21._IFB_Letter.pdf

Department of Energy Western Area Power Administration

Rocky Mountain Customer Service Region

P.O. Box 3700

Loveland, CO 80539-3003

Prospective Bidders: Date 03 June 2016

The Department of Energy, Western Area Power Administration (Western), invites you to submit a bid for “Archer Substation kV2A Transformer Replacement”, under Invitation for Bids (IFB) DE-SOL-0009343.

This solicitation is issued as a 100% Small Business Set-Aside. The estimated order of magnitude for this acquisition is $500,000 to $1,000,000. This letter is not an integral part of the IFB, which is a self-contained stand-alone document. In the event of any conflict between the contents of this letter and the enclosed IFB, the IFB language shall prevail.

NOTE: the Buy American Act applies to this solicitation. Refer to FAR Clause 52.225-9 (Section I) and FAR Provision 52.225-10 (Section L) if any non-domestic material will be proposed. Bidders must identify any non-domestic materials (not manufactured in United States) included in their bid. Please check with your suppliers and subcontractors to verify whether or not their quotes include non-domestic material.

This IFB consists of Section A, Standard Form (SF) 1442, and Sections B through M, including Attachments listed in Section J.

Bid prices are to be shown in Section B and bidders are advised to inspect Sections F, G, H, K, L, and M for other information that may be required. Bidders must submit as a minimum: (1) One originally signed and dated copies of the SF 1442; (2) Section B bid prices; (3) Sections F, G, H, K, L and M (if information has been requested of the bidder); (4) Any other documentation required by the IFB. Electronic and facsimile bids will not be accepted.

Bidders are advised to submit only bids meeting all the performance and design requirements of the specifications and drawings, and the delivery requirements in Section F. In no event shall telephone discussions be construed as changes to the solicitation or place conditions on the solicitation. Only written amendment(s) to the solicitation issued by the Contracting Officer shall constitute a change to the solicitation or specifications.

Sealed bids must be received at the address shown in Block 8 of the SF 1442 by the date and time indicated in Block 13. Bids received after this date and time will be handled in accordance with the paragraph titled “Late Submissions, Modifications, and Withdrawals of Bids,” Section L of the IFB. If you plan on hand delivering your bid or attending the bid opening, please call Benjamin Siltman at 970-461-7630 for facility access instructions.

Note: When a bidder submits its Bid Bond and the Bid Bond is supported or backed by a Small Business Administration (SBA) Guarantee Loan, the bidder must submit a copy of the SBA Guarantee Loan agreement along with their bid package. Original signatures are required on bid bonds submitted to meet bonding requirements. Facsimile signatures will not be accepted, with the exception of the Power of Attorney. Bid bonds that contain facsimile signatures will be rejected.

Eileen R. Ray Contracting Officer

Enclosure:

Invitation for Bids