Disinfection Services PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

DISINFECTION SERVICES

1. INTRODUCTION: This will be a performance-based, firm fixed-price type contract.

a. Scope of Work: The contractor shall provide all personnel, supervision, and other services necessary to perform disinfection services during specified weekdays and timeframes at the 128th Air Refueling Wing, in Milwaukee, WI as defined in this Performance Work Statement (PWS). The contractor shall perform the standards in the contract. The contractor shall comply with CDC and OSHA requirements for sanitization and disinfection, as well as local military standards and regulations.

b. Period of Performance: The duration of this contract will rely on the lowest acceptable bid per month. The contract award will determine the amount of months of service written into this contract.

c. Place of Performance: Performance shall be at 1919 E Grange Ave, Milwaukee, WI 53207. Although a single location, the performance will take place at multiple buildings. Contractor vehicle and/or contractor’s employee personal vehicle(s) are authorized to drive to each location. Parking in some locations can be limited.

2. PERSONNEL

a. Contract Manager: The contractor shall provide a full-time contract supervisor on site who shall be responsible for the performance of the work. The contractor shall furnish the name of this person and alternate(s) in writing to the contracting officer. This individual shall be used for oversight only.

(1) The contract supervisor or alternate shall have full authority to act for the contractor on all contract matters relating to daily performance of this contract.

(2) The contract supervisor or alternate shall be available during normal duty hours to discuss problem areas with government personnel designated by the contracting officer. After normal duty hours, the manager or designated alternate shall be available within 24 hours.

b. Employees:

(1) Clothing Attire. All personnel shall wear a nametag furnished by the contractor with a minimum of the employee's last name. In addition, the nametags worn by the contract manager and supervisors shall indicate their job titles. Employees shall wear clean, neat, and well-fitting attire and consist of long pants, sleeved shirt, and appropriate footwear. Footwear shall be of sturdy construction and shall cover the foot for sanitation and safety reasons.

(2) Conflict of Interest. The contractor shall not employ off-duty quality assurance personnel nor any person who is an employee of the Government if the employment of that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Air Force, either military or civilian, unless such person seeks and received approval according to AFR 30-30 (for military) or AFR 40-735 (for civilian). In addition, the contractor shall not employ any person who is an employee of the Wisconsin Air National Guard if such employment would be contrary to the policies contained in AFR79-1.

(3) Off-duty Military Personnel. Off-duty active service military personnel change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

(4) The contractor shall keep current, for contractual inspections, a list of personnel employed on this contract. All shall be vetted for unescorted access while on the grounds.

(5) Employee Training. The contractor shall provide necessary training to employees. The contractor employees shall, at no added expense to the government, receive the government initial training listed below prior to service start date. The contractor shall maintain records of all training on-site and make available for government review.

a) The contractor shall train employees in personal hygiene and cleanliness.

b) The contractor shall ensure all employees are provided appropriate Personal Protective Equipment

(PPE) and receive training on proper wear and use of PPE.

c) The contractor shall train employees in disinfection practices per CDC and manufactures requirements and guidelines. All employees must know and understand all CDC and OSHA requirements and guidelines for COVID-19 and other similar viruses.

d) AT Level I Training. This standard language is for contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete Anti-Terrorism (AT) Level I awareness training within ten

(10) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available at the following website:

https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp

(6) Removal of Contractor Employees. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation shall abide by all security regulations of the installation. They shall be subject to such security checks as the government deems necessary. The government reserves the right to direct the removal of an employee for misconduct or security reasons. This action does not relieve the contractor from total performance of the contract tasks specified herein.

3. SECURITY AND SAFETY REQUIREMENTS

a. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The POC or Contracting Office will notify the contractor of any changes in security process and/or if any employees will not be granted access to the installation due to an unfavorable background check.

b. For Contractors that do not require a Common Access Card (CAC), but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC- III) and Terrorist Screening Database (TSDB) (AFI 10-245, AFI 31-101 and AFMAN 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

c. Base Access. The contractor shall furnish the required information on the access request Form 10, and submit it to the COR within 7 days prior to the first day on site. Once vetted for unescorted access, each contract worker will be shall visit the badging office for a Defense Biometric Identification System (DBIDS) access card. This may take up to ten (10) minutes each for photos and badging. The COR will schedule this.

(1) Personal Identification. Each contract worker must have photo identification on their person at all times.

Also, each shall wear a badge that identifies the contractor business name and the employee’s last name, at a minimum.

(2) Personal Security. Access to sensitive information or equipment located on the WIANG base is strictly prohibited.

(3) Physical Security. The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the end of each work shift, all Government facilities, equipment and materials shall be secured.

(4) Accident/Injury Reporting: Immediately upon the occurrence of a job related injury, regardless of how minor, the contract personnel shall notify the contract supervisor, who will notify the government POC, and in turn will complete the proper accident/injury report.

d. The contractor shall provide their written Occupational Safety and Health Plan to include Subcontractor’s plans. Contractor and Subcontractors will submit their past 3 years Total Recordable Incident Rate (TRIR) and Days Away Restricted or Transfer (DART) rate information. The contractor and/or subcontractors shall also provide their SARS-CoV-2 control plan or policy.

4. QUALITY ASSURANCE

a. The Government shall inspect compliance with contract terms and will monitor the contractor's performance under this contract using the attached Quality Assurance Surveillance Plan (QASP). All surveillance shall be recorded. The checklist used to evaluate performance will be signed at the end of each month by both the contractor representative and government POC (or contracting officer).

b. When an observation indicates defective performance, the COR shall request the contractor representative to initial the recorded observation. The government may elect to require the contractor to re-perform or perform late any defective work disclosed by government inspection. If so, the government will notify the contractor after inspection that specified defective services shall be re- performed or performed late, and completed within a reasonable time specified by the government. In such cases, the government will re-inspect the work re-performed or performed late.

c. Public Health Inspections. In addition to inspections of contractor performance by the COR, medical services personnel, will also inspect for compliance with sanitary and disinfection standards.

Deficiencies require immediate correction. Military Public Health personnel, Inspector General Personnel, and other authorized government personnel shall be permitted to observe operations as necessary. All parties involved in this contract will abide with CDC recommendations, requirements and guidelines.

d. Other authorized observer government personnel other than COR's and contracting officers may observe the performance and contractor operations. However these personnel may not interfere with contractor performance.

e. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

When the effects in service cannot be corrected by re-performance, the Government may, (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements, and

(2) reduce the contract price to reflect the reduced value of the services performed. If the contract services do not conform upon each day of service, the contractor will be required to return to complete tasks at no extra cost.

f. If there is cancelation or incapability to perform contract services due to government/military operations, either in part or whole, and it is not at the fault of the contractor, it will not be expected that the contractor make up those services at a later date. However, the contractor shall make every effort to complete each service as scheduled.

5. HOURS OF OPERATION

a. Weekday hours of performance shall occur Monday through Friday, anytime between 7:00am and 3:30pm.

If the contactor is unable perform the contract services within the required hours above, with the exception of that in 4.f, it will be at the contractor’s expense.

b. There will be no scheduled weekend hours of performance.

6. CONTINGENCY SERVICES

a. Mission Requirements: The contractor may provide additional services upon the request of the government.

The charges for these services will be negotiated on a case by case basis, but will not be more than the same or similar charges for services provided by this contract.

b. Extended Service Hours: Special and emergency situations (ie: accident and rescue operations, civil disturbances, etc.) my cause an influx of federal/military personnel on an extended basis of up to 24 hours per day. The contractor may provide additional services when requested by the contracting officer. A representative of the contracting officer will verbally advise the contractor of the effort required and the contracting officer will follow up with a modification to the contract.

c. When performance pursuant to change order causes an increase or decrease in the contractor's cost, or the time required for performance under this contract the contracting officer will negotiate a fair adjustment.

d. Surge requirements beyond the capability of the contractor may be augmented by the government at the government’s option, when the government perceives that mission accomplishment is endangered.

7. CONSERVATION OF UTILITIES:

a. The contractor shall conserve all utility resources. The contractor shall use procedures that prevent the waste of utilities such as turning off lights and preserving a loss of heating and air-conditioning in spaces. The contractor shall also turn off water faucets or valves when not in use. Solid matter shall not be disposed through any drains.

8. GOVERNMENT FURNISHED SUPPLIES AND SERVICES:

a. Cleaning Supplies: None

b. Services: The government will furnish all utilities, building maintenance/repairs, and insect/rodent control.

Contact the COR for issues regarding these services.

9. CONTRACTOR FURNISHED SUPPLIES AND SERVICES:

a. Cleaning Supplies: All. Please note, steaming shall not be used as this generates moisture on sensitive equipment, components, paperwork, etc. Electrostatic fogging shall be the only method used where contact disinfection wouldn’t apply. The fogging chemical shall be provided during the bid submission to verify that it’s listed on the EPA’s approved disinfectants for SARS-CoV-2

b. Services: The contractor will be responsible for all refuse generated by their cleaning services, to be disposed of offsite due to chemical waste hazards. The contractor shall create/procure applicable signs for post-treated areas per CDC guidelines and cleaning chemicals/manufacturer’s instructions. Lastly, the contractor shall send product data of all cleaning products/chemicals with their Safety Data Sheets (SDS) to the COR seven days prior to the start of usage.

10. MONTHLY BASE BID SPECIFIC TASKS

{PWS MAP (attachment) - Highlighted, Colored, Identified}

a. Minimum Standards

(1) Doors; both sides to include hardware

(2) Hard & Soft surfaces; tables, chairs, countertops, etc.

(3) All high touch/contact surfaces

b. Daily Activities (Monday – Friday)

(1) Fog the Main Gate Facility at 1pm. 100% of the building, including the restroom {Highlighted Red}

(2) Fog B512 Conference Room {Highlighted Red}

(3) Sanitize/disinfect all water fountains/bottle fillers {Colored Light Blue}

c. Weekly Activities (Monday – Friday). The contractor shall set up a schedule to clean each location below once per week, on the same reoccurring schedule.

(1) Fog classrooms as indicated on the attachment {Highlighted Blue}

(2) Fog conference rooms as indicated on the attachment {Highlighted Blue}

(3) Fog breakrooms as indicated on the attachment {Highlighted Blue}

(4) Fog/Disinfect entryways as indicated on the attachment (Mondays are preferred) {Star Indicator}

(5) Fog up to three small offices to be identified and completed as needed.

11. DAILY (GYM CONTRACT OPTION) SPECIFIC TASKS; Itemize this cost in the bid {PWS MAP (attachment) - Highlighted, Colored, Identified}

a. Standards

(2) All gym equipment

(3) All high touch/contact surfaces

b. Daily Activities (Monday – Friday)

(1) Fog two (2) gyms located at B208 and B522 as indicated on the attachment {Highlighted Red}

12. MONTHLY (DINING FACILITY/DFAC - CONTRACT OPTION) SPECIFIC TASKS;

Itemize this cost in the bid {PWS MAP (attachment) - Highlighted, Colored, Identified}

a. Standards

(2) All high touch/contact surfaces in the kitchen (where applicable), serving area, and the dining room

b. Monthly Activity (Once per month; coordinated between the contractor and the COR)

(1) Fog the kitchen, serving area, and dining room located at B611 as indicated on the attachment {Highlighted Green}

12. Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/.

Reporting inputs will be for the labor executed during this period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 21 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/. Unit Identification Code (UIC) for the Requiring Activity: F7Z3SG Issuing Office DoDAAC: W50S9G

13. Deliverables Schedule

PWS Reference

/ Deliverable Title

Frequency Number of

Copies

Format Submit To

BID

SUBMITTAL

w/fogging chemical listed

-Initial BASE BID per Month GYM OPTION per Month DFAC OPTION per Month

1 Electronic Submission (Email)

-Contracting Officer

3c Base Access List

(FM 10)

-Initially/As needed -No later than 7 days prior to start on site

1 Electronic Submission (Email)

-Contracting Officer Representative (COR)

9b Chemical

SDS

Reporting

-Initially/As needed -No later than 7 days prior to start of use

1 Electronic Submission (Email)

-Contracting Officer Representative (COR)

2b(5)(c) & (d) Employee Training

-AT Level 1 & OPSEC -Prior to employee start date

1 Electronic Submission (Email) or Hard Copy

-Contracting Officer

2a Contract Manager

(name an on-site POC/Supv.)

-Prior to employee start date

1 Electronic Submission (Email)

-Contracting Officer

3c DBIDS Badging (Base Access)

-On-site start date;

10 min per person

N/A In-Person -Contracting Officer Representative (COR)