Design_Build_Services_-_Pleasant_Grove_Fire_Station.pdf

RLI

PD 24-25.145

DESIGN BUILD SERVICES - PLEASANT GROVE FIRE STATION

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: September 8, 2025

DEADLINE FOR QUESTIONS: September 22, 2025

RESPONSE DEADLINE: September 30, 2025, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RLI

Design Build Services - Pleasant Grove Fire Station

1. Introduction

2. Scope of Work

3. Solicitation Terms & Conditions

4. General Terms and Conditions

5. Standard Insurance Requirements and Certificates

6. Insurance for Professional Services

7. Evaluation Criteria & Process

8. Vendor Submissions

Attachments:

A - Site Map - 8-29-2025

RLI #PD 24-25.145

Title: Design Build Services - Pleasant Grove Fire Station

1. Introduction

1.1. Summary

During a regularly scheduled Board Meeting in May of 2025, the Escambia County Board of County

Commissioners (ECBCC or “County”) voted to replace two (2) existing fire stations and add three (3) new fire stations to areas that don’t have adequate fire protection coverage. Commissioners identified five

(5) different locations: Pleasant Grove (Replacement), Myrtle Grove (Replacement), Paradise Beach

(New-Bauer Road), Cantonment (New-Kingsfield Road), and Brownsville (New-Location to be

Determined). This Request for Letters of Interest (RLI) pertains to the development, design, and construction of one (1) of those fire stations, the replacement of Pleasant Grove Fire Station.

The current Pleasant Grove Fire Station, constructed in 1986 as a pre-engineered metal facility, is insufficient to meet the current and projected operational and spatial requirements of the Fire

Department. The facility’s infrastructure also requires substantial upgrades to support, improve, and enhance essential daily operations.

The project site consists of two adjoining parcels owned by the County with a combined total land area of approximately 4.52-acres. This first parcel, ID/Parcel #153S311001018004, is located at 9350 Gulf

Beach Hwy, Pensacola, Escambia County, Florida and is the location of the existing Pleasant Grove Fire

Station. The second parcel, ID/Parcel #153S311001008004, is located at 9360 Gulf Beach Hwy, Pensacola, Escambia County, Florida. The two parcels shall be combined into a single site for the design and construction of the proposed new fire station. The site plan shall allocate approximately twenty to thirty percent (20–30%) of the land area to be reserved for future expansion.

This proposed new Pleasant Grove Fire Station will be designed and constructed using the Phased

Design-Build (PDB) project delivery method. PDB was selected as the delivery method to allow the project to be completed in an expedited and cost-effective manner. The selected Design-Build Team

(DBT) will be one that can demonstrate successful past experience on projects of similar size and scope and has the ability to complete this project on time and within budget.

1.2. Background

The purpose of this RLI is to secure a contract with a qualified Design-Build Team by the use of a qualification-based selection process pursuant to sections 287.055 (3), (4), and (9), Florida Statute (FS) for entering into a contract whereby the selected firm will, subsequent to competitive negotiations, establish a fee for Phase 1: Conceptual Design and Phase 2: Design Development. During these Phases, the Design-Build Team will perform site investigations, evaluation, and design services to a level of completion required for the Design-Builder and County to establish a Guaranteed Maximum Price (GMP) for Phase 3: Construction Documents and Phase 4: Construction and Contract Administration.

The purpose of this project is to provide a phased approach for the design, development, and construction of a new ground up 1-2 story, Category 5 hurricane-resistant facility for a turnkey delivery to the County to accommodate the new Pleasant Grove Fire Station and full-time firefighting staff. The total planned number of full-time staff will be 3 crews of 10-12 firefighters, with only 1 crew occupying the station at a time. The proposed station will require a minimum of 4 apparatus bays, with the opportunity to add additional bays in the future.

1.3. Contact Information

David Miller

Purchasing Manager

213 Palafox Pl

Ste 11

Pensacola, FL 32502-5829

Email: dwmiller@myescambia.com

Phone: (850) 595-4943

Department:

Purchasing

1.4. Timeline

Release Project Date September 8, 2025

Pre-Solicitation Meeting (Non-Mandatory) September 15, 2025, 1:00pm

Office of Purchasing

213 Palafox Place, 2nd Floor

Pensacola, FL 32502

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Meeting ID: 229 306 488 387 5

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Question Submission Deadline September 22, 2025, 2:00pm mailto:dwmiller@myescambia.com tel:(850)595-4943 https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzM3ODQ5NDQtOWE4YS00NTRkLWE2YjYtM2MyNjZlYjc1YTc2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzM3ODQ5NDQtOWE4YS00NTRkLWE2YjYtM2MyNjZlYjc1YTc2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzM3ODQ5NDQtOWE4YS00NTRkLWE2YjYtM2MyNjZlYjc1YTc2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzM3ODQ5NDQtOWE4YS00NTRkLWE2YjYtM2MyNjZlYjc1YTc2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzM3ODQ5NDQtOWE4YS00NTRkLWE2YjYtM2MyNjZlYjc1YTc2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzM3ODQ5NDQtOWE4YS00NTRkLWE2YjYtM2MyNjZlYjc1YTc2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzM3ODQ5NDQtOWE4YS00NTRkLWE2YjYtM2MyNjZlYjc1YTc2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d

Submission Deadline September 30, 2025, 10:00am

Office of Purchasing

213 Palafox Place, 2nd Floor

Pensacola, FL 32502

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Meeting ID: 218 299 681 428 7

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Phone conference ID: 898 480 516#

2. Scope of Work

2.1. Scope of Work

Escambia County, through its Board of County Commissioners, intends to award a Contract for Design-Build Services to a single Team. The selected Design-Build Team (DBT) will be responsible for all aspects of the project, including but not limited to planning, design, owner approvals, permitting, construction, start-up, testing, and commissioning coordination. The DBT will be responsible for performing any necessary geotechnical investigations, construction surveying, environmental and hazardous materials assessments, utility connections, stormwater design and permitting, FDOT permitting (including intersections, turn lanes, and signal warrant/design), and subsurface condition investigations required for overall site engineering and development. Responsibilities also include equipment selection/coordination/installation (Contractor furnished, Contractor installed), equipment coordination/handling/installation (Owner furnished, Contractor installed), equipment coordination (Owner furnished, Owner installed) and activation coordination for the Project.

This project consists of the demolition of the existing pre-engineered metal facility, which may be bid separately when the design is completed, or it may be bid with the construction project at the discretion of the County.

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Master Site Plan – Develop a comprehensive site plan for the entire parcel that incorporates a phased approach to creating a full fire station complex. The plan should allow for planned growth where building(s) and parking areas have options for future expansion or additions.

Fire Station – Design, prepare construction documents, and construct a fire station that provides adequate capacity and space for all current fire rescue services and facilities currently located at the existing Pleasant Grove Fire Station. The new station will consist of 4 apparatus bays, offices, bunk rooms, day room & kitchen, restrooms and showers, decontamination and turnout gear storage, fitness room, laundry room, and radio room. The apparatus bays shall be equipped with hurricane rated four-fold and high-performance sectional bay doors. The function of the building is an essential facility and shall be fully sprinkled with fire alarm, dehumidification HVAC Units, and emergency back-up generator. Phase 1 must also include supporting infrastructure such as parking, site access, traffic improvements, water, sewer, and stormwater retention.

Program Validation – Review and confirm previous space programming and planning estimates in collaboration with County staff and Escambia County Fire Rescue (ECFR).

Architectural Space Program – Prepare room data sheets and conceptual designs in sufficient detail to support cost estimating, performance specifications, technical specifications, and an updated project schedule.

Accessibility Compliance – Ensure the entire complex is fully ADA compliant.

Sustainability – In accordance with Florida Statute 255.252, the project must “be designed and constructed to comply with a sustainable building rating or a national model green building code.”

Owner Direct Purchase (ODP) – The County intends to utilize Owner Direct Purchase (ODP) for eligible materials. Design-Build Team must demonstrate prior experience and familiarity with

ODP processes as part of their proposal.

Required Design-Build Services

Upon selection of the Design-Build Team, said team, through its duly licensed architects and/or engineers, shall be responsible for the completion of the design concept and the submission of all design elements to the County for review and verification of compliance with the approved

Scope of Work. The architect and engineer of record shall bear full responsibility for ensuring conformity with all applicable architectural and engineering design requirements, as well as compliance with all state and local codes, ordinances, and regulations. The Design-Build Team shall furnish to the County a complete, signed, and sealed set of record drawings, together with

PDF copies of all record documents and plans, and all design and as-built files in the then-current version of AutoCAD.

Guaranteed Maximum Price and Completion Date

All construction and improvements for this project shall be prioritized through a collaborative programming and design process culminating in a Guaranteed Maximum Price (GMP) Proposal for the outlined site, building(s), structures, and amenities. Consistent with section 287.055(9), Florida Statues, the Guaranteed Maximum Price and Completion Date shall be negotiated with the awarded Design-Build Team at the appropriate time for inclusion in the resulting Contract.

The GMP Proposal should be in letter form with clarifications and assumptions, allowances, if any, and exclusions to the contract scope in addition to an updated schedule with Critical Path

Milestones identified. This GMP Proposal letter will be signed by the County and incorporated into the Contract Documents.

The Design-Build Team shall perform the services necessary to develop the Design Criteria

Package based on the general needs contained in this RLI and shall perform the level of services necessary to generate a Guaranteed Maximum Price and firm Completion Date.

PHASE 1: CONCEPTUAL DESIGN

Conceptual Design Services will be required, including the preparation of a comprehensive master site plan and a conceptual design for the proposed Fire Station facility. The concept selected by the Board of County Commissioners will serve as the basis for the Design-Build

Team to refine and develop into complete Construction Documents.

Deliverables for this phase include, but are not limited to, plans, specifications, permit drawings, permit applications, GMP Proposal, and Construction Schedule of Values. Prior to commencing Phase 2, the GMP Proposal will be subject to review and acceptance by the

County. During the Conceptual Design Phase, the Design-Build Team will also coordinate and conduct pre-application meetings with the Northwest Florida Water Management District, other utility providers, and the Florida Department of Transportation (FDOT).

PHASE 2: DESIGN DEVELOPMENT

Following approval from the County at the conclusion of Phase 1: Conceptual Design, the

Design-Build Team shall proceed with the programming and development of the selected and approved concept. Concept development shall include preparation of design drawings, including architectural renderings of building elevations, along with an associated budget estimates. The Design-Build Team shall subsequently develop construction plans and review them with the County at the standard stages of planning development.

During the Design Development Phase, the Design-Build Team shall produce documents that define and describe the size, character, and location of all facility systems, components, and finishes; ensure compliance with program requirements; and adhere to all applicable codes and regulations, with particular emphasis on ADA compliance for public safety facilities. The Design

Development Package will be the basis for the Guaranteed Maximum Price and therefore must be as complete as possible since both the County and Design-Build Team will rely on this package as being descriptive of what is agreed to as the delivered Project.

The Design-Build Team shall coordinate with the County to perform Value-Engineering studies and update the Opinion of Probable Cost to ensure that the project remains within the established budget and schedule. As part of the Contract, the Design-Build Team shall retain the services of surveyors, geotechnical engineers, and/or other specialized consultants as necessary to develop additional information required for the project’s design.

Following the conclusion of Phase 2: Design Development milestone, the Design-Build Team will assist the County in presenting the project design documents and the Guaranteed Maximum Price for the proposed project to the Board of County Commissioners at a regularly scheduled meeting or at any other public meeting as directed by the Board. Prior to proceeding into Phase 3: Construction Documents, the Design-Build Team shall obtain the Board of County Commissioners’ written approval of the Design Development Documents and the mutually agreed-upon Guaranteed Maximum Price and Overall Project Schedule.

PHASE 3: CONSTRUCTION DOCUMENTS

Upon approval of the Design Development Documents, the Design-Build Team shall prepare, for the County’s approval, Construction Documents consisting of detailed drawings and specifications that set forth the complete requirements for project construction and fully comply with the Design Criteria Package. The Design-Build Team shall not be entitled to adjustments in the approved Project Construction Cost, except for written changes in scope or quantity ordered by the County that materially increase construction costs, and only in accordance with the General Conditions and Supplementary General Conditions of the executed Contract.

The Construction Documents shall culminate in a comprehensive set of drawings and specifications of sufficient detail to permit construction of the project. All work shall comply with the 8th Edition (2023) Florida Building Code and the 8th Edition (2023) Florida Fire

Prevention Code. All Construction Documents shall be prepared and sealed by an architect and engineer duly registered in the State of Florida, as appropriate.

The Design-Build Team shall also:

• Further develop an Opinion of Probable Cost;

• Prepare appropriate Procurement Packages; and

• Evaluate Subcontractor Proposals.

At their own expense, the Design-Build Team shall furnish (2) complete sets of full-size plans,

(2) complete sets of half-size plans, and (4) sets of project specifications to the County at each stage of review (30%, 60%, 90%, Final). The Design-Build Team shall incorporate into these documents all changes required to satisfy the County’s review decisions, issued after consideration of written comments from the Contractor. Any such decision may be appealed in writing for good cause.

The Design-Build Team shall bear the cost of reproducing all plans, specifications, and related documents for its Consultants, Subcontractors, and for County review, except when revisions are required solely due to County-directed scope changes. The County will review the Design-

Build Team’s submissions at the completion of Design Development and at each stage of

Construction Document development. Written comments identifying corrections or amendments will be provided to the Design-Build Team as promptly as practicable upon receipt of documents for review.

PHASE 4: CONSTRUCTION & CONTRACT ADMINISTRATION

Upon written approval by the County at the conclusion of Phase 3: Construction Documents milestone, the Design-Build Team shall commence with Construction Services. A Guaranteed

Maximum Price and a Construction Schedule shall be negotiated and formally approved in writing before any construction work begins.

The Design-Build Team shall arrange and pay for all necessary structural, mechanical, chemical, and other laboratory testing to be performed by an independent testing laboratory during construction.

The County shall provide required information and/or services and render approvals and decisions in a timely manner to ensure orderly progress of the Design-Build Team’s services and the work.

The County may also provide one or more construction inspectors with access to the work;

however, the presence of such inspectors shall not diminish or relieve the Design-Build Team of any obligations under the contract. The Design-Build Team remains solely responsible for the drawings, specifications, and contract documents it prepares, and for completing the project in full compliance with those documents, unless otherwise directed in writing by the County following review of the Design-Build Team’s written objections or comments.

Construction services shall include, but not be limited to:

• Completion of the Project within the Approved Budget and Guaranteed Maximum Price;

• Providing a full Project Schedule, updated monthly, at each Coordination Meeting;

• Acquisition of all Permits and any required Modifications of Permits;

• Agency Coordination;

• Procurement Packages;

• Preparation of Construction Reports;

• Review and approval of Submittals and Pay Applications;

• Timely responses to Requests for Information (RFIs);

• Processing of Change Orders;

• Quality Control, Start-up, Testing, and Training;

• Participation in Final Inspection;

• Assistance in correcting Punch List Deficiencies;

• Support for Project Acceptance and Contract Close-Out, including certifications required by Federal, State, and Local agencies;

• Assistance with Warranty Issue Resolution.

Demonstration of Services

• For consideration, submitting firms will need to demonstrate they are regularly engaged in the business of providing services as described in this solicitation and who can provide evidence, they have established a satisfactory record of performance in meeting the minimum technical qualifications established herein. The County reserves the right to inspect the respondent’s facilities, equipment, personnel, and organization to determine respondent’s ability to perform requested services. The County reserves the right to determine if a responder can sufficiently and efficiently provide the requested services in a timely, satisfactory manner as required by the specifications herein.

• Any products and services that are not specifically addressed in this RLI but are necessary to provide functional capabilities proposed by the proposer must be included in the proposal.

• The Design-Build Team shall provide all labor, services, materials, supplies, and equipment necessary to complete the work in accordance with this Request for Letters of Interest.

2.2. Design Considerations

Fire Station Considerations

• Apparatus Bays: These sections will be pre-engineered metal buildings on concrete slabs and the bays must accommodate all emergency vehicles, including engines, ladder trucks, and ambulances, with ample space for maintenance, cleaning, and equipment storage. They should also have non-slip flooring, proper ventilation for exhaust, and meet safety standards for clearance around vehicles. The decontamination, turn-out gear storage, and other equipment storage will also be included in this area.

• Living and Sleeping Quarters: These areas should offer a balance between communal spaces for camaraderie and private spaces for rest and relaxation. Modern designs increasingly include private sleeping rooms, bathrooms with showers, day room, kitchen and dining space, and a personnel laundry room.

• Fitness Facilities: Firefighters need to maintain peak physical condition, so fitness spaces

(gym) equipped with cardio and strength training equipment are crucial.

• Training Areas (Optional): Training areas should be designed for various activities, including classroom, simulations and drills, and may include specialized facilities for decontamination and gear maintenance.

• Administration: These areas would include an office, communications center, etc.

• Decontamination and Contamination Control: Modern fire station designs emphasize the importance of separating contaminated areas (apparatus bays) from clean areas

(living quarters). This includes designated decontamination areas and PPE storage facilities to minimize exposure to carcinogens and other hazardous materials.

• Site Layout: Station orientation and site layout are critical for ensuring optimal functionality, response time, and accessibility. Factors like traffic patterns, proximity to emergency areas, and potential for future expansion should all be considered.

Additional Considerations

• Staffing Models: Consider the number of personnel on each shift, the types of apparatus and equipment used, and any specific facility needs when determining space requirements.

• Health and Wellness: Integrate features that promote firefighter health and wellness, such as natural light, ventilation, and access to outdoor spaces.

• Sustainability: Consider sustainable building practices in station design, such as energy-efficient systems, durability of materials, and storm hardening.

• Technology Integration: Design spaces that can accommodate future technological advancements, such as advanced communication systems and data management.

2.3. Site and Building Requirements

General Site Requirements

General Site Improvements shall include, as part of the complete set of Design and

Construction Documents, comprehensive Architecture, Landscape Architecture, and

Engineering Plans and Specifications including, but not limited to, the following:

• Paved Asphaltic / Concrete Roadways and Driveways for Heavy Vehicles

• Concrete Aprons

All Roadways, Drives, and Aprons shall be designed to prevent Vehicle Drag Entering and Exiting

• Secured Surface Parking Spaces: 20 Minimum (verify)

• Visitor Parking: 4 Spaces (verify)

• Surface Handicap Spaces: 2 (verify)

• Gasoline and Diesel Fuel Station

• Pedestrian and Employee Walkways

• Outdoor Covered Patio (Adjacent to Kitchen)

• Landscaping and Irrigation System

• Retention Pond(s)

• Detention Area(s)

• Site, Area, and Perimeter Lighting

• Site Identification (Signage)

• Complete Security and Surveillance System(s)

• Privacy Wall and Fencing with Electronic Gates

• Solar Panels and Related Services and Technology Equipment

• Site Amenities including but not limited to Outdoor Seating, Tables, Bicycle Rack and

Flagpole(s)

• Site Services including but not limited to Electrical Outlets and Hose Bibs for Vehicle

Servicing

• Waste Container(s) and Enclosure(s)

• Fire Hydrant(s)

• Traffic Signal(s) (To be Determined)

Additional Site Requirements

• The preliminary and final designs are to be based on providing amenities and elements defined by the comprehensive Master Plan, Programming, and Spatial Analysis based on the findings of the Public Outreach Campaign, Compilation, and Analysis. The goal is to meet the needs of the County, Escambia County Fire Rescue Department (ECFR), as well as those of the neighborhood and community.

• The design should consider the existing site conditions including existing drainage patterns and wetlands. It is imperative that the final designer and preparer of construction documents fully understand Americans with Disabilities Act (ADA) and

Florida Building Code (FBC) regulations regarding accessibility and public safety as well as all related requirements to design, permit, and construct this facility in its entirety.

• Design-Build services shall include, but not be limited to, providing a survey as well as verifying all existing conditions and existing features, including but not limited to, topography, utilities, trees, vegetation, and site amenities.

• Design-Build services shall include, but not limited to, environmental compliance, tree protection, utility coordination, and regulatory permitting as necessary to design, permit, and construct this project in its entirety as deemed by the County.

• Design-Build Team shall design and provide positive drainage throughout the site with no standing water, saturated soil, etc.

• The approved final design shall be complete in all respects as deemed by the County and shall include all elements necessary to complete the project in its entirety.

• Design-Build Team shall provide foundations, slabs, drives, and walkways throughout the project of sufficient design and construction to accommodate heavy to extreme loads and all types and sizes of proposed and anticipated ECFR and County vehicles and apparatus.

• Design-Build Team shall provide a comprehensive irrigation and site lighting control system compatible with the County ordinances.

• Design-Build Team shall study various site lighting options including, but not limited to, installation and operating costs. The Design-Build Team shall provide site lighting per the approved final design and Guaranteed Maximum Price (GMP).

• Design-Build Team shall provide an irrigation system for established and new trees and vegetation as well as the maintenance of other plant material per the approved final design and GMP.

• Design-Build Team shall provide trees and other plant material per the approved final design and GMP. The quality of plant material and appurtenant work shall be per

County ordinance and technical specifications, which will be provided during the design phase.

• Design-Build Team shall provide an appropriate enclosure for several solid waste carts or another waste management strategy for a ECFR Fire Station that meets with the neighborhood’s visual context.

General Fire Station Requirements

As part of the complete set of Design and Construction Documents, comprehensive

Architecture, Interior Design, Graphic Design, and Engineering Plans and Specifications for this project shall include, but not be limited to, the following:

• Structure: One-two story 11,000 SF (approximate) Fire Station with four (4) side-by-side

Apparatus Bays equipped with hurricane rated high-performance doors.

• Entries: Covered

• HVAC: Full Central System with Dedicated Dehumidification Units

• Lighting: LED Interior, Exterior, and Site Lighting

• Fire Protection: Fully Sprinkled and Hood Vent Suppression System

• Detection: Full Fire Alarm System with Smoke, Carbon Monoxide, and Heat Detectors

• Security: Complete Security and Surveillance System(s)

• Complete Automated Dispatching and Alerting System

• Access Control

• Building Identification (Signage)

• Exterior and Interior Signage

• Emergency Standby Generator

• Training Mezzanine

• Exterior Ladder(s) to Roof

Spatial Requirements

Public Access Areas

• Reception / Lobby

• Single-Use ADA Restroom

• Multi-Purpose Room (Community Meeting and Fire Rescue Training)

• Multi-Purpose Room Storage

Command Areas

• Chief Office (1)

• Chief Dormitory Room (1) including Bunk (w/ Drawer Below), Locker, and Desk

• Chief Bathroom with Shower (1)

• Captain Office (Shared)

• Captain Dormitory Room (2) including Bunks (w/ Drawer Below), Lockers, and Desks

• Captain Bathroom with Shower (1)

• Record / Secured Storage

• Office / Report Writing Room

• Radio / Watch Room

Crew Areas

• Crew Dormitory Rooms (10) including Bunks (w/ Drawers Below), Lockers, and Desks

• Restroom / Shower Rooms for Men and Women

• Commercial Kitchen with Island

• Gas Range with Hood Vent / Exhaust / Fire Suppression Combo Unit

• Food Preparation Area with undercounter Ice Machine

• Three (3) Shift Pantries with Sliding Doors

• Dining Area

• Dayroom / Activity Area with Televisions and Entertainment Center

• Wellness and Physical Agility Room w/ Storage

• Adjacent to Lockers, Restrooms, and Showers

• Computer Training / Testing Room

• Domestic Laundry Room

• Janitorial Closet

• Exterior Covered / Enclosed Patio with Quick Connect Gas Hookups and Patio

Furnishings

• Adjacent to Kitchen, Dining, and Dayroom

Facility Support Areas

• Mechanical Room / Mechanical Mezzanine

• Electrical Room

• Data / Telecommunications / Fire Alarm Room

• Fire Sprinkler Riser Room

• Emergency Standby Generator

Apparatus Bays and Support

• Apparatus Bays (4)

• Each bay to be approximately 17’x75” in size

• Floor to be sloped away from Public Access, Command Areas, Crew Quarters, and Facility Support Areas

• Hurricane Rated High-Performance Four-Fold and Sectional Bay Doors

• Apparatus Bay Rolling Storage

• SCBA Cylinder Rolling Rack

• Flammable Cabinet (Chemicals and Flammable Liquid Storage)

• Turnout Gear Dryer

• Hose Rack w/ Roller

• Self-Contained Breathing Apparatus (SCBA) Room

• Storage, Maintenance, and Refilling of SCBA Equipment

• Cascade Breathing Air Fill Station

• Decontamination Room

• Shower, Sink, and Eyewash Station

• Turnout Gear Large-Capacity Extractor Unit (PPE Washing Machine)

• Turnout Gear Storage w/ Storage

• EMS Supply Storage

• Exterior Equipment Storage w/ Air Compressor

• Ice Machine Alcove

• Vehicle Exhaust Extraction System

• Large Overhead HVLS Fans

• Retractable Electrical Cord and Air Hose Reels from Ceiling for each Bay

• Back Board Rack and Can Wash Area

• Mezzanine Area w/ Training Prop Integration

• Stair Tower / Fire Training Tower (Possible Two-Story Option)

• Airlock Vestibule(s)

2.4. Required Format and Content of Proposal

Cover Letter

A cover letter transmitting the proposal to the County on company letterhead, signed by an official, authorized to contract for the firm. The letter must contain the following: Name, title, address, telephone number, and email address of the company's contact person for the proposal; a statement that the proposer understands and agrees with the scope of services and accepts all other requirements, terms, and conditions of the RLI; and identify all materials and enclosures being forwarded in response to the RLI.

Table of Contents

Provide a listing of all major topics, their associated section number, and starting page number.

TAB A - Proposing Firm’ Profile and Description

Provide a descriptive overview of the Proposer.

A. Submittal Letter signed by authorized agent of the firm with documentation, such as a

Memorandum of Authority, that this individual is authorized to commit the firm to a contract. Clearly state the name, title, and contact information for the individual designated by the firm as contact point for any requests for addition information required by the County. The letter should name all persons authorized to make representations for the Proposer, including the titles, addresses and telephone numbers of such persons. This letter will summarize in a brief and concise manner the Proposer’s understanding of the scope of work and make a positive commitment to perform the work in a professional and timely manner (the letter should not exceed two pages in length).

B. Brief profile of the firm, including:

1. Brief history of the business

2. Organizational structure of the business

3. Designation of the legal entity by which the business operates (i.e., sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, etc.) – The Proposer must identify the type of business entity involved

(e.g., sole proprietorship, partnership, corporation, joint venture, etc.). The Proposer must identify whether the business entity is incorporated in Florida, another state, or a foreign country. If a Proposer is a corporation, it must be certified with the

Florida Secretary of State and have a corporate status in good standing, and in the case of out-of-state corporation, it must present evidence of authority to do business in Florida. Firms may submit as a partnership with two or multiple firms, in which case the partnership becomes the Proposer team required to provide all necessary information requested in this RLI.

a. Documentation from the appropriate state’s agency confirming firm’s legal entity type. For non-Florida businesses, submit documentation from the state in which the business was formed and documentation from the State of Florida providing authorization to perform business in the state of Florida.

b. Provide the Federal Employer Identification Number of the Proposer

c. In the case of a sole proprietorship or partnership, provide social security numbers for all owners/partners

4. Ownership interests – The proposal must name all persons or entities serving or intending to serve as principals in the Proposer’s business entity. Identify each principal of the business entity (no matter legal entity)) and any other “key personnel” who will be professionally associated with the development and/or presentation of the proposal (for key personnel, just names, positions, association with firm, etc. in this section).

5. Present status and projected direction of business/workload

a. Provide a listing of the business entity’s current and projected workload.

b. Include a graph and/or other informational diagram/format indicating the allocated and available man hours.

c. Indicate commitment of staff available for this project.

6. Provide a summary of any litigation, claim(s), or contract dispute(s) filed by or against the Proposer, and its subcontractors if any, in the past five (5) calendar years which is related to the services that Proposer provides in the regular course of business. The summary must state the nature of the litigation, claim or contract dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. State if there are no litigation claim(s) or contract dispute(s) filed by or against the Proposer which is related to the services that

Proposer provides in the regular course of business

7. List any regulatory or license agency sanctions in the past five (5) years related to the services that Proposer provides in the regular course of business. State if there are no license sanctions against the Proposer in the above stated calendar years.

Include the location of the Proposer's headquarters and the location of the remote office that will serve the County if applicable.

Tab B – Key Personnel (5 pages maximum, excluding organization chart and resumes)

A. Provide an organization chart and summary table of the Proposer’s key personnel assigned to the County that will assume day-to-day responsibilities for managing each stage of the project as described in the Scope of Services. The summary must include key personnel’s role, number of years of experience, sample projects (including references), and contact information. Key personnel must have the following experience

1. Architect – must have ten (10) years of experience minimal

2. Structural Engineer – must have ten (10) years of experience minimal

3. MEP Engineers – must have ten (10) years of experience minimal

4. Civil Engineer – must have ten (10) years of experience minimal

5. Project Manager – must have ten (10) years of experience minimal

6. Construction Manager – must have ten (10) years of experience minimal

7. General Contractor – must have ten (10) years of experience minimal

B. Indicate the specific responsibilities of individuals to be assigned to this project and include brief, no longer than one-page, resumes for those individuals. All individuals assigned to the County must have at least demonstrated experience in disciplines as outlined above.

C. Draft Work Schedule or Project Management Plan demonstrating the time availability of personnel to provide described services for each stage of the project. Key personnel's availability percentage must be listed on their resumes.

D. Changes to personnel listed in the response to this RLI must be communicated to the

County in advance of an event and are subject to approval by the County.

E. The County also reserves the right to request the substitution of any personnel as the

County deems necessary.

F. Licenses and Certifications: List any licenses or certifications related to the Scope of

Work described in this RLI. State if the Proposer does not have any related or applicable licenses or certifications.

TAB C - General Disclosure

A. In the last five years, have any principal members of the Proposer been engaged in any business activities, which could be construed as a conflict of interest in respect to their involvement with this contract?

B. Have any principal members of the Proposer, over the past five (5) years, been named in any legal action(s), investigations or other actions which could materially affect the

Proposer's ability to perform the duties listed in the Scope of Services.

TAB D – Project Understanding and Technical Approach (10 pages maximum)

A. Provide a statement demonstrating an understanding of the services and support required by this RLI.

B. Describe how the Proposer will approach the project and the methodology to be used to perform the services described in the Scope of Services.

C. Description of Services: Provide a detailed description of the specific services to be provided for each stage of the Project, including whether County employees are needed to participate and if so the extent to which their participation is needed, and the timing and length of this process.

D. Describe the company’s approach to pre-construction design services, including its capabilities in estimating, scheduling, and project management.

E. Describe the company’s approach to pre-construction design and construction phase services in the context of the scope outlined in this RLI, inclusive of continuity of services between pre-construction design and construction phases.

F. Describe how the company stays abreast of current technologies, innovative practices, and current market pricing structure.

G. Describe how the company will provide effective estimating for key subcontractor areas of responsibility such as security, HVAC, electrical and plumbing components during the budgeting phase.

TAB E - Experience/Past Performance (7 pages maximum, not including graphs or diagrams)

A. All respondents are expected to be qualified with specific and/or relevant experience in

Progressive Design-Build Services as described in the scope section of this document. As such, all proposals must include the qualifications and relevant experience of the respondent’s personnel including, but not limited to, construction industry experience.

Respondents must have a minimum of ten (10) years’ experience providing the requested services.

B. Existing Contracts – The Proposer must provide a listing of current contracts per the graphic diagram below.

C. Proposer must list and provide required information from no more than five (5) public safety facility building construction projects within the past ten (10) years. Project experience is defined as work completed for a single Proposer and building construction project; this cannot include a combination of Proposers. The required information from each project listed includes total interior square footage, total revenue to Proposer, completion date, a project reference contact, and the proposer’s function or role in the project. The Proposer must provide a client contact person, telephone number, and e-mail address for each project. The Proposer may use experience as a subcontractor or partner to demonstrate experience. Indicate on all projects whether Proposer acted as a prime, subcontractor, or partner. See below for table format. (Noting page limit for this

Tab, Proposer should include only relevant projects.)

D. Proposer must separately list any work in which Proposer team failed to complete in the last seven (7) years and describe when, where, how, and why of such failure, including listing any officer or partner of Proposer team who in the last seven (7) years failed to complete a contract handled in his/her name and discuss the reasons. If none, Proposer must state so.

Project Type and Location

Date Total Interior Sq.

Ft.

Total Dollar

Amount Invoiced

Contact Proposer’s Function or Project Role

Project Type

City, State

MM/YY

To

MM/YY

X,XXX,XXX $X,XXX,XXX Name

Entity

Title

Phone Number

E-mail Address

OR, CM, DB, Sub, CEI, Architect, Engineer, etc.

E. The Proposer is to provide a separate detailed list of project information on a minimum of five (5) projects within the last ten (10) years including but not limited to total project cost, change order costs, budget compliance analysis, and project schedule compliance for public sector accounts.

F. The proposer is to provide narrative examples of performance of proactively identifying and resolving construction issues to minimize change orders, control costs, material substitutions, schedule impacts, and corrective action plans.

TAB F – Subcontractor Plan (5 page maximum)

A. The Proposer will provide a plan that includes, but is not limited, the following:

B. The names and addresses of all subcontractors that will be involved in this contract shall be listed according to each stage of the Project.

C. Subcontractors that are local to the City of Pensacola, Florida should have their company name listed in “BOLD TYPEFACE”.

D. The total percentage of work that will be subcontracted per stage of the project.

E. Proposer’s policies and procedures to ensure subcontractors and any sub-tier contractors retain adequate insurance and continue good standing with their insurance financial obligations.

TAB G - Financial Statement

A. Proposer must provide a statement certifying that Proposer is financially stable and has the necessary resources, human and financial, to provide the services at the level required by the County. The proposer must submit a financial statement, preferably a certified audit, but a third party prepared financial statement is acceptable.

B. Proposer must submit a current Florida Department of Corporations SunBiz report.

C. Describe the Proposer's current financial condition, inclusive of evidence of the company’s financial capacity to provide a performance bond (should the county require the bond) of up to six million dollars ($6,000,000) and submit your most recent audited financial statement.

D. RLI responses submitted without the Proposer's most recent audited financial statement will not be considered for award.

TAB H - Additional Items/Services Offered:

A. Any additional item(s) or services that the Proposer can provide at no additional cost to the County.

TAB I – County Required Forms

A. All purchasing documentation requirements from the vendor submission page in

OpenGov.

2.5. Respondent Qualifications and Requirements

At the option of the County, respondents may be required to furnish evidence of sufficient financial responsibility to fulfill this contract, and evidence that they have, or can obtain the necessary equipment and manpower to ensure services within the parameters of this contract.

• Respondents must have ten (10) years’ experience in consulting services, and experience working in the design and construction industry including recent experience with Progressive Design-Build project delivery of similar size and scope.

• Respondent firms must maintain standard minimum insurance requirements as required by the County including but not limited to Consultant Errors and Omissions insurance with limits of not less than $2,000,000 per occurrence.

• The Consultant shall be subject to all applicable state and federal laws, rules and regulations, and all amendments thereto. The Consultant agrees to devote special attention to its responsibilities under the foregoing without reliance or direction from the County.

• The Consultant or any construction firm that the Consultant has a financial interest in shall not be permitted to bid on or perform any of the actual construction on the project.

2.6. County Responsibilities

Provide a designee to be the point of contact for all questions and/or request by the Contractor.

2.7. County Rights and Authority

The County shall retain the right to inspect and review the Contractor's performance under this contract and to initiate action, within the terms of the contract, that it deems necessary to assure Contractor compliance.

The County will review and approve, prior to any implementation, all recommended changes proposed by the Contractor.

2.8. Selection Criteria - Criteria for Evaluation

Mandatory requirements include:

Compliance with RLI instructions.

• The proposer will be selected based on their written proposal response and any County requested presentations. The County will assemble a committee composed of County staff for the purpose of evaluations. The Selection Committee will review all proposals and make their recommendations for selection. The primary criteria used in selecting will be as follows:

• Experience and the ability to carry out the project o In this section, respondents must provide a detailed description of their proven capacity to deliver prompt and complete service on time. This section shall include assurances of continued service and ability to comply with Federal, State, and local statutory and regulatory requirements.

o Provide detailed information on not more than five (5) projects within the last ten (10) years including but not limited to total project cost, change order costs, budget compliance analysis, and project schedule compliance for public sector accounts.

Personnel Qualifications

• This section shall identify the professional credentials and expertise of the firm(s) and key personnel assigned to this project. The absence of such information may cause the response to be deemed non-responsive.

• Respondent cannot change any key personnel relied upon for this RLI after the response to this

RLI is submitted without the express, written authorization of Escambia County Purchasing

Director and the Contract Administrator.

Personnel Availability

• Draft Work Schedule or Project Management Plan demonstrating the time availability of personnel to provide described services for each stage of the project.

Project Administration and Management

Effectiveness, adequacy, feasibility, and quality of the Services proposed considering:

• Compliance with Technical Specifications; efficiency and effectiveness of product(s) offered;

technological approach to the project; and enhancement potential.

•…