DHR Montgomery Co Fire Extinguisher inspection specification 9.10.26.docx
DOCX document 32 KB Posted
- Solicitation number
- SRC0000036196
- Issued by
- Alabama
About this file
This is a fire extinguisher inspection specification for the Alabama Department of Human Resources (DHR) Montgomery County facility located at 3030 Mobile Highway. The scope of work encompasses annual inspections, equipment and part replacements, and repairs for approximately twenty (20) ABC 10-pound stored pressure fire extinguishers in accordance with NFPA 10 standards. The supplier shall perform inspections on an annual basis and is responsible for all associated costs including travel and labor. The specification also covers safety and exit light repairs as needed, though annual inspections of these items will be scheduled separately through the local Fire Marshal's Office. A site visit is recommended for potential bidders. The contract term is for fiscal year 2027, with annual service renewal anticipated. Supplier technicians must meet required skill levels and qualifications, maintain a current business license, and comply with all applicable state, city, county, and local codes.
Pricing shall be submitted on three separate line items: Line 1 covers the annual fire extinguisher inspection fee as a unit price per inspection; Line 2 addresses new equipment and parts replacement with unit pricing as a percentage discount off retail list price; and Line 3 covers technician labor rates and travel costs at an hourly rate for authorized repairs and non-standard visits. All invoices must be submitted upon completion of service on a Net 30 payment schedule in arrears and shall include itemized costs with retail list prices, applicable discounts, and actual costs after discount. Importantly, the supplier shall not perform six-year maintenance tests or twelve-year hydrostatic tests; instead, DHR will replace extinguishers requiring these services with fully charged units during the scheduled annual inspection. No services or repairs outside the specification scope shall be performed or compensated. The point of contact is Shelia Rogers at 334-293-3132.
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| File | Type | Posted |
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| DOPQQBPV4.08.26.pdf |
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Text version
DHR Fire Extinguisher/ Interior Safety/ Exit Lighting Service Specification 9.10.26
Location:
DHR Montgomery Co 3030 Mobile Hwy Montgomery, AL 36125 POC: Shelia Rogers 334.293.3132 Main: 334.293.3100
Site Visit recommended
Scope of Work:
Covers annual inspections, equipment / part replacements, and repairs as defined within the specification.
Location equipment: Twenty (20) ABC 10 lb. stored pressure Extinguishers.
Fire Extinguisher inspections shall be performed on annual basis.
Safety/Exit Light repairs only are covered under this scope of work and shall be performed as needed by the supplier of award. Inspections of Safety/ Exit Lights shall not be covered under this work scope. DHR shall schedule Safety/ Exit Light annual inspections through the local Fire Marshall’s Office
Supplier Requirements:
Supplier shall be responsible for performing all services per specification requirements, and to meet NFPA 10 standard guide for portable fire extinguisher inspections. Supplier shall comply with all other state, city, county, and local codes associated with fire extinguishers and all repairs required under this specification.
After Award, supplier must coordinate date and time of annual inspection through office POC (point of contact) prior to service. Once on site, supplier shall sign in at front desk and contact POC at arrival and prior to inspection.
Supplier shall hold current business license during the term of this agreement.
All supplier technicians working under this agreement shall meet required skill level and qualifications required to perform limited inspections and/ or limited repairs.
6-yr. Maintenance Test During the annual inspection, if determined to be time for extinguisher 6 yr. maintenance test supplier shall not perform the 6 yr. maintenance test. Supplier shall replace 6 yr. extinguisher with a six (6) year fully charged extinguisher.
Change out period for 6-year extinguisher shall be done during annual inspection time, in the same year the six (6) year maintenance test will be required. DHR shall not pay for six (6) year maintenance test.
12-yr. Hydro Static Test During the annual inspection if determined to be time for extinguisher 12 yr. hydro static test supplier shall not perform the 12 yr. hydro static test. Supplier shall replace 12 yr. extinguisher with a new fully charged extinguisher.
Change out period for 12-year extinguisher shall be done during annual inspection time, in the same year the twelve (12) year maintenance test will be required. DHR shall not pay for twelve (12) year maintenance test.
Invoicing:
Supplier shall submit all Invoices at the completion of service, no invoicing prior to completion. Supplier pay schedule shall be Net 30 paid in arrears after completion of service.
All invoices shall include the DHR Office name and address, technician name, current PO number, and service date.
Quotes, as needed, and Invoices shall be Itemized to include Inspection cost, and when applicable include part, retail list price, discount % off list, actual cost after discount, and include total actual costs.
Labor and travel costs shall be itemized on all invoicing to reflect retail list rate, discount % off list, current hourly rate after discount.
Supplier shall not perform any services or repairs that are not covered under this specification. Supplier will not be paid for unauthorized service or repair.
Upon completion of service supplier shall provide to DHR County Office, a service report detailing scope of work performed, and date performed.
Service and Replacement Parts/ Components and Limited Repair Suppliers must complete all lines (1-3) for bid to be acceptable.
Line 1 -Fire Extinguisher Inspection Fee- Annual Inspection.
· Supplier shall perform one-time annual fire extinguisher inspection per NFPA 10 code requirement, and all applicable National, State, County/local code requirements.
· Unit Price is cost of Annual inspection and must include all associated costs of inspection including minimum billing charge, travel, and labor. UOM is each.
· Unit Price does not include part replacement, nor repair cost for part that may be found deficient during the inspection procedure.
· Supplier responsible for full inspection.
· Supplier will provide the customer with detailed inspection report at end of inspection.
· Supplier shall not perform Six (6) yr. maintenance test on fire extinguishers at six (6) yr. test date.
· Supplier shall not perform Twelve (12) year hydro static test at twelve-year test date.
Line 2 -New Equipment/Parts Replacement – (Supplier shall enter unit price and comments as instructed)
· This line covers replacements for (fire extinguisher, safety/exit lights, and kitchen suppression system battery, tanks, related components).
· Unit price represents the discount (%) percentage for replacement equipment / parts- % discounted and sold off retail list.
· Supplier shall enter percentage (%) discount in unit price field. UOM is LOT
· Equipment Replacement change out date is determined by: Extinguisher not meeting NFPA 10 code requirement found during inspection, OR during nonstandard site visit, OR due to damage.
Line 3- Repairs: Technician labor rate/travel rate (Supplier shall enter unit price and comments as instructed) (Agency will need a contract line for PO & Invoice writing purposes).
· This line covers technician labor cost and travel costs (to and from site) associated with authorized repair, costs related to non-standard site visit, cost outside normal inspection cost, and costs of job supplies, minimum billing fee, if related to repairs.
· Unit price represents the technician current hourly labor rate.
· Supplier shall enter technician current hourly labor rate in the unit price field. UOM is Hour rate.
· Supplier shall enter current list hourly rate & (%) percentage discount off list in bid line comments field.
· Routine inspection unit price bid shall include per trip travel cost.
· Technician labor rate shall be Standard hourly labor rate.
· Schedule hours (M-F, 8:00 a.m.- 4:30 p.m.)- no overtime, no weekends, no holidays.
· For quote purposes after award: Quote shall be itemized to include part retail list price, (%) percentage discount off retail list, and actual part costs after discount.
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