Attachment_J-5-_Ordering_Guide.pdf

Enterprise Financial Management Software (EFiMS) Decentralized Ordering Process Overview

The Department of Homeland Security (DHS) Enterprise Financial Management Software (EFiMS) contract vehicle will include a suite of financial management software systems awarded by the Office of Procurement Operations (OPO).

The yet to be determined suite of financial management software systems will provide a streamlined method for all DHS Components to procure financial management software. The EFiMS suite of contracts will be centrally managed and administered while offering decentralized ordering by Component organizations, allowing for maximum flexibility with ordering.

This document provides an overview of the procedures for ordering Enterprise Financial Management Software (EFiMS) from a future suite of software solutions and defines the roles and responsibilities of the major parties involved in the ordering process. Ordering from this suite of software solutions will be decentralized and was designed to meet the needs of all DHS components.

Contract Element

Details

Authorized Users

The Enterprise Financial Management Software (EFiMS) department-wide Strategic Sourcing Vehicle (SSV) will be available for use by DHS Warranted Contracting Officers in DHS and its Components. This SSV shall not be used by other Federal agencies. The vendors under this SSV shall accept orders that are within the scope and ceiling of the SSV from all DHS Directorates and Components. It is the Component’s responsibility to ensure task orders are issued in accordance with the SSV and DHS-specific requirements. Ordering under this IDIQ is decentralized and subject to the ordering limitations of the ordering activity (Component) contracting officer’s warrant.

Number of Awardees Multiple

Mandatory for Use (with exceptions)

In accordance with Directive 060-01, Development and Use of Strategic Sourcing Vehicles the Enterprise Financial Management Software (EFiMS) SSV is “mandatory for use with exceptions” by DHS HQ and its Components.Therefore, prior to exercising an existing contract option period or for any new requirement, the IDIQ shall be considered first. For additional information, please see the DHS Connect Strategic Sourcing website at:

http://dhsconnect.dhs.gov/org/comp/mgmt/ocpo/SSPO/Documents/Strategic% 20Sourcing/Strategic%20Sourcing%20Policy%20Links/Directive%20060- 01/main.html

Ceiling Value

3 Billion http://dhsconnect.dhs.gov/org/comp/mgmt/ocpo/SSPO/Documents/Strategic%20Sourcing/Strategic%20Sourcing%20Policy%20Links/Directive%20060-01/main.html http://dhsconnect.dhs.gov/org/comp/mgmt/ocpo/SSPO/Documents/Strategic%20Sourcing/Strategic%20Sourcing%20Policy%20Links/Directive%20060-01/main.html http://dhsconnect.dhs.gov/org/comp/mgmt/ocpo/SSPO/Documents/Strategic%20Sourcing/Strategic%20Sourcing%20Policy%20Links/Directive%20060-01/main.html

Purchase Card Authorized

No

Location Continental United States (CONUS) and outside of the Continental United States (OCONUS)

NAICS Code 541219 Contract Type IDIQ

Ordering Specification Decentralized

Ordering Guidelines

All Task Orders for EFiMS shall be originated by the Component’s Program Office and then submitted to the Component’s designated procurement office for award.