DistrictWide_Staff_Development_and_Materials_(Addendum_#1_Revision).pdf

RFP #2335AB-E

DISTRICTWIDE STAFF DEVELOPMENT AND MATERIALS

To be used by multiple campuses and departments.

Issued by:

Alkisha Fletcher

Email: f2362467@katyisd.org

Katy ISD Purchasing Department

URL: https://www.katyisd.org/purchasing/home

Phone: (281) 396-6260

Submittal Deadline

Date: Friday, October 16, 2026 at 2:00 pm https://www.katyisd.org/purchasing/home

TABLE OF CONTENTS

Items below represent components which comprise this solicitation package. Respondents are asked to review the package to be sure that all applicable parts are included. If any portion of the package is missing, please notify Alkisha

Fletcher immediately.

1. NOTICE OF INTENTION

2. REQUEST FOR PROPOSALS (RFP) REQUIREMENTS

3. SPECIAL TERMS AND CONDITIONS

4. SCOPE & SPECIFICATIONS

5. EVALUATION & AWARD OF RFP

6. EVALUATION CRITERIA

7. PRICING / DELIVERY INFORMATION

8. COST PROPOSAL

9. PROPOSAL QUESTIONNAIRE

10. Attachments

1. NOTICE OF INTENTION

Katy Independent School District (“Katy ISD” or the “District”) is issuing this Request for Proposals (RFP) for the procurement of DistrictWide Staff Development and Materials, in accordance with Texas Education Code § 44.031(a)(3).

For information regarding the RFP process, contact the Purchasing Department at (281) 396-6260.

This is a supplemental solicitation which allows the District to award additional qualified vendors during the contract term. The term for vendors awarded from this supplemental will start on their award date and continue through

06.01.2027, with the option to renew annually for up to an additional one (1) year, provided any subsequent renewal is agreed to in writing by both parties.

If all renewals are exercised, the contract term for vendors awarded under this solicitation, original and supplemental, shall end on 06.01.2028.

Interested vendors should respond to this RFP and submit responses to Katy ISD for consideration.

Non-Electronic Bidding

Vendors may respond to the following solicitation by submitting a sealed response to the Purchasing Department either by mail or hand delivery up to the date listed in the timeline. Proposals received after the response deadline will not be accepted. All times are central standard time. Please submit proposals to 6301 South Stadium Drive, Katy, TX 77494.

2. REQUEST FOR PROPOSALS (RFP) REQUIREMENTS

2.1. Description

Please read this entire RFP document and specifications carefully. Respondent must complete all forms and submit their response with all appropriate attachments.

2.2. Request for Proposals (RFP) Documents

It is the responsibility of the vendor submitting a response to make certain that the Katy ISD OpenGov System has the appropriate company name, authorized representatives, and contact information on file for the purpose of receiving notices, changes, addenda, or other critical information.

2.3. Tentative Timetable

Katy ISD anticipates following the timetable listed below for this solicitation:

Item Activity Date & Time

(all times listed as CST)

1 Solicitation starts to advertise (1st run) Sunday, September 13, 2026

2 Solicitation starts to advertise (2nd run) Sunday, September 20, 2026

3 Pre-Proposal Conference N/A

4 Deadline for Questions Monday, September 28, 2026 at 2:00 pm

5 Deadline for submission of responses Friday, October 16, 2026 at 2:00 pm

6 Demonstrations / Interviews N/A

7 Anticipated Board Meeting Approval N/A

The table above is only an estimate and may vary.

2.4. Requirements for Responses

A. Respondents must submit solicitations by Friday, October 16, 2026 at 2:00 pm (CST). Please refer to the “Special

Terms and Conditions” section to ensure that you submit all required information in the Katy ISD OpenGov

System.

B. Katy ISD does not accept responses after the due date and time.

2.5. Rights Reserved by Katy ISD and Restrictions on RFP Process

A. Katy ISD reserves the right to cancel this solicitation in whole or in part by issuance of a revised or amended

Request for Proposals.

B. Katy ISD further reserves the right to award one or more contracts, in part or in whole, to a single or to multiple prospective vendors. The decision to award multiple contracts, award only one contract, or to make no awards rests solely with Katy ISD. Katy ISD may make multiple awards, and this fact should be taken into consideration by each vendor.

C. Katy ISD assumes no financial responsibility for any costs incurred by prospective vendors in developing and submitting a response, any amendments, or addenda; participating in bid conferences, negotiation sessions, or discussions; or any other costs incurred by vendors prior to award of a contract pursuant to this RFP.

D. Katy ISD reserves the right to reject any and/or all responses, to award contracts for individual products or services as may appear advantageous, and to negotiate separately in any manner necessary to serve the best interests of the School District. Katy ISD further reserves the right to accept, reject, or negotiate modifications in any terms of a proposed vendor’s response or any parts thereof. Katy ISD further reserves the right to waive any formalities or technicalities if deemed in the best interest of the School District.

E. Katy ISD reserves the right to be the sole judge of quality, make all decisions regarding this RFP, including, without limitation, the right to decide whether a Proposal substantially complies with the requirements of this

RFP.

F. The District may elect to issue supplemental solicitations and award additional vendors for the same or similar items/services during the contract term, if it is determined to be in the best interest of the District.

Supplemental solicitations will have the same solicitation number followed by an alpha character (i.e., Proposal

XXXX-A). Vendors that have responded successfully to the original or a supplemental solicitation do not have to respond to other supplementals.

2.6. Questions and Clarification

A. Questions regarding the requirements specified in this solicitation must be submitted within the Katy ISD

OpenGov System before Monday, September 28, 2026 at 2:00 pm.

B. Katy ISD will not answer verbal questions; any responses to a prospective vendor’s questions will be posted within the Katy ISD OpenGov System.

3. SPECIAL TERMS AND CONDITIONS

3.1. Description

This portion of the RFP includes instructions on the format vendors must follow in preparing and submitting their responses. It further identifies how questions should be raised and will be addressed.

3.2. Compliance with Terms and Specifications

Vendors are required to respond to all requests identified in this RFP and indicate their acceptance or objection to the terms of the RFP. Any exceptions to the terms, conditions and/or specifications shall be conspicuously noted by the

Vendor in writing on the provided deviations form and shall be included with the response. Each vendor, by submitting a response, represents that they have read and understand the RFP.

3.3. Required Response Format

Responses should be direct, concise, complete, and unambiguous. Please ensure that you respond to all documents and attachments in this RFP.

3.4. Interpretation

This solicitation represents the basis for any award and supersedes all prior offers, negotiations, exceptions, and understandings (whether orally or in writing). Submitted responses should be self-explanatory and should not require any clarification or additional information.

3.5. Submission Deadline

Proposals shall be received no later than the submittal day and time deadline in the Katy ISD OpenGov System. No provisions or exceptions are made for late submissions due to the actions or consequences of the Vendor or a third-party. Any responses received after the submittal deadline date and time will be disqualified.

3.6. Submission Format

Katy ISD will accept bids and proposals submitted online via Katy ISD OpenGov System. Faxed or emailed proposals will not be accepted.

Non-Electronic Bidding

Vendors may respond to the following solicitation by submitting a sealed response to the Purchasing Department either by mail or hand delivery up to the date listed in the timeline. Proposals received after the response deadline will not be accepted. All times are central standard time. Please submit proposals to 6301 South Stadium Drive, Katy, TX 77494.

3.7. Vendor Information

The Vendor is responsible for ensuring that Katy ISD has the appropriate company name, authorized representatives, and contact information on file for the purpose of receiving notices, changes, addenda or other critical information.

3.8. Addendum

Any interpretations, corrections, additions, or changes to this RFP will be communicated to vendors by the issuance of an addendum. All vendors shall comply with the requirements specified in any addendum issued by Katy ISD. It is the responsibility of the Vendor, prior to submitting their response, to determine whether an addendum was issued.

3.9. Disqualification

A Vendor may be disqualified before or after the responses are unsealed, upon evidence of collusion with the intent to defraud, or evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage. Additionally, responses submitted without all specified required components may not be considered and may be disqualified.

3.10. District Locations

School District locations may be added or removed based on District need as determined by Katy ISD during the contract period. A list of the current campus/facility addresses may be found at https://www.katyisd.org/district-maps.

3.11. No Return of Responses; Withdrawal of Responses

Once submitted, Katy ISD will not return responses to vendors. A Vendor may withdraw their response that has been submitted in the Katy ISD OpenGov System prior to the submittal deadline.

3.12. Open Records Policy

CONFIDENTIAL INFORMATION: If a Respondent submits any information considered to be proprietary, trade secret, or otherwise confidential, the Respondent must identify all such information in the bid by conspicuously noting in writing on the provided Confidentiality Form and shall be included with the response. If the Respondent fails to identify confidential information as set forth in this paragraph, it agrees that by submission of its response that the entirety of the response shall be deemed non-confidential and non-proprietary and shall be made available to the public upon request. All responses and parts of responses which are not marked as confidential will automatically be considered public.

Respondents should consult with their legal counsel regarding disclosure issues and take the appropriate precautions to safeguard trade secrets or any other confidential or proprietary information before submitting a response. Katy ISD assumes no liability or responsibility for release of any information not properly identified and documented as confidential pursuant to the requirements set forth herein.

In the event Katy ISD receives a request for portions of a response marked as “Confidential Information” as specified above, Katy ISD shall forward such request to the Office of the Texas Attorney General for an opinion on whether such information may be withheld from disclosure under the Texas Public Information Act. Katy ISD will notify Respondent whose response is the subject of the request when the information is forwarded to the office of the Attorney General.

Katy ISD assumes no obligation for asserting legal arguments on behalf of Respondent. Respondents are advised that

Katy ISD is obligated to comply with the decision of the Attorney General, including any such decision calling for the release of information marked as “Confidential Information” by a Respondent.

3.13. Responsible Vendor

A responsible vendor is a vendor who has adequate financial resources (or the ability to obtain such resources), can comply with the delivery requirements, and is a qualified and established firm regularly engaged in the type of business that provides the items listed herein.

3.14. Responsive Submissions

Submissions shall be deemed responsive if it meets or exceeds the provisions of the bid solicitation, including specifications and/or scope of work.

https://www.katyisd.org/district-maps

3.15. Demos/Interviews

Katy ISD reserves the right to create a short list of vendors based on factors listed in the evaluation criteria. Interviews may be scheduled with short listed vendors. Should the evaluation committee decide to interview or conduct demos the date, time and location will be announced.

3.16. Environmental Initiatives

Katy ISD is committed to reducing waste and promoting energy conservation. Toward that end, vendors responding to this solicitation are encouraged to provide their company’s environmental policy and green initiative.

3.17. Similar Products

Whenever an article or material is defined by Katy ISD in this solicitation by describing a proprietary product or by using the name of a manufacturer or brand name, the term “or equal” if not inserted shall be implied (as applicable). The specified article or material shall be understood as indicating type, function, minimum standard of design, efficiency and quality desired and shall not be construed as to exclude other manufactured products or comparable quality, design and efficiency (as applicable).

4. SCOPE & SPECIFICATIONS

4.1. Request for Proposals Defined

The intention of this Request for Proposals (RFP) is to solicit responses for DistrictWide Staff Development and

Materials. Katy ISD is utilizing the Request for Proposals (RFP) method for the procurement of this service in accordance with Texas Education Code Section 44.031 Purchasing of Contracts, Subsection (a)(3) Request for Proposals. For information regarding the RFP process, contact the Purchasing Department at (281)396-6260.

Interested vendors should respond to this RFP and submit responses to Katy ISD.

Katy ISD is a fast-growing school district. We currently have 95,000 students enrolled with a projected growth of over

98,000 students by the year 2025-2026. We have 74 campuses, 16 Junior Highs, 9 High schools, 43 Elementaries and 6 admin/faculty buildings. Interested vendors should respond to this RFP and submit responses to Katy ISD.

4.2. Product Specifications

It is the intention of Katy ISD to establish one or more contract(s) with highly qualified Vendor(s) for DistrictWide Staff

Development and Materials. The objective is to enhance professional growth and effectiveness of our educators across our district.

• This bid does is not for material only, material can only be purchased with a scheduled event, combined on one purchase order.

• All travel expenses must be included in the proposal’s total pricing and cannot be line itemized.

1. ACADEMIC & SPECIALS CONTENT/ CURRICULUM AND INSTRUCTION

Subject Areas: Literacy, Math, Science, Social Studies, Instructional Coaching, Gifted and Talented, Art, Music, and

Physical Education

A. Professional development content should focus on developing teachers into lifelong learners that seek feedback and growth opportunities to develop, lead, and collaborate. It should support in the continual development of content and pedagogy knowledge necessary for teaching diverse learners.

B. Professional development content should focus on developing teachers into literacy developers who can design and facilitate learning experiences that develop the necessary skills for fluent reading, writing, speaking, and communicating across the content areas.

C. Professional development content should focus on developing teachers into mathematical developers who can design and facilitate learning experiences that develop the necessary skills for fluency, numeracy, computational thinking and problem solving.

D. Professional development content should focus on developing teachers into science developers who can design and facilitate learning experiences that develop the necessary skills for inquiry, investigation and justification.

E. Professional development content should focus on developing teachers into social studies developers who can design and facilitate learning experiences that develop the necessary skills for communication, problem solving, decision making and critical thinking.

F. Professional development content should focus on developing teachers as deeper learning cultivators who design learning experiences that develop academic mindsets and foster critical thinking, innovation, and collaboration.

2. ENGLISH LEARNERS (BILINGUAL & ESL)

A. Provide effective language instruction educational programs to increase English proficiency and student academic achievement of English learners; and

B. Provide effective professional development for

• improving the instruction and assessment of ELs;

• enhancing the ability of teachers, principals, other school leaders of the understanding and implementation of curricula, assessment practices and measures, and instructional strategies for ELs;

• increasing proficiency of ELs by increasing the teacher’s subject matter knowledge and skills; and

• teachers which is of intensity and duration that has a positive and lasting impact on the teachers’ performance in the classroom (shall not include 1-day or short-term workshops and conferences, unless a long-term comprehensive professional development plan has been established); and

C. Provide and implement other effective activities and strategies for ELs which shall include

• parent engagement activities;

• family engagement activities; and

• community engagement activities

• may include strategies that serve to coordinate and align related programs.

D. Targets the development of the knowledge, skills, and competencies needed to serve the needs of English learners.

Professional Development is provided to content (Language Arts and Reading, Math, Science, and Social Studies) teachers, specialty teachers and paraprofessionals that service English learners.

3. INTERVENTIONS

Dyslexia interventions, Reading Interventions, Math Interventions, Multi-Content, A. Professional Development should support the teachers with learning and using efficient instructional strategies for reading and math development.

B. Professional Development should help the teachers develop skills in matching instruction to assessment.

C. Professional Development should support the teachers with learning and using strategies for providing intervention and ongoing progress monitoring to students with dyslexia and related disorders.

D. Professional Development should support the teachers with learning and using strategies to meet the instructional and social-emotional needs of at-risk learners.

4. COUNSELING/ SOCIAL AND EMOTIONAL LEARNING

A) Professional development should support counselors to implement a comprehensive school counseling program aligned with the Texas Model.

B) Professional development should provide school counselors with training on the implantation of trauma-informed and grief-informed practices in schools.

C) Professional development should provide school counselors with training on completing the school behavioral threat assessment.

D) Professional development should provide school counselors with training on a variety of counseling-related topics including but not limited to:

• Behavior Management

• Diversity Training

• Cultural Bias

• Ethics for Professional School Counselors

• Mental Health

• Suicide Prevention

• Self-Injury

• Self Esteem

• Stress Management

• Depression and Anxiety

• Foster Care Counseling

• Bullying Intervention

• Eating Disorders

• Substance Abuse

• Physical Abuse

• Relational Aggression

• Additional related topics

5. SPECIAL EDUCATION

Professional development should support Special Education staff in one or more of the following areas:

A. Speech Pathology (Language, Articulation, Voice and Fluency)

B. Psychological Services

C. Diagnostician Services

D. Therapy Consultants

E. Visually Impaired Students

F. Transition

G. Work Based Learning

H. Campus Work Base Learning

I. Homebound

J. Adaptive Physical Education

K. Special Education and CTE

L. Inclusive Practices

M. Dyslexia

N. Access to General Education Curriculum for students who receive Sp. Ed. Services

O. Student Evaluation for Special Education

P. IEP meeting Planning and Presentation

Q. Test Kit Training

R. Student Management System Training

S. RF Tracker

T. LIFE Skills

U. Autism

V. Auditory Impaired Students

W. Assistive Technology

X. Independent Educational Evaluations

Y. Test Kit Materials

Z. Occupational and Physical Therapy Services

6. PROFESSIONAL LEARNING

A. Professional Development provider must provide professionals with an array of specialized training, formal education, and/or advanced professional learning that improves skillsets, professional knowledge, competency and overall effectiveness.

B. Professional development provider must ensure that professionals are kept abreast of the most recent updates to policy, laws or general information related to their field.

7. EFFECTIVE PRACTICE

Professional development should support staff in one or more of the following:

A. Develop student learning goals

B. Collects, tracks, and uses student data to drive instruction

C. Designs effective lesson plans, units and assessments

D. Facilitates organized, student-centered, objective-driven lessons

E. Checks for students’ understanding and responds to students’ misunderstanding

F. Differentiates instruction for student needs by employing a variety of instructional strategies

G. Engages students in work that develops higher-level thinking skills

H. Maximizes instructional time

I. Communicates content and concepts to students

J. Promotes high academic expectations for students

K. Students actively participating in lesson activities

L. Sets and implements discipline management procedures

M. Builds a positive and respectful classroom environment

N. Ethics training for teachers

8. INSTRUCTIONAL TECHNOLOGY

A. Professional Development should support the teachers and staff with understanding how to integrate technology into the classroom and or entire school or school district.

B. Key Areas of technology professional development may include, but are not limited to:

• Digital literacy – the skills which are necessary to succeed in an increasingly digital world.

• Virtual reality, augmented reality and mixed reality (XR)- a computer simulated environment.

• Cloud computing- . By using a common location, academic expectations can be better accessed, along with actual student work. Instructors can also share learning materials and experiences through the remote opportunities that cloud computing provides.

• Makerspace- Are creative spaces located in communities, schools, and public and academic libraries

• Gamification- Refers to the process of bringing in aspects of video games and using them to increase the intrinsic motivation behind completing certain tasks.

• Virtual laboratories. These web applications give students the chance to perform physical science experiments over and over, from anywhere with Internet access.

• Data Analytics – the science of analyzing raw data in order to make conclusions about that information.

• Artificial Intelligence – the simulation of human intelligence processes by machines, especially computer systems.

• Coding – the process of using a programming language to get a computer to behave how you want it to.

• Computer Science – the study of computers and computational systems.

9. CAREER AND TECHNICAL EDUCATION (CTE)

Professional Development and Materials should:

A. Build on the efforts to develop challenging academic and technical standards, to assist students in meeting such standards, including preparation for high-skill, high-wage, or in-demand occupations in current or emerging professions.

B. Promote the development of services and activities that integrate rigorous and challenging academic and career and technical instruction, and that link secondary education and postsecondary education for participating CTE students.

C. Increase state and local flexibility in providing services and activities designed to develop, implement and improve

CTE.

D. Conduct and disseminate national research and disseminate information on best practices that improves CTE programs and programs of study, services and activities.

E. Provide technical assistance that promotes leadership, initial preparation and professional development at the state and local levels; and improves the quality of CTE Teachers, faculty, administrators and counselors.

F. Support partnerships among secondary schools, postsecondary institutions, baccalaureate degree-granting institutions, area CTE schools, local workforce investment boards, business and industry and intermediaries.

G. Provide individuals with opportunities throughout their lifetimes to develop, in conjunction with other education and training programs, the knowledge and skills needed to keep the United States competitive.

H. Increase employment opportunities for populations who are chronically unemployed or underemployed, including individuals with disabilities; individuals from economically disadvantaged families; out-of-work individuals; youth who are in, or have aged out of, the foster care system; and homeless individuals.

10. OTHER PROFESSIONAL DEVELOPMENT TOPICS ALIGNED TO KISD’S NEEDS

A. Any focus of professional development not listed above that improves the effectiveness of professional and instructional staff.

B. Provider will define the focus, practices and training and explain how it aligns with the needs of Katy ISD

4.3. Scope of Work

It is the intention of Katy ISD to request sealed proposals for RFP #2335AB-E DistrictWide Staff Development and

Materials.

The District’s objective is to contract with service providers to deliver interactive, research based professional development focused on supporting grade PreK-12 teachers and district personnel which includes but is not limited to face-to-face, online (webinars), conferences, training-of-trainers, consultation, and on the job coaching and observation.

This RFP will also include any products or training materials needed for the scheduled professional development. The outcome will be improved quality of one or more of the following:

1. ACADEMIC & SPECIALS CONTENT / CURRICULUM AND INSTRUCTION

2. ENGLISH LEARNERS (BILINGUAL & ESL)

3. INTERVENTIONS

4. COUNSELING / SOCIAL AND EMOTIONAL LEARNING

5. SPECIAL EDUCATION

6. PROFESSIONAL LEARNING

7. EFFECTIVE PRACTICE

8. INSTRUCTIONAL TECHNOLOGY

9. CAREER & TECHNICAL EDUCATION (CTE)

10. OTHER PROFESSIONAL DEVELOPMENT

All high-quality professional development should:

• Improve and increase teachers’ knowledge of the academic subjects the teachers teach, and enable teachers to become highly qualified if they are teaching in a federal core content area;

• Be sustained, intensive, and classroom-focused in order to have a positive and lasting impact on classroom instruction and teachers’ performance in the classroom;

• Be based on, aligned with, and directly related to Katy ISD’s Standards of Learning;

• Be structured on scientifically-based research demonstrated to improve student academic achievement or substantially increase the knowledge and teaching skills of teachers;

• Be delivered by individuals who have demonstrated qualifications and credentials in the focus area of the professional development;

• Support the success of all learners including children with special needs and limited English proficiency;

• Provide training for teachers in the use of technology so that technology and technology applications are effectively used in the classroom to improve teaching and learning in the curricula and federal core academic subjects in which the teachers teach;

• Be reviewed for high quality and evaluated after completion to determine if the intended results were achieved.

4.4. No Guarantee of Quantities

Katy ISD makes no guarantee or commitment of any kind concerning quantities that will actually be purchased under this RFP and the resulting contract, if any. Katy ISD makes no guarantee or commitment of any kind regarding usage of any contracts resulting from this RFP.

4.5. IRS FORM W-9

All vendors doing business with Katy ISD must have an IRS Form W-9 Request for Taxpayer Identification Number and

Certification on file with Katy ISD.

4.6. Certificate of Interested Parties – FORM 1295

For any contracts requiring Board action, that are valued at $1 million or more, or a contract for services that would require a person to register as a lobbyist under Chapter 305 of the Government Code, the District will require the awarded Vendor to submit the Disclosure of Interested Parties Form 1295 from the Texas Ethics Commission and then certify to Katy ISD that the disclosure has been filed.

Certain contracts, including contracts with a public traded business entity, including a wholly owned subsidiary of the business entity, are exempt from this requirement. Texas Ethics Commission Rules 46.1(c) references other types of contracts not requiring the filing of a Form 1295.

4.7. VENDOR CERTIFICATIONS

The Vendor Certifications addendum includes certifications and provisions that are required and apply when Katy ISD expends federal, state, and local funds for any contract resulting from this procurement process including, but not limited to, APPENDIX II TO 2 CFR PART 200 - CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER

FEDERAL AWARDS.

Vendor must certify its willingness and ability to comply with each provision, law, act, regulation, etc. as specifically noted, by having its authorized representative initial the applicable boxes and sign the acknowledgment at the end of the addendum.

4.8. Insurance Requirements

When applicable, Vendor shall maintain liability insurance, including non-owned automobile liability, Worker’s

Compensation, and employer’s liability insurance as well adequately protect Katy ISD against such damage, liabilities, claims, losses and expenses (including attorneys’ fees). Vendor agrees to submit certificates of insurance evidencing its insurance coverage when requested by Katy ISD.

Katy Independent School DistrictInsurance Requirements for Independent Contractors Policy Type Individual

Presenters Company

Consultants Rentals - In-

District Construction, Installation, Renovation, Building

Modifications, Service, Maintenance or Repair Projects Charter Bus

Service

Private Lesson

Tutors Individual

Consultants

As determined by contract Inflatable

Bouncers

Carnival Rides

Small Projects

Less than 4 Days and/or $10,000

Medium

Projects $10,000 to < $25,000

Large Projects

Equal to or

Greater than $25,000

Commercial General Liability

BI & PD Each Occurrence Not Required 1,000,000 1,000,000 300,000 1,000,000 1,000,000 1,000,000 BI & PD General Aggregate Not Required 1,000,000 1,000,000 600,000 1,000,000 1,000,000 1,000,000 Products & Completed Operations Not Required 1,000,000 1,000,000 600,000 1,000,000 1,000,000 1,000,000 Personal & Adv Injury Not Required 1,000,000 1,000,000 300,000 1,000,000 1,000,000 1,000,000 Sexual Assault and Molestation Not Required 1,000,000 1,000,000 300,000 1,000,000 1,000,000 1,000,000 Fire & Legal Liability Not Required 100,000 100,000 50,000 100,000 100,000 100,000 Medical Expenses Not Required 5,000 5,000 5,000 5,000 5,000 5,000

Commercial Auto Liability Not Required

Bodily Injury Each Person Not Required 100,000 100,000 100,000 100,000 1,000,000 1,000,000 Bodily Injury Each Accident Not Required 300,000 300,000 300,000 300,000 2,000,000 2,000,000 Property

Damage Each Occurrence Not Required 100,000 100,000 100,000 100,000 $250,000 $250,000

Combined Single Limit Not Required 1,000,000 3,000,000

Umbrella Liability (Excess) Not Required Not Required Not required Not required

Over GL, Auto & Workers' Comp Not Required 1,000,000 One times the contract amount for contracts exceeding $1M up to $25M.

$1M minimum.

5,000,000

Workers' Compensation Not Required Required Required Required Required Required Required Employers Liability Not Required 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Do you accept accident policies & waivers in lieu of workers comp?

Not Required No No No No No No

Builders' Risk/Installation Floater Not Required N/A N/A N/A Full Insurable

Value of Project Full Insurable

Value of Project N/A

Owners' & Contractor's Protective

Liability Not Required N/A N/A N/A 1,000,000 1,000,000 N/A

Professional Errors & Omissions Liability for certified professionals As Requested based on project.

As determined by contract N/A N/A N/A N/A N/A

Insurance Company "AM Best" Rating A-VII A-VII A-VII A-VII A-VII A-VII

Cancellation Notice Not Required 30 Days 30 Days 30 Days 30 Days 30 Days 30 Days

Bonds

Bid Bond N/A N/A N/A If Requested If Requested If Requested N/A Payment Bond N/A N/A N/A N/A 100% 100% N/A Performance Bond N/A N/A N/A N/A 100% 100% N/A

Other Bodily Injury & Property Damage Injury

Releases Yes

5. EVALUATION & AWARD OF RFP

In accordance with applicable laws, rules, and regulations for public purchasing, award(s) will be made to the responsible vendor(s) whose response(s) is/are determined, after evaluation by a committee of Katy ISD administrators and educators, to be the best value for the District. To qualify for evaluation, a response must have been submitted on time and must materially satisfy all mandatory requirements identified in this RFP solicitation.

5.1. Formation of Contract

A response to this solicitation is an offer to contract with Katy ISD based upon the terms, conditions, scope of work, and specifications contained in this procurement solicitation. A solicitation/response does not become a contract unless and until it is accepted, evaluated, and awarded by Katy ISD, including Katy ISD Board of Trustees approval, when required.

5.2. Non-Exclusive Contract

Any contract resulting from this solicitation is non-exclusive and shall be awarded with the understanding and agreement that it is for the sole convenience of Katy ISD. Katy ISD is free to have multiple contracts for the awarded goods and services and may initiate other procurement solicitations or purchasing activity with other vendors at any time, in Katy ISD’s sole discretion.

5.3. Awards

Awards will be made to the successful vendor(s) for the total line of products and services submitted. Awards will be based on the criteria set forth within this document. Katy ISD reserves the right to award contracts to multiple vendors if these vendors offer items that are unique and have value to Katy ISD. Katy ISD shall comply with the Texas Public

Information Act in the event Katy ISD receives an open records request for information relating to responses submitted in response to this RFP.

5.4. Purchase Orders

Purchase orders will be issued on an as-needed basis. The district will not be responsible for any products and/or services rendered without a Katy ISD purchase order signed electronically by authorized District personnel and/or proper authorization by the district’s purchasing Department. Requests for items will originate at each campus or department and the subsequent purchase order will be processed only by the Katy ISD Purchasing Department.

Please note that items and/or services are not to be delivered/provided to Katy ISD without an approved purchase order. If your company provides an item and/or service without a properly drawn Katy ISD purchase order, you are not guaranteed payment and the item/or service you provided could be constituted as a donation.

5.5. Invoices

Invoices shall show the Katy ISD purchase order number, copy of signed delivery ticket, and bid name, and shall be emailed directly to AP@KatyISD.org.

5.6. Inspection & Acceptance

Awarded vendor(s) shall deliver the goods or services procured on this contract to the Katy ISD Department issuing a

Purchase Order. If delivery is not or cannot be made within proper time period, the awarded vendor must receive authorization from the issuing Katy ISD Department for the delayed delivery. If defective or incorrect goods are delivered, Katy ISD may make the determination, in its sole discretion, to return the goods to the vendor at no cost to

Katy ISD. The vendor agrees to pay all shipping and handling costs for any such return shipment. The vendor also shall be responsible for arranging the return of the defective or incorrect goods.

mailto:AP@KatyISD.org

5.7. Payment Terms

Payment will be made upon receipt and acceptance by Katy ISD of item(s) ordered and receipt of a valid invoice, in accordance with the State of Texas Prompt Payment Act, Chapter 2251, Government Code VTCA. As required by law, the awarded contractor is required to pay subcontractors within ten (10) days from the receipt of this payment.

5.8. E-Payables Solution

Katy ISD has implemented an E-Payables solution. All vendors and contractors doing business with Katy ISD will be offered the option of accepting payments through the District’s E-Payables VISA account. This payment will be transmitted electronically to the vendor on or before the due date, and receipt of funds will be as per the terms of the merchant’s VISA agreement. Payment terms, unless negotiated with the District, will remain the same. Vendors and contractors may negotiate, and the District will consider earlier payment terms if such terms are advantageous to Katy

ISD.

6. EVALUATION CRITERIA

A committee selected by the Katy ISD Purchasing Department will review and evaluate all responses and make a recommendation for contract award. This recommendation will be based on the following factors, in accordance with

Texas Education Code § 44.031:

N o.

Evaluation Criteria Scori ng

Met hod

Wei ght

(Poi nts)

1. Purchase Price

Offer a fair reasonable price for items or services to be procured by Katy ISD.

Poin ts

Base d

(25

% of

Tota l)

2. Reputation of the Vendor and of the Vendor’s goods or services

Vendor should have a solid reputation with other ISD’s, Government or Collegiate entities that show a high level of customer service, a high level of quality of good or services.

Poin ts

Base d

(20

% of

Tota l)

3. Quality of the vendor’s goods or services Poin ts

Base d

(20

% of

Tota l)

4. Extent to which the goods or services meet the district’s needs Poin ts

Base d

(10

% of

Tota l)

5. Vendor’s past relationship with the district or similar size district. If no experience with the District, then with an entity of similar size and scope.

Poin ts

Base d

(10

% of

Tota l)

6. Long-term cost to the district to acquire the Vendor’s goods or services Poin ts

Base d

(5% of

Tota l)

7. Extent to which the Vendor agrees to and/or deviates from Katy ISD’s Solicitation Information and Instructions, Standard

Terms and Conditions and Special Terms and Conditions

Score Rating Description

10 Outstanding No deviations

8-9 Excellent Minor deviations that do not negatively impact performance, operations, or compliance. Proposed alternatives are fully acceptable.

Deviations offer an equivalent or superior solution with no adverse impact.

6-7 Good Deviations are acceptable but may have limited impact on operations, performance, or functionality.

4-5 Fair Deviations may impact functionality, performance, or operations and require additional consideration or mitigation.

2-3 Poor Deviations create significant concerns, increased risk, reduced functionality, or potential implementation issues.

1 Unacceptable Deviations are unacceptable, fail to meet critical requirements, and may not meet the intent of the specifications.

Poin ts

Base d

(10

% of

Tota l)

7. PRICING / DELIVERY INFORMATION

7.1. Pricing

Vendors must provide pricing in the Katy ISD OpenGov System (including any additional pricing examples and pricing discount schedules) that need to be submitted to provide Katy ISD with a comprehensive catalog. Catalog/price lists must be included in the Vendor’s proposal.

7.2. Tax Exemption

Katy ISD is exempt by law from the payment of Texas and Local Sales Tax and Federal Excise Tax. Responses should not include any such taxes.

7.3. Percentage Discount

If applicable, respondents should provide a discount off shelf, catalog, price list and/or website. The actual cost to Katy

ISD will be the price less the percent discount quoted by the vendor in this proposal. Completing the Discount Section –

If offering current shelf, catalog, list, or website pricing only, with no additional discounts, so indicate on the Discount

Section of the proposal form in the ‘PERCENTAGE DISCOUNT’ column with 0% as the discount to be taken from the purchase total. The discounts requested will be a percentage off (-) current shelf, catalog, website and/or published price list(s).

7.4. Firm Pricing

Firm pricing is requested for the first (1) term of the contract. Notice of any changes thereafter must be submitted in writing to the Director of Purchasing, at least thirty (30) days prior to the effective date of the increase. Invoices with price changes that did not receive prior approval from the Purchasing Department will not be honored. If during the term of the contract, the vendor’s costs are lowered and such savings are passed along to other customers, it is understood and agreed that the benefits of such reduction shall be extended to Katy ISD.

7.5. Freight / Delivery / Inspection & Acceptance

All deliveries shall be F.O.B. Destination and Inside Delivery. Deliveries shall be made during Katy ISD Regular Hours.

A purchase order(s) shall be generated by Katy ISD to the Vendor. The purchase order number must appear on all itemized invoices and packing slips. Katy ISD will not be held responsible for any orders placed/delivered without a valid current purchase order number.

8. COST PROPOSAL

STAFF/TEACHER DEVELOPMENT-ACADEMIC CONTENT

Please specify if this applies to Staff, Teachers, or Both.

Line Item No Bid Description Quantity Staff/Teacher/Both Maximum

Number of

Attendees

Unit of

Measure Unit Cost Total

Early Childhood Teachers

1 Face to Face-Flat Rate 1 Flat Rate

2 Face to Face-Hourly 1 Hourly

3 Online/Virtual-Flat Rate 1 Flat Rate

4 Online/Virtual-Hourly 1 Hourly

5 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

6 Job-Embedded Coaching-

Hourly 1 Hourly

7 Consultation-Daily Flat

Rate 1 Flat Rate

8 Consultation-Hourly 1 Hourly

PK-5 Elementary Teachers

9 Face to Face-Flat Rate 1 Flat Rate

10 Face to Face-Hourly 1 Hourly

11 Online/Virtual-Flat Rate 1 Flat Rate

12 Online/Virtual-Hourly 1 Hourly

13 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

14 Job-Embedded Coaching-

Hourly 1 Hourly

15 Consultation-Daily Flat

Rate 1 Flat Rate

16 Consultation-Hourly 1 Hourly

6-8 Grade Middle School Teachers

Line Item No Bid Description Quantity Staff/Teacher/Both Maximum

Number of

Attendees

Unit of

Measure Unit Cost Total

17 Face to Face-Flat Rate 1 Flat Rate

18 Face to Face-Hourly 1 Hourly

19 Online/Virtual-Flat Rate 1 Flat Rate

20 Online/Virtual-Hourly 1 Hourly

21 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

22 Job-Embedded Coaching-

Hourly 1 Hourly

23 Consultation-Daily Flat

Rate 1 Flat Rate

24 Consultation-Hourly 1 Hourly

9-12 Grade High School Teachers

25 Face to Face-Flat Rate 1 Flat Rate

26 Face to Face-Hourly 1 Hourly

27 Online/Virtual-Flat Rate 1 Flat Rate

28 Online/Virtual-Hourly 1 Hourly

29 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

30 Job-Embedded Coaching-

Hourly 1 Hourly

31 Consultation-Daily Flat

Rate 1 Flat Rate

32 Consultation-Hourly 1 Hourly

PK-8 Teachers

33 Face to Face-Flat Rate 1 Flat Rate

34 Face to Face-Hourly 1 Hourly

35 Online/Virtual-Flat Rate 1 Flat Rate

Number of

Attendees

Unit of

Measure Unit Cost Total

36 Online/Virtual-Hourly 1 Hourly

37 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

38 Job-Embedded Coaching-

Hourly 1 Hourly

39 Consultation-Daily Flat

Rate 1 Flat Rate

40 Consultation-Hourly 1 Hourly

PK-12 Teachers

41 Face to Face-Flat Rate 1 Flat Rate

42 Face to Face-Hourly 1 Hourly

43 Online/Virtual-Flat Rate 1 Flat Rate

44 Online/Virtual-Hourly 1 Hourly

45 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

46 Job-Embedded Coaching-

Hourly 1 Hourly

47 Consultation-Daily Flat

Rate 1 Flat Rate

48 Consultation-Hourly 1 Hourly

6-12 Grade Techers

49 Face to Face-Flat Rate 1 Flat Rate

50 Face to Face-Hourly 1 Hourly

51 Online/Virtual-Flat Rate 1 Flat Rate

52 Online/Virtual-Hourly 1 Hourly

53 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

54 Job-Embedded Coaching-

Hourly 1 Hourly

Number of

Attendees

Unit of

Measure Unit Cost Total

55 Consultation-Daily Flat

Rate 1 Flat Rate

56 Consultation-Hourly 1 Hourly

Non-campus Based Instructional Support

57 Face to Face-Flat Rate 1 Flat Rate

58 Face to Face-Hourly 1 Hourly

59 Online/Virtual-Flat Rate 1 Flat Rate

60 Online/Virtual-Hourly 1 Hourly

61 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

62 Job-Embedded Coaching-

Hourly 1 Hourly

63 Consultation-Daily Flat

Rate 1 Flat Rate

64 Consultation-Hourly 1 Hourly

Campus Based Instructional Support

65 Face to Face-Flat Rate 1 Flat Rate

66 Face to Face-Hourly 1 Hourly

67 Online/Virtual-Flat Rate 1 Flat Rate

68 Online/Virtual-Hourly 1 Hourly

69 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

70 Job-Embedded Coaching-

Hourly 1 Hourly

71 Consultation-Daily Flat

Rate 1 Flat Rate

72 Consultation-Hourly 1 Hourly

TOTAL

STAFF/TEACHER DEVELOPMENT-INTERVENTIONS

Please specify if this applies to Staff, Teachers, or Both.

Line Item No Bid Description Quantity Staff/Teacher/Both Maximum

Number of

Attendees

Unit of

Measure Unit Cost Total

Early Childhood Teachers

1 Face to Face-Flat Rate 1 Flat Rate

2 Face to Face-Hourly 1 Hourly

3 Online/Virtual-Flat Rate 1 Flat Rate

4 Online/Virtual-Hourly 1 Hourly

5 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

6 Job-Embedded Coaching-

Hourly 1 Hourly

7 Consultation-Daily Flat

Rate 1 Flat Rate

8 Consultation-Hourly 1 Hourly

PK-5 Elementary Teachers

9 Face to Face-Flat Rate 1 Flat Rate

10 Face to Face-Hourly 1 Hourly

11 Online/Virtual-Flat Rate 1 Flat Rate

12 Online/Virtual-Hourly 1 Hourly

13 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

14 Job-Embedded Coaching-

Hourly 1 Hourly

15 Consultation-Daily Flat

Rate 1 Flat Rate

Number of

Attendees

Unit of

Measure Unit Cost Total

17 Face to Face-Flat Rate 1 Flat Rate

18 Face to Face-Hourly 1 Hourly

19 Online/Virtual-Flat Rate 1 Flat Rate

20 Online/Virtual-Hourly 1 Hourly

21 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

22 Job-Embedded Coaching-

Hourly 1 Hourly

23 Consultation-Daily Flat

Rate 1 Flat Rate

24 Consultation-Hourly 1 Hourly

9-12 Grade High School Teachers

25 Face to Face-Flat Rate 1 Flat Rate

26 Face to Face-Hourly 1 Hourly

27 Online/Virtual-Flat Rate 1 Flat Rate

28 Online/Virtual-Hourly 1 Hourly

29 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

30 Job-Embedded Coaching-

Hourly 1 Hourly

31 Consultation-Daily Flat

Rate 1 Flat Rate

32 Consultation-Hourly 1 Hourly

PK-8 Teachers

33 Face to Face-Flat Rate 1 Flat Rate

Number of

Attendees

Unit of

Measure Unit Cost Total

36 Online/Virtual-Hourly 1 Hourly

37 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

38 Job-Embedded Coaching-

Hourly 1 Hourly

39 Consultation-Daily Flat

Rate 1 Flat Rate

40 Consultation-Hourly 1 Hourly

PK-12 Teachers

41 Face to Face-Flat Rate 1 Flat Rate

42 Face to Face-Hourly 1 Hourly

43 Online/Virtual-Flat Rate 1 Flat Rate

44 Online/Virtual-Hourly 1 Hourly

45 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

46 Job-Embedded Coaching-

Hourly 1 Hourly

47 Consultation-Daily Flat

Rate 1 Flat Rate

48 Consultation-Hourly 1 Hourly

6-12 Grade Teachers

49 Face to Face-Flat Rate 1 Flat Rate

50 Face to Face-Hourly 1 Hourly

51 Online/Virtual-Flat Rate 1 Flat Rate

52 Online/Virtual-Hourly 1 Hourly

53 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

54 Job-Embedded Coaching-

Number of

Attendees

Unit of

Measure Unit Cost Total

55 Consultation-Daily Flat

Rate 1 Flat Rate

56 Consultation-Hourly 1 Hourly

Non-campus Based Instructional Support

57 Face to Face-Flat Rate 1 Flat Rate

58 Face to Face-Hourly 1 Hourly

59 Online/Virtual-Flat Rate 1 Flat Rate

60 Online/Virtual-Hourly 1 Hourly

61 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

62 Job-Embedded Coaching-

Hourly 1 Hourly

63 Consultation-Daily Flat

Rate 1 Flat Rate

64 Consultation-Hourly 1 Hourly

Campus Based Instructional Support

65 Face to Face-Flat Rate 1 Flat Rate

66 Face to Face-Hourly 1 Hourly

67 Online/Virtual-Flat Rate 1 Flat Rate

68 Online/Virtual-Hourly 1 Hourly

69 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

70 Job-Embedded Coaching-

Hourly 1 Hourly

71 Consultation-Daily Flat

Rate 1 Flat Rate

STAFF/TEACHER DEVELOPMENT-COUNSELING

Line Item No Bid Description Quantity Staff/Teacher/Both Maximum

Number of

Attendees

Unit of

Measure Unit Cost Total

Early Childhood Teachers

1 Face to Face-Flat Rate 1 Flat Rate

2 Face to Face-Hourly 1 Hourly

3 Online/Virtual-Flat Rate 1 Flat Rate

4 Online/Virtual-Hourly 1 Hourly

5 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

6 Job-Embedded Coaching-

Hourly 1 Hourly

7 Consultation-Daily Flat

Rate 1 Flat Rate

8 Consultation-Hourly 1 Hourly

PK-5 Elementary Teachers

9 Face to Face-Flat Rate 1 Flat Rate

10 Face to Face-Hourly 1 Hourly

11 Online/Virtual-Flat Rate 1 Flat Rate

12 Online/Virtual-Hourly 1 Hourly

13 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

14 Job-Embedded Coaching-

Hourly 1 Hourly

15 Consultation-Daily Flat

Rate 1 Flat Rate

Number of

Attendees

Unit of

Measure Unit Cost Total

17 Face to Face-Flat Rate 1 Flat Rate

18 Face to Face-Hourly 1 Hourly

19 Online/Virtual-Flat Rate 1 Flat Rate

20 Online/Virtual-Hourly 1 Hourly

21 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

22 Job-Embedded Coaching-

Hourly 1 Hourly

23 Consultation-Daily Flat

Rate 1 Flat Rate

24 Consultation-Hourly 1 Hourly

9-12 Grade High School Teachers

25 Face to Face-Flat Rate 1 Flat Rate

26 Face to Face-Hourly 1 Hourly

27 Online/Virtual-Flat Rate 1 Flat Rate

28 Online/Virtual-Hourly 1 Hourly

29 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

30 Job-Embedded Coaching-

Hourly 1 Hourly

31 Consultation-Daily Flat

Rate 1 Flat Rate

32 Consultation-Hourly 1 Hourly

PK-8 Teachers

33 Face to Face-Flat Rate 1 Flat Rate

Number of

Attendees

Unit of

Measure Unit Cost Total

36 Online/Virtual-Hourly 1 Hourly

37 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

38 Job-Embedded Coaching-

Hourly 1 Hourly

39 Consultation-Daily Flat

Rate 1 Flat Rate

40 Consultation-Hourly 1 Hourly

PK-12 Teachers

41 Face to Face-Flat Rate 1 Flat Rate

42 Face to Face-Hourly 1 Hourly

43 Online/Virtual-Flat Rate 1 Flat Rate

44 Online/Virtual-Hourly 1 Hourly

45 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

46 Job-Embedded Coaching-

Hourly 1 Hourly

47 Consultation-Daily Flat

Rate 1 Flat Rate

48 Consultation-Hourly 1 Hourly

6-12 Grade Teachers

49 Face to Face-Flat Rate 1 Flat Rate

50 Face to Face-Hourly 1 Hourly

51 Online/Virtual-Flat Rate 1 Flat Rate

52 Online/Virtual-Hourly 1 Hourly

53 Job-Embedded Coaching-

Flat Rate 1 Flat Rate

54 Job-Embedded Coaching-

Number of

Attendees

Unit of

Meas…