002 Super Node (36 RX $ 2003 Receive Card $ 2004 Diversity Card $ 2005 Sector Antenna $ 2006 IP Data Link $ 2007 Mini Transmitter $ 2008 Mini Receiver $ 2009 Dual HD Camera Head $ 2010 Tri Band Transceiver $ 2011 Tri Band IP Repeater $ 2012 Tri Band Receiver $ 2013 Tri Band 8 Input RX $ 2014 Tri Band Monitor Receiver $ 2015 Power Amplifier $ 2016 Aviation Transmitter $ 2017 Aviation Receiver with Track

Antenna

2018 Total Hardware Configuration Roll-Up For One Site (Excluding Labor Costs)

* Item names/breakdown may vary by vendor

NOTE 1: CLINs 2001 and 2002 may contain separately priced items (i.e.Cards). If so, please list all separately priced items under each associated CLIN by numbering as CLIN 2001 or 2002 (a), (b), (c), and so forth.

NOTE 2: For CLINs 2005 through 2017, please list for each CLIN, any proposed ancillary equipment/potential alternatives such as: antenna types, power supplies, cables, various available sizes of item. Utilize same numbering scheme as requested for CLINs 2001 and 2002.

Table B.6 – Option Year 2 Labor Category CLINs CLIN # Labor Hour Category Quantity of Hours Unit Unit Price 2020 Program Manager 2080 Hour $ 2021 Senior Engineer 2080 Hour $ 2022 Electronic Technician- Installers 2080 Hour $

Option Period 3: 12 Months after Expiration of Option Year 2

Table B.7 – Option Period 3 Equipment CLINs CLIN # Equipment Item

(Generic Itemization)* Cost Per Unit

3001 Super Node (12RX) $ 3002 Super Node (36 RX $ 3003 Receive Card $ 3004 Diversity Card $ 3005 Sector Antenna $ 3006 IP Data Link $ 3007 Mini Transmitter $ 3008 Mini Receiver $ 3009 Dual HD Camera Head $ 3010 Tri Band Transceiver $ 3011 Tri Band IP Repeater $ 3012 Tri Band Receiver $ 3013 Tri Band 8 Input RX $ 3014 Tri Band Monitor Receiver $ 3015 Power Amplifier $ 3016 Aviation Transmitter $ 3017 Aviation Receiver with Track

Antenna

3018 Total Hardware Configuration Roll-Up For One Site (Excluding Labor Costs)

* Item names/breakdown may vary by vendor

NOTE 1: CLINs 3001 and 3002 may contain separately priced items (i.e. Cards). If so, please list all separately priced items under each associated CLIN by numbering as CLIN 3001 or 3002 (a), (b), (c), and so forth.

NOTE 2: For CLINs 3005 through 3017, please list for each CLIN, any proposed ancillary equipment/potential alternatives such as: antenna types, power supplies, cables, various available sizes of item. Utilize same numbering scheme as requested for CLINs 3001 and 3002.

Table B.8 – Option Year 3 Labor Category CLINs CLIN # Labor Hour Category Quantity of Hours Unit Unit Price 3020 Program Manager 2080 Hour $ 3021 Senior Engineer 2080 Hour $ 3022 Electronic Technician- Installers 2080 Hour $

Option Period 4: 12 Months after Expiration of Option Year 3

Table B.9 – Option Period 4 Equipment CLINs CLIN # Equipment Item

(Generic Itemization)* Cost Per Unit

4001 Super Node (12RX) $ 4002 Super Node (36 RX $ 4003 Receive Card $ 4004 Diversity Card $ 4005 Sector Antenna $ 4006 IP Data Link $ 4007 Mini Transmitter $ 4008 Mini Receiver $ 4009 Dual HD Camera Head $ 4010 Tri Band Transceiver $ 4011 Tri Band IP Repeater $ 4012 Tri Band Receiver $ 4013 Tri Band 8 Input RX $ 4014 Tri Band Monitor Receiver $ 4015 Power Amplifier $ 4016 Aviation Transmitter $ 4017 Aviation Receiver with Track

Antenna

4018 Total Hardware Configuration Roll-Up For One Site (Excluding Labor Costs)

* Item names/breakdown may vary by vendor

NOTE 1: CLINs 4001 and 4002 may contain separately priced items (i.e. Cards). If so, please list all separately priced items under each associated CLIN by numbering as CLIN 4001 or 4002 (a), (b), (c), and so forth.

NOTE 2: For CLINs 4005 through 4017, please list for each CLIN, any proposed ancillary equipment/potential alternatives such as: antenna types, power supplies, cables, various available sizes of item. Utilize same numbering scheme as requested for CLINs 4001 and 4002.

Table B.10 – Option Year 4 Labor Category CLINs CLIN # Labor Hour Category Quantity of Hours Unit Unit Price 4020 Program Manager 2080 Hour $ 4021 Senior Engineer 2080 Hour $ 4022 Electronic Technician- Installers 2080 Hour $

Section C Description/Specifications/Work Statement

Table of Contents

1. Background

2. Objective

3. Scope

4. Tasks or Requirements

4.1 Overall System:

4.2. Transceivers (devices with direct access to and are controlled by the ACRx)

4.3. Repeaters

4.4 ACRx Nodes

4.5 Backhaul Radios

4.6. Network Management System (NMS)

4.7 Training

4.8 System Service Improvements

4.9 Status Reporting

5. Deliverables

5.1 Equipment

5.2 Installation Services

5.3 Documentation/Data

5.4 Training

5.5 SSIs

5.6 Monthly Status Reports

5.7 Ad Hoc Reports

6. Government Furnished Property

7. System Encryption Considerations

8. Security Requirements

9. Period of Performance

10. Place of Performance

11. Warranty

STATEMENT OF WORK

Adaptive Central Receive

1. Background

As a result of multiple radio frequency (RF) spectrum auctions by the Federal Government, the Department of Justice (DOJ)/Drug Enforcement Administration (DEA) must address the challenges of increased operations with less available RF spectrum. The DEA Adaptive Central Receive (ACRx) Project is a shared technology initiative to support law enforcement video surveillance operations. The President’s Council of Advisors on Science and Technology (PCAST), citing severe limitations to the current model of dividing available spectrum into exclusive frequency assignments, recommended to the President that the U.S. Government adopts a policy of sharing spectrum to the maximum extent possible and implementing shared use of the spectrum. This project will build upon previously tested and deployed Federal Bureau of Investigation (FBI)/DEA systems. These systems have features that allow spectrum sharing with other Federal entities.

The DOJ agencies have a requirement to monitor video from stationary and mobile cameras deployed within urban environments. This wireless video capability will support special events, surveillance and security applications. An infrastructure utilizing microwave RF links between permanent fixed sites (located on towers, tall buildings, mountain tops, etc.) and the remote camera locations will be required. The uplink spectrum used for the video payload will be shared with other government users. The downlink spectrum used to control the remote transceivers and camera operations will be dedicated spectrum.

2. Objective

The objective of this acquisition is to procure the equipment and services to support the DOJ and the DEA ACRx wireless video collection system.

The ACRx is a centralized video transmission and collection system designed to maximize coverage area and support a scalable number of IP video surveillance streams. ACRx systems will be installed across the United States and will be shared by the agencies within the DOJ.

The systems will be deployed to cover the larger metropolitan areas of the U.S. The expected coverage of each system will encompass the majority of the metropolitan area while utilizing multiple receive locations ACRx Nodes. The system will minimize the number of nodes needed to support a maximum number of IP video surveillance streams. One, two, three or four nodes per metropolitan area can be expected depending on terrain, building density and geographic area to be covered.

3. Scope

The DOJ has identified a need to establish a system based upon Digital Video Broadcast – Terrestrial (DVB-T) / Coded Orthogonal Frequency Division Multiplexing (COFDM) technology with modifications towards bi-directional IP links and narrowband channels. The scope of this requirement encompasses the system design, manufacture, site selection and physical surveys, installation, testing, ancillary equipment, system acceptance planning, system service improvements, training, and maintenance of turnkey systems.

Point to point or tactical systems shall be included in the scope of this project and must be compatible with the ACRx system.

IP microwave backhaul between sites is included in the scope of this SOW.

Figure 1. ACRx Operational Concept

Figure 2. ACRx High Level Network Overview

4. Tasks or Requirements

4.1 Overall System:

The Contractor shall be responsible for the project management, planning, manufacture, site surveys (including input to the Government regarding any tower and/or rooftop installation), issues, conditions, and/or recommendations), installation, testing, training, and maintenance of ACRx system components (described below) and any other requirements identified through subsequent Task Orders. All Task Orders will be performed within the terms and specifications of this contract. The ACRx system will be based on Digital Video Broadcast (DVB-T) / Coded Orthogonal Frequency Division Multiplexing (COFDM) technology with modifications towards bi-directional links and narrowband channels.

4.1.2 The Network Management System (NMS) identified below in Section 4.6., will control and report to all components attached to the ACRx. Another function of the NMS is to automatically establish and continually maintain an optimized bi-directional communications link for each device based on available spectrum resources and user required video throughput.

At a minimum, the system shall have the ability to automatically adjust frequency, modulation, transmitter output power, and RF bandwidth to meet this requirement. The decisions made by the NMS must be executed with spectral efficiency being the most important factor. This is a primary architecture requirement because of the reduced overall RF spectrum and the shared nature of the government bands.

4.1.3 The system will be based on ETSI Standard EN 300 744. Proposed deviations to the standard will be reviewed and either accepted or rejected by the government on a case by case basis.

4.1.4 The systems at a minimum will include Transceivers, Repeaters, ACRx nodes, Backhaul Radios and a Network Management System (NMS).

4.1.5 The system will operate on Federal Government allocated RF spectrum in the L band (1780-1850MHz), S band (2200-2290MHz), C band (4400-4900MHz) and X Band (7125- 8500MHz).

4.1.5.1 The transceivers shall receive in L Band and transmit in S and C Bands.

4.1.5.2 The repeaters will transmit and receive in L, S or C bands.

4.1.5.3 The Tactical transmitters/receivers will operate in S and C Bands.

4.1.5.4 The radios used for backhaul from the ACRx node sites to the DOJ Office will operate in the X Band and must be capable of approval by the National Telecommunications and Information Administration (NTIA).

4.1.6 The systems will support DVB-T COFDM modulation as defined in ETSI standard EN 300 744EN302 755. In addition to the standard, narrow and non-standard bandwidths are also required to maximize channel capacity. This implementation will be at the vendor’s discretion.

The proposals will be reviewed and either accepted or rejected by the government on a case by case basis.

All combinations of the following options are required:

DVB-T Constellation: QPSK, 16QAM, 64QAM

FEC: ½, 2/3, ¾, 5/6

Guard Interval: ¼, 1/8, 1/16, 1/32 Signal Bandwidth: 1.25, 2.5, 6, 7 and 8 MHZ

4.1.7 The system will support bi-directional uplink/downlink.

4.1.8 The system uplink will be used for video/IP payload, system status, and alarm reporting.

4.1.9 Each individual node service uplink will be scalable to transfer user data from 500kbps to 10 Mbps with a nominal uplink being 2 Mbps.

4.1.10 A minimum of 36 services at 2Mbs each per ACRx Node is required.

4.1.11 The RF spectrum to be used is a shared resource and is non-exclusive to DOJ. The system will be able to work around interference and manage known RF spectrum resources in the S and C Bands.

4.1.12 The Control Channel, used for management commands, will operate within a 2.5 - 8MHz assignment in the L Band. The Control Channel transmitter will be capable of variable RF output power up to 10 Watts. This spectrum will be dedicated to ACRx and is not a shared resource.

4.1.13 The system will be able to remotely update firmware in all deployed transceivers both selectively and collectively.

4.1.14 The system will include the capability to locally emulate the ACRx Node control channel for the purpose of initial configuration of concealment equipment and testing for fault isolation.

4.1.15 The system will incorporate AES-256 and B-crypt encryption. B-crypt will be provided to potential vendors at a later date.

4.2. Transceivers (devices with direct access to and are controlled by the ACRx)

4.2.1 Minimizing size and power consumption, and maximizing heat dissipation are of primary importance for transceivers.

4.2.1.1 The transceivers, including environmental cooling measures, will not exceed 30 cubic inches.

4.2.1.2 Power consumption by the transceivers will not exceed 30 Watts.

4.2.1.3 All programmable features will be configurable from the front panel without the need for a PC.

4.2.2 Transceivers will have SMA female connectors for all antenna connections. The connectors will be clearly marked for intended use.

4.2.3 The transceivers will operate on 9 to 18VDC with appropriate filtering for operating off of automotive 12V power.

4.2.4 The transceiver will have holes/slots suitable for physically mounting the radio.

4.2.5 After being provisioned, transceivers installed in the field will be authenticated and granted access to the ACRx automatically.

4.2.6 The transceivers will support IEEE 802.1Q (VLAN tagging).

4.2.7 The transceivers will have the ability to transmit payload data from unit to unit directly, exclusive of the ACRx, to support situational awareness. Transceivers may operate in a point to point mode.

4.2.8 Transceivers will interface with IP networking equipment via Ethernet using RJ45 connectors.

4.2.9 The transceiver will have the ability to disable all visual and audible indicators.

4.2.10 The transceiver will support IEEE Standard 802.11 b, g, n, and ac as an alternate for both user payload data egress and to provide radio management/administration via WEB interface.

4.2.11 The transceivers will be capable of six RF power level adjustments in approximately 3dB increments from 50mW to 2Watts.

4.3. Repeaters

4.3.1 Repeaters will extend bi-directional communications between the transceivers and an ACRx node when direct communication between them is not possible. This may be due to distance or obstructed signal paths.

4.3.2 Repeaters will have the ability to simultaneously communicate with one or more transceivers.

4.3.3 Repeaters will have the ability to receive a traditionally encoded DVB-T signal and repeat it to the ACRx system.

4.3.4 Repeaters will operate on 9 to 18VDC.

4.3.5 Repeaters will have removable antennas.

4.3.6 Repeaters will be capable of transmit and receive in the L, S, and C bands.

4.3.7 Repeaters will be capable of duplex cross-band operation.

4.3.8 Repeaters need to support IEEE 802.1Q (VLAN Tagging)

4.4 ACRx Nodes

4.4.1 The ACRx Node provides basic central receiving functionality for all incoming RF services or payload uplink.

4.4.2 The ACRx Node will have an L band control channel transmitter which provides the function of completing the bi-directional link.

4.4.3 The ACRx Node’s control channel transmitter will send commands to all transceivers and repeaters as required to maintain the adaptive functionality described in the NMS.

4.4.4 All ACRx Node hardware other than antennas will be mounted in environmentally controlled shelters and required locking racks for installation.

4.4.5 All ACRx node equipment will operate on 100VAC to 240VAC, 50/60 Hz

4.4.6 The ACRx node equipment will include an uninterruptable power supply (UPS) sufficient for a controlled shutdown of electronic equipment or transition to a secondary power source.

The UPS will provide power sufficient for a minimum of 30 minutes operation of all ACRx equipment at the site.

4.4.7 The ACRx node will continually monitor the power at the site and immediately report any power failures or abnormal conditions that substantially impair system performance.

4.4.8 The RF transmission between ACRx antennas and the hardware rack will be accomplished using RF over fiber techniques. Coax may be used for power to the antenna if required.

4.4.9 The ACR Node antennas must have a minimum of 15dB of gain in each operating band and cover 360*.

4.4.10 The ACR Node antennas will be mounted on towers and/or rooftops. A single housing must contain diplexing and combining of L, S and C band elements to minimize the amount of space required on the tower/rooftops. It will also house all filtering and fiber optic modems.

Each antenna will have a horizontal coverage area of 180* where two antennas provide 2 way diversity and 360* coverage.

4.5 Backhaul Radios

4.5.1 Backhaul Radios must be capable of a 15 mile path using 4’ parabolic dish antennas with an encrypted payload of a minimum of 500Mbps.

4.5.2 Backhaul Radios must be capable of getting NTIA approval in the 7/8GHz band.

4.5.3 Backhaul Radios will have protected mode as a fail over capability.

4.5.4 Backhaul Radios will use a split indoor/outdoor unit configuration.

4.5.5 Backhaul Radios will incorporate management software that reports link health.

4.6. Network Management System (NMS)

4.6.1 The NMS will be located at the DOJ Office for administration/monitoring of the ACRx system and must be capable of remote network access.

4.6.2 The NMS will communicate with and control all components attached to the ACRx. This will include any device that is capable of reporting status such as receivers, antennas, power supplies and networking hardware. Another function of the NMS is to automatically establish and continually maintain an optimized bi-directional communications link for each device based on available resources and user required video throughput. At a minimum, the system will have the ability to automatically adjust frequency, modulation, transmitter output power, and RF bandwidth to meet this requirement. All automated decisions made by the NMS will be executed with spectral efficiency being the most important factor.

4.6.2.1 The NMS will have the ability for manual configuration and administration of devices and override the adaptive configuration.

4.6.2.2 The NMS will dynamically adapt a changing spectrum environment without user interface.

4.6.3 The NMS will be managed at the local level as well as at an agency specific centralized location. Each agency will have the capability to independently manage their devices connected to the system.

4.6.4 The NMS will support the storage of multiple encryption keys to be changed by the administrator. Transceiver keys can be changed via USB with a local connection. All infrastructure keys can be changed via the NMS. Keys can be changed and sent to the remote units over the air or locally.

4.6.5 The NMS will support a web based interface for access.

4.6.6 At a minimum, the NMS will be capable of displaying the following for each radio on the network:

• Device type

• Model number

• Serial number

• User defined name

• Radio IP address

• Radio MAC address

• Firmware version

• Frequency assignment

• Transmission symbol rate

• Modulation type

• Error Correction Coding

• Occupied RF bandwidth

• Transmit Power

• Received signal to noise ratio (SNR)

• Device operational status

• Encryption type and the key slot being used

• Jitter

• Baseband data rate

• Received signal strength

• Bit Error Rate

• Device temperature

4.6.7 The NMS will provide the ability to configure the following on each radio on the network:

• User defined device name

• Layer 3 unicast, multicast, or broadcast

• Radio IP address

• Layer 4 TCP/UDP

• Layer 7 SNMP

• Frequency

• Transmit power

• Modulation type

• Error Correction

• Guard interval

• RF bandwidth

• Maximum IP throughput

4.6.8 The NMS will support automatic discovery and display of devices attached to each radio.

4.6.9 The NMS will support automatic discovery and display of the devices attached to the system.

4.6.10 The NMS will have the ability to perform backup and restore of network configuration.

4.6.11 The NMS will support SNMP version 1 or higher for monitoring system health.

4.6.12 The NMS will support setting alarm thresholds.

4.6.13 The NMS will log all alerts and alarms.

4.6.14 The NMS access will require unique username and passwords for all users and log all actions performed by each user.

4.6.15 The NMS will provide the ability to set different levels of user access.

4.6.16 The NMS will be able to identify and report system component abnormalities and failures.

4.6.17 The NMS will monitor and report spectrum usage including channel assignments and spectrum occupancy for all in band systems.

4.6.18 The NMS will provide the capability of performing over-the-air programming and performing firmware/software updates, selectively and collectively, for all system components.

4.6.19 The NMS will provide alarm notification for various system changes or failures such as:

• Loss of Control Signal

• Loss of Transceiver Signal

• Loss of Site Power

• Over temperature for all devices

• Inability to provide requested IP throughput

• Inability to establish link

• Hardware failures of devices controlled by the NMS

4.7 Training

The Contractor, when required, shall provide ACRx training to DOJ employees/Contractors assigned to the DOJ office for ACRx administration/monitoring and employees/Contractors on-site at a field ACRx installation.

4.7.1 Training Materials. The Contractor shall develop, review, and prepare training materials to support classroom instruction sufficient for students to gain proficiency with the features and utilization of ACRx. All training materials shall be reviewed/approved by the Government prior to use. All Contractor-developed materials under this Task are the property of the Government

4.8 System Service Improvements

DEA requirements for Contractor support include the management and technical support for research, analysis, and documentation of a variety of evolving requirements associated with the (ACRx) wireless video collection system. System Service Improvements (SSIs) document issues, recommend solutions and may be derived from: Technology Refreshment initiatives, current operational problems, security issues, evolving government operational policies and doctrines, software licensing practices, and best industry standard practice. Where possible, the Contractor shall minimize system incompatibilities across government architectures and maximize portability, interoperability and data throughput with both existing and future systems through established government and industry standards. The Contractor shall provide the following specific support:

• Ensure that cross-functional applications across similar/dissimilar communications platforms/systems maintain the highest level of performance possible

• Identify and document integration issues and problems, provide documented proposed solutions, and implement government approved solutions

• Identify continued enhancement of the capabilities and cost-effectiveness of existing systems in response to evolving government law enforcement video surveillance requirements and/or new technology

• Produce SSI’s to provide documented recommendations for proposed enhancements/improvements

• Identify opportunities for cost reductions

SSIs shall include the following information as appropriate:

• Description of the issue/problem/opportunity;

• Requirements analysis;

• Functional and technical integration issues;

• Recommended technical approach, its advantages and disadvantages, and a description of how it will provide the most cost-effective solution;

• Data and data sharing issues;

• An assertion that all proposed items are readily available;

• Security risks and risk mitigation measures;

• Testing/benchmarking/implementation planning; and

• Estimated implementation, training and lifecycle costs broken out to proposed unit level pricing.

SSIs to include recommendations for Technology Refreshment, may be solicited by the Government or may be originated at any time by the Contractor based upon their assessment of potential enhancements to the current government processing environment. The Government will not be responsible for SSI preparation costs or any delay in acting upon a submitted SSI. The Government reserves the right to request other than cost or pricing data pursuant to FAR 15.402 and 15.403(2) in support of prices for new technology items and related services.

The Government will review the SSIs and determine whether or not to implement the proposed SSI or request clarifications/modifications to the recommended improvements. Any SSI will be subject to the policies and procedures of the DEA.

The Government may, at any time, request the Contractor to develop and submit an SSI to either address new requirements or potential cost-effective enhancements to the existing ACR environment.

4.9 Status Reporting

The Contractor shall provide a monthly status report (MSR) to each Contracting Officer’s Representative (COR) appointed under this contract. Additionally, the Contractor shall provide a monthly status report to all DOJ contracting officers (COs) responsible for this contract. The MSR deliverable requirements are documented in Section 5.6 below.

5. Deliverables

5.1 Equipment

The Contractor shall be responsible for installation of all equipment located at the division offices and ACRx node sites.

5.1.1 DOJ Office

The Contractor shall provide all radios, electronic equipment, equipment racks/cabinets, antennas, and supplies required for installation at the division office.

5.1.2 ACRx Nodes

The Contractor shall provide all radios, electronic equipment, antennas, and supplies required for installation at the ACRx node sites.

5.1.3 Transceivers, Repeaters, and Backhaul Radios

The Contractor shall provide all Transceivers, Repeaters, and Backhaul Radios with antennas, power supplies and interface cables required for installation.

5.2 Installation Services

5.2.1 ACRx Site Installation

The Contractor shall be responsible for installation, configuration, and testing of all equipment installed at the ACRx Site. NOTE: Tower rooftop installations for each site may or may not be required, and will be specified in that site’s Task Order.

5.2.2 DOJ Office Site Installation

The Contractor shall be responsible for installation, configuration, and testing of all equipment installed at the Field Office to include Rooftop Backhaul and associated ACRx equipment as specified in Task Order(s).

5.3 Documentation/Data

The Contractor shall provide the following documentation for each task order as well as the overall system. All documents provided will be provided via hard copy as well as electronic copy. The government shall have the right to reproduce any of these documents for official purposes.

• User Manuals

• Technical/Service Manuals

• Schematics

• As-built Drawings/wiring diagrams

• Commissioning Documents

• Test Plans

• Coverage Surveys

• Copies of required software

• Software Licensing

• Training documentation

• Recommended test equipment

• Troubleshooting Guide (to the lowest replaceable unit)

• All passwords

5.4 Training

5.4.1 The Contractor shall provide installation, operation/maintenance, and system administration training for up to 150 DOJ engineers and electronics technicians (or equivalent) at locations to be determined. Training will occur at a DOJ facility. There shall be up to fifteen classes with ten students per class.

The Contractor shall provide training courses appropriate for the following job functions:

• User – Training shall include system operation for local Area of Responsibility

(AOR).

• Onsite AOR System Lead – Training shall include system installation, operation, network administration, and maintenance for local AOR.

• Engineering/Project Management – Training shall include overall system planning, installation, operation, maintenance, and network administration for the nationwide system.

5.4.2 The Contractor shall also provide hands on installation, operation, and system administration training to DOJ personnel for each ACRx task order at the time of installation prior to acceptance of the system by the Government.

5.5 SSIs

SSIs will be generated on an ad hoc basis in conformance with Section 4.7 under “Tasks or Requirements.”

5.6 Monthly Status Reports.

The Contractor shall provide a MSR to the DEA CO and for each DEA Task Order COR.

The MSR shall be written in Microsoft Word (version compatible with version used by DEA and conveyed via email to the CO and COR not later than close of business (COB) on the 7th business day following the reporting month. The MSR shall incorporate metrics (as mutually agreed upon by the Contractor and DEA) sufficient in detail to support an accurate assessment of the Contractor’s performance relative to work accomplished, schedules, and expenditures for all DEA Task Orders. Additionally, the MSR for the DEA CO shall contain summary monthly update information for all DOJ Task Orders issued under this contract.

For each DOJ Agency other than DEA, one MSR shall be prepared monthly for each Task Order issued under this contract and conveyed via email to the appropriate agency CO and COR not later than close of business (COB) on the 7th business day following the reporting month. All MSRs shall be accompanied by an updated Project Work Schedule (if needed) and the monthly invoice. All MSRs shall include, at a minimum, the following information:

• A section for technical tasks and subtasks detailing work accomplished, status of equipment deliveries, milestones achieved, deliverables submitted, the status of tasks, and plans for the next monthly reporting period;

• A section detailing any Government action needed such as Government furnished equipment, information, or support; and

• Events or circumstances (e.g. lack of sufficient Contractor personnel, equipment manufacturing delays) that impact the Contractor’s ability to meet contractual obligations and the Contractor’s plan to resolve these problems.

5.7 Ad Hoc Reports.

The Government may request the Contractor to provide ad hoc reports pertaining to specific issues associated with performance under this contract.

6. Government Furnished Property

The Government shall provide the required space, such as towers or rooftops, necessary for the successful installation and operation of each system.

Terrestrial non-RF backhauls will be provided by the government for those instances where RF backhauls are not practical.

The Government will provide site information to include: electrical power, space allocation, environmental controls, etc.

7. System Encryption Considerations

The systems shall incorporate AES 256 encryption with B-crypt implementation. Additional details to be provided at a later date.

8. Security Requirements

The personnel security access level for this contract is Sensitive But Unclassified (SBU).

Only U.S. citizens or Naturalized U.S. citizens shall be permitted to perform services on this contract. Under no circumstances shall contractors have access to National Security Information (NSI) or NSI systems. The risk level associated with this contract is "Moderate" and the personnel working on this contract effort must undergo the appropriate background investigation or be issued a waiver by the Office of Security Programs, Personnel Security Section (ISR) prior to commencing work on this contract. ISR will conduct a suitability review on all contractor personnel. A final suitability determination will come from ISR on contractors requiring access to DEA facilities, systems, or SBU material.

9. Period of Performance

The period of performance for furnishing equipment and services is one year from the effective date of the contract with four (4) successive twelve month option periods. In the event the options are exercised, maximum periods of performance for each option shall be as follows:

Base Year: 12 months

Option Year 1: 12 months

Option Year 2: 12 months

Option Year 3: 12 months

Option Year 4: 12 months

Throughout the life of the contract at specified intervals, vendors shall submit information identifying those employees supporting DEA efforts in accordance with DEA Provision titled: Contractor Personnel Reporting Requirements (CPRR). The CPRR will be provided to the vendor upon award of the contract.

10. Place of Performance

Work to be performed under this contract shall take place at locations, identified by the Government via individual task orders, throughout the United States and U.S. territories.

11. Warranty

The Contractor shall provide a three year warranty from the date of delivery and acceptance, and shall include parts, labor and shipping costs for all hardware (including discovery of latent defects), software/firmware, and installation services. The Contractor shall warrant and guarantee further that all equipment furnished hereunder is of good workmanship and materials, and is properly designed, operable, and configured for the proposed use and is in strict conformity with the Government’s detailed requirements.

Replacement parts shall be Original Equipment Manufacturer (OEM) certified new or reconditioned certified as like new, and be form, fit, and function compatible with existing engineering and firmware release levels for equipment operation. Installation of used components that have not been tested, or reconditioned and certified as like new, is unacceptable.

For purposes of warranty maintenance, the period of downtime is defined as the elapsed time from the first bonafide attempt by the Government to notify the Contractor that warranty maintenance is required, until the equipment is returned to the Government in specified operating condition.

During the warranty period, the Contractor shall respond to all calls for repair service at no additional cost. Warranty service shall be available Monday through Friday, between 7:00 AM and 5:00 PM, local time at the warranty call site. During warranty service availability times, the Contractor shall have qualified technicians available to respond on-site within 48 hours of Government notification.

Section D – Packaging and Marking

Table of Contents

D.1 PREPARATION FOR DELIVERY

D.1.1 Acceptance by Common Carrier

D.1.2 Excluded Packing Products

D.2 PACKING LIST

D.2.1 Marking of Shipments (Commercially Packaged)

D.3 PRESERVATION, PACKING AND PACKAGING

D.4 MARKINGS OF WARRANTED ITEMS

D.5 CLAUSES INCORPORATED BY REFERENCE

D.1 PREPARATION FOR DELIVERY

D.1.1 Acceptance by Common Carrier

Unless otherwise specified, all items shall be preserved, packaged, and packed in accordance with normal commercial practices, as defined in the applicable commodity specification.

Packaging and marking will comply with the requirements of the Uniform Freight classification Description as documents in FAR52.247-53. Where special or unusual packing is specified in an order, but not specifically provided for in the contract, such packing details must be the subject of an agreement independently arrived at between the ordering agency and the Contractor.

D.1.2 Excluded Packing Products

The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer paper and similar hydroscopic or non-neutral material) for packaging material is prohibited.

D.2 PACKING LIST

A packing list or other suitable shipping document shall accompany each shipment and shall indicate:

(a) Name and address of the consignor

(b) Name and complete address of the consignee

(c) Government order or requisition number

(d) Government bill of lading number covering the shipment (if any)

(e)…